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2011-04-14 - Board of Directors Meeting Agenda Packet
Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 14, 2011, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Michael J. Beverage, President Phil Hawkins, Vice President Ric Collett Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting Held March 24, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting Held March 25, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,388,979.99. 6.4. Progress Payment No. 1 for Construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $38,745.00 to GCI Construction, Inc. for construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project, Job No's. 200903 & 200906. 6.5. Progress Payment No. 1 for Construction of the Vista Del Verde Valve Replacement Project Phases II & III Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $167,408.44 to Stephen Doreck Equipment Rentals, Inc. for construction of the Vista Del Verde Valve Replacement Project Phases II & III, Job No. 200908. 6.6. Terms and Conditions for Sewer Service with Michael & Alison Ellis Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with Michael and Alison Ellis for 4562 Palm Avenue, Yorba Linda, Job No. 201103 6.7. Declaration of Restrictive Covenants with Wayne and Karen Lenz Recommendation: That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants, subject to approval as to form by General Counsel, with Wayne and Karen Lenz. 6.8. Backhoe Engine Replacement Recommendation: That the Board of Directors approve Coastline Equipment install a new engine in Backhoe #139 at a cost of $14,302.56. 6.9. 2010 Update of the Urban Water Management Plan Recommendation: That the Board of Directors direct staff to post a Notice of Public Hearing for its meeting on May 12, 2011 to receive public comments on the 2010 Update of the Urban Water Management Plan. 6.10. Funding of Additional Water Education in District Elementary Schools Recommendation: That the Board of Directors approve payment of $3,500 to MWDOC for additional water education for elementary school students within the District. 6.11. Damage Claim Filed by Theresa S. Stacer Recommendation: That the Board of Directors reject the claim filed on behalf of Theresa S. Stacer. 6.12. Reschedule Board Meetings Recommendation: That the Board of Directors reschedule these regularly scheduled Board meetings as follows: Reschedule Thursday, April 28, 2011 to Wednesday, April 27, 2011 at 8:30 a.m. Reschedule Thursday, May 12, 2011 at 8:30 a.m. to 6:30 p.m. the same day. Reschedule Thursday, June 23, 2011 at 8:30 a.m. to 6:30 p.m. the same day. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Award of Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement Recommendation: That the Board of Directors award the Contract for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project for $1,389,089 to Mamco Construction & Development. 7.2. Agreement for Fairmont Reservoir and Booster Station Site Improvements Recommendation: That the Board of Directors authorize the President and Secretary to execute the Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements. 7.3. City of Yorba Linda Sewer System Transfer Recommendation: That the Board of Directors execute the Public Sewer System Transfer Agreement with the City of Yorba Linda. 7.4. MWDOC Board and Member Agency Elected Officials' Forum -April 28, 2011 Recommendation: That the Board of Directors designate an elected official as the District's official representative to attend the MWDOC Board and Member Agency Elected Officials' Forum. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports 8.3. General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) • Meeting scheduled April 19, 2011 at 4:00 p.m. 9.2. Finance-Accounting Committee (Collett/Kiley) Minutes of meeting held April 11, 2011 at 4:00 p.m. (To be provided at the meeting.) Meeting scheduled May 9, 2011 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of meeting held April 12, 2011 at 4:00 p.m. (To be provided at the meeting.) Meeting scheduled May 10, 2011 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton/Collett) • Minutes of meeting held April 12, 2011 at 10:00 a.m. (To be provided at the meeting.) • Meeting scheduled May 5, 2011 at 4:00 p.m. 9.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Minutes of meeting held April 11, 2011 at 12:00 p.m. (To be provided at the meeting.) Meeting scheduled May 2, 2011 at 12:00 p.m. 9.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Minutes of meeting held April 7, 2011 at 4:00 p.m. Meeting scheduled May 24, 2011 at 4:00 p.m. 9.7. Citizens Advisory Committee (Beverage) Minutes of meeting held March 28, 2011 at 8:30 a.m. Meeting scheduled April 25, 2011 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. WACO - April 1, 2011 (Hawkins) 10.2. YL City Council - April 5, 2011 (Hawkins) 10.3. MWDOC/MWD Workshop -April 6, 2011 (Melton) 10.4. OCWD Board -April 6, 2011 (Kiley) 10.5. YL Planning Commission -April 13, 2011 (Kiley) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from April 15, 2011 - May 31, 2011 12. CONFERENCES AND SEMINARS 12.1. SDLGI Advanced Studies - April 28-29, 2011 Preventing Workplace Harassment, Discrimination and Retaliation - May 19, 2011 OC Water Summit - May 20, 2011 AWWA Conference - June 12-16, 2011 Recommendation: That the Board of Directors authorize Director attendance at the above listed events. 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: 4622 Plumosa Drive, Yorba Linda CA Agency Negotiators: Ken Vecchiarelli Negotiating Parties: City of Yorba Linda Under Negotiation: Price and Terms of Payment 14. ADJOURNMENT 14.1. A special meeting of the Board of Directors to conduct candidate interviews for the Citizens Advisory Committee will be held April 20, 2011 at 5:00 p.m. A special meeting of the Board of Directors to conduct a facilities tour is also scheduled for April 21, 2011 at 8:00 a.m. The next regular meeting of the Board of Directors will be held April 28, 2011 at 8:30 a.m. unless rescheduled (see Item No. 6.12.). Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Minutes of the Board of Directors Regular Meeting Held March 24, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 032411 BOD - Minutes.doc BOD Mtg Minutes 03/24/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 24, 2011 1. CALL TO ORDER The March 24, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Robert R. Kiley Gina Knight, HR Manager (Arrived at 9:45 a.m.) Gary T. Melton Stephen Parker, Finance Manager Art Vega, Interim IT Director Derek Nguyen, Water Quality Engineer Damon Micalizzi, Public Info Officer Annie Alexander, Executive Secretary OTHER VISITORS Nancy Rikel, Mayor, City of Yorba Linda Mark Schock, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli then requested to add the following item to the agenda as information came to staff's attention on this matter after the agenda was posted. 8.3. Report on Staff Activities at Children's Water Education Festival On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 5- 0 to add Item No. 8.3. to the agenda. 5. PUBLIC COMMENTS Mark Shock, resident, addressed the Board and commented on the nuclear crisis in Japan, the State's emergency water supplies, and the close proximity of the San Onofre nuclear power plant to a major fault line and the Diamond Valley Lake Reservoir. Mr. Schock then requested that the Board consider passing a resolution asking the state legislature to ensure that all safety and water quality concerns are adequately reviewed at this plant given that it was built over 30 years ago. 1 6. CONSENT CALENDAR On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 5- 0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 56155 of Item No. 6.4. as he has a financial interest with the vendor. 6.1. Minutes of the Board of Directors Special Meeting Held March 8, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Regular Meeting Held March 10, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Special Meeting Held March 17, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $973,069.60. 6.5. Progress Payment No. 2 for Construction of the Highland Pump Station Project Recommendation. That the Board of Directors approve Progress Payment No. 2 in the net amount of $169,020.00 to Pacific Hydrotech Corporation for construction of the Highland Pump 4Station Project, Job No. 200814. 7. ACTION CALENDAR 7.1. Declaration of Restrictive Covenants with St. Joseph Health System - 4300 Rose Drive, YL Mr. Conklin explained that St. Joseph Health System had constructed a block wall, fence and lighting across one of the District's dedicated sewer easements on the 4300 block of Rose Drive. Staff reviewed this encroachment and determined that an access gate will be needed to maintain access to the District's sewer facilities. As such, staff recommended the execution of a Declaration of Restrictive Covenants with St. Joseph Health System subject to approval as to form by General Counsel. Mr. Conklin then responded to questions from the Board regarding staff's coordination efforts with City staff and construction of the access gate. 2 On a motion by Director Hawkins, seconded by Director Collett, the Board voted 5-0 to authorize the President and Secretary to execute the Declaration of Restrictive Covenants, subject to approval as to form by General Counsel, with St. Joseph Health System, Job No. 200910. 7.2. Property Insurance Premium for April 2011-2012 Mr. Vecchiarelli explained that it was time again for the Board to authorize payment of the annual premium to renew the District's property insurance with the Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA). Mr. Vecchiarelli then responded to questions from the Board regarding a recent facility inspection performed by an ACWA/JPIA representative. On a motion by Director Melton, seconded by Director Hawkins, the Board voted 5-0 to authorize payment in the amount of $34,258 to renew the District's property insurance coverage through the ACWA/JPIA for the period April 1, 2011 through April 1, 2012. 7.3. Microsoft Select 6 Software Assurance Contract Renewal Mr. Vega explained that the District's 3-year contract for Microsoft software had expired on January 31, 2011. The contract can be renewed for an additional three years at a cost of approximately $18,600. Mr. Vega and Mr. Vecchiarelli then responded to questions from the Board regarding the length of the initial contract and the impact on the current budget. On a motion by Director Kiley, seconded by Director Hawkins, the Board voted 5-0 to authorize renewal of the Microsoft Select 6 Software Assurance contract for $18,614.89. 7.4. Property Owner Continuous Water Service Agreement Mr. Vecchiarelli explained that the proposed agreement would allow rental property owners to have their water service automatically transferred back in their name when a tenant moves out and avoid a $25 service charge. This agreement is similar to what is offered by other water agencies and local utilities and has been requested by several District customers who own rental properties. Mr. Vecchiarelli then responded to questions from the Board regarding the current process of transferring service back into a property owners name when a tenant moves and revisions suggested by legal counsel. On a motion by Director Hawkins, seconded by Director Melton, the Board voted 5-0 to authorize use of a Continuous Service Agreement for multiple property owners that choose to execute this agreement for their rental properties, subject to approval as to form by General Counsel. 3 8. DISCUSSION ITEMS 8.1. Water Quality Update Mr. Nguyen provided the Board with a PowerPoint presentation regarding water quality matters. This included an explanation of commonly used terms as well as an overview of various regulatory and legislative issues (perchlorate, hexavalent chromium and fluoride) and water quality issues (water hardness, taste and odor). Mr. Nguyen and Mr. Vecchiarelli then responded to questions from the Board regarding the purpose of public health goals. 8.2. Strategic Plan 2011-2013 Mr. Vecchiarelli provided a brief overview of the draft plan and explained that the final document would be presented to the Board for approval at one of the regular meetings in April. President Beverage commented that the latest draft included a list of core values. He then suggested that the final document include a value statement. Following brief discussion it was decided that a value statement would be added and would consist of the top 5 core values. Staff will present the value statement to the Executive-Administrative-Organizational and Employee-Productivity- Innovation Committees for review prior to presentation to the Board. President Beverage then suggested that the goals and objectives located in the back of the document be assigned to a Committee and reviewed at each meeting. Mr. Vecchiarelli stated that the City of Orange identifies a strategic initiative on each of its agenda reports. 8.3. Report on Staff Activities at Children's Water Education Festival Mr. Micalizzi provided a brief report including photographs on staff's efforts at the festival. Director Melton stated that he was unaware that he could attend the luncheon later that afternoon and asked if it would be possible to make arrangements for him to go. Mr. Micalizzi responded that he would make the needed arrangements. 9. REPORTS, INFORMATION ITEMS AND COMMENTS 9.1. President's Report President Beverage passed on greetings from Sterling Fox, a former Board member. He also reported that Susan Trager, a noted water rights attorney and member of the Laguna Beach County Water Commission, had recently passed away. 4 9.2. Directors' Reports Director Melton reported that he had attended Alice Armstrong's funeral and that it was a touching service. ■ Tour of Orange County Fire Authority Facilities - March 11, 2011 Directors Beverage, Melton and Kiley reported on their attendance at this tour. Director Kiley stated that the tour was well done and thanked Mr. Micalizzi for making the required arrangements. He further commented on the organizations emergency preparation efforts. Director Melton also stated that it was a great tour and that the facility was fantastic. Director Beverage also stated that it was an impressive facility. ■ Children's Water Education Festival - March 23-24, 2011 Director Hawkins reported on his attendance at this event and stated that the thought the festival was well attended. He commended Mr. Micalizzi and the other staff members on their efforts. 9.3. General Manager's Report Mr. Vecchiarelli passed around a project donated by a local elementary school student who came and toured the District's facility. Mr. Vecchiarelli also shared a number of thank you letters received from a local Girl Scout troop who also came and toured the District's facility. Mr. Vecchiarelli then asked Mr. Conklin to report on the results of a bid opening for the Oriente pipeline project. Mr. Conklin reported that 26 bids had been received. The engineers estimate was approximately $3.0 million and the lowest bid received was just under $1.4 million. The bid results will be reviewed and presented to the Planning-Engineering-Operations Committee and then in turn to the Board next month. Mrs. Knight joined the meeting at this time. 9.4. Future Agenda Items and Staff Tasks None. Mayor Rikel and Mr. Nguyen left the meeting at this time. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held March 15, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Property Owner Continuous Water Service Agreement Draft; General Counsel's Monthly Summary Billing Report; MWDOC Member Agencies Agreement; Purchasing of Products Made in the United States; and Organizational Chart. 5 Meeting scheduled April 19, 2011 at 4:00 p.m. 10.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held March 15, 2011 were provided in the agenda packet. Directors Collett and Kiley attended. Matters discussed during the meeting were as follows: January 2011 Budget to Actual Results; January 2011 Investment Report; District Credit Card Options; and Sewer Allocation Study. Meeting scheduled April 11, 2011 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Kiley/Beverage) Meeting scheduled April 12, 2011 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled April 12, 2011 at 10:00 a.m. 10.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Meeting scheduled April 11, 2011 at 12:00 p.m. 10.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Meeting scheduled April 7, 2011 at 4:00 p.m. 10.7. Citizens Advisory Committee (Beverage) Meeting scheduled March 28, 2011 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - March 15, 2011 (Melton) Director Melton attended and reported that the majority of the meeting had been taken up by public comments. 11.2. MWDOC Board - March 16, 2011 (Melton) Director Melton attended and commented on the agency's strategic plan which was discussed during the meeting. 6 11.3. OCWD Board -March 16, 2011 (Kiley) Director Kiley attended and also commented on the agency's strategic plan which was discussed during the meeting. 11.4. YL Planning Commission - March 23, 2011 (Collett) Director Collett attended and commented on approval of some second story room additions and a conditional use permit for Java Joe's which were discussed during the meeting. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from March 25, 2011 -April 30, 2011 The Board reviewed the listed meetings and made no additional changes. Director Collett stated that he would be unable to attend the Board meeting on April 14, 2011. Director Hawkins stated that he would be unable to attend the Board meeting on May 12, 2011. A brief recess was declared at 10:00 a.m. The meeting reconvened at 10:05 a.m. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 10:05 a.m. All Directors were present. Also present were Messrs. Vecchiarelli and Kriesler and Mrs. Knight. 13.1. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Gina Knight Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association The Board reconvened in Open Session at 11:15 a.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 7 14. ADJOURNMENT 14.1. The meeting was adjourned at 11.16 a.m. A workshop meeting of the Board of Directors will be held March 25, 2011 at 8.00 a.m. The next regular meeting of the Board of Directors will be held April 14, 2011 at 8.30 a.m. Kenneth R. Vecchiarelli Board Secretary ` r a. 8 ITEM NO. 6.2 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Minutes of the Board of Directors Special Meeting Held March 25, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 032511 BOD - Minutes.doc BOD Mtg Minutes 03/25/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING March 25, 2011 1. CALL TO ORDER The March 25, 2011 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Mgr Robert R. Kiley Gina Knight, Human Resources Mgr Gary T. Melton Stephen Parker, Finance Manager Art Vega, Acting IT Director Damon Micalizzi, Public Info Officer Delia Lugo, Senior Accountant Harold Hulbert, Operations Assistant 4 Annie Alexander, Executive Secretary 4. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS 5.1. Fiscal Year 2011/12 Budget Discussion (Budget Kick Off Presentation) Mr. Vecchiarelli began the discussion with a PowerPoint presentation regarding the draft budget assumptions. This included a detailed overview of water, sewer and human resource related assumptions as well as revenues, expenses and variable water costs. Mr. Vecchiarelli responded to questions from the Board regarding the effects of the potential takeover of the Yorba Linda sewers and current conservation efforts on the budget. Also discussed were the frequency of energy efficiency audits, participation in the Huntington Beach Desalination Project, community education efforts and future internship opportunities. Mr. Vecchiarelli then provided the Board with a PowerPoint presentation regarding the proposed FY 2011/12 budget assumptions, guidelines and objectives. This included a review and discussion of 2010/11 and 2011/12 goals and objectives. Additional discussion regarding revenues, variable water costs, key expenses and asset management plan recommendations 1 then followed. Mr. Vecchiarelli responded to questions from the Board regarding the migration of customers with septic systems to sewer service, the capability of signing up for water service online, and the cost of CMMS software. The Board then discussed the possibility of contracting for legislative advocacy services, the budget review process and the preventative maintenance program for hydrants and valves. A brief recess was declared at 10:05 a.m. The meeting reconvened at 10:10 a.m. Mr. Conklin provided the Board with a PowerPoint presentation regarding Capital Improvement Projects during FY 2010/11. This included an overview of completed projects, current projects in design and construction, and potential new projects. Mr. Conklin and Mr. Vecchiarelli responded to questions from the Board regarding areas within the District with only one water sources. A brief recess was declared at 10:43 a.m. New The meeting reconvened at 10:48 a.m. °4tiYaYtiY . 6. CLOSED SESSION The meeting was adjourned to Closed Session at 10:49 p.m. All Directors were present. 6.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 11:39 p.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 7. ADJOURNMENT 7.1. The meeting was adjourned at 11:40 p.m. The next regular meeting of the Board of Directors will be held April 14, 2011 at 8:30 a.m. Kenneth R. Vecchiarelli Board Secretary 2 ITEM NO. 6.3 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: Yes Total Budget: N/A To: Board of Directors Cost Estimate: $2,388,979.99 Funding Source: All Funds From: Ken Vecchiarelli, General Account No: N/A Manager Job No: N/A Presented By: Stephen Parker, Finance Dept: Finance Director Reviewed by Legal: N/A Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,388,979.99. DISCUSSION: The wire transfers and major items on this disbursement list are as follows: A wire of $90,733.52 to ACWA-HBA for April 2011 health premium; a wire of $964,176.06 to U S Bank for April 2011 Interest payment on 2003 and 2008 Revenue Certificates of Participation; a wire of $295,019.26 to MWDOC for February 2011 water purchase; a check of $52,967.53 to Lee & Ro, Incorporated for February and March services rendered for the Palm Avenue Booster Pump Station upgrades; and, a check of $167,408.44 to Stephen Doreck Equipment for progress payment on the Vista del Verde Valve Replacements. The balance of $351,416.32 is routine invoices. The Accounts Payable check register total is $1,921,721.13; Payroll Nos. 6 and 7 totals are $235,548.49 and $231,710.37, respectively; and, the disbursements of this agenda report are $2,388,979.99. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: CkReg41411 BOD.pdf Check Register Backup Material 11-CS 414.doc Cap Sheet Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 With the exception of Check Nos. 56206 and 56304 as payment to these vendors was no longer required. Director Collett was absent. Yorba Linda Water District Check Register For Checks Dated. 