HomeMy WebLinkAbout2011-03-02 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
March 2, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 11:35 a.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Gina Knight, HR/Risk Manager
Cindy Botts, Management Analyst
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Water Conservation Ordinance - Temporary Lifting of Restriction on
Sunday Watering
The Committee recommended that a temporary lifting of the restriction on
Sunday watering be brought before the full Board for action on March 10,
2011. Additionally, they noted that the Board should revisit the Ordinance
stages when MWD announces its Conservation Level for fiscal year
2011/12.
2.2. Board Travel and Reimbursement Policy
The Committee reviewed the policy and recommended that the per day
meal allotment be increased from $50 to $65 per day. There were no other
changes suggested and the Committee recommended that the policy be
brought before the full Board on March 10, 2011.
2.3. Revised Purchasing Policy
The Committee reviewed the policy and recommended a few changes
including that all procurement and purchasing contracts and change
orders over $25,000 be brought before the full Board for authorization.
The Committee recommended that the policy be brought before the full
Board on March 10, 2011.
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3. DISCUSSION ITEMS
3.1. Elk Mountain Reservoir Practice Field Project - Tentative Project
Calendar
Mr. Vecchiarelli presented the tentative project calendar to the Committee
along with a project cost estimate. The Committee reviewed the tentative
project calendar and discussed options for the Board consideration in
approving the project. Staff will prepare an action item agenda for the
Committee's consideration at the March 15 meeting.
3.2. Revised Public Sewer Transfer Agreement
Staff indicated the revised agreement may be included for consideration or
discussion by the City Council at their meeting on March 15, 2011.
3.3. Alternative Work Schedules
This item was discussed at the February, 28, 2011 meeting of the Citizens
Advisory Committee. After considerable discussion, the CAC supported a
recommendation in support of a 4/10 schedule for the District employees
on a 3-month trial basis. The Executive-Administrative-Organizational
Committee recommended the item be brought back for further discussion
before consideration by the full Board at a later date.
3.4. Organizational Chart
Mr. Vecchiarelli discussed rough draft changes to the District's current
organization structure. The Committee discussed the draft proposals,
made suggestions for alternatives to consider and recommended that this
item return to the Committee for further discussion.
3.5. Future Agenda Items and Staff Tasks
■ Continuous Service Agreement
4. ADJOURNMENT
4.1. The Committee adjourned at 2:50 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held March 15,
2011 at 4:00 p.m.
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