HomeMy WebLinkAbout2011-02-15 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
February 15, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 4:30 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Gina Knight, HR/Risk Manager
Damon Micalizzi, Public Info Officer
Cindy Botts, Management Analyst
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Citizens Advisory Committee Recommendation for Board of Directors
Meeting Minutes
The Committee discussed the CAC recommendations and agreed that this
recommendation should be brought before the full Board of Directors for
consideration.
3. DISCUSSION ITEMS
3.1. Draft 2 Strategic Planning Document
The Committee reviewed the report in-depth and suggested changes for
the Draft 2 that would then be sent out to the executive staff, EPIC
Committee and full Board of Directors for further review. Comments from
the revised Draft 2 document will be incorporated and brought back to the
full Board of Directors on March 10, 2011. Ms. Botts left the meeting
following this discussion.
3.2. Elk Mountain Reservoir Practice Field Project
Mr. Vecchiarelli presented a comprehensive open community park option
with the Committee. Mr. Vecchiarelli noted that the City of Yorba Linda
had declined to incorporate this area into their current Parks and
Recreation Department plan at this time and therefore, the District would
be liable for maintenance on this property. The Committee confirmed the
desire to develop the closed, limited use practice field option, with
synthetic turf. Maintenance would be minimal on a synthetic turf area, as it
would have no playing field "lines" and only District-approved community
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partners, would have a key to the field. Staff was instructed to bring back a
potential timeline of the project implementation to the next Committee
meeting. Mr. Micalizzi left the meeting following this discussion.
3.3. Organizational Chart
Mr. Vecchiarelli reported he was not prepared to discuss this item at this
meeting, but would be prepared for further discussion at the next
Committee meeting on March 2, 2011.
3.4. District Purchasing Policy
The Committee reviewed their discussion from the previous meeting and
confirmed their expectation to have the General Manager return with a
proposal for revised procedures for review at the next Committee meeting.
3.5. General Counsel's Monthly Summary Report
The Committee reviewed the report and questioned the usefulness of the
information presented. Mr. Vecchiarelli noted that this information must
have been asked for in prior years and could be removed from future
agendas if desired.
3.6. Water Conservation Ordinance
The Committee discussed this item and staff was instructed to bring back
an action item for consideration at the next meeting that would allow for
irrigation on Sundays, on an interim basis, perhaps through the end of the
fiscal year June 30, 2011. This action item could then be brought to the full
Board of Directors at their March 10, 2011 meeting.
3.7. Future Agenda Items and Staff Tasks (For consideration at the March 2,
2011 meeting.)
1. Board of Directors Travel Expense Reimbursement Policy
2. Possible Revisions to the District's Organizational Chart
3. The Elk Mountain Joint Facilities Project Calendar
4. Possible Revisions to the District's Purchasing Policy
5. Limited Waiver of Restrictions on Water Conservation Ordinance
6. Alternative Work Schedules
7. Continuous Service Agreement for Property Owners
8. Draft Sewer System Transfer Agreement with the City of Yorba
Linda
3. ADJOURNMENT
3.1. The Committee adjourned at 6:03 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held March 2,
2011 at 11:30 a.m.
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