3/25/2011 thru 4/14/2011 Check No. Date Vendor Name Amount description (slok or greater) 56318 04/14/2011 4 Imprint Inc 9,909.01 56204 04/14/2011 Abbott Staffing Group 6,830.60 56205 04/14/2011 ACWA/JPIA 26,954.00 Workers Comp prem Jars-Mar 56206 04/14/2011 ACWA-Assn Of Ca Water Agencies 635.00 W32811 03/28/2011 ACWA-HBA 90,733.52 Health premium April 56207 04/14/2011 Adams Pipeline Tapping 325.00 56208 04/1412011 Advanced Infrastructure 4,156.94 56077 04/04/2011 ALICIA SINGH -83-19 56209 04/4/2011 Aljon Graphics, Inc 434.06 56203 04/:_4/2011 ALL AMERICAN ASPHALT 688.08 56210 04/14/2011 Alternative Hose Inc. 22.57 56211 04/14/2011 Anaheim Wheel & Tire 254.00 56198 04/14/2011 ANN KARAGINES 42.32 56212 04/14/2011 Answer One Communications 343.15 56213 64/14/2011 Anthem Blue Cross EAP 158.40 56214 04/14/2011 Apollo Technologies Inc. 380.00 56215 04/"4/2011 Appleone Employment Services 1,987,53 56216 04/4/2011 Aqua-Metric Sales Co. 5,110.44 56217 04/,4/2011 Aquatic Inspections, Inc. 2,550.00 56218 04/"_4/2011 Aramark 1,006.83 56233 04/14/2011 ARC 3,436.01 56219 04/14/2011 Archie's Towing 95.00 56220 04/"4/2011 Associated Laboratories 2,066.70 56221 04/14/2011 Auto matlondirect.com, Inc. 9.52 56222 04/'4/2011 AW Direct Inc. 254.60 56223 04/14/2011 B & M Lawn and Garden Inc 276.31 W41411A 04/14/2011 Bank Of America 364.27 56262 04/14/2011 BRANDYWINE DEVELOPMENT 1,000.00 56224 04/14/2011 Brithinee Electric 3,162.45 56235 04/14,•2011 C. Wells Pipeline 1,337.63 56225 04/1.4/2011 CA Department Of Public Health 2,455.20 56227 04/1-4/2011 CDW Government, Inc 1,412.20 56228 04/'-4/2011 Ceridian Benefits Services 76.50 56193 03/25/2011 City Of Anaheim 1,597.39 56229 04/14/2011 City Of Placentia 200.65 56230 0411-412011 City Of Placentia 4,248.87 56232 04/14/2011 Commercial Door of Anaheim, Inc. 676.75 56258 04/14/2011 Costco Online 423.28 56234 04/14/2011 Culligan 1,758.80 56236 04/14/2011 Deli Marketing L.P. 18,614.89 Software purchase 56237 04/14/2011 Derek Nguyen 2,123.50 56238 04/14/2011 Downtown Ford Sales 26,388.48 2011 F450 Service Truck 56239 04/14/2011 Edgar Ara ujo 99.13 56196 04/14/2011 EILEEN BROADDUS 203.25 56240 04/14/2011 Eisel Enterprises, Inc. 354.80 5624.1 04/14/2011 Elite Equipment Inc 2,692.14 56242 64/14/2011 Energy Environmental Soln, Inc 4,400.00 56245 04/14/2011 EyeMed 1,371.52 56243 04/1.4/2011 Fairway Ford Sales, Inc. 279.12 56244 04/14/2011 Federal Express 55.49 56246 04/14/2011 Fleet Services, Inc 990.26 56247 04/14/201.1 Flex Advantage 121.50 56248 04/14/2011 Foundation For Cross-Con nectio 965.00 56249 04/14/2011 Fry's Electronics 330.50 56251 04/14/2011 Fullerton Arboretum 2,500.00 56250 04/14/2011 Fullerton Paint & Flooring 183.28 56252 04/14/2011 GCI Construction Inc. 38,745.00 Wtr,ZnTfr Improvemt grog pay 56253 04/14/2011 Georgina Knight 1.09-14 56254 04/14/2011 Graybar Electric Co 496.67 56255 04/14/2011 Haaker Equipment Co. 100.72 56256 04/14/2011 Hach. Company 2,613.84 56257 04/14/2011 Home Depot Credit Services 135,59 56259 04/'-4/2011 Imperial Sprinkler Supply,lnc. 33.51 56260 04/14/2011 Info5endlnc. 8,411.77 56264 04/14/2011 J. Todd Howard 102.95 56261 04/-4/2011 Jackson's Auto Supply - Napa 1,507.24 56194 04/--4/2011 JAN DOMOKOS 2,284.88 56262 04/14/2011 Jobs Available 315.00 56263 04/14/2011 John Bogosian 134,58 56265 04/14/2011 Karen Shea 101.41 56266 04/14/2011 King Limousine 483.75 52976 04/04/2011 Larco Engineering -290.1.4 53158 04/'04/2011 Larry Rawley -4132 56267 04/;4/2011 Lee & Ro, Inc. 52,967.53 PalmAv BPS upgrade/Feb-Mar 56268 04/14/2011 Leighton Consulting, Inc. 2,994.00 55269 04/7_4/2011 Liehert Cassidy Whitmore 5,940.00 53779 04/04/2011 Marco Diaz -82.99 56270 04/'.4/2011 Marina Landscape, Inc 8,013.57 56201 04/1_4/2011 MBK GRE.ENBRIER 13610 56271 04/14/2011 Mc Fadden-Dale Hardware 316.62 56272 04/;4/2011 Mc Master-Carr Supply Co. 40.79 56273 04/14/2011 Merchants Building Maintenance LLC 5,993.1.3 56231 04/-4/2011 Merging Communications, Inc. 376.25 56197 04/14/2011 MICHELLECLEMENS 4.59 56274 04/14/2011 Miguel Serna 171.09 53159 04/04/2011 Monica Sonntag -6.77 56275 04/14/2011 Morton Salt, Inc. 2,438.54 W41411 041--412011 Municipal Water District 295,019.26 Water purchase February 56276 04/14/2011 Muzak LLC 68.51 56277 04/:4/2011 Nickey Petroleum Co 6,508.19 56278 04/'412011 Ninyo & Moore- 3,604.75 56279 04/14/2011 Norman A. Traub Associates 5,420.90 56280 04/"4/2011 Office Solutions 1,231.66 56281 04/"4/2011 One Source Distributors, LLC 1,325.04 56282 04/-4/2011 ONLINE Information Services, Inc. 42.21 56283 04/--4/2011 Orange Coast Petroleum Equip. 426.85 56284 04/14/2011 Orange County - Fire Authority 1,251.00 56285 04/4/2011 Orange County Sanitation District 128.75 56286 04/-4/2011 Orange County Water Assn.-Dues 50.00 56287 04/14/2011 Orvac Electronics 55.38 56296 04/--4/2011 P.T.I. Sand & Gravel, Inc. 1,176.1.9 56289 04/14/2011 Pacific Safety Council 255.00 56288 04/14/2011 Pacific Track Equipment Inc. 1,354.97 56290 04/14/2011 Pete's Road Service Inc 1,730.78 56291 04/14/2011 Plumbers Depot Inc. 632.66 56292 04/14/2011 Praxair distribution 436.10 :56294 04/14/2011 Progressive Medical International 31.08 56293 04/14/2011 Providence Publications, LLC 427.00 56295 04/14/2011 Prudential Group Insurance 2,983.41 56297 04/14/2011 Quinn Power Systems Associates 901.75 56299 04/14/2011 R C S 1,200.36 56301 04/14/2011 R 1 Services, Inc 475.67 56298 04/14/2011 RBF Consulting 12,817.06 Pipeline Rep[ Consult secs Feb 56300 04/14/2011 Rick Walkemeyer 198.00 56302 04/14/2011 Safeiite Autoglass 301.50 56226 04/14/2011 SARBS-CWEA 280.00 56195 04/14/2011 SCHULER ENGINEERING CORP 77.50 56304 04/14/2011 Sheraton Grand Hotel 437.90 56303 04/14/2011 Sheward & Son & Sons 315.00 56305 04/14/2011 Source Graphics 67.26 56306 04/14/2011 Southern Calif Edison Co. 19,449.31 All sites March 56307 04/14/2011 Southern Calif Gas Co. 13,791.83 All sites March 56308 04/14/201.1 Special District Institute 585.00 56309 04/14/2011 Staples Business Advantage 182.16 56312 04/14/2011. Stephen Doreck Equipment 167,408.44 Vista Del Verde prog pay 56311 04/14/2011 Stephen Parker/ Petty Cash 265.58 56310 04/14/2011 Steve Conklin 225.00 56313 04/14/2011 Talley, Inc. 39.03 56314 04/14/2011 Tetra Tech, Inc. 11,346.25 Ohio St Pipeline Repl Feb svcs 56199 04/14/2011 TOM CORNWELL 32.40 56317 04/14/2011 U 5 Bank 2,500.0{} W33111 03/31/2011 U S Bank 964,176.06 Revenue COP 2003 & 8 Interest 56315 04/14/2011 Underground Service Alert 162.00 56316 04/14/2011 United Industries 209.84 56319 04/14/2011 Verizon Wireless 443.01 56320 04/14/2011 Village Nurseries 189.12 56200 04/14/2011 VIRGINIA VEGA 42.64 56321 04/14/2011 Wells Supply Co 4,475.72 56323 04/14/2011 Westin Fngineering, Inc. 20,434.00 CMMS Consult svcs Jan-Feb 56322 04/14/2011 Westside Building Material 230.07 56324 04/14/2011 2ep Manufacturing 291.79 Total $1,921,721.13 April 14, 2011 CHECK NUMBERS: Void Checks 52976, 53158 53159, 53779 And 56077 $ (504.61) Void Check 56192 $ 0.00 Manual Check 56193 $ 1,597.39 Computer Checks 56194-56324 $ 570,335.24 $ 571,428.02 WIRES: W-32811 ACWA-H BA $ 90, 733.52 W-33111 U S Bank $ 964,176.06 W-41411 MWDOC $ 295,019.26 W-41411A Bank of America $ 364.27 $ 1, 350, 293.11 TOTAL OF CHECKS AND WIRES $ 1,921,721.13 PAYROLL NOS. 6 AND 7: Computer Checks 4846- 4850 Manual Checks 4851- 4862 $ 235,548.49 Computer Checks 4863- 4869 Manual Checks 4870- 4878 $ 231,710.37 DISBURSEMENT TOTAL: $ 2,388,979.99 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF APRIL 14, 2011 ITEM NO. 6.4 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: Yes Total Budget: $500,000 To: Board of Directors Cost Estimate: $420,000 Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200903 and J- 200906 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt Subject: Progress Payment No. 1 for Construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project SUMMARY: The Notice to Proceed for construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project was issued to GCI Construction, Inc. on March 3, 2011. Work has commenced that includes construction of three emergency pumpout connections in the District's water distribution system and upgrading three existing interconnections with the City of Anaheim's water system. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 1 in the net amount of $38,745.00 to GCI Construction, Inc. for construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project, Job No's. 200903 & 200906. DISCUSSION: In accordance with the contract documents, GCI Construction, Inc. submitted a request for Progress Payment No. 1, in the amount of $43,050.00 for completed work through March 31, 2011. During this period, the contractor mobilized equipment for the Emergency Pumpout Facilities. For this portion of the project, the contractor installed and completed the piping at the Trentino site. The piping at Aviemore is also completed, but still needs final backfill. The piping at Eagle's Nest is currently underway with saw cutting and excavation. Construction will follow on the Anaheim Interconnections. The status of the construction contract with GCI Construction, Inc. is as follows: . The current contract is $325,860.00 and 150 calendar days starting March 3, 2011. . If approved, Progress Payment No. 1 is $43,050.00 (13.2% of the total contract amount), less 10% retention of $4,305.00 for a net payment of $38,745.00. . Total payments to date including retention are $43,050.00 (13.2% of the total contract amount). . As of March 31, 2011, 29 calendar days were used (19.3% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 1 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): A construction contract in the amount of $325,860 was awarded to the low bidder, GCI Construction, Inc. on December 22, 2010. ATTACHMENTS: Name: Description: Type: GCI Progress Payment Request 1.pdf GCI Progress Pay 1 for Emergency Pumpout & Backup Material Anaheim Intertie Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Pump Out Facilities ! Anaheim Intertie PROGRESS PAY REQUEST NO. 001 LOCATION Yorba Linda, CA PROJECT NO. 200903 PAGE 1 OF 1 PAGES 200906 - CONTRACTOR GCI Construction, Inc. DATE 3117111 ORIGINAL CONTRACT AMOUNT: $ 325,860.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 325,860.00 PROGRESS PAY ESTIMATE FOR PERIOD March 3, 2011 TO March 31, 2011 PREVIOUS THIS MONTH TO DATE VALUE OF WORM. COMPLETED $ - Is 43.050.00 $ 43,050.04 CHANGE ORDER WORK COMPLETED $ - $ - $ - TOTAL VALUE OF WORK COMPLETED S - $ 43,050.00 $ 43,0501-00 LESS RETENTION 10% $ 4,305.00 LESS OTHER DEDUCTIONS Electronic Wire Fees $ - NET EARNED TO DATE $ 38,745.00 LESS AMOUNT PREVIOUSLY PAID $ - BALANCE DUE THIS ESTIMATE $ 38.745-00 NOTICE TO PROCEED March 3, 2011 I COMPLETION TIME 1.50 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 150 CALENDAR DAYS TIME EXPENDED TO DATE 29 CALENDAR DAYS TIME REMAINING 121 CALENDAR DAYS r-- REQUESTED BY: DATE: - CI Coristru ion, Inc. Floyd Bennett, Sec/Treas RECOMMENDED: DATES j Z_ ' Joe P©Iirnino, Project Engineer, YLWD APPROVED BY: DATE: Steve Conklin, Engineering Manager, YLWD ITEM NO. 6.5 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: Yes Total Budget: $600,000 To: Board of Directors Cost Estimate: $400,000 Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 1-0010-2700 Manager Job No: J-200908 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt Engineer Subject: Progress Payment No. 1 for Construction of the Vista Del Verde Valve Replacement Project Phases II & III SUMMARY: The Notice to Proceed for construction of the Vista Del Verde Valve Replacement Project Phases II & III was issued to Stephen Doreck Equipment Rentals, Inc. on February 2, 2011 to replace the remaining 17 of 22 defective butterfly valves in Lakeview and Valley View Avenues in the City of Yorba Linda. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 1 in the net amount of $167,408.44 to Stephen Doreck Equipment Rentals, Inc. for construction of the Vista Del Verde Valve Replacement Project Phases II & III, Job No. 200908. DISCUSSION: In accordance with the contract documents, Stephen Doreck Equipment Rentals, Inc. submitted a request for Progress Payment No. 1, in the amount of $167,408.44 for completed work through March 31, 2011. During this period, the contractor mobilized equipment and replaced 11 of the 17 defective butterfly valves. The current contract is $330,650.00 and 110 calendar days starting February 2, 2011. . If approved, Progress Payment No. 1 is $186,009.38 (56.3% of the total contract amount), less 10% retention of $18,600.94 for a net payment of $167,408.44) . The time expended through March 31 is 58 days (52.7% of the contract duration of 110 days total) Staff reviewed the contractor's progress payment and recommends approval. A copy of Progress Payment No. 1 is attached for reference. PRIOR RELEVANT BOARD ACTION(S): On December 9, 2010, the Board of Directors awarded a construction contract in the amount of $330,650 to the low bidder, Stephen Doreck Equipment Rentals, Inc. for the Vista Del Verde Valve Replacement Project Phases II & III. ATTACHMENTS: Name: Description: Type: Progress Pay Report for Vista Del Verde Valve Replacement.pdf PP Report Backup Material Approved by the Board of Directors of the Yorba Linda Water District GM/RK 4-0 Director Collett was absent. 1V ORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Vista Del Verde Valve Replacement PROGRESS PAY REQUEST NO. 401 LOCATION Yvrba Linda,CA PIROJECT NO. 200908 PAGE 1 OF 1 PAGt°r CONTRACTOR 5#e~her~ Dorec6c EcLt prnern4 Rentals, Inc. DATE 4/11111 ORIGINAL CONTRACT AMOUNT: $ 330,650.00 AUTHORIZED CHANGE ORDERS:. $ - F3EVISFr) CONTRACT AMOUNT,- 330,+650.00 PROCI?F^S PAY F"TIMA T E FOR PERIOD March 3, 2011 i r~ March 31, 2031 PiiEVIOUS THIS MONTH TO 0 VALUE OF WORK COMPLFTFD S r 186.009.38 $ 36,{~C0.35 CHANGE ORDER WORK COMPL FT FD $ - TOTAL VALUE OF WORK COMPLETi-0 $ 1$ 186,009.38 186,009.33 LESS PF TENTION 101'x, S 13.600.g4 LESS C:TFIER DF'DL;CTIC`JS Electronic Wire Feeq 5 NFT EARNED TO DATE $ 167 el08 LESS AMOUNT PREVIOUSLY PAID S BALANCE DUE THIS ESTIMA l E $ 1,:,7,40$,44 NOTICE TO PROCFk-D February 2, 2011 COMPLE-100 TIME 110 CALENDAR DAYS APPROVFI !'I ME EX 1I rl8101 l~; 0 CALENDAR DAYS TOTAL CONTRACT TIME 110 CALENDAR DAYS TIME EXPENI)rD TO DA i E 58 CALENDAR DAYS ~ TIME REMAINING 52 CALENDAR DAYS 4-11-2011 REQUES,TFD BY: y ! _ DATE: I Stephen Doreck, VicePrrsSident, Contractor RECONIMENDED: HSte,, *Engie~e~rinqgymanager, DATE: Engineer, YLWD APPR~DVEF~ RY DATr: C,,klin, YI„WI) ITEM NO. 6.6 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: N/A To: Board of Directors Funding Source: Developer Funded From: Ken Vecchiarelli, General Account No: 2-0010-2600-00 Manager Job No: 201103 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A Technician II Subject: Terms and Conditions for Sewer Service with Michael & Alison Ellis SUMMARY: The Ellis' requested to connect their home at 4562 Palm Avenue to the public sewer system. The property is approximately 1.20 acres and is located within the District's Western Service Area. An exhibit depicting the project location is attached for reference. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Sewer Service with Michael and Alison Ellis for 4562 Palm Avenue, Yorba Linda, Job No. 201103 DISCUSSION: The applicant's property is located within Drainage Area 1 of the District's Sewer Service Area. The District has an existing sewer main in Palm Avenue that terminates at the intersection of Oriente Drive. The applicant requests to extend the sewer main northward along Palm Avenue to install a house lateral to their residence. The District requires that the sewer main be constructed to the entire length of their property, terminating with a manhole at the intersection of Palm Avenue and La Pradera, along with a sewer lateral for a potential future connection, in accordance with the District's Rules and Regulations for Sewer Service and in compliance with the District's Sewer Standards and Specifications. The applicant will be entitled to future reimbursements for any future connections to the frontage of this sewer main extension, in accordance with the District's Sewer Rules and Regulations. The Terms and Conditions for Sewer Service with Michael and Alison Ellis are attached for your consideration. ATTACHMENTS: Name: DescnpJon: Type: 201103 T C.doc Terms & Conditions for Sewer Service with Michael & Agreement Alison Ellis 201103 Exhibit.pdf Exhibit of Palm Ave. Sewer Main Extension Backup Material Approved by the Board of Directors of the Yorba Linda Water District GM/PH 4-0 This item was removed from the Consent Calendar for separate action. Director Collett was absent. Date: April 14, 2011 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR SEWER SERVICE NAME OF APPLICANT: MICHAEL & ALISON ELLIS LOCATION OF PROJECT: 4562 PALM AVENUE, YORBA LINDA TRACT NUMBER: N/A JOB NUMBER: 201103 LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: MICHAEL & ALISON ELLIS LOCATION OF PROJECT: 4562 PALM AVENUE, YORBA LINDA 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Sewer facilities. 14) The applicant shall complete an Application to and Agreement for Water Service. 15) The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: MICHAEL & ALISON ELLIS LOCATION OF PROJECT: 4562 PALM AVENUE, YORBA LINDA 19) The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan, the Insurance Services Office's suggested standards contained in the "Grading Schedule of Municipal Fire Protection", and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) The applicant's water facilities (on-site) shall be Privately owned and maintained. 21) The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. Page 4 of 5 NAME OF APPLICANT: MICHAEL & ALISON ELLIS LOCATION OF PROJECT: 4562 PALM AVENUE, YORBA LINDA 32) The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on-site) shall be Privately owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. Page 5 of 5 NAME OF APPLICANT: MICHAEL & ALISON ELLIS LOCATION OF PROJECT: 4562 PALM AVENUE, YORBA LINDA 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall construct approximately 320 feet of new 8-inch VCP sewer main with one manhole and one sewer lateral stub-out, and one new sewer lateral, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the April 14, 2011 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Sewer Service is not executed for the project under consideration. Kenneth R. Vecchiarelli, P.E., General Manager VIA DEL CABALLO I I - - ? ? LA PRADERA PROJECT a o SITE I VIA DEL CABALLO - ORIENTE DRIVE L N w COUNTRYWOOD DRIVE Q p ORO VERGE SKYVIEW KNOLL a p LN F U o J ~ HAVEN LANE DEANDA LANE LAMPLIGHT LN PRICE LANE I MICKEL LANE LYNN LANE W HACIENDA SUNCREST DRIVE PALM VISTA D I EASY STREET z EVILLE ❑R. 4511 W\ a 19404 YORBA LINDA BLVD. I VICINITY MAP I II I N.T.S. LA PRADERA - - r~ - I PROPOSED 4561 SEWER LATERAL I I I PROPOSED SEWER I 4562 LATERAL FOR FUTURE I PALM AVENUE CONNECTION IJ a Z I II - I ~ Iz 19235 J d W C4 1% LLI MdU) I I bo w IX - EX.MANHOLE ORIENTE DRIVE EX. 8" SEWER MAIN = - - _ - _ - - LOCATION MAP N.T.S. PREPARED BY: EXHIBIT SCALE: AS-NOTED EL YORBA LINDA WATER DISTRICT SEWER MAIN EXTENSION DATE: 04/14/2011 1717 E. MIRALOMA AVENUE FOR PLACENTIA, CALIFORNIA 92870 4562 PALM AVENUE FILENAME: (714) 701-3000 J-201103 ITEM NO. 6.7 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Pending Prepared By: Ricardo Hipolito Jr., Engineering CEQA Compliance: N/A Tech II Subject: Declaration of Restrictive Covenants with Wayne and Karen Lenz SUMMARY: The District has a dedicated water easement within 4727 Yorba Lane. The property owner, Wayne and Karen Lenz, is requesting to construct low stucco walls within the easement. District staff reviewed the request and recommends approval subject to the execution of a Declaration of Restrictive Covenants. STAFF RECOMMENDATION: That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants, subject to approval as to form by General Counsel, with Wayne and Karen Lenz. DISCUSSION: The Lenzes requested District permission to construct low stucco walls and landscaping, and replace and relocate existing improvements within a dedicated water easement at 4727 Yorba Lane. The improvements run parallel and across the water pipeline within the easement, as shown on the enclosed exhibit. Staff reviewed the applicant's request and determined the improvements would have minimal impact on operations and maintenance of the District's facilities. To further protect the District's interest, staff recommends the execution of the attached Declaration of Restrictive Covenants, subject to approval as to form by General Counsel. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors has authorized execution of similar Declarations of Restrictive Covenants with various developers and property owners. ATTACHMENTS: Name: Description: Type: DORC Lenz.pdf Declaration of Restrictive Covenants Agreement Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/PH 4-0 This item was removed from the Consent Calendar for separate action. Director Collett was absent. CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT ~,c~,eY`.~'- --..~cu-~u~.crcfc~,~rof.cc.ct.ccs~=c- .cfr~.cr,~re~.~c ~;;rcroc..~r.~,r~,~rmgr,~•or-~.c~+.er,~=t~,racF,~,~.c State of California County of 444&C On ~PR4L . )0*4/ before me, iZ,944-Y >D OGjy&?e- Dat Here Inse Name and Title of the Officer personally appeared W,4 VW "A(Z-- f J`A&-A/ ~VkWAW - 4"/Z Name(s) of Signer(s) r who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of re,e KELLY P OLIVER which the person(s) acted, executed the instrument. Canndeaba f 11870890 Notary PuMlC - caldornla I certify under PENALTY OF PERJURY under the laws Ormp County of the State of California that the fore oin are rah is Comm. Tres Dec 6, 2013 + 9 9 P 9 p true and correct. WITNESS my hand and official seal. Signature T z2z~ Place Notary Seal Above Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: 7_1b7 9k7jo N OF 111.E S~,2jc~/W~ ~✓EN~uTS Document Date: AIOlyE Number of Pages: (e IMCL,1JXJ6 ~GI IJG+~6 L ; Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: W*yA&r L&ly Si ner's Name: 14 `I~tn,Jd a L~WL Individual Individual ❑ Corporate Officer - Title(s): ❑ Corporate Officer - Title(s): ❑ Partner - ❑ Limited ❑ General ❑ Partner - ❑ Limited ❑ General _ ❑ Attorney in Fact - • - - ❑ Attorney in Fact • - ❑ Trustee Top of thumb here El Trustee Top of thumb here ❑ Guardian or Conservator ❑ Guardian or Conservator ❑ Other: ❑ Other: Signer Is Representing: 5eik Signer Is Representing: -12y-' 02W7 National Notary Assodetion- 9350 De Soto Ave.. P.O. Box 2402 -Chatsworth, CA 91313-2402- www.NabonalNotaryorg Item #5907 Reorder: Call Toll-Free 1-800.876-6027 RECORDING REQUESTED BY and when recorded return to: Yorba Linda Water District P.O. Box 309 Yorba Linda, California 92885-0309 This is to certify that this Declaration of Restrictive Covenants is presented for recording under the provisions of Gov. Code Sec. 27383 by the Yorba Linda Water District in performance of an official service thereof. Kenneth R. Vecchiarelli - Secretary Space Above This Line for Recorder's Use DECLARATION OF RESTRICTIVE COVENANTS (ENCROACHMENT ON DISTRICT EASEMENT) THIS DECLARATION OF RESTRICTIVE COVENANTS ("Declaration") is made this 14th day of April, 2011, by and between YORBA LINDA WATER DISTRICT ("YLWD"), a public agency, created and operating under the authority of Division 12 of the California Water Code, and WAYNE LENZ and KAREN DYMON-LENZ ("Owner"), with reference to the following recitals of fact: RECITALS A. The Owner is the legal owner of that certain real property located at 4727 Yorba Lane, Yorba Linda, California 92886 ("Subject Property"), which is more particularly described as follows: THAT PORTION OF LOT 8 IN BLOCK 10 OF THE YORBA LINDA TRACT, AS SHOWN ON A MAP RECORDED IN BOOK 5, PAGES 17 AND 18 OF MISCELLANEOUS MAPS, RECORDS OF ORANGE COUNTY, CALIFORNIA. B. YLWD owns an Easement, as identified on the Deed of Easement, recorded on April 6, 1962, in Book 6067, Pages 658 through 661, Official Records of Orange County, California ("Easement"), across a portion of the Subject Property. Within the Easement, YLWD owns and maintains a water main and fire hydrant ("District Facilities"). C. The Owner desires to replace an existing concrete driveway, relocate an existing vinyl fence and gate, retain an existing tree, and construct and install a low stucco wall, stepping stone I walkways, landscaping, and related construction (collectively herein referred to as "Improvements") within and along the Easement area (hereinafter, "Encroachment"), as illustrated in Exhibit "A" attached hereto and incorporated by reference herewith. D. YLWD conditionally consents to Encroachment of the Improvements within and along the Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to problems affecting and/or interfering with YLWD's use of the Easement. E. Although the construction or existence of walls, structures, and other improvements within and along the Easement area may interfere or restrict YLWD's Easement rights, the Owner wishes to construct and use the Improvement within and along the Easement area. NOW, THEREFORE, incorporating the above recitals, YLWD and Owner declare as follows: 1. Covenant Runnine with Land. This Declaration constitutes a covenant running with the land as provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the successive owners of the Subject Property and the Easement. 2. Successors and Assians Bound. Since Owner wishes to pursue the Encroachment, this Declaration obligates the current and future owners of the Subject Property to remedy any future adverse events and to fund any necessary maintenance costs on the Easement and/or Subject Property that may arise in full or in part due to the existence, construction, or damages caused by the Encroachment. 3. Damages to District Facilities. Owner assumes full responsibility, liability and shall pay for any cost(s) or damage(s) to the District Facilities and appurtenant structures, arising from or related to the construction, existence, and/or use of the Improvements. YLWD shall not be responsible for any cost(s) or damage(s) to the District Facilities and appurtenant structures that arise from the Encroachment. 4. Damages to Third Parties. Owner, its successors or assigns, agrees to indemnify and hold YLWD, its officers, directors, employees, agents and consultants, harmless against any third 2 party claims related to or arising out of the construction, existence and/or use of the Improvements. 5. Damages to Improvements. Owner acknowledges that the Improvement may be damaged or demolished to permit reasonable access to or reasonable work within and under the Easement area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible for any damage(s) to or because of the Improvement which results from YLWD's exercise of rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys' fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and damages to the Improvement and from any obligation to protect, preserve, repair, or replace the Improvement. Construction, use, protection, repair and replacement of the Improvement shall be entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused by YLWD. 6. Recording of Agreement. This Declaration shall be recorded in the Office of the Recorder of the County of Orange, California, and shall constitute notice to all successors and assigns of the title to the Subject Property of the rights and obligations set forth herein. 3 Approved as to Form: McCormick, Kidman & Behrens, LLP YORBA LINDA WATER DISTRICT: Arthur G. Kidman General Counsel Michael Beverage President Kenneth R. Vecchiarelli Secretary OWNER: Wayne Len Karen and-Lenz 4 PROJECT SITE ORIENTE DRNE 0 OEM LPNELOY D u I I c o o_ - i I z HAVEN LANE E a DCANOA LANE ' ' - - - - - - - - I < HACIENDA LANE I SUNCREST OR 5 ' I I ""'LE DR I EX. S" WATER MAIN I I !Fs~ I I I NEW LOCATION OF I YDRBA uNnA eLw, I VINYL FENCE I EXISTING VINYL I- - - - - - - FENCE TO BE I I VICINITY MAP I ti' 'I I RELOCATED NJ& I ` w ~ I I I I I' k I EXISTING TREE I OFFICE I I I f TO REMAIN I I l a i I~ I I Lu , I O I / Lu ~ I EXISTING SHED TO I I I C7 ; I I BE RELOCATED L - - - - - J I I I PROPOSED , W GATE , I I -----r------ I r- I 4, I I I I I I I EXIST. RESIDENCE I PROPOSED CONCRETE PROPOSED STONE I I STEPPERS i I DRIVEWAY WITH COLORED Z I I I I CONCRETE BANDS Q I I GARAGE ~ - EXISTING 2'NIGH WALL TO REMAIN I O I i EX. METER PLANTERS EX. F.H. 1 W I I I ~ I I - - +f _ WI EX. 6" WATER MAIN - _ - C I VORBA LN. PROPOSED 3- - 6" N1 8TONE PILASTER WITH PROPOSED HIGH STUCCO WALL CONCRETE GAP WITH CONCRETE CAPS 2' HIGH WOOD PICKET FENCE ON TAP 50 FOOT EASEMENT FOR INGRESS AND EGRESS I WATER LINE PURPOSES LOCATION MAP N.T.S. PREPARED BY: EXHIBIT "A" SCALE: NO SCALE EL YORBA LINDA WATER DISTRICT DECLARATION OF RESTRICTIVE COVENANTS DATE: 04/14/2011 FOR 1717 E. MIRALOMA AVENUE 4727 YORBA LANE PLACENTIA, CALIFORNIA 92870 YORBA LINDA, CALIFORNIA 92886 FILENAME- (714) 701-3000 ITEM NO. 6.8 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: No To: Board of Directors Cost Estimate: $14,302.56 Funding Source: Multiple Funds From: Ken Vecchiarelli, General Manager Presented By: Lee Cory, Operations Manager Dept: Operations Prepared By: Lee Cory, Operations Manager CEQA Compliance: N/A Subject: Backhoe Engine Replacement SUMMARY: On September 21, 2010 the District's John Deere Backhoe Vehicle #139, vintage 1999, was involved in an accident. The vehicle was transported for repair evaluations to Coastline Equipment of Long Beach, CA. The backhoe cab was repaired by Coastline Equipment and returned to YLWD. The cost of the cab repair was covered under the District's insurance through ACWA/JPIA. Several days following the cab repair the backhoe engine developed a knock and Coastline Equipment came to the District's yard to evaluate the engine problem. Their evaluation concluded that the engine at a minimum had suffered rod bearing and crankshaft damage. Their recommendation is to replace the engine. Coastline Equipment is a John Deere approved vendor. The engine replacement is approximately 25% of the original equipment cost back in 1999 and is approximately 16% of a full backhoe replacement at today's costs. STAFF RECOMMENDATION: That the Board of Directors approve Coastline Equipment install a new engine in Backhoe #139 at a cost of $14,302.56. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee will discuss this matter at its meeting held April 12, 2011. DISCUSSION: Coastline Equipment is the greater L.A. area's John Deere representative. Verbal inquires were made to two other local tractor repair shops, Case Tractor shop and Everhart Equipment Company, about making cab repairs to the District's John Deere backhoe. Both repair shops stated that they would have problems getting parts and making repairs cheaper than a John Deere representative shop such as Coastline Equipment. The estimate from Coastline Equipment for cab repair was deemed fair and reasonable. JPIA, the district's insurance carrier was notified and a claimed was filed. Coastline Equipment provided a quote to replace the cab at a cost of $22,995.00, which JPIA covered, less our deductible of just over $1,900, for a reimbursement to the District in the amount of $21,081.25. It should be noted that at that price JPIA considered the backhoe totaled and the amount paid was the blue book value of the 12-year old backhoe. Coastline Equipment provide a quote for $14,302.56 to replace the backhoe's engine. We also contacted RDO Equipment Co. to provide an estimate for the engine replacement. Their estimate was $19,800.63. In making the recommendation to replace the backhoe engine, YLWD staff looked at the following areas for consideration: . The cost of a new backhoe replacement ranges from $82, 000 to $92,000. (2 estimates) the lesser priced unit is a Caterpillar and the higher is a John Deere. . Staff estimates the existing backhoe will provide an additional 10 years of service life with these repairs. This estimate is based on the normal work conditions it is currently subject to. . Insurability of repaired backhoe. JPIA has agreed to continue insurance on the repaired backhoe. ATTACHMENTS: Name: Description: Type: Backhoe Engine Replacement Quotes.pdf Engine Replacement Quotes Backup Material Backhoe~ Replacement_Quotes.pdf Backhoe Replacement Quotes Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. COASTLINE EQUIPMENT 6188 Paramount Blvd. Long Beach, CA 90805, ESTIMATE Coastline (562) 272-7400 Equipment 10 .JOHN DEERE DATE: 111712011 Customer No. 90760 Sold To: YORBA LINDA WATER DISTRICT Work Order Number: Address: 913 S. RICHFIELD AVE. PIN Number: T0310EX875793 City, ST Zip PLACENTIA, CA. 92870 Equipment Hours: Contact Name MIKE KIDDIE PHONE NO: 714-231-0266 CELL E:Mail: mkiddiee[i ylwd.com FAX NO: 714-701-3155 SPG DESCRIPTION OF WORK PARTS LABOR JOHN DEERE 310E BACKHOE 1 REMOVE AND REPLACE COMPLETE ENGINE 9,550.00 2,470.00 INCLUDES : R $ R ENGINE ASSEMBLY, TRANSFER PARTS. DRAIN AND FILL COOLANT AND HYDRAULIC RESEVOIR'.RBR PRECLEANER. EXHAUST STACK,HOOD,FRONT GRILLE,RADIATOR WITH OIL COOLER, COWL, MAIN HYDRAULIC PUMP AND MAIN HYD. RESERVOIR, TRANSFER FAN, BELTS, STARTER,ALTERNATOR, SENDING UNITS, EITHER AID FITTINGS AND MOTOR MOUNTS. 2 ROD OUT RADIATOR AND PRESURE TEST 199.00 3 MISC. PARTS AND FLUIDS 225.00 4 DIAGNOSE TIME CUSTOMERS YARD 346.50 Note : Prices are subject to change. This is an Haut Zone Charge estimate only, if any additional parts or labor are Field Zone Charge (1114111 125.00 needed the customer will be notified before any further Field Labor - work is performed.. Estimate does not include any un- Shop Labor - disclosed damage which may be observed until tear- Sublet Labor - down and disasembly of said parts listed above. Sublet Parts - Environment Fee 65.00 Other FRT 475.00 Prepared By: Jesse Sanchez-CSA Date: Subtotal - Parts & Labor $ 10,025.00 $ 3,450.50 Sales Tax 8.250/6 IS 827.06 Authorized By: Date: Total Parts and Labor $ 10,852.06 3,450.50 TOTAL 14, 302.56 2f212011 Pack 1 A 1 yoi-ba linda watts list 310e Ong job (3).xis RDO Equipment Co. 20 i'owa Ave PO Box 9069 Riverside, California 92502 ARDO I . SERVICE ESTMATE JoHm orLEFm DATE: 4/412011 Work Order/Esbrnate Number: Customer Customer Name: YORBA LINDA WATER DISTRICT Mahe/Model JOHN DEERE 310E Address: Serial Number: T0310EX875793 City, ST, Zip: YORBA LINDA, CA Equipment Hours: Unitlstock Number Contact Name. MIKE KI PHONE NO: E:Mail: n~kldcl e o tW~.con~ FAX NO: ITEM # MODEL DIESCRIPTION:OF WORK AR ; . t REPOWER JOHN DEERE 310E BACKHOE LOADER $11,350-00 $5,500.00 REPLACE EXISTING TIER I ENGINE WITH CERTIFIED TEIR II ENGINE COMPLETE WITH ALL COOLING PACKAGE AND ELECTRONIC CONTROLS WITH MISCELANEOUS HARDWARE AND FABRICATION NEEDED TO COMPLETE INSTALLATION, 2 CORE CHARGE FOR EXISTING TEIR I ENGINE. $1,$00,00 NOTE: THIS CORE CHARGE WILL BE CREDITED TO JOB ONCE ENGINE HAS BEEN RECEIVED AND MEETS CORE CRITERIA. Subtotal - Parts & Labor $13,150.00 $5,500.00 NOTICE: PRICES ARE ONY AN ESTIMATE AND ARE SUBJECT TO CHANCE IF Travel charges - 2 travel trips ADDITIONAL PARTS OR LABOR ARE REQUIRED DURING THE REPAIR. IF Sublet Labor FURTHER ITEMS ARE NEEDED YOU WILL BE NOTIFIED BEFORE ANY EXTRA Sublet Parts WORK IIN ADDITION TO THIS ESTIMATE IS PERFORMED. THIS ESTIMATE DOES Freight NOT INCLUDE ANY UNDISCLOSED ADDITIONAL REPA;RS THAT MAY NOT BE Other (Specify); HAZ MAT DISCOVERED UNTIL TEARDOWN OF THE MACHINE WHICH MAY RESULT IN THE Sales Tax $.75°/a $1,150.63 REOUIRMENT OF EXTRA PARTS AND LABOR FROM THE ITEMS LISTED ABOVE. FREIGHT CHARGES ARE SUBJECT TO CHANGE AS THEY ARE INCURRED Total Parts and Labor $14,300.63 $5,500.00 TOTAL $ 19,800.63 Prepared By. RON MONTER Date: WORK AUTHORIZATION: (CHECK ONE) ❑ ORIGINAL ADDrMNAL APPROVED/DATE ORDERED: AUTHORIZED BY: CUSTOMER TITLE: Page 1 of 1 01,'26/2011 10:59 FAX 002 Coastline r'.- L-.- 'd rill It nc= ULQW P. O. Box 22732, Long Bern, CA 90801-5732 6188 Paramount Blvd., Long Beach, CA 90806 • (562)272-7400 (714)973-9220 • FAX (562) 272-7444 ui A BUDGETARY PROPOSAL FOR Yorba Linda Water District 913 S. Richfield Rd. Placentia, CA 92870 Attn. Doug Baker (1) 7310T NEW JOHN DEERE JD310J WHEEL LOADER BACKHOE 84 Net H P. Diesel Engine; Torque Converter/Powerahift Transmission; Power Steering; Wet Disk Brakes; Differential Lock; Engine Side Shields; Self-Leveling Loader Unit"d Main frame; Electronic Monitoring System; Tachometer; Hom; Back-Up Alarm; Bolt-On Cutting Edge; Reversible Stabilizer Feet; Grill Extension 3035 Two Wheel Drive 4770 19.5 x 24 10-Ply Tires 7675 1.25 Yd. 4-1 Loader bucket 4770 12 x 16.5 8-Ply Tires 8485 Counterweight 2085 Cab and Air 2625 Suspension Seat w/Arrnrest 9225, 3" Seat Bak 9110 Ride Control 507017' 11" Backhoe Incl . Extension 1085 Mtude Compensating Turbo Budget Price Sales Price $84,750-00 8.75% Sales Tax --LjjLL2 Total $92,165.62 Options: 5080 Auxiliary Plumbing for Hammer Add...... ...$2,245.00 plus tax 5285 Pilot Controls Add......... $2,135.00 plus tax pe ed - / r-4 - zQ r Thomas Crabs Governmental Sales Manager RA'M HUDGUARMM SUCH Ov"M SAWA IMIIiI WX V"40 I M) 4M MOS (W61 r~aM PRIM"" DAKERM" (40x) jp~ t>wf ysa.o~ I44 ANA ~04M (six) nossW (IUIIVN 1 Quote 105574-01 Budget Proposal January 31, 2011 YORBA LINDA WATER DISTRICT PO BOX 309 YORBA LINDA, CA 92885-0309 Attention Mike Kiddie Dear Mike, Quinn Company is pleased to present this quote for your consideration. CATERPILLAR INC. Model: 416E Backhoe Loader w Buckets STUCK NUMBER: TBD SERIAL NUMBER: TBD YEAR: 2011 Quinn Company wishes to thank you for the opportunity of quoting on your equipment needs. Sale Price excludes all applicable taxes unless expressly stated. Machine availability is subject to prior sale. If there are any questions, please do not hesitate to contact me. Sincerely, Jeff Liebl Governmental Machine Sales Representative (714) 713-511'0 jliebi@quinncompany.com Flage 1 of 4 Quinn Quake 10557401 CATERPILLAR INC. Model: 416E Backhoe Loader STANDARD EQUIPMENT BACKHOE -14'4" Center pivot excavator style - backhoe with 24ever control - Boom transport lock - Swi ng transport lock - Street type stabilizer shoes -12 volt electrical start ELECTRICAL - 12 volt electrical start -100 ampere aftemator - Horn - Backup alarm - Hazard flasherstturn signals - Halogen head lights (2) - Halogen rear flood lights (2) - Stop and tail lights - Audible system fault alarm - Key startfstop system - 880 CCA maintenance free battery - Battery disconnect switch - External Power Receptacle (12v) - Bucket level indicator LOADER - Bucket level indicator - Lift cylinder brace - Retum-to-dig - (automatic bucket positioner) - Self-leveling loader with single lever - control - Transmission neutralizer switch - Single Tilt Loader OPERATOR ENVIRONMENT - Lighted gauge group - Interior rearview mirror - Rear fenders - ROPS canopy - 2-inch retractable seat belt - Hand and foot throttle - Lunch box holder - Air suspension seat POWERTRAIN - Non-EPA Regulated Countries: Cat 3054C - Direct Injection Engine, Tier 2 - Emissions Compliant. - EPA Regulated Countries: Cat C4.4 92HP - Direct Injection Turbo Charged Engine, - Tier 3 Emissions Compliant. Includes - High Ambient Cooling Package and - Open Circuit Breather. - Water separator - Thermal starting aid system - A dry type axial seal air cleaner with - Integral precleaner, automatic dust - ejection system, and lfter condition - indicator - Hydraulically applied mufti-plate wet - disk brake with dual pedals and - interlock - Differential lock - Drive-in parking brake - Torque converter - Transmission-four speed synchro mesh - with power shuttle and neutral safety - switch - Spin-on fuel, engine oil, and - transmission oil filters - Outboard Planetary Rear Axles OTHER STANDARD EQUIPMENT - Hydrostatic power steering - Toot box - Transport tie-down points - Ground line fill fuel tank - Lockable Hood - Valve Stem Protection HYDRAULICS - Load sensing, variable flow system - with 35 gpm axial piston pump - 5 micron spin-on hydraulic lifter - O-ring face seal hydraulic fittings - Caterpillar XT-3 hose - Hydraulic oil cooler - Flow-Sharing Hydraulic Valves - Extended Life Coolant -30C (-20F) ANTIFREEZE - Extended Life Coolant -30C (-20F) Page 2 of 4 i Quinn Quote 105574-01 MACHINE SPECIFICATIONS Description Reference No 416E BHL ST 14FT 291-9185 416 Single Tilt Backhoe Loader SEAT BELT, 3" SUSPENSION 206-1748 CONTROLS, BACKHOE (Standard) 209-3370 E-STICK 209-9929 HYDRAULICS, BH, 5 FUNCTION 209-9935 BEACON, MAGNETIC MOUNT 211-4292 LOCK, VANDALISM 216-0909 BUCKET-MP, 1.3 CYD 216-8800 CUTTING EDGE, TWO PIECE 9R-5321 COUNTERWEIGHT, 1075 LBS 252-9984 TIRES, 2ND BIAS, FIRESTONE 282-3853 POWERTRAIN, 2WD, STD SHIFT 291-9186 ENGINE, 92HP, TURBO, TIER 3 291-9188 CAB, UTILITY PLUS WIAC 291-9195 HYDRAULICS, LOADER,MULTI PURPOSE 317-1463 RIDE CONTROL 332-7131 STABILIZER PADS, FLIP-OVER 9R-6007 COUPLER, PIN LOCK 222-7379 BUCKET-HD, 12", 3.4 CFT PL 247-1947 BUCKET-HD, 24", 7.3 CFT PL 247-1950 Machine Price $ 87,559.80 Gov. Machine Pricing Discount $ 11,776 80 Grand Total $75,783.00 Orange County (8.75%) Sales Tax $6,631.01 Grand Total $ 82,414.01 Page 3 cf 4 Quinn Quote 10557401 WARRANTY Standard Warranty: 12 Months/ Unlimited Hours F.O.B/TERMS Foothill Ranch- Quote based on Orange County Delivery Net 30 days with written PO. ADDITIONAL CONSIDERATIONS • Subject to factory order. Accepted by on Signature I I Page 4 of 4 ITEM NO. 6.9 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: N/A Total Budget: $45,000 To: Board of Directors Cost Estimate: $30,000 Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Account No: 101-2720 Manager Job No: J-20010-33 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Hank Samaripa, Project CEQA Compliance: N/A Engineer Subject: 2010 Update of the Urban Water Management Plan SUMMARY: The 2010 Urban Water Management Plan (UWMP) has been prepared and will be available for review on or about April 12, in anticipation of a proposed Public Hearing on May 12, 2011. Copies will be distributed to the Board and made available for public review in mid-April. At the May 12 Board meeting and Public Hearing, staff will present a summary of the UWMP findings to the Board. An UWMP is prepared every 5 years by urban suppliers to support their long-term resource planning and to ensure adequate water supplies are available to meet existing and future water demands. The UWMP must be adopted by August 1, 2011 by each representative body to qualify for any state grants provided by the California Department of Water Resources. STAFF RECOMMENDATION: That the Board of Directors direct staff to post a Notice of Public Hearing for its meeting on May 12, 2011 to receive public comments on the 2010 Update of the Urban Water Management Plan. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee will discuss this matter at its meeting being held April 12, 2011. DISCUSSION: The State Water Code Sections 10610 through 10656, requires every urban water supplier that either provides over 3,000 AF annually or serves 3,000 or more connections, to prepare an Urban Water Management Plan (UWMP) every five years. In 2010, the Municipal Water District of Orange County (MWDOC) retained the consulting firm Malcolm Pirnie to prepare an UWMP for MWDOC as well as for YLWD and each of (25) twenty-five other member agencies who chose to participate in this collaborative effort. The UWMP is prepared by urban suppliers to support their long-term resource planning and ensure adequate water supplies are available for existing and future water demands. The 2010 UWMP for YLWD addresses the District's programs, projections and issues surrounding future water demands. Pursuant to the state regulations, a public hearing and board adoption of the plan must be completed by August 1, 2011, and the plan must be filed with the California Department of Water Resources in order to qualify for any future grants. A draft resolution is attached for consideration by the Board to adopt the UWMP following the required Public Hearing. Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. ITEM NO. 6.10 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: No To: Board of Directors Cost Estimate: $3,500 Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Account No: 1-2020-0580-15 Manager Presented By: Damon Micalizzi, Public Dept: Administration Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: Funding of Additional Water Education in District Elementary Schools SUMMARY: The Municipal Water District of Orange County (MWDOC) provides education to elementary schools throughout its member agencies' service areas. Due to budget restrictions, Municipal Water District of Orange County has cut funding for their in-school water education program by more than one-third for this school year. Because of this, MWDOC has cut all subscribers by one-third and capped YLWD at 1,387 students. STAFF RECOMMENDATION: That the Board of Directors approve payment of $3,500 to MWDOC for additional water education for elementary school students within the District. COMMITTEE RECOMMENDATION: The Public Information-Technology (now renamed the Public Affairs-Communications-Technology) Committee discussed this item at their meeting held March 7, 2011 and supports the staff recommendation. DISCUSSION: Due to budget concerns, Municipal Water District of Orange County has cut funding for their in- school water education program by more than one-third for this school year. Because of this, MWDOC has cut all subscribers by one-third and capped YLWD at 1,387 students. Participation has varied by year, with a peak of 3,127 students reached in YLWD's service area, in 06/07. Last year, the program reached 2,178 students within the District. Reaching additional students is still possible at a cost of $2.95 per student, payable through MWDOC. At that rate, a return to last year's number of students reached would cost the District $2,333.45. Though not specifically budgeted for fiscal year 10/11, staff has identified $3,500 available in funding for the program from the Public Information Budget (1-2020-0580-15), under the item Special Events, where currently only $1,840 of the $20,000 budgeted has been spent. With the extra $3,500, this year we will reach 2,573 YLWD students, 395 more than last year and nearly doubling the original number of 1,387 allocated by MWDOC. Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. ITEM NO. 6.11 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: No To: Board of Directors Cost Estimate: Exceeds $10,000 Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Gina Knight, Human Resources Dept: Human Manager Resources/Risk Management Reviewed by Legal: No Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A Technician Subject: Damage Claim Filed by Theresa S. Stacer SUMMARY: The District received the attached claim seeking reimbursement for property related damages resulting from the actions of a cable TV contractor. Claimant alleges damages were incurred due to the negligence of the employees of the Yorba Linda Water District. STAFF RECOMMENDATION: That the Board of Directors reject the claim filed on behalf of Theresa S. Stacer. COMMITTEE RECOMMENDATION: The Personnel-Risk Management Committee will discuss this matter at its meeting held April 12, 2011. DISCUSSION: On February 25, 2011, the District received a claim on behalf of Theresa S. Stacer in an amount to exceed $10,000. Claimant alleges District employees caused damage to her concrete and that the concrete was repaired in an unworkmanlike manner. In August, 2010, a cable TV contractor contacted the District for a Underground Service Alert (USA) marking for the claimant's property located at The District marked incorrectly, however, the USA rules state that whoever is performing drilling must hand dig two feet to either side of the mark for a positive ID of the service line. In addition, the contractor must contact the utility agency for a second marking if utilities cannot be located. The contractor failed to do this, instead they proceeded to drill and hit claimant's service line. The District was called out to repair the service, which necessitated breaking part of claimant's paved driveway to access and repair the broken service. Subsequently, the District's Operations Superintendent, received a call from the cable TV company requesting a meeting on site with an inspector from the County. He explained the USA rules to the parties. The County inspector requested that the cable TV contractor replace two concrete panels of the claimant's driveway. The contractor stated he would bring in a subcontractor to do the work, which was done. Claimant was unhappy with the quality of work performed by the cable TV's contractor and filed a claim against the District seeking compensation for the damages and repairs of claimant's driveway. Claimant's attorney spoke with the District's Risk Manager and stated that the claim was filed against the District because according to the claimant's attorney, it was the District 's employees who originally broke a section of the concrete driveway while making the repairs to claimant's broken service line. The claim is being rejected due to the fact that the District did not perform any concrete work to repair claimant's damaged driveway. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors reviews all claims not settled by staff. Any claims and accompanying staff reports are presented to the Board of Directors for consideration as they are received. ATTACHMENTS: Name: Description: Type: Agenda Attachment.doc Agenda Attachment Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com ITEM NO. 6.12 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: N/A Total Budget: N/A To: Board of Directors Cost Estimate: N/A Funding Source: N/A From: Ken Vecchiarelli, General Account No: N/A Manager Job No: N/A Presented By: Ken Vecchiarelli, General Dept: Administration Manager Reviewed by Legal: N/A Prepared By: Annie Alexander, Executive CEQA Compliance: N/A Secretary Subject: Reschedule Board Meetings SUMMARY: On April 28, 2011 the regularly scheduled Board of Directors meeting will conflict with a seminar being offered by SDLGI in Indian Wells. Staff recommends rescheduling this meeting to April 27, 2011. On May 12, 2011 and June 23, 2011 the Board of Directors will conduct a public hearing for adoption of the Urban Water Management Plan and consider adopting the FY 2011/12 Budget, respectively. Staff recommends rescheduling these meetings from 8:30 a.m. to 6:30 p.m. on the same dates to encourage increased public attendance and input. STAFF RECOMMENDATION: That the Board of Directors reschedule these regularly scheduled Board meetings as follows: Reschedule Thursday, April 28, 2011 to Wednesday, April 27, 2011 at 8:30 a.m. Reschedule Thursday, May 12, 2011 at 8:30 a.m. to 6:30 p.m. the same day. Reschedule Thursday, June 23, 2011 at 8:30 a.m. to 6:30 p.m. the same day. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors routinely reschedules Board and Committee meetings that conflict with holidays, conferences or special events. Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/RK 4-0 Director Collett was absent. ITEM NO. 7.1 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: Yes Total Budget: $775,000 To: Board of Directors Cost Estimate: 1,750,000 Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 1-0010-2700 Manager Job No: J-201006 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt Project Manager Subject: Award of Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement SUMMARY: On March 23, 2011, bids were received from 26 contractors for the construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project. Following review of the bids, staff recommends award to the low bidder, Mamco Construction & Development, for the amount of $1,389,089. The Engineer's Estimate for this project was $3,000,000. STAFF RECOMMENDATION: That the Board of Directors award the Contract for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project for $1,389,089 to Mamco Construction & Development. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee will discuss this matter at its meeting being held April 12, 2011. The Committee will communicate its recommendation at the Board meeting. DISCUSSION: On March 27, 2010, a water main break occurred on Ohio Street on a 12-inch diameter, unlined cast iron pipe constructed in 1948. The break was repaired and service was restored early the next morning. There were two prior breaks and repairs to this pipeline within the last few years and its replacement was planned by staff. With this third break, staff recommended that replacement proceed now, and the Board authorized its immediate replacement, beginning with the issuance of a Professional Services Agreement (PSA) for engineering services with Tetra Tech, Inc. for the Ohio Street Pipeline Replacement Project. Staff was directed to negotiate an agreement with Tetra Tech and return to the Board for ratification. On May 27, 2010, the Board ratified issuance of a Professional Services Agreement for engineering services with Tetra Tech, Inc., for the Ohio Street Pipeline Replacement Project, for a fee of $85,400. In June 2010, District and City of Yorba Linda staff met to discuss upcoming projects for each agency. Included was the District's planned replacement of the waterline in Oriente Drive due to its age and condition. Subsequently, on June 23, 2010, City of Yorba Linda staff requested the District to accelerate its proposed pipeline replacement project in Oriente Drive, and complete the work before the City's federally-funded pavement replacement project, planned for late 2011. On July 8, 2010, the Board of Directors approved Amendment No. 1 to the Professional Services Agreement with Tetra Tech, Inc., to include engineering design of Oriente Drive Pipeline Replacement, from Lakeview Avenue to Ohio Street, for a total fee increase not to exceed $63,300, increasing the total Tetra Tech contract to $148,700. On March 23, 2011, bids were received from 26 contractors, ranging from a low of $1,389,389 to a high of $3,171,913, as shown below. The bid tabulation and other bid documents from the apparent low bidder, Mamco Construction & Development, were reviewed by District staff and found to be responsive and fully in order. The apparent low bid was originally listed as $1,389,389; later, staff discovered a math error which reduced the overall total by $300, for a corrected total bid of $1,389,039. This correction is in accordance with the project contract documents which state on page 1-3, "In the event that there is more than one bid item in a bidding schedule and the total indicated for the schedule does not agree with the sum of the prices bid on the individual items, the prices bid on the individual items shall govern and the total for the schedule will be corrected accordingly." Mamco Construction & Development agrees with this correction and provided a written acknowledgment. NO. COMPANY BID 1. Mamco Construction & Development $1,389,389.00 2. VCI Telcom, Inc. $1,533,135.00 3. J. Fletcher Creamer & Son, Inc. $1,588,923.00 4. Sandoval Pipeline Engineering $1,610,588.00 5. Kana Pipeline, Inc. $1,672,000.00 6. Doty Bros. $1,680,666.00 7. Vido Artukovich & Son Inc/Vidmar Inc A JV $1,797,315.00 8. Mike Bubalo Construction Co., Inc. $1,821,540.00 9. Sully-Miller Contracting Co. $1,827,925.00 10. Garcia Juarez $1,882,130.00 11. PEI Paulus Engineering, Inc. $1,927,730.00 12. T.B.U., Inc. $1,974,325.00 13. E.J. Meyer Company $2,111,111.00 14. John Malloy Co. $2,135,060.00 15. C.S. Legacy Construction, Inc. $2,145,906.00 16. J.A. Salazar Construction & Supply Corp. $2,235,000.00 17. SRD Engineering, Inc. $2,257,146.00 18. WEKA, Inc. $2,278,081.00 19. J. De Sigio Construction, Inc. $2,298,310.00 20. Dominguez General Engineering $2,365,140.00 21. T.E. Roberts, Inc. $2,372,795.00 22. TL Pavlich Construction $2,377,425.00 23. Vido Samarzich Inc. $2,478,076.00 24. J.R. Pipeline Co., Inc. $2,737,685.00 25. Minako America Corporation $2,875,760.00 26. Kennedy Pipeline Company $3,171,913.15 PRIOR RELEVANT BOARD ACTION(S): On May 27, 2010, the Board ratified issuance of a Professional Services Agreement for engineering services with Tetra Tech, Inc., for the Ohio Street Pipeline Replacement Project, for a fee of $85,400. On July 8, 2010, the Board of Directors approved Amendment No. 1 to the Professional Services Agreement with Tetra Tech, Inc., to include engineering design of Oriente Drive Pipeline Replacement, from Lakeview Avenue to Ohio Street, for a total fee increase not to exceed $63,300, increasing the total contract to $148,700. On March 10, 2011, the Board of Directors authorize approval of Engineering Services Amendment No. 3 with Tetra Tech, Inc. for a fee increase not to exceed $17,280, resulting in a total fee of $167,380. Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 RK/PH 4-0 Director Collett was absent. ITEM NO. 7.2 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: Yes Total Budget: $1,445,000 To: Board of Directors Cost Estimate: N/A Funding Source: District & Developer Funds From: Ken Vecchiarelli, General Account No: 1-0010-2700-00 Manager Job No: 200803 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Yes Prepared By: Scott Moulton, Consultant CEQA Compliance: Pending Subject: Agreement for Fairmont Reservoir and Booster Station Site Improvements SUMMARY: The purpose of the Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements is to document the terms under which Shapell Industries will pay the District $183,266 for certain improvements at the Fairmont Reservoir and Booster Station site. The Agreement formalizes the improvements, the responsibility for funding and the actions required by each party to the Agreement. STAFF RECOMMENDATION: That the Board of Directors authorize the President and Secretary to execute the Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee will discuss this item at its meeting held April 12, 2011. DISCUSSION: The District and Shapell Industries have worked together over the years to provide infrastructure for Shapell's S&S Developments in the vicinity of Fairmont Blvd. and Bastanchury Road. In the 2005 time frame, Shapell suggested modifications at the Fairmont Reservoir and Booster Station site that they desired to improve the appearance and blend with the design of the planned housing that would border the Fairmont site. Shapell was willing to fund their requested improvements. District staff determined that constructing District desired upgrades in combination with the construction of the Shapell requested improvements, would be beneficial and cost effective for both parties. The District recommended improvements would be at District expense. In 2008, District and Shapell staff prepared an agreement formalizing the improvements for each party. The agreement was based on the Facilities Finance, Design and Construction Agreement (FFDCA) format that has been used in the past for developers at YLWD. The FFDCA defines the core Fairmont Improvements, identifies how the improvements will be funded, the actions required by each party to the agreement and how to resolve matters that may come up in the future before the project is completed. The original FFDCA described $443,483 of improvements for the Fairmont Site with an agreed cost sharing of 41.3% by Shapell and 58.7% by YLWD. The original agreement called for Shapell to construct the improvements. Shapell's total funding was $183,266. The Agreement was approved by the District Board in May 2009. However, due to the downturn in the housing market, Shapell did not execute the Agreement as they were not in a position to follow through and complete the project. In the last few months, District staff have further evaluated how the site could be redeveloped to maximize use of the space on site and address the District's long term needs. Out of this, it was determined that a major renovation of the site would achieve maximum utility. Further study of site redevelopment alternatives will be recommended. At the same time, District staff did not want to lose the opportunity for funding from Shapell for site improvements. Accordingly, discussions followed with Shapell and a new agreement was drafted for consideration. The new agreement calls for the District to manage the construction contracting, places more control with the District and establishes fixed periodic payments by Shapell based on progress milestones of the project, with the same total payment by Shapell of $183,266. The original design was created by Shapell and will be provided to YLWD as part of the revised agreement. Any future change to the original site components of the design will be provided to Shapell for approval, which will not be unreasonably withheld. The agreement specifically allows YLWD to add scope to the project at YLWD's expense. The Agreement has been executed by Shapell and reviewed by the District's Legal Counsel. A copy is attached for review and consideration. PRIOR RELEVANT BOARD ACTION(S): The original Fairmont Site Improvement Agreement was approved by the Board on May 28, 2009. ATTACHMENTS: Name: Description: 1 ype: FINAL _FFDCA_for Fairmont _Site _Improvement _Agreement _03 29 2011.pdf Fairmont Site Improvement Agreement Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 GM/PH 4-0 Director Collett was absent. FINANCE, DESIGN AND CONSTRUCTION AGREEMENT FOR FAIRMONT BOOSTER PUMP STATION IMPROVEMENTS THIS AGREEMENT ("Agreement"), dated 2011 is by and between YORBA LINDA WATER DISTRICT, a local public agency, created and operating under authority of Division 12 of the California Water Code ("YLWD" herein), and SHAPELL INDUSTRIES INC, a Delaware Corporation, ("Shapell" herein), (YLWD and Shapell are sometimes collectively referred to as "Parties" herein). The Parties do hereby enter into the following agreement: RECITALS A. YLWD desires to perform certain maintenance activities and upgrades to its Fairmont Booster Pump Station ("Booster Station"); B. Shapell owns certain real property adjacent to and near the Booster Station, desires to develop its property and desires the Booster Station to be compatible in landscape and design. and C. Shapell has offered to pay for some improvements to the Booster Station (collectively, the "Improvements") in order to make the Booster Station compatible in landscape and design to Shapell's property; D. The Improvements are generally listed in Exhibit A attached hereto and incorporated herein by this reference. EXECUTORY AGREEMENTS NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: L DESIGN OF IMPROVEMENTS Shapell has prepared a preliminary design of the Improvements. Within ten (10) business days of the execution of this Agreement by the Parties, Shapell shall deliver all existing design documents relating to the Improvements ("Design Documents") to YLWD. YLWD will use the documents provided by Shapell to assist it in the ongoing design of the Improvements. During the ongoing design of the Improvements, YLWD shall, if the Improvements are revised, provide updated designs to Shapell. Within ten (10) business days of receipt of the updated designs, Shapell shall approve or deny the updated designs. Failure to provide approval or denial within the ten business-day time frame shall be deemed a Shapell approval of the updated design. I Should Shapell deny the updated design on the grounds the Booster Station is not compatible in landscape and design to Shapell"s property, YLWD shall make further revisions to the design acceptable to both parties and meeting Shapell's approval, which shall not be unreasonably withheld. II. CONSTRUCTION OF IMPROVEMENTS YLWD, by a contractor duly licensed in the State of California ("Contractor"), shall cause the Improvements to be constructed in substantially the same form as depicted in the Design Documents, with approved design revisions under Section I. The procurement of the contract shall be in accordance with the California County Water District Law and YLWD's general procurement policy, which require, in part, the award of the construction contract to the lowest responsible bidder. In the construction contract, YLWD may, in its sole discretion, choose to include items in addition to the Improvements, but payment associated with any such items and/or any costs in excess of the amount set forth in Section III shall be the sole responsibility of YLWD. III. SHAPELL'S PAYMENT SCHEDULE Notwithstanding the total cost necessary to construct the Improvements, Shapell's share of the construction costs shall be limited to One Hundred Eighty Three Thousand Two Hundred and Sixty Six Dollars ($183,266) payable to YLWD as follows: A. One payment of Sixty Thousand Dollars ($60,000) due within thirty (30) days after the execution of this Agreement by Shapell and YLWD. B. One payment of Sixty Thousand Dollars ($60,000) due within thirty days of YLWD's notification to Shapell of YLWD's issuance of a Notice to Proceed to the Contractor. C. One final payment of Sixty Three Thousand Two Hundred and Sixty Six Dollars ($63,266) due within thirty (30) days of YLWD's notification to Shapell of YLWD's recording a Notice of Completion as set forth in Section V.A. IV. ADDITIONAL CONSTRUCTION COSTS A. Construction Change Orders YLWD may make or approve change order requests for work other than as described in Exhibit A. As between YLWD and Shapell, YLWD shall be solely responsible for the payment of all change orders. 2 B. Testing and Construction Oversight/Inspection In conjunction with the construction of the Improvements, YLWD will incur costs for materials testing, construction oversight and construction inspection, including YLWD staff and outside consultant time (collectively, the "Construction Testing, Oversight and Inspection Costs"). As between YLWD and Shapell, YLWD shall be solely responsible for the payment of all Construction Testing, Oversight and Inspection Costs. V. COMPLETION OF IMPROVEMENTS A. Notice of Completion Upon completion of the construction of the Improvements and written acceptance by YLWD, a Notice of Completion shall be prepared and signed by YLWD and recorded with the County Recorder's Office of Orange County, California. B. Disclaimer of Interest It is understood and agreed that upon YLWD's acceptance of the Improvements, Shapell disclaims in favor of YLWD all right, title and interest in and to the Improvements constructed pursuant to this Agreement, appurtenances and easements, and that Shapell hereby covenants and agrees to execute and deliver to YLWD any documents which may be required to complete the transfer of the Improvements concurrently with the acceptance thereof by YLWD. VI. GENERAL PROVISIONS A. Construction This Agreement shall be governed by the laws of the State of California and construed according to its plain meaning as if drafted by both YLWD and Shapell. B. Integration This Agreement is a fully integrated contract constituting the entire understanding between YLWD and Shapell with respect to the matters set forth herein. No prior oral or written understanding shall be of any force or effect with respect to the matter set forth in this Agreement. No oral order, objection, claim or notice by any party to this Agreement shall affect or modify any of the terms or obligations contained herein except by a waiver or modification thereof in writing and signed by the authorized representative of YLWD and Shapell, or their authorized successors. 3 C. Amendment This Agreement may be amended only in writing which must be executed by each party to its successor. D. Successors and Assigns All of the terms, conditions and provisions of this Agreement shall inure to the benefit of and be binding upon YLWD, Shapell, and their respective successors and assigns. Neither party may assign its rights or delegate its obligations or duties hereunder, in whole or in part, without the express written consent of the other party, which consent shall not be unreasonably withheld, based upon reasonable demonstration of the assignee's capacity to carry out the obligations assigned. B. Notice Any notice, payment or instrument required or permitted by this Agreement to be given or delivered to either party shall be deemed to have been received when personally delivered or seventy-two (72) hours after deposit of same in any United States Post Office, registered or certified, postage prepaid, addressed as follows: (a) SHAPELL INDUSTRIES INC., 22800 Savi Ranch Pkwy, Suite 200, Yorba Linda. California 92887 Attn: Curt Thielbar. (b) YORBA LINDA WATER DISTRICT, P.O. Box 309, Yorba Linda, California 92885-0309, Attn: General Manager. Each party can change its address for delivery of notice by delivering written notice of such change of address to the other party within twenty (20) days of such change. F. Binding Arbitration At the election of YLWD within thirty-six (36) days after service upon YLWD of a civil action, YLWD may elect to submit this matter to binding arbitration before the Judicial Arbitration and Mediation Services (.TAMS), located in Orange County. Upon submission of the matter to JAMS, it shall be the obligation of YLWD's to obtain from JAMS a list of three (3) randomly selected arbitrators familiar with construction law and to serve said list upon Shapell. In the event that there are more than two parties to the action, the number of arbitrators randomly selected and included in the list shall be increased by two for each additional party involved. Upon service of the randomly selected list of JAMS arbitrators, each party shall have twenty (20) days to eliminate two arbitrators from the list and return the list to the JAMS office. The 4 arbitrator selected for the arbitration shall be the remaining name on the list. Should more than one name remain on the list, the JAMS office will randomly select from the names remaining on the list, which individual will serve as arbitrator. Arbitration shall be scheduled for hearing on the merits no later than six (6) months after the date the arbitrator is selected. All parties shall be permitted to conduct discovery as provided by the current rules contained in the California Code of Civil Procedure. All costs of JAMS or of the arbitrator for services shall be divided equally among the Parties, unless otherwise ordered by the arbitrator. In an arbitration to resolve a dispute under this provision, the arbitrator's award shall be supported by law and substantial evidence. G. Severability If any part of this Agreement is held to be illegal or unenforceable by a Court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. H. Counterparts This Agreement and any document required to be executed by the Parties hereunder may be executed in several counterparts, each of which shall be deemed and all of which shall together constitute, one and the same agreement or document. IN WITNESS WHEREOF, The Parties have caused this Agreement to be executed on the day and year first herein above written. YORBA LINDA WATER DISTRICT, SHAPELL INDUSTRIES, INC., a local public agency a Delaware Corporation By: By: Michael Beverage Vi ce Rossi President Vice President By: Kenneth R. Vecchiarelli Secretary As to Form: By: By: Arthur G. Kidman, Esq. comas A. Inbi n sq. McCormick, Kidman & Behrens, LLP General COUns Shapell Industries, Inc. General Counsel to YLWD 5 CALIFORNIA ALL-PURPOSE ACKNOIfILEDGMENT STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) On March 24, 201 1, before me, Yumi Swenson, a Notary Public in and for said State, personally appeared, Thomas A. Ingram and Vince Rossi, who proved to me on the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. YUMISWENSON Commission # 1758084 Notary Public - California 5 1 Los Angeles County Comm. Expires Jul 18, 2011 SignatLire ;a Notary Pub+hc (SEAL) EXHIBIT A FAIRMONT BOOSTER STATION SITE IMPROVEMENT COMPONENTS EXHIBIT A FAIRMONT BOOSTER STATION SITE IMPROVEMENTS Line ITEM DESCRIPTION ONSITE ITEMS EXISTING BUILDING UPGRADES 1 CONCRETE STORAGE BINS 2 ELECTRICAL SWITCIIGEAR AND UPGRADES 3 PLASTERING/STUCCO 4 ROOFING - USE CONCRETE ROOF TILE 5 STRUCTURAL STEEL 6 ARCHITECTURE 7 CONTINGENCIES 8 CONSULTANT - (ELECTRICAL) 9 CONSULTANT - (I IVAC/TITLE 24) 10 CONSULTANT - (POST-TENSION) I 1 CONSULTANT - (STRUCTURAL) 12 ADDITION 13 CABINETS 14 CARPENTRY/FINISI-1 15 CARPENTRY ROUGH-LABOR & MAT'L 16 CARPENTRY ROUGH-LUMBER 17 CARPENTRY ROUGII-TRUSSES 18 CERAMIC TILE 19 CLEAN-UP ROUGII & FINISH 20 CONCRETE FOUNDATION 21 CONCRETE ALTERNATE 22 DRYWALL 23 ELECTRICAL FIXTURES 24 ELECTRICAL WIRING 25 FLOORS 26 GUTTERS/DOWNSPOUT 27 HARDWARE FINISH 28 HEATING & AIR CONDITIONING 29 INSULATION 30 ORNAMENTAL IRON 31 PAINTING 32 PLASTERING/STUCCO 33 PLUMBING 34 ROOFING - Included in Existing Building Upgrades Rooting Cost 35 SEWliR t-IOUSE CONNECTIONS 36 SI IEET METAL 37 WLATIIERSTRIPPING - 38 WINDOWS/SLIDING DOORS 39 ARCHITECTURE 40 REVISE ARCIITECTURE TO MEET CBC UPDATE 41 CONTINGENCIES 42 CONSULTANT - (I LLiCTRICAL) 43 CONSULTANT - (I-IVAC/"CI-FLE 24) 44 CONSULTANT - (POST= TENSION) 45 CONSULTANT - (STRUCTURAL) 46 SCI 1001, FEES (53.55 per Sq. Ft.) Sheet 1 of 2 47 GARAGE 48 CARPENTRY/FINISH 49 CARPENTRY ROUGH-LABOR 50 CARPENTRY ROUGH-LUMBER 51 CARPENTRY ROUGH-TRUSSES 52 CLEAN-UP ROUGII & FINISI I 53 CONCRETE FOUNDATION 54 DRYWALL - TYPE 'S' STRUCTURE - NO I HR DRYWALL (-$1250) 55 ELECTRICAL FIXTURES 56 ELECTRICAL WIRING 57 GARAGE DOORS, COMMER. ROLL-UP 58 GUTTERS/DOWNSPOUT 59 1IARDWARE FINIS I-1 60 INSULATION - ELIMINATE-'D BY YLWD 61 PAINTING 62 PERMITS AND FEES 63 PLASTERING/STUCCO 64 ROOFING - USE CONCRETE ROOF TILE 65 SHEET METAL 66 STRUCTURAL STEEL 67 WEATHERSTRIPPING 68 ARCHITECTURE 69 CONTINGENCIES 70 CONSULTANT - (ELECTRICAL) 71 CONSULTANT - (I IVAC/TITLE 24) 72 CONSULTANT - (POST-TENSION) 73 CONSULTANT - (STRUCTURAL) 74 75 OFFSITE ITEMS 76 AREA DRAINS & GRADING: 77 F&I 12 " X 12" AREA DRAINS, NDS # 1212 & # 1221 GRATE 78 JOIN EXISTING 24" X 24" CATCH BASIN 79 F&I 6" SDR 35, INCLUDING BEDDING REMOVE INTERFERING PORTION OF PIPE, INCLUDING TRENCH I BACKFILL/COMPACTION & MAUL 80 DEBRIS TO OFFSITE DISPOSAL AREA 81 Y RECOMPACTION OF NEW BUILDING ADDITION & STORAGE BINS 82 STREET IMPROVEMENTS: 83 D - F&I CONCRETE GUTTER PER DETAIL ON SIIEI.~T 3 (NO BASE) 84 E - F&I 6" PCC PAVEMENT W/#4 BARS AT 24" O.C. (NO BASE) 85 F - F&1 4" AC OVER 8" CMB 86 G - F&1 REDWOOD HEADER 87 1-1 - F&I FEATI IER AC FOR SMOOTI I JOIN 88 J - F&I 4" CURB ONLY 89 K - F&I TRANSITION FROM 0" CF TO 4" CF 90 Ka - 1-&1 0" CURB ONLY 91 L - PAINT 4" WI IITE STRIPE Q - PAINT HANDICAP STENCIL W/VAN ACCESSIBLE SIGN 80" AFG WITH 18" DIA. X 30" DEEP 92 CONCRETE FOOTING 93 R - F&I 12" 111GI1 "NO PARKING SIGN" PAINTED IN WHITE 94 S - REMOVE 3" AC OVER 3" CM13 DISPOSE OF OFFSITE 95 S I - 6" DIRT TO BE DISPOSED OFFSITE 96 S2 -PROCESS SU13GRADE 12" TO COMPACT TO 90% 97 U - F&I AC DRIVEWAY RAMP 98 i\IASONRY WALLS: 99 F&1 6' SPLITFACE BLOCK WALL WITI I PRECAST CAP (NO PILASTERS) 100 CONSULTANTS 101 CIVIL ENGINEERING 102 GEOTECI INICAL ENGINEERING Sheet 2 of 2 ITEM NO. 7.3 AGENDA REPORT Meeting Date: April 14, 2011 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Ken Vecchiarelli, General Dept: Administration Manager Reviewed by Legal: Yes Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: City of Yorba Linda Sewer System Transfer SUMMARY: The City of Yorba Linda owns and maintains the sewer system for the eastern part of the City from roughly San Antonio Road east. Due to increasing maintenance regulations, the City of Yorba Linda and the District have been in discussions over the past year to consider transferring the City-owned sewer system, in its entirety, to the Yorba Linda Water District. At the City's April 5, 2011 council meeting, the City Council voted to approve a Public Sewer System Transfer Agreement with the District that would transfer these assets effective July 1, 2011. STAFF RECOMMENDATION: That the Board of Directors execute the Public Sewer System Transfer Agreement with the City of Yorba Linda. DISCUSSION: The District and the City of Yorba Linda have worked cooperatively over the past year on an agreement that tranfers the public sewer system currently owned, operated and maintained by the City to the Water District. With this transfer, the public sewer system within the City of Yorba Linda would be owned, operated and maintained by one agency with a specific focus on these services. Both the City and the District concur that under a single agency, these public assests could be more uniformly and effectively maintained, with an economy of scale that best serves the public's interests. Although the City of Yorba Linda originally requested that the Transfer Agreement include the transfer of the building and property at 4622 Plumosa Drive from the District to the City, the District felt that the building and the property on which it sits has a value different than that of the City sewer system. As such, the transfer of that building and property was not included in the City-approved Transfer Agreement. Instead, a surplus building, located at the east end of Brush Canyon Park, and previously used for chlorination of local groundwater, was included in the Agreement for transfer to the City. City and District staff, however, did discuss the possibility of a future partnership in developing the Plumosa office site as part of the Villa Plumosa affordable housing project. ATTACHMENTS: !game: Description: Type: Sewer System Transfer Agreement.pdf Public Sewer Transfer Agreement Backup Material PUBLIC SEWER SYSTEM TRANSFER AGREEMENT THIS PUBLIC SEWER TRANSFER AGREEMENT ("Agreement") is made and entered into on , 2011, by and between the YORBA LINDA WATER DISTRICT, a local public agency, created and operating under authority of Division 12 of the California Water Code ("District"), and the CITY OF YORBA LINDA, a municipal corporation organized and existing under Title 4, Section 34000 et seq. of the California Government Code ("City") (collectively referred to herein as the "Parties"). RECITALS WHEREAS, both the District and City have the legal power and authority to provide both water and sewer services to the lands and inhabitants within their respective boundaries. The purpose of this Agreement is to further strengthen a stable and compatible working relationship between the Parties with the goal of consolidating sewer service under one agency to maximize efficiencies for the overall benefit and enjoyment of the residents, businesses and other stakeholders ("Service Beneficiaries") of the Yorba Linda area; and WHEREAS, the District currently provides sewer service to approximately two thirds of the residents and businesses connected to the public sewer system within the City limits. The District provides water service to all areas within the City, with the exception of a small portion known as the Locke Ranch area, which is served by an investor-owned public utility. The District provides sewer service to the Locke Ranch area and water service to portions of the Cities of Anaheim, Brea, Placentia, and to a portion of an unincorporated County of Orange territory. Additionally, the District provides sewer service to the West End Yorba Linda Area (approximately 15,000 services) along with a portion owned by the City (approximately 3,000 services) generally located easterly of Fairmont Blvd and westerly of San Antonio Road, with Fairmont to the north, and Esperanza to the south; and WHEREAS, pursuant to the "Agreement for the Provision of Water and Sewer Services", dated October 3, 1977, the City currently provides sewer service to the East Yorba Linda Area (approximately 6,100 services), which generally extends easterly of San Antonio Road (`East Yorba Linda Area"); and WHEREAS, the governing bodies of the District and the City have determined that it would be in the best interest of their Service Beneficiaries for District to acquire the sewer collection system currently owned by the City and generally described in the preceding recitals; and WHEREAS, the City desires to transfer and assign to the District, at no cost to District, such sewer collection facilities, and the associated parcels of real property, easement rights and other associated assets on the terms and conditions herein set forth, free and clear of all liens, and PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 1 District desires to acquire such sewer collection facilities and the responsibility to provide continuing sewer service to the residents of the City of Yorba Linda; and WHEREAS, it is the objective of the Parties that the transfer of such sewer collection facilities be accomplished in a manner that will maintain equity to the ratepayers and property owners in the City of Yorba Linda and in the District's service area. NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and conditions herein, the Parties agree as follows: AGREEMENT 1.0. EFFECTIVE DATE. This Agreement shall be effective upon execution by all Parties. All assets, liabilities, contractual rights and obligations, and any other real or personal property or other interest whatsoever of the City, related to the Sewer Collection Facilities, as defined in Section 3.1, shall be transferred to the District in accordance with this Agreement, and all approvals and permits required from regulatory or jurisdictional agencies (e.g. Regional Water Quality Control Board or Local Agency Formation Commission) for the transfer of the Sewer Collection Facilities by July 1, 2011 ("Transfer Date"). 2.0. MUTUAL CONSIDERATION. In reliance on the City's disclosures and representations, and in exchange for mutual consideration provided by the terms, conditions, covenants, and promises of this Agreement and the transfer of the Sewer Collection Facilities, the District agrees to assume the obligation and responsibility to provide sewer service and maintenance to the East Yorba Linda Area. In consideration for the District assuming the obligation and responsibility to provide sewer service and maintenance to the East Yorba Linda Area, the City agrees to transfer the Sewer Collection Facilities to the District. 3.0. TRANSFER OF ASSETS. Subject to the terms and conditions of this Agreement, on the Transfer Date, the City transfers and assigns to the District, and District accepts, all of the City's right, title and interest in and to the following assets, rights, claims, properties and interests that the City owns, (collectively, the "Transferred Assets"): 3.1. Sewer Collection Facilities. All of the City's right, title and interest in and to the Sewer Collection Facilities owned, leased or otherwise possessed by the City. 3.2. Easement Deeds and Real Property. All of the City's rights to access or use any real property or rights, title and interest to real property (including by lease, license, permit or easement) directly or indirectly used in the operation of the Sewer Collection Facilities, including, without limitation, any leases, easements, and real properties. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 2 3.3. Permits. All approvals, consents, licenses, permits, waivers or other authorizations issued, granted, given, applied for at the time of the Transfer Date or otherwise made available by or under the authority of any governmental authority (other than the City) for the ownership or operation of any Sewer Collection Facility, including, without limitation, any Permits to the extent such Permits are assignable. 3.4. Sewer Related Inventory Items. Any and all inventory items utilized for the maintenance, repair, replacement, or rehabilitation of the Sewer Collection Facilities. 4.0. DISTRICT'S SERVICE OBLIGATIONS. Commencing on the Transfer Date, the District will provide continuing sewer service to all residents in the City. The District shall be responsible for the Fats, Oils and Grease (FOG) program for the sewer service area transferred pursuant to this Agreement in addition to and to the same standards as the areas already covered by the District per the Waste Discharge Requirements (WDR's) regulated by the State of California Water Resources Control Board. 5.0. MODIFICATION OF PRIOR AGREEMENT. The Parties hereby modify the "Agreement for the Provision of Water and Sewer Services" between the City of Yorba Linda and the Yorba Linda Water District, dated October 3, 1977 (the "1977 Agreement") as specified below. Except as expressly modified herein, the 1977 Agreement shall remain in full force and effect. To the extent that there is inconsistency between this Agreement and the 1977 Agreement, the terms of this Agreement shall govern. 5.1. Paragraph 10 of the 1977 Agreement is deleted in its entirety and the following paragraph is substituted in its place: "10. Water and Sewer Services. Water and sewer services to all areas within the City, including future territory annexed thereto, shall be provided by the District. The City agrees not to provide such services. The terns of this paragraph shall not limit the ability of the District to supply water and sewer services outside the boundaries of the City. The District shall be responsible for the design, construction, operation, maintenance, repair and replacement of all facilities, including in-tract subdivision systems, necessary to provide such water and sewer services. Developers applying to the District for water and sewer services shall comply with all of its rules and regulations, provided that such water and sewer services and conditions imposed by the District shall be in accord with generally accepted standards for public water and PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 3 sewer supply systems. Nothing contained in this Agreement shall in any way limit the authority of the District in connection with its legal powers to supply water and sewer services." 5.2. Paragraph 12 of the 1977 Agreement , formerly entitled "City Sewer Service Area," is deleted in its entirety and the following paragraph is substituted in its place: 12. District Sewer Service Area. The District shall provide sewer service to all of those areas within the City, including future territory annexed thereto, as shown on Exhibit `A' as the `City Sewer Service Area."' 5.3 Paragraphs 13, 14, 15, 16, and 17 remain in full force and effect except where the context requires that the word "City" be substituted by the word "District" in order to be consistent with Paragraph 10, as amended by this Agreement, and the District's assumption of obligations and responsibilities under this Agreement. 6.0. DISCLOSURES and REPRESENTATIONS. The City has made the following disclosures and representations to the District in connection with this Agreement. The City represents that the information and documents provided to the District as described below are complete and that the City has no knowledge of additional information or documents that have not been provided to the District and that would be material to these disclosures and representations. The District enters into this Agreement in reliance on the following disclosures and representations. 6.1. The City hereby represents that it will provide copies to the District with a full accounting of monies and funds collected and expended to operate the Sewer Collection Facilities, including but not limited to Income and Expense reports, Balance Sheets, a listing of bad debts/delinquencies and audit reports for FY 2008/09, FY 2009/10 and when available, for FY 2010/11. 6.2. The City hereby represents that it has provided prior access to existing records and will provide permanent copies of any such records within thirty days of the Transfer Date, to the District any and all maintenance records, repair records, construction documents, purchase documents (including receipts and written warranties), and/or logs that relate to the Sewer Collection Facilities for the period January 2005 to the present. 6.3. The City hereby represents that it has provided the District with access to any and will provide permanent copies to the District within thirty days of the Transfer Date of all as-built maps, specifications, and/or mapping documents that relate to the Sewer Collection Facilities. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 4 6.4. The City hereby represents that it has provided the District with access to any and will provide permanent copies to the District within thirty days of the Transfer Date of any and all information and documentation related to the Fats, Oil and Grease (FOG) Program currently mandated in the Waste Discharge Requirements (WDR). This provision of information, however, shall not relieve the City of compliance obligations under this Agreement, as discussed below. 6.5. The City hereby represents that it has provided the District with access to any and will provide permanent copies within thirty days of the Transfer Date any and all information, correspondence, permits and/or orders related to industrial waste discharge for the period 2005 to the present. 6.6. The City hereby represents that this Agreement pertains to the Sewer Collection Facilities only, which is a portion of the sanitary sewer system that serves the City of Yorba Linda, and that the Agreement does not pertain to storm drains. 6.7. The City hereby represents that it holds in good standing and is currently in compliance with all permits and licenses necessary to operate the Sewer Collection Facilities and has not violated any applicable laws, rules or regulations in connection with its operation of the Sewer Collection Facilities. 6.8. The City hereby represents that it is currently aware of no claim or threat of litigation against the City or its assets in connection with the construction, operation or maintenance of the Sewer Collection Facilities, nor has the City been notified of any investigation or inquiry by any governmental agency or authority into the operation of the Sewer Collection Facilities. 6.9. The City hereby represents that no third party holds a security interest or encumbrance in the Sewer Collection Facilities, the Easements, or any fiords that will be provided to the District pursuant to this Agreement. 6.10. The City hereby represents that it holds clear title to all real property interests identified in paragraph 3.2. 6.11. The City hereby represents that all approvals, consents, licenses, permits, waivers or other authorizations issued, granted, given, applied for at the time of the Transfer Date or otherwise made available by or under the authority of any Governmental Authority (other than the City) for the ownership or operation of the Sewer Collection Facility identified in paragraph 3.3. 6.12. The City hereby represents that all inventory items it currently utilizes for the maintenance, repair, replacement and/or rehabilitation of the Sewer Collection Facilities are accounted for and will be transferred to the District within thirty days of the Transfer Date. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 5 7.0. SEWER FUND AND INCOME. The City agrees to remit to the District any and all unexpended sewer related fiords paid directly by the residents or collected from the property tax billings for sewer maintenance charges through to the Transfer Date. Effective as of the Transfer Date, if the City continues to derive income from the property tax billings for the sewer maintenance charge placed on the County of Orange tax roll for the sewer customers served by the City for FY 2010/11, the City agrees to remit to the District, any and all subject sewer related income previously described within 45 days of receipt of the funds from the County. 8.0. GREENCREST LIFT STATION REPLACEMENT. Notwithstanding any other provision in this Agreement, the Parties mutually agree that the sewer lift station located on Greencrest Drive, which provides service to seven residential homes, requires replacement at this time. The City agrees to provide the funding for the replacement of the lift station. Said funding may be included in and provided by the remittance identified in Section 7.0, providing said remittance is sufficient to find the project, which is currently estimated at 5175,000. The District agrees to coordinate the replacement effort, including soliciting engineering estimates, preparing bid documents, soliciting bids, and awarding a contract for replacement, commencing in the first fiscal year following the Sewer Facilities Tranfer. 9.0. WASTEWATER RATE STUDY. The City agrees to authorize the consulting firm of PBSJ to provide District with any and all information, including working documents, calculations and analysis, the District may deem necessary to assess and evaluate the City of Yorba. Linda Wastewater Rate Study prepared by PBSJ, dated April, 2010 and adopted by the City on July 20, 2010. 10.0. ORANGE COUNTY SANITATION DISTRICT REPRESENTATION. The City agrees to support District membership representation on the Orange County Sanitation District Board and support the appointment of a representative from the District. The District representative shall be selected by the District's Board of Directors. 11.0. REGULATORY AND JURISDICTIONAL AGENCY SUPPORT. The City agrees to support and provide assistance where applicable, to the District, in the event permits, approvals or other documentation are required from regulatory or jurisdictional agencies (e.g. Regional Water Quality Control Board or Local Agency Formation Commission) for the transfer of the Sewer Collection Facilities to be finalized. The District, at its own expense, shall be the lead agency and shall secure the necessary permits or approvals required from regulatory or jurisdictional agencies for the transfer of the Sewer Collection Facilities. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 6 12.0. REIMBURSEMENT BY CITY FOR RELOCATION. The City acknowledges that most of the Sewer Collection Facilities are located in the public right of way. In the event City requires District to relocate any portion of the Sewer Collection Facilities transferred by this Agreement after the Transfer Date, the City agrees to pay, in advance of commencement of construction, all costs incurred by the District for such relocation, including design and engineering fees, material costs and construction cost except as noted in Section 13.0. 13.0. AJUSTMENT OF WATER VALVE AND SEWER MANHOLE COVERS. The District agrees to adjust water valve and sewer manhole covers to grade at their cost for all water valve and sewer manhole covers within City right-of-way or City easements upon written request of the City. When the adjustments are related to a City construction project, the City shall submit the unit costs for such work to the District. The District shall approve or disapprove the unit costs within 10 working days. If the unit costs are approved, the District shall authorize the City to perform the work and reimburse the City for the cost of such services. If the District does not approve the unit costs, the District shall perform the work itself in coordination with the City's construction contractor. When the adjustment request is not related to an ongoing City construction project, the adjustments shall be completed by the District within 15 working days. 14.0. COORDINATION OF DISTRICT AND CITY PROJECTS. The District and City shall meet as required to coordinate proposed projects to minimize disruption to the public and to avoid destruction of newly placed improvements. District and City staff shall meet to review and discuss their seven year Capital Improvement Programs and to plan projects accordingly. 15.0. TRANSFER OF SUPLUS PROPERTY Subject to the terms and conditions of this Agreement, the District hereby transfers and assigns to the City, and City accepts, all of the District's right, title and interest in and to the asset known as the "Brush Canyon Chlorination Building", located on the east side of Brush Canyon Park. Brush Canyon Chlorination Building encompasses Parcel 1 on Exhibit "B" hereto and will be declared surplus and transferred to the City within six (6) months of the Transfer Date. 16.0. LIMITED ASSUMPTION OF LIABILITIES. The District shall assume the following listed liabilities for the ongoing operation of the Sewer Collection Facilities. 16.1. All accounts payable first accruing from and after the Transfer Date. The City shall retain all responsibility for collection and recovery of accounts payable accruing prior to the Transfer Date. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 7 16.2. All performance obligations, including payment, under the following contracts between the City and third parties related to the Sewer Collection Facilities. The City assumes all responsibility for obtaining written assignment or transfer of these contracts, as may be required. 17.0. INDEMNIFICATION. 17.1. Except as specifically identified and assumed in this Agreement, the District shall not assume any liabilities or potential liabilities of the City, known or unknown, that existed as of the Transfer Date relating to contracts, claims, lawsuits, debts, permits, fines, penalties, interest, treatment charges, or other costs related to the Sewer Collection Facilities. City shall indemnify, hold harmless and defend the District at the City's own cost, expense and risk, against any and all claims, suits, actions or other legal proceedings of every kind that may be brought or instituted against District or any of its directors, officers, employees, agents, representatives, successors and/or assigns relating to the Sewer Collection Facilities during any period of time prior to the Transfer Date, irrespective of when the claim, suit, action or other legal proceeding was or is initiated. City shall pay and satisfy any judgment, award or decree that may be rendered against District or any of its directors, officers, employees, agents, representatives, successors and assigns or authorized volunteers, in any and all such aforesaid suits, actions, or other legal proceedings. 17.2. The District shall indemnify, hold harmless and defend the City at the District's own cost, expense and risk, against any and all claims, suits, actions or other legal proceedings of every kind that may be brought or instituted against City or any of its Council, officers, employees, agents, representatives, successors and/or assigns arising out of or relating to the obligations expressly assumed in this agreement to District's performance of its duties, as established herein, and/or relating to the Sewer Collection Facilities after the Transfer Date. 18.0. FEES AND COSTS. 18.1. Each Party shall bear its own fees, costs or expenses, including attorney's fees and consultant fees, incurred in connection with the preparation, negotiation, finalization, approval or documentation of this Agreement and the related documents and transactions contemplated herein, regardless of when incurred. 18.2. In the event of any action arising out of, or in connection with, enforcement of this Agreement, the prevailing Party shall be entitled to have and recover, in addition to damages, injunctive or other relief, its reasonable costs and expenses, including without limitation, its attorney's fees. 19.0. NOTICES. Unless otherwise expressly stated in this Agreement, all notices, requests and other communications under this Agreement shall be in writing and shall be delivered (1) in person, (ii) by registered or certified mail, return receipt PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 8 requested, (iii) by recognized overnight delivery service providing positive tracking of items (for example, Federal Express), or (iv) by facsimile or other electronic transmission if a copy is sent simultaneously by a method described in clause (i), (ii) or (iii), addressed as hereinafter provided or at such other address of which the City or the District shall have given notice as provided in this Section. All such notices, requests and other communications shall be deemed to have been sufficiently given for all purposes hereof only upon receipt by the party to whom such notice is sent. Notices by the parties may be given on their behalf by their respective attorneys. Notices should be provided in accordance with this Section at the following addresses: District: General Manager Yorba Linda Water District P.O. Box 309 Yorba Linda, California 92885-0309 City: City Manager City of Yorba Linda PO Box 87014 Yorba Linda CA, 92885-8714 20.0. SEVERABILITY. If one or more provisions of this Agreement shall be held invalid, illegal or unenforceable, such provision shall, to the extent possible, be modified in such manner as to be valid, legal and enforceable but so as to most nearly retain the intent of the parties, and if such modification is not possible, such provision shall be severed from this Agreement. In either case, the balance of this Agreement shall be interpreted as if such provision were so modified or excluded, as the case may be, and shall be enforceable in accordance with its terms. 21.0. ENTIRE AGREEMENT. This Agreement, together with the Exhibits, contemplated hereby, embodies the entire understanding and agreement of the City and the District with respect to the subject matter of this Agreement and merges and supersedes all prior representations, agreements, and understandings, whether oral or written, between the City and the District with respect to the subject matter hereof, including, without limitation, any and all written or oral statement or representations by any official, employee, agent, attorney, consultant, or independent contractor of the City or the District. 22.0. COUNTERPARTS. This Agreement may be executed in two or more counterparts, including by means of faxed signature pages, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 9 s IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be entered into as of the day and year written above. District: City: Yorba Linda Water District City of Yorba Linda By: By: 2A±4-~ Michael J. Beverage Nancy Rike President of the Board of Directors Mayor, City of Yorba Linda ATTEST ATTEST: 2?1 &J -A lk Kenneth Vecchiarelli Marcia Brown, City Clerk Secretary of the Board of Directors City of Yorba Linda APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: 70k4b Arthur G. Kidman, General Counsel Todd Litfin, City Attorney McCormick, Kidman and Behrens, LLP City of Yorba Linda Attachments: Exhibit A: Sewer Collection Facilities Exhibit B: Brash Canyon Chlorinator PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 10 / ! I \ FAIRMONT a4vik _ r• jd Via. . • • r_• Y.. °~c ♦ i d. f _ _ _ - .d r, ' ` r f' WWI Y ILai ,t' ~a,' f' et` 7 ~ r~ rd 1 ~ i :BI ? I" r ;Q~+Y^ s r..° a. e~ • F ® VORBA LINO BLVOm cq Ch s, i. ,r:'° >7; ^ Y rd' a. • !=Lr `i a 9a '1 QO g a , s 9~ : • & a e I a r N.T.S. pNCH • \L . '4: J ' e, c P 6' • d Z • rP \ QN, 'N r ._s a ,,o f f{ i I X90 ~q'9 a9yrG;_~`a .I z=s. ~ f I F ~ r .yr 9~ - . • ~ r 1 °•w.. ,:.F r4 yro~ t r k ti F y. - 1 ~ ~ r.:,;.• ~ ' ~ . I', Zss _ `d •°wt. •~~q • f c: S m,~ ~ o,~, ~ t L d a 6 '.r,~.: I ° a` ° Zi • y°d-r^ ! ~:g #vde`f„ stx. • x C ,'4 '~t~, d. _ `er~ .4 d, s ~t _ ro .aes.•,~ . { ;f a ,w+....•t~- r.®'~° k*'J w'~;:8 >-,~="`;r ,'bGF J 9:•iP i' pr X _ .r° .lp°' + ! ,~':.•3_._., .tom / ' ' [ I. . (7.s `t ?yr-ROp~ ,7 NcN° " .p - - s: a. q t ~ ~ .A< ~o . ..8 .1 "g ptp 0.p X~ip ~e^• ' r w ~ ~ a r'I s .rte ...8"ERp W ~ C ° L SpJ1 ~j.,. ' t a. ,,.r~ . `ter,, s a. r~ ~ •e ..'I ° .:t . r r. -r~4; °Mpp v~ 9 nn . PREPARED BY: YORBA LINDA WATER DISTRICT EXHIBIT "A" 1717 E. 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IIIL 3 S°2 1 ITEM NO. 7.4 AGENDA REPORT Meeting Date: April 14, 2011 To: Board of Directors From: Ken Vecchiarelli, General Manager Presented By: Ken Vecchiarelli, General Dept: Board of Directors Manager Prepared By: Annie Alexander, Executive Secretary Subject: MWDOC Board and Member Agency Elected Officials' Forum - April 28, 2011 STAFF RECOMMENDATION: That the Board of Directors designate an elected official as the District's official representative to attend the MWDOC Board and Member Agency Elected Officials' Forum. DISCUSSION: The Municipal Water District of Orange County (MWDOC) is considering approval of an agreement with its member agencies which includes a requirement to conduct an elected officials' meeting semi-annually to increase officials' knowledge of activities and services and to provide a forum for input to MWDOC. The first such meeting is scheduled to be held on April 28, 2011 at 7:00 p.m. MWDOC has requested that the Board of Directors designate an elected official to attend the meeting as the District's official representative. Other officials and District staff are welcome to attend as well. ATTACHMENTS: Name: Description: I p p.e: MWDOC_Elected _Officials _Forum.pdf Event Flyer Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 PH/RK 4-0 Designating President Beverage to attend and act as the District's official representative for this event, and authorizing Director Melton to also attend this event. Director Collett was absent. RECEIVED - 4 L9011 MUNICIPAL APR WATMR 11 DISTRICT OF March 31, 2011 ORANGE YORBAUNDAWATER DISTRICT COUNTY The Honorable Michael Beverage stre.tAddress: Board President 18700 Ward Street Yorba Linda Water District Fountain Valley, California 92708 P.O. Box 309 MadingAddress: Yorba Linda, CA 92885 PA. Box 20895 Fountain Valley, CA 92728-o695 Dear President Beverage: (714) 963-3058 Subject: MWDOC Board and Member Agency Elected Officials' Forum Fax: (714) 964-9389 www.mwdoc,com April 28, 2011 - 7:00 to 9:00 pm Joan C. Finnegan The Municipal Water District of Orange County (MWDOC) is the wholesale water President rovider and regional planning agency for twenty-seven water retailers and the Jeffery M. Thomas vice President Orange County Water District. Our activities include Metropolitan representation, Brett R. Barbre Metropolitan policy and rate development and implementation, water use Director efficiency, water resource planning, Federal and State grant procurement, Wayne A. Clark overnmental relations and public information and education in support of our Director Lang D. Dick ember agencies. We recently completed an agreement with our member agencies Director hanging how we operate and finance the activities of the District. The Agreement Susan Hinman ill be implemented starting with the July 1, 2011 Fiscal year. Director Ed Royce, Sr. Director ne of the requirements of the agreement, which we wholly support, is to conduct Kevin P. Hunt, P.E. an elected officials' meeting semi-annually, to increase elected officials' knowledge Genera) Manager of and input to MWDOC and its activities. We are holding our first such meeting on April 28, 2011 from 7:00 to 9:00 pm in our Boardroom at 18700 Ward Street, MEMBER AGENCIES Fountain Valley. The draft agenda is enclosed. City of Brea We request that each City and water district designate an elected official to attend City of Buena Park the meeting as their official representative. Other elected officials or staff are, of East Orange County Water District ourse, welcome. Because of the hour, we will provide a modest meal of El Toro Water District sandwiches and salads. Emerald Bay Service District City of Fountain Valley City of Garden Grove hank you for your participation in this event. In order to provide name plates and Golden state water Co. efficient seating, please notify Pat Meszaros at 714/593-5025 City of Huntington Beads 'IDmeszarosQmwdoc.com) of your official designee and number of persons Irvine Ranch Water District ttending. Laguna Beach County Water District City of La Habra ]ease do not hesitate to cal l our General Manager, Kevin Hunt, at 714/593-5026 City of La Palma khunt mwdoc.com) should you have any questions or suggestions. Mesa Consolidated Water District Moulton Niguel Water District City of Newport Beach InCerely, City of Orange , Orange County Water District City of San Clemente City of San Juan Capistrano U Santa Margarita Water District oan C. Finnegan City of Seal Beach President Serrano Water District South Coast Water District Trabuco Canyon Water District c: Ken<VecchiamlH City of Tustin City of Westminster Yorba Linda We* District MWDOC Board and Elected Officials' Forum April 28, 2011 7:00 - 9:00 pm DRAFTAGENDA Introductions - Who is MWDOC? • MWDOC Board - Name/Division/Agencies in Service Area • Electeds at Table -Nam e/C ity or Agency Purpose of Meeting • Better MWDOC/Agencies Relationships • More knowledge on water issues • More knowledge of and input to issues facing Cities/Agencies • Implement new Agreement (background on agreement) Key Issues Facing Water Community • Economy • Water Supply Reliability • Water Quality • Water Costs • Others? MWDOC's Role • Overview of water institutions • How MWDOC Fits In • MWDOC Organizational Chart • Metropolitan Representation - chart • Key Consultants - Table • MWDOC Activities - Tables • MWDOC Budget - Chart & Tables • MWDOC Accomplishments - Graphs Key Metropolitan Issues • Budget and Rates • Bay/Delta Strategy • Colorado River • OPEB and Pension • IRP and Adaptive Management I Key Orange County Issues • Economy and Water Rates • Water Reliability • Regional Funding Cooperation • Local Resource Development Ask Audience ? How Can We Best Serve You? a Control rates? a Improve reliability? a Leverage grants? Ask Audience ITEM NO. 9.2 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Finance-Accounting Committee (Collett/Kiley) • Minutes of meeting held April 11, 2011 at 4:00 p.m. (To be provided at the meeting.) • Meeting scheduled May 9, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 041111 FA - Minutes.doc FA Mtg Minutes 04/11/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT FINANCE-ACCOUNTING COMMITTEE MEETING April 11, 2011 A meeting of the Finance-Accounting Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Robert R. Kiley Stephen Parker, Finance Director 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. February 2011 Budget to Actual Results Mr. Parker presented the February 2011 budget to actual results to the Committee. He pointed out that despite a revenue shortfall of approximately 3.6% of budget, that a reduction in supplies and services helped put the District in a situation where we have a positive trend year- to-date of over $1.2 million as compared to budget. This means that the District has a negative net income of $280,000 year-to-date instead of a larger loss as expected in the budget. The Committee pointed out some individual supplies and services line items that have been trending higher than budgeted all year, and Mr. Parker added that variable water costs as a percentage of budget should be improving in every remaining month of the fiscal year as we are purchasing more ground water in the second half of the fiscal year. The Committee received and filed the February 2011 Budget to Actual Results. 2.2. February 2011 Investment Report Mr. Parker identified that for the first time this year, the District's yield was over 1 He also explained some changes in reserve funds. The Committee received and filed the February 2011 Investment Report. 3. DISCUSSION ITEMS 3.1. Preliminary 2012 Budget Numbers Mr. Parker shared the preliminary budget numbers for FY 2011/2012. Mr. Parker explained that salaries and benefits were up only 3% despite signficant increases in health insurance, PERS expenses and a planning increase in 2 employees to work on the sewer side as a result of maintaining the City of Yorba Linda sewers. He also identified a significant increase in the vehicle equipment and capital outlay budget, but 1 explained that most of the increase is related to the required purchase of a new sewer vactor truck, which accounts for $420,000, and sewer slip lining, which accounts for $100,000 of the $774,850 budget. Supplies and Services proposed expenses includes a 7% decrease from the prior year. Lastly, included in the assumptions is an expected increase in water sales, and therefore the amount of funding for reserves would actually be higher than planned for in the budget for 2010/11. The intent is that the District's conservative reserves will be closer to being fully funded for the first time in many years. The Committee requested that a workshop be conducted to discuss any planned changes in organizational structure through the budget process. 3.2. FY 2011/12 Budget Calendar Update Mr. Parker presented the budget calendar update and pointed out that the April 21St date which had originally been scheduled as a Board Workshop was now set aside for a facilities tour, and that the current plan was to have budget information presented to the entire Board as a part of the May 12th Board meeting. In addition, updates were made to reflect Committee meeting dates that had changed, and Committee titles that had changed. 3.3. Draft Finance Department Budget Mr. Parker explained that the Finance Department cut their Supplies and Services budget by 10.5% from the 2010/11 budget. He asked if the Committee had any questions on specifics in the budget, and a number of individual items in the four sections of the Finance Department were discussed. The Committee had no recommended changes to the draft Finance Department budget. 3.4. Investment Policy Annual Review Mr. Parker presented the investment policy and informed the Committee that he had no recommended changes. He informed the Committee that there is no longer a requirement to update the investment policy annually, and asked their opinion. As the Committee's desire is to foster an open and transparent environment for the agency, they asked that the investment policy go to the full Board for adoption again this year, even if there are no changes to it. Mr. Parker indicated that he would present this to the Board with a supporting resolution in the second meeting in April. 3.5. Annual Reserve Policy Review Mr. Parker presented a draft annual reserve policy. He shared with the Committee the changes that he had made from the prior years' policy. The primary change was to add a new reserve called Maintenance Reserve, which would exist for non-scheduled capital asset repair and replacement, and would be funded by a reduction in the Capital Replacement Reserve. Other changes made included moving Employee Liabilities Reserve to a Board Designated Reserve, and minor revisions to language in the Capital Replacement Reserve and Employee Liabilities 2 Reserve. The Committee recommended that the changes to the reserve policy be discussed by the full Board in a workshop environment. 3.6. Future Agenda Items and Staff Tasks Staff asked the Committee if they would like to be involved in the interview process for the RFP for audit services. The Committee indicated that a recommendation brought before the Committee would be sufficient. The Committee requested that a workshop be conducted to discuss any changes to the organizational structure as well as to discuss potential changes to the reserve policy. 4. ADJOURNMENT 4.1. The Committee adjourned at 5:25 p.m. The next regular meeting of the Finance-Accounting Committee will be held on May 9, 2011 at 4:00 p.m. 3 ITEM NO. 9.3 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Personnel-Risk Management Committee (Kiley/Beverage) • Minutes of meeting held April 12, 2011 at 4:00 p.m. (To be provided at the meeting.) • Meeting scheduled May 10, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 041211 PRM - Minutes.doc PRM Mtg Minutes 04/12/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING April 12, 2011 A meeting of the Personnel-Risk Management Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E. Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Gina Knight, Human Resources Mgr 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Damage Claim Filed by Theresa S. Stacer The Committee discussed the claim submitted on behalf of Theresa S. Stacer. The Committee supported the recommendation that the Board of Directors reject the claim at the April 14, 2011 Board Meeting. 3. DISCUSSION ITEMS 3.1. Draft FY 2011/12 Human Resources/Risk Management Department Budget Staff presented the Human Resources-Risk Management Department's proposed Supplies and Services Budget for FY 2011/2012. The Committee asked questions throughout the discussion and ultimately supported the proposed draft. 3.2. Draft FY 2011/12 Labor & Benefits Budget Staff presented a rough draft summary of expenses for proposed Personnel Salaries and Benefit Budget for FY 2011/2012. The Committee reviewed and discussed the mandatory as well as the fringe benefit expenses for all personnel. In addition, the overview of salary expenses was reviewed with discussion focused on merit increases, overtime and standby expenses for the next fiscal year. The Committee requested staff bring back a report identifying the salary decreases due to current vacancies to the next Personnel Risk Management Committee. Questions were raised about staffing levels, human resources and overall Board objectives that should be considered at a future meeting or Board workshop. 1 3.3. Status of Human Resources and Risk Management Activities The Committee reviewed and discussed the updated activities log. Staff reported on the Employee Recognition Committee's suggested events for the remainder of 2011. 3.4. Status of Recruitments and Authorized/Budgeted Positions The Committee discussed updates to the spreadsheet and the status of current recruitments. 3.5. Future Agenda Items and Staff Tasks Mr. Vecchiarelli reported staff will review the proposed salary expenses for FY 2011/2012 and compile a spreadsheet that will identify the salary decreases/increases throughout the District. Staff will bring back the report and recommendations for consideration by the Committee at a future meeting. 4. ADJOURNMENT 4.1. The Committee adjourned at 5:45 p.m. The next regular meeting of the Personnel-Risk Management Committee will be held May 10, 2011 at 4:00 p.m. 2 ITEM NO. 9.4 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Planning-Engineering-Operations Committee (Melton/Collett) • Minutes of meeting held April 12, 2011 at 10:00 a.m. (To be provided at the meeting.) • Meeting scheduled May 5, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 041211 - PEO Minutes.doc PEO Mtg Minutes 04/12/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING April 12, 2011 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Melton at 10:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Ric Collett Steve Conklin, Engineering Manager Lee Cory, Operations Manager 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement Mr. Conklin reported that 26 bids were received for the construction of the subject project on March 23, 2011. Following discussion, the Committee supported the staff recommendation that the Board award the Contract for Construction to Mamco Construction & Development for $1,389,089. 2.2. 2010 Update of the Urban Water Management Plan Mr. Conklin reported that the final report for the 2010 Urban Water Management Plan was received today. Copies of the report will be distributed to the Board, posted on the District's website, and made available for review at the public counter for all interested parties. Following discussion the Committee supported the staff recommendation that the Board direct staff to post a Notice of Public Hearing for the Board's regular meeting on May 12, 2011, to receive public comments prior to adopting the subject Plan. 2.3. Agreement for Fairmont Reservoir and Booster Pump Station Site Improvements Mr. Conklin reported that negotiations were completed and an agreement prepared for consideration under which Shapell Industries will pay the District $183,266 for certain improvements at the Fairmont Reservoir and Booster Station site. He described the background leading to this agreement and conditions in the agreement. After discussion, the Committee supported the staff recommendation that the Board authorize execution of the Agreement for Fairmont Booster Station Improvements. 2.4. Backhoe Engine Replacement. Mr. Cory reported on the condition of the District's John Deere Backhoe Vehicle No. 139 and the evaluation for repairs versus replacement. He 1 noted that, per cost quotes, a new engine could be provided for a cost of $14,302, versus a cost of $82,000 to $92,000 (per two estimates) for a new backhoe. Mr. Cory noted that staff estimated that the existing backhoe will provide an additional 10 years of service life with the new engine under expected work conditions. He also noted that JPIA confirmed that they would continue to insure the backhoe with the replacement engine. Following discussion, the Committee supported the staff recommendation that the Board approve the installation of a new engine in Backhoe #139 at a cost of $14,302.56. 3. DISCUSSION ITEMS 3.1. Draft FY 2011/12 Engineering Department Budget Mr. Conklin presented a summary of the Draft Supplies and Services Budget for the Engineering Department, comparing the approved FY10-11 budget to the forecast expenditures at year end for FY10-11, along with the proposed FY11-12 budget. He described the various budget items, noting variances and reasons for these variances. Mr. Conklin also pointed out that this portion of the proposed budget for FY 11/12 will be 22% less than FY 2010/11. 3.2. Draft CIP for FY 2011/12 Mr. Conklin described the Draft Capital Improvement Project budget and Capital Replacement Project budget for FY 11/12, noting the status, projected cost, and estimated timeframe for completion for the various projects. 3.3. Draft FY 2011/2012 Operations Department Budget Mr. Cory presented a summary of the Draft Supplies and Services Budget for the Operations Department, comparing the approved FY10/11 budget to the forecast expenditures at year end for FY10/11, along with the proposed FY11/12 budget. He described the various budget items, noting variances and reasons for them, and indicated that the proposed budget for FY11/12 reflects a reduction of approximately 1.5% from the current year's budget. 3.4. Alternative Fuel Report. Mr. Cory made a report on the Operations Department's investigation into the potential use of alternatives to diesel to fuel the District's heavy duty vehicles. He noted that per AQMD Rule 1196, if entities have more than 15 diesel driven heavy duty vehicles, they must initiate conversion to compressed natural gas to power engines. Mr. Cory noted that based on contacts with other agencies which have converted to natural gas, and review of O&M data, the District is much better off to remain under the 15 vehicle limit and not have to convert our heavy vehicle fleet. The Committee concurred with this assessment. Mr. Vecchiarelli joined the meeting during this discussion. 2 3.5. Monthly Preventative Maintenance Program Report Mr. Cory reported on the PM Program status, noting that we are on target in almost all categories. For dead-end flushing, he noted that we expect to be at 100% at the end of April. Regarding sewer televising, Mr. Cory indicated that we are behind our goal because of the need for higher than expected root removal. He also indicated we should see an improvement in reaching our goal in the coming months, as a more senior and experienced crew member has been rotated onto the camera and sewer maintenance crew. 3.6. Monthly Groundwater Production and Purchased Import Water Report Mr. Cory reported that water demands through March were 17.3% under our monthly projection and cumulatively 8.5% under budgeted estimates for the fiscal year. He noted that we used 70.7% groundwater for the month, increasing our overall use towards our goal of 45.9% for the year. 3.7. Site for Proposed Well No. 21 Mr. Conklin reported that staff has been pursuing a site for a proposed Well No. 21 and received a favorable response from OCWD for a potential well along La Palma at the entrance to the Santa Ana River Lakes. He noted that staff is also considering the potential for a new well on Van Buren, north of Miraloma. He described the planned steps to perform hydrogeologic studies of available data for each site to determine anticipated water quality and quantity. If promising results are found, he described the steps that would follow, subject to review and approval by the Board. 3.8. Groundwater Producers Meeting Report Mr. Conklin reported on the March 9 Groundwater Producers Meeting. He noted that since that meeting, the OCWD Board has met and approved proceeding with construction of the 30-mgd expansion of the GWRS plant, increasing overall capacity from 70 to 100 mgd. The analysis by OCWD indicates that the higher RA to cover the cost of GWRS capital and operation will be more than offset by the increase in the BPP, resulting in a net lower cost of water to the groundwater producers with GWRS expansion. 3.9. Status Report on Capital Projects in Progress Mr. Conklin reported on capital projects currently in construction, design and planning. 3.10. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting adjourned at 11:45 a.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held May 5, 2011 at 4:00 p.m. 3 ITEM NO. 9.5 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Public Affairs-Communications-Technology Committee (Hawkins/Melton) • Minutes of meeting held April 11, 2011 at 12:00 p.m. (To be provided at the meeting.) • Meeting scheduled May 2, 2011 at 12:00 p.m. ATTACHMENTS: Name: Description: Type: 041111 PIT - Minutes.doc PACT Mtg Minutes 04/11/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING April 11, 2011 A meeting of the Public Information-Technology Committee was called to order by Director Hawkins at 12:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager Director Gary Melton Steve Conklin, Engineering Manager Art Vega, Info Systems Administrator Damon Micalizzi, PI Officer 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Draft 2011 Water Quality Report Mr. Conklin presented to the Committee the Draft 2011 Water Quality Report. The report is a full color, tri-fold bill stuffer that will accompany YLWD bills in June, since it must be mailed to our customers for their receipt by July 1. The Committee reviewed the document and supported recommending its approval to the Board of Directors. The Committee also asked questions about the document's production and distribution and suggested the final document also be provided through a link on the District's Website. Director Melton also suggested placing a copy of the graphic showing a cross section of the groundwater table on our website. 3. DISCUSSION ITEMS 3.1. Draft Public Affairs Budget Mr. Micalizzi presented to the Committee the Draft Public Affairs Supplies and Services Budget for FY 11/12, pointing out items for Legislative Advocacy and implementation of Video in the Board Room as the main additions to the Department's Budget. The Committee suggested reducing the amount budgeted for bill stuffers to reflect four stuffers per year instead of twelve, and to increase the Legislative Advocate budget component to $5,000 per month. 3.2. Draft I.T. Department Budget Mr. Vega presented the Information Technology Department Draft Supplies and Services Budget for FY 11/12, highlighting a reduction of approximately 10% from last year's approved budget. The Committee also reviewed the proposed Budget for Capital Items and the description 1 and justification for the associated costs. The Committee discussed the detail line items for District cell phone carriers, associated service contracts and some of the policy issues and concerns which were later discussed in more detail under the next discussion item. 3.3. Cell Phone Contracts Mr. Vega presented the Committee a summary of the current contracts the District is carrying with various cellular providers, (Verizon, AT&T and Sprint), the number of phones and the costs associated with these services. Director Melton inquired as to how the District monitors phone usage for possible abuse. The Committee also discussed the possibility of eliminating one of the carriers to better streamline service and potentially cutting some costs. 3.4. Computerized Maintenance & Management System Project Status Mr. Vega updated the Committee on the Status of the implementation of a Computerized Maintenance & Management System (CMMS). For various unforeseen issues and circumstances, the project is currently 3.5 months behind the initial schedule. Mr. Vega also mentioned that they are currently working on Phase 4 of 6 identified in the scope of work and that the consulting integrator will visit the District within the coming weeks for a meeting on implementing a Preventative Maintenance program and for feedback from District staff on the CMMS interface. 3.5. Video Recording of Board of Directors Meeting Mr. Micalizzi presented the Committee with staff's proposal for implementing a solution for Videotaping Board Meetings for playback on the web. The Committee reviewed staff's estimate and discussed the various facets of the proposed solution. Director Melton reiterated that he would like to see the initial implementation of video to be done in the most inexpensive and simple manner and that further enhancements to the system would be driven only by increased demand from the public. 3.6. Governor Brown's End of Drought Declaration The Committee discussed a message from the District crafted in response to Governor Brown's declaring the end of the California Drought. The Committee decided that the best placement for such a response would be in the District's upcoming Newsletter, penned from the Board President. 3.7. Ideas for Spring Newsletter Content (Verbal Report) Mr. Micalizzi presented to the Committee additional ideas for content for the Spring Newsletter, including a letter from the General Manger detailing the upcoming transfer of the City Operated Sewers to YLWD. 3.8. Online Sign Up for Water Service (Verbal Report) Mr. Micalizzi updated the Committee on a request made by the Board President to have staff determine what is required to facilitate Online Sign 2 Up for Water Service. Staff confirmed that On-line sign up can be incorporated and will be included in the new look home page of the District's website. 3.9. Sewer Transfer Community Outreach and Education (Verbal Report) The Committee discussed District Outreach regarding the potential Sewer Transfer and suggested that in addition to the Newsletter article, a bill insert be sent to the new sewer customers outlining the details of the transfer. 3.10. Annexations and District Boundaries (Verbal Report) The Committee discussed the fact that current customers that only receive sewer service, but not water from YLWD do not vote in District Elections. Staff reported that additional research is being conducted into how exactly services provided directly correlate to the drawing district boundaries and how that might change, should the District's service area grow. 3.11. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting was adjourned at 1:50 p.m. The next regular meeting of the Public Information-Technology Committee will be held on May 2, 2011, at 4:00 p.m. 3 ITEM NO. 9.6 AGENDA REPORT Meeting Date: April 14, 2011 Subject: MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Minutes of meeting held April 7, 2011 at 4:00 p.m. Meeting scheduled May 24, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 040711 MWDOC OCWD Minutes.doc MWDOC/OCWD Mtg Minutes 04/07/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT MWDOC AND OCWD AD HOC COMMITTEE MEETING April 7, 2011 A meeting of the YLWD/MWDOC/OCWD Ad Hoc Committee was called to order at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. YLWD COMMITTEE MEMBERS YLWD STAFF Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager Director Phil Hawkins MWDOC COMMITTEE MEMBERS MWDOC STAFF Director Brett Barbre Kevin Hunt, General Manager OCWD COMMITTEE MEMBERS OCWD STAFF (None) Mike Markus, General Manager 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. MWDOC Member Agencies Agreement Mr. Hunt shared that seventeen agencies have executed the agreement to date. The Municipal Water District of Orange County Board is expected to vote on the agreement later in April. The draft MWDOC Budget includes provisions outlined in the agreement including cost sharing for programs that agencies may opt out of and changing the MWDOC rate structure incrementally over the next five years toward fixed based pricing and away from an incremental commodity charge. The Committee discussed the pros and cons of the agreement and whether agency participation was required in order to have a say or vote on selecting future MWD board representatives. 2.2. Impacts of Water Supply Conditions Mr. Hunt and MWDOC/MWD Director Barbre reported on favorable water conditions for the State Water Project System and in the Colorado River Watershed. Mr. Hunt reported on impacts to MWD's revenues from the current low water sales. The Committee discussed the public's concerns with mixed messages and lack of consistent information regarding the status of water availability and reliability following another record wet year. 1 2.3. Metropolitan Issues • Rates and Budget Mr. Hunt reported on MWD's second year of a two year budget, the approved rate increase effective January 1, 2012, and their projected rate increases into the near future. Current cuts due to lower than expected sales revenue include cuts to the PAYGO capital improvement plan and funding of future Other Post Employment Benefits (OPEB). • Potential Changes of Local Resources Program Mr. Hunt discussed future direction for MWD and the need for input from other agencies in support of a stronger role by MWD in local resource programs and projects, including, for example, desalinization plants. • Other Issues Mr. Hunt reported on other MWD and MWDOC activities with regional focus. 2.4. Update on Poseidon Project Mr. Hunt reported the Poseidon projects have hit a lull in activities and forward progress with San Diego's project dragging a bit. The Committee discussed the Huntington Beach Desalinization project and whether it would be of benefit for north county agencies like YLWD to pay for the opt in program through MWDOC, to have a seat at the negotiations table. 2.5. MWDOC Elected Officials' Forum -April 28, 2011, 7:00-9:00 p.m. Mr. Hunt encouraged the YLWD Board to participate in the first semi- annual Elected Officials Forum scheduled April 28, 2011. This event is included as a term and condition in the MWDOC Member Agencies Agreement with the intent of a face to face discussion with representatives from all MWDOC agencies. 2.6. OC-51 Modifications Mr. Vecchiarelli explained the District's reasoning for abandoning the project request at this time and thanked Mr. Barbre, Mr. Hunt and the MWD and MWDOC staff for their efforts in trying to negotiate a cost effective project. At this time the cost benefit to YLWD does not justify the capital outlay for the project to move forward. YLWD may reconsider this project in the future. 2 2.7. Expansion of OCWD Groundwater Replenishment System Mr. Markus reported on recent OCWD Board action to approve a 30 million gallon per day (MGD) expansion of the GWRS plant. The expected cost for the project is $156M and has a quick payback to the groundwater producers since it will raise the basin production percentage (BPP) and allow access to more affordable local water resources and allow these agencies to purchase less import water which comes at a higher cost. Mr. Markus reported the project expansion is already designed and OCWD is prequalifying contractors to bid on the project construction. The project is expected to be on line by late summer 2014. Mr. Markus also discussed funding options for this project. 2.8. OCWD Annexation Update Mr. Markus reported the CEQA documents for the requested annexations have been scoped out and are expected to be available for public comments by the first month or two of 2012. 2.9. Future Agenda Items and Staff Tasks Mr. Markus reported on upcoming action by the OCWD Board of Directors to approve the replenishment assessment (RA) and BPP for FY 2011/12. Staff anticipates a higher BPP this year than last, with just a slight increase in the RA. 3. ADJOURNMENT 3.1. The Committee adjourned at 5:11 p.m. The next regular meeting of the YLWD/MWDOC/OCWD Ad Hoc Committee will be held May 24, 2011 at 4:00 p.m. 3 ITEM NO. 9.7 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Citizens Advisory Committee (Beverage) Minutes of meeting held March 28, 2011 at 8:30 a.m. Meeting scheduled April 25, 2011 at 8:30 a.m. ATTACHMENTS: Name: Description: Type: 032811 - CAC Minutes.doc CAC Mtg Minutes 03/28/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING March 28, 2011 1. CALL TO ORDER A meeting of the Citizens Advisory Committee was called to order at 8:30 a.m. by Chair Carl Boznanski. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE MEMBERS PRESENT Carl Boznanski, Chair Lindon Baker Cheryl Spencer Borden Greg Myers, Vice Chair Bill Guse Oscar Bugarini Modesto Llanos YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Michael Beverage, Director Ken Vecchiarelli, General Mgr Damon Micalizzi, PI Officer OTHER VISITORS Lee Corey, Operations Mgr Fred Hebein Wayne Miller Ken Mendum, Water Maint Super Rick Buck Joe Holdren Dave Barmer, Sr Maint Dist Opr Todd Kurtz Carole Wayman Judy Dickinson Barbara Scanlin Bill Lawrence Mark Schock 1.1. Introduce Visitors Nine applicants for the Citizens Advisory Committee attended the meeting including Fred Hebein, Wayne Miller, Rick Buck, Judy Dickinson, Carole 0 Wayman, Barbara Scanlin, Joe Holdren, Bill Lawrence and Todd Kurtz. All introduced themselves, as did Hidden Hills Resident, Mark Schock. 2. PUBLIC COMMENTS Mr. Shock commented on the nuclear crisis in Japan, the State's emergency water supplies, and the close proximity of the San Onofre nuclear power plant to a major fault line and the Diamond Valley Lake Reservoir. Mr. Schock expressed potential safety and water quality concerns that should be adequately reviewed at this plant, given that it was built over 30 years ago. 3. PRESENTATIONS 3.1. Presentation by Operations Department-Maintenance Division Regarding Maintenance of District Fire Hydrants Mr. Corey introduced Dave Barmer, who presented to the Committee a Power Point presentation on the maintenance, repair and replacement of District fire hydrants. Staff answered several questions regarding the District's evolution to wet-barrel hydrants and the costs associated with upkeep, repair and replacement. 1 4. ACTION CALENDAR 4.1. Minutes of the Citizens Advisory Committee Meeting Held February 28, 2011 The Committee unanimously approved the minutes as drafted. 5. DISCUSSION ITEMS 5.1. Citizens Advisory Committee Member to Present Meeting Minutes at Next Board of Directors Meeting on April 14, 2011 Committee Chair, Carl Boznanski volunteered to attend and present the CAC's Meeting Minutes at the next Board of Directors Meeting. 5.2. Update on CAC Applicants and Selection Process Mr. Micalizzi updated the Committee on the status of applications received for the five vacant spots on the Committee. He also informed the visiting applicants that the Board would be holding a special meeting to interview applicants and make appointments on Wednesday, April 20t" 5.3. Elk Mountain Reservoir Practice Field Project Update Mr. Micalizzi updated the Committee on the latest developments with the Elk Mountain Practice Field Project including the latest draft sketch outlining a bigger playing surface and additional parking. Mr. Micalizzi informed the Committee of the continued interest from the local sports groups in getting this project off the ground, yet cautioned that community buy in might require more extensive outreach. The Committee discussed the project and underscored the need for additional practice fields in Yorba Linda. 5.4. City of Yorba Linda Sewers Update Mr. Vecchiarelli updated the Committee on the latest in regards to the potential transfer of sewer facilities between the City of Yorba Linda and the District. 5.5. Future Agenda Items ■ The Committee asked for an update on the Boards Decision regarding their recommendation for an Alternative Work Schedule at the District. ■ Mr. Llanos asked that the Committee's Purpose, Goals and Objectives be discussed at the next meeting. ■ CAC Re-structure and Leadership ■ AWWA QualServe Employee Survey Results and Executive Summary ■ Rate Structure and Financial Planning ■ FY 2011/12 Budget ■ District Tour for New CAC Members 6. ADJOURNMENT 6.1. The Committee adjourned at 10:08 a.m. The next regular meeting of the Citizens Advisory Committee will be held April 25, 2011 at 8:30 a.m. 4. 4 4 4. 4. 4. 4. 3 ITEM NO. 11.1 AGENDA REPORT Meeting Date: April 14, 2011 Subject: Meetings from April 15, 2011 - May 31, 2011 ATTACHMENTS: Name: Dosciiption: Type: BOD - Activity Calendar.pdf BOD Activity Calendar Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: April 2011 MWDOC Colorado River Inspection Trip Fri, Apr 15 8:00AM Hawkins/Kiley/Melton MWDOC Colorado River Inspection Trip Sat, Apr 16 8:00AM Hawkins/Kiley/Melton MWDOC Colorado River Inspection Trip Sun, Apr 17 8:00AM Hawkins/Kiley/Melton Exec-Admin-Organizational Committee Meeting Tue, Apr 19 4:00PM Beverage/Hawkins Yorba Linda City Council Tue, Apr 19 6:30PM Melton MWDOC Board Wed, Apr 20 8:30AM Melton/Staff Board of Directors Special Meeting Wed, Apr 20 5:OOPM OCWD Board Wed, Apr 20 5:30PM Kiley/Staff Board of Directors Special Meeting Thu, Apr 21 8:00AM Citizens Advisory Committee Meeting Mon, Apr 25 8:30AM Beverage Yorba Linda Planning Commission Wed, Apr 27 7:00PM Collett Board of Directors Regular Meeting Thu, Apr 28 8:30AM May 2011 Pub Affairs-Communications-Tech Committee Meeting Mon, May 2 4:00PM Hawkins/Melton Yorba Linda City Council Tue, May 3 6:30PM Hawkins MWDOC/MWD Workshop Wed, May 4 8:30AM Melton/Staff OCWD Board Wed, May 4 5:30PM Kiley/Staff Planning-Engineering-Operations Committee Meeting Thu, May 5 4:00PM Melton/Collett WACO Fri, May 6 7:30AM Hawkins Finance-Accounting Committee Meeting Mon, May 9 4:OOPM Collett/Kiley Personnel-Risk Management Committee Meeting Tue, May 10 4:00PM Kiley/Beverage Yorba Linda Planning Commission Wed, May 11 7:00PM Kiley Board of Directors Regular Meeting Thu, May 12 8:30AM Exec-Admin-Organizational Committee Meeting Tue, May 17 4:00PM Beverage/Hawkins Yorba Linda City Council Tue, May 17 6:30PM Melton MWDOC Board Wed, May 18 8:30AM Melton/Staff OCWD Board Wed, May 18 5:30PM Kiley/Staff Citizens Advisory Committee Meeting Mon, May 23 8:30AM Beverage MWDOC/OCWD Ad Hoc Committee Meeting Tue, May 24 4:00PM Beverage/Hawkins Yorba Linda Planning Commission Wed, May 25 7:00PM Collett Board of Directors Regular Meeting Thu, May 26 8:30AM Holiday Mon, May 30 7:30AM District Offices Closed 4/8/2011 1:31:18 PM ITEM NO. 12.1 AGENDA REPORT Meeting Date: April 14, 2011 Subject: SDLGI Advanced Studies - April 28-29, 2011 Preventing Workplace Harassment, Discrimination and Retaliation - May 19, 2011 OC Water Summit - May 20, 2011 AWWA Conference - June 12-16, 2011 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at the above listed events. ATTACHMENTS: Name: Descripdom SDLGI Advanced Studies.pdf Seminar Flyer Backup Material LCW Preventing Workplace Harassment.doc Seminar Flyer Backup Material OC Water Summit.doc Event Flyer Backup Material AWWA Conference.pdf Conference Flyer Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/14/2011 PH/RK 4-0 Authorizing Director Melton to attend the Preventing Workplace Harassment seminar and Directors Hawkins and Kiley to attend the OC Water Summit. Director Collett was absent. j • L,-- ENROLLMENT INFORMATION: APRIL 28 - 29, 2011 HOTEL LODGING INFORMATION (A) ❑ $585 ADVANCED STUDIES SEMINAR (2 days) Special District and Local Government Institute (B) ❑ $525 ADVANCED STUDIES SEMINAR (2 days) Hyatt Grand Champions Resort Special District Institute Certificate Holders 44-600 Indian Wells Lane ADVANCED STUDIES (C) ❑ $100 GUEST MEAL PACKAGE FOR SEMINAR - Indian Wells, CA 92210 $25.00 EARLY REGISTRATION DISCOUNT for options A and B Reservation Telephone Numbers: Including seminar only. (Must receive payment by March 28, 2011.) 888/421-1442 or 402/592-6464 Rill SUBTOTAL OF REGISTRATION: $ _ website: THE EXCEPTIONAL AGENCY https://resweb.passkey.com/go/bcf99187 SUBTRACT $25 (Early Registration) $ _ The Hyatt Grand Champions Resort akes Leasm what it tc to be the best TOTAL REGISTRATION FEE: $ ill" . is located in the heart of Indian Wells, r r' r California, just south of Palm Springs. PLEASE FILL OUT COMPLETELY'• ' With tournament-level tennis courts and a 36-hole double golf course surrounding the hotel, it is one of the rJ " Name: desert's premium destination resorts.' si iw Title: A special rate of $139 single/double per room per day, has been Agency: negotiated for accommodations during the event, and for three days Mailing Address: before and after. Mention the Special District Institute for this discounted k. I'rate. Reservations must be made by April 6, 2011. (There are a limited number of rooms in our block. Reserve early to ensure rooms are available). City: =+r State: Zip: Resort services fee of $23 per day has been waived for this event. Amenities 1 ,c a r covered include complete access to the fitness center, scheduled exercise ~ t f Phone: classes, golf bag storage and shuttle to golf course, individual tennis time, Fax: bicycle usage, internet access, local and 800 calls, incoming faxes, in-room I t safe, hotel games (i.e., ping pong, croquet, bocce ball). Discounted valet E-mail: parking is $18 per night. - - j Website: CANCELLATIONS AND REFUNDS: Written cancellation received on or before I) a,a Guest Name: April 6, 2011 will receive a refund, less a $50 processing fee. Full payment is 11 w O s' - required if cancellation is received on or after April 7, 2011 - no refunds and i iilfl no credits for a future event will be granted. However, substitutions may be f SPECIAL NEEDS: made at any time. A $25 fee charged for checks returned for insufficient ❑ Wheelchair Access ❑ Visually Impaired funds or for credit cards denied. SDI reserves the right to make changes in ❑ Hearing Impaired ❑ Vegetarian Meals programs and speakers, or to cancel programs, when conditions beyond its control prevail. Every effort will be made to contact each enrollee if a _ - Other program is cancelled. If a program is not held, SDI's liability is limited to - - the refund of the program fee only. - - METHOD OF PAYMENT: Payable to: Special District Institute ❑ Check Enclosed for $ ❑ Please Invoice PO# PROGRAM INFORMATION ❑ Charge: ❑ Visa ❑ M/C APRIL 28-29, 2011 EACH PARTICIPANT RECEIVES: A Comprehensive Handbook, all class Card # materials, continental breakfast, breaks and lunch during Seminar. Hyatt Grand Lodging and other meals are not included. Champions Resort na-ees a-e- ii-amm-ie,aw,ea,ea e, eaei<ei e,eait ea,m GUEST MEAL PACKAGE: A guest may join you for all meals. A separate Billing Address for Card: guest meal package must be purchased. Indian Wells, California NOTE: Please refer to the Special District Institute website: SDBMI.com DON'T MISS THIS INCREDIBLE VALUE: City: for complete information on reservations, cancellations and refunds. Only $139 per night State: Zip: Call: 800-457-0237 or email: spcdistint@aol.com. stay at the FOUR STAR Signature: 1026 VO'ofia10 ues HYATT GRAND CHAMPIONS RESORT 9VZ'a1S "PAIR aaullaN 9£9Z in beautiful Indian Wells (Palm Springs Area) Expiration Date: aupupd gsae a1nlgSlll luallll1J0A0,9 CaOl 2535 Kettner Blvd., Ste. 2A5 OIVd pue J~. I lelaa g ~ Approved for 11 Fresh Water Distribution FOR OFFICIAL USE ONLY San Diego, CA 92101 eaeisod sn and Fresh Water Treatment Continuing Date R'vd veril,drv DI De eedeu 619/231-1744• Phone: 800/457-0237 p,epue]s Education Units by the California ceu Inv.p Net pei,-'d 0440 Department of Public Health. Special District and Fax: 619/696-1225 Paid Lt, S- DBFinal Local Government Institute www.sdbmi.com•spcdistintOaol.com THE EXCEPTIONAL AGENCY FOR ALL THOSE For those who want a deeper, more personal and INTERESTED IN BETTER THURSDAY, APRIL 28, 2011 FRIDAY, APRIL 29, 2011 more professional understanding of local government LOCAL GOVERNMENT: DAY 1 • MORNING SESSION: DAY 2 • MORNING SESSION: POLICYMAKERS AND MANAGERS MEET IN SEPARATE Board members and senior managers How do you build and maintain a genuine management team? How should the manager relate SESSIONS over two days and finish with a joint session who desire a learning experience that Providing leadership that increases the public value of your agency. to the governing board? that completes the understanding of their roles in The is beyond lectures... Certificate holders Defining the management process; planning, goals and objectives, Exceptional Agency. Agency by-laws to establish of our seminars ...New and experienced accountability, and ensuring organizational clarity. board/GM/internal nternal nal agency EACH SESSION IS INTERACTIVE. Sessions begin with a Board members and managers looking Developing a culture of personal responsibility; empowering others; "governance" policy & procedures. brief introductory talk by an expert speaker, who follows for in-depth training. motivation, inspiration and organizational pride. Developing effective business up with insightful questions. There will be sharing of JOIN CALIFORNIA'S BEST Creating a "mindful infrastructure" to improve service reliability. relationships with the Board. Manager's experiences, discussions and debate, initiated by case LOCAL GOVERNMENTS report, committees, workshops, strategic studies, examples and more. DAY 1 AFTERNOON SESSION: planning, and budget meetings to define In-depth Advanced Studies seminars What are the most effective ways to manage schedule and cost? relationships, positions and attitudes. EXPERIENCED SPEAKERS who work in real-world local are the fruit of 42 years' experience Developing effective personal relations: • Monitoring work performance, schedules, making corrections to get back on luncheons, tours, conferences. government situations serve as instructors, commentators, training thousands of leaders, by the track, involving and motivating supervisors and employees to meet goals. one-on-one, and moderators of discussions. premier local government institute. • Balancing business-personal relationships. group • Collect cost information, integrate with budget, spot trends, make corrections. • Making decisions about insourcing vs. outsourcing: when and why to do it. ' What to do with problem policy makers How to communicate your decisions to the Governing Board and the staff. • Dealing with micromanagement by Board members. EXPERIENCED FACULTY, ALL PRACTICING EXPERTS IN THEIR FIELDS Kamil Azoury Glenn Reiter THE EXCEPTIONAL POLICY MAKER J' General Manager/District Engineer of Goleta Sanitary District, President of Glenn M. Reiter & Associates, a San Diego based THURSDAY, APRIL 28, 2011 FRIDAY, APRIL 29, 2011 managing operations of a collection system and regional treatment financial consulting and advisory firm founded more than 30 plant. Twenty years as consulting engineer in the Bay area, and years ago. He has served as a General Manager, Board member DAY 1 • MORNING SESSION: DAY 2 • MORNING SESSION: served as president of statewide wastewater organizations. and consultant for several local government organizations. How to assure that the agency's mission is fulfilled Building effective relationships Bill Cooper • What is the best process for developing a strategic plan: mission, vision, for a successful agency Managed operations of Metropolitan Water District of Southern ,I goals and objectives? • Create good Board-to-Board relationships: California water treatment plants, including some of the largest - - • Establishing agency standards and values- who we are, what we do, establishing codes of conduct, respect, treatment plants in the nation. Served for many years as Director } how we work. listening, resolving disputes, etc. and President of the Board of Castaic Lake Water Agency, a large _ • Process for making good decisions. • The role of the Board chair: defining a water wholesaler in Los Angeles County. s • Communicating plans, decisions, and results to the public. complex job, needed skills for resolving Mark Kinsey problems, establishing the right agendas, etc. General Manager of Monte Vista Water District, with more DAY 1 • AFTERNOON SESSION: • Establishing the right relationships with than a decade of experience directing the operations of a large How to translate governing board goals into achievements the manager. ~ and growing water agency serving city and county areas in • Process for selecting the manager and evaluating the manager's performance. ' Micromanagement: the dangers, what Orange County. • Defining the job description for the manager: management responsibilities, to do about it. Will McMullen authority, limits, reports to the Board. • Communications with the public. _ • Management consultant with over 20 years experience, Monitoring progress and status of goal achievement. Integrate with budget specializing in organizational and team effectiveness, process goals, spotting trends, making corrections. design/facilitation, training, and planning for public, private _ _ _ _ "-u _ • Clarity, choices and alignment. and non-profit organizations. y --i'f'r • Planning for outcomes. Richard Price • Measuring and communicating progress, navigating changes. Chief of the San Ramon Valley Fire Protection District, a leading fire organization that has developed state-of-the-art, real-time "All critical staff should he attending the Spechu'District andlocal Government 7nslitutc, emergency operations and extensive community outreach M.V., Beaumont-Cherry Valley Recreation and Park District programs. IF YOU ARE NOT ALREADY CERTIFIED... Martin Rauch ...Join thousands of local government leaders who have benefitted from our three JOINT SESSION - THE EXCEPTIONAL AGENCY77) President of Rauch Communication Consultants, Inc., a full service public outreach company, leading a team that develops seminar certificate program: Governance, *d FRIDAY, APRIL 29, 2011 14 and conducts customized strategic public outreach programs Finance and Administration. for local governments throughout California. DAY 2 • AFTERNOON SESSION: • Describe the exceptional agency. What are its attributes? What can policy "SDI seminar, are excellent in providing board members, "Our hoard higb[y recommended ,01 as one of the first makers and managers do to create an Exceptional Agency in the real world? a r • i 'r it r rase+Ph"d+' Identify real examples of exceptional agencies. '=f r 7 r ~7 a -r r> Ipn-u r r f r rtx ' /r t : 1 rf rr r tlrrr 1 < r,~( C•nl -rigt~h tr ~ ~s- - • Making my own agency exceptional. What actions or changes would help i make my own agency exceptional? D.C., North County Fire Protection District lCastroville/ ES, Leucadia Wastewater District • What I will take home. What were the issues raised during the seminar that - are of greatest importance to me and my agency? FULL FACULTY BIOS AVAILABLE ONLINE AT SDBMI.COM UEBERT CASSIDY WHITMORE Orange County Human Resources Consortium Preventing Workplace Harassment, Discrimination and Retaliation This workshop will meet the requirements of AB 1825, (which requires public employers E to provide harassment prevention training and education to their new supervisory employees within 6 months of hire/promotion and to their current supervisory employees every two years.) 1 Prevention is the best practice - particularly in this rapidly changing, highly charged area U of personnel law. This workshop, designed for all levels of agency supervision and management, explains this complex area of the law, how to manage day to day interactions on the job; to prevent harassment situations from developing, including sexual and other forms of harassment; and how to prevent discrimination and retaliation. This practical workshop includes interactive discussion of typical scenarios that could lead to liability, and offers solutions for preventing or addressing harassing, discriminatory or retaliatory conduct. A comprehensive workbook is • included. Who Should Attend? C Supervisors Managers Lead Workers NILE Credit • LCW is an approved provider for Minimum Continuing Legal Education (MCLE) Credit. Attorneys attending this course will receive 2.75 hours of MCLE credit. An MCLE sign-in sheet and • certificate will be available at the workshop. DATE: Thursday, May 19, 2011 TIME: 9:00 a.m. to 12:00 p.m. V PRESENTER: Geoffrey Sheldon LOCATION: La Palma Community Center • 7821 Walker Street La Palma, CA 90623 (Directions and map included) RESERVATIONS: Please register directly through your agency's HR Department Los Angeles I Fresno I San Francisco I San Diego www.lcwlegal.com CALtFOR EXTREIMFE___I~~~Up 111 r YOU'RE AT THE EPI CENTER Please note that the timely theme of the 2011 O.C. UFOR Ir e MOST Water Summit and the ~•-AN"UAR 111 design of the event C1C WATER 5Unv1Ml1T IMPORTANT FAULT LJNE collateral materials you are about to see were developed several weeks Y w FRIDAY, 2011 ago prior to Friday's a I j devastating earthquake and 41 Grand Californian Hotel at the tsunami that ravaged Ading i Disneyland Resort, Anaheim Japan. The following O.C. i TQ lean pl..; t• v IyII - Water Summit Save-the- Date notice was scheduled ccntacr for release on Friday, ~ _ - I .-'•`n rr 1 }.o ka .-:J PS?' }Gw~fa`7 1 ' 7arr';rarrko.l.d;?V)14 Tr,lr,.~, wd,c.c March 11, 2011, the same `I r Media andSpnn-hplsxrIris day as these natural 11 ~l ~d disasters. No one could have imagined that such a catastrophe was so `1k imminent. Our most tr©rerr, aaY agUnucr~ 'I - 1451 heartfelt sympathy goes out to the many innocent _ I people who have suffered CNSj s,F7"6 great losses during this traumatic time. Al. l. 4 r rt f7 k CALIFORNIA ryef I -aefrl; _ r4,. f,~ x y~, One of the important AQUEDUCTI., i. _ ulsxrverLES Sessions at the O.C. Water . AQU€DU Summit will include an in- depth look at the CALIFORNIA'S r earthquake fault lines and activity up and down d' l~ ° California especially along `~~`Iey~..,,~ww _ 5'"`"~`' ..,I~fy .~'"L.►iilrrn Yer+itUra 5 '"..+e,'• ' 3 # R'r"det its major water delivery Many peapl -,h ink ~ f rip :3igS7ne" as an - ~a j{ systems. To view the Save- earthquake, but one ❑f California, most fragile LOUDD+ a the-Date, or to register for Fault lines is its main water de ivery system that moves L®f:p~gclcs water From Northern CaiiForn a to parts ofthe Central Valley: • 4 , l l-. ~ ~ the event, please visit: the Bay areaand So uthemCa Iifornia. Wecan't alwayspump all www.OCWaterSummit.com. the v.,ater we need because of court-mandated restrictions to :protect am" +~6 We hope you Can join us habitat. One major earthquake or heavy storm could cause levees along the delivery system to break and contaminate water supplies or for this timely discussion. cut 'the delivery oil' water to many parts of California. For decades, bluep nts have been drafted, redrafted and debated o,,wr and over again an how tofix CaliFomias lifeline )Nrr moire than Soo business professiWals- intematrr,nal_ nati6nal And "state water stakeholders, elet`ted 6 f°tlals, environmentalists, scientists and community leaders and help tale this important project From design to construction. LEA r. 7 ;a = Sner nd. ; SIEMENS AWWA 1 Exposition Advance Registration Form June • Washington, Membership Number: Your Membership Your Company's Membership First Name MI Last Name Company/Organization Title Mailing Address City State/Province ZIP/Postal Code Country Work Phone Fax Home Phone E-mail ❑ Q ® Check here if you are a first-time ACE attendee. ❑ Q ® Would you like to receive more information about the ACE11 Congressional Visits ❑ Q E3Special Services: ADA. Please select this item and AWWA and learn how you can participate? will contact you in advance to ensure your needs are met. ❑ Q E3 Check here if you are interested in the International Buyers and Sellers Program. Q Business Type (please circle one-must be completed) Q Track Interest (select your primary track of interest while attendingACE11) A Public Water Supply F Private Industrial I Educational Institutions, A Distribution & Plant F Management L Small Systems Utility-Municipally Owned Systems or Water Wholesaler Faculty, Students, Libraries Operations G Manufacturers & Associates M Special Topics B Public Water Supply G Manufacturer of Equipment J Fully Retired B Engineering H Public Affairs N Universities Forum Utility-Investor Owned & Supplies (including Reps) K Research Lab & Construction Research 0 Water Conservation C Governmental H Distributors of Equipment L Public Official C Executive D Consultant & Supplies (including Reps) D International J Residuals P Water Quality M Other K Reuse Q Water Resources E Contractor E Legistlative & Regulatory Super-Saver Rate Discount Rate On-Site Rate 1. Conference Registration on or before 3/18/11 on or after 3/19/11 on or after 4/ 15/ 11 Please circle one Member Nonmember Member Nonmember Member Nonmember Full Registration With President's Reception AA $790 $990 $890 $1,090 $990 $1,190 Full Registration-Without President's Reception A $750 $950 $850 $1,050 $950 $1,150 Monday Only B $430 $530 $520 $620 $620 $720 Tuesday Only C $430 $530 $520 $620 $620 $720 Wednesday/Thursday Only D $430 $530 $520 $620 $620 $720 Exhibits Only (not exhibitors) G $ 95 $ 95 $105 $105 $145 $145 Student (ID required) H $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 Professors PF $590 $790 $690 $890 $790 $990 Professor/Student Registration Offer* PPS NOT AVAILABLE ONLINE OR ONSITIZ, Professorbrings five students and receives free registration* Operator (Full Conference) 1 $650 $750 $750 $850 $850 $950 Operators' Day Tuesday W $125 $155 $125 $155 $125 $155 Utility Registration Offer** AU NOT AVAILABLE ONLINE OR ONSIT]" Register five paid Full Conference registrants from your utility and receive the sixth registration free** `Each student registrant most complete a registration torn '-Each attendee mustcomplete a Full-Conferenceregistration form 2. Workshop/Certificate Programs 3. Ticketed Events/Facility Tours These are optional and an additional cost. SEM1 Workshop is on Monday. Qty Price Total Qty Price Total Member Nonmember Student Total FREE $50 $190 $290 $ 30 $235 $335 $ 60 KUM $70 ' $50 $190 $290 $ 30 KEFM $70 9EUM $40 $235 $335 $ 60 $235 $335 $ 60 $55 ® $15 $235 $335 $ 60 $40 $15 $270 $370 $ 30 $60 ® FREE FREE FREE $50 $95 $125 NA $50 $95 $125 NA $95 $125 NA $50 $285 $375 NA 4. Spouse/Guest Registration 5. Total/Method of Payment Cancellation Policy Call I t inust l t e, nd QTY PRICE TOTAL TOTAL AMOUNT DUE: $ faxed l l t WA Phone cancellations t It d All llt s l t k rt,xdated r t rIf will t ,d, 0 Spouse/Guest With $60 d ❑ Government PO ❑ American Express ❑ MasterCard ete s ' ~c .e°eeu r ns President's Reception at he refunded r,substitute uietra t Icon„e. ® Spouse/ Guest Without $20 Fax request, fi r substitutions ar cancellations to M3.347.0801 ❑ Check ❑ Discover ❑ VISA This farm is not valid for on-site registration. If you are President's Reception registering as an exhibitor, please do not use this farm. Name: Card No. Fax this form to 303.347.0804 Name: Exp. Date: American Water Works Association 6666 West Quincy Avenue Denver, CO 80235 Name: Signature: 800.926.7337 or 303.794.7711 22 www.awwa.org/ace11/register Conference At-a-Glance Preliminary Schedule All information is subject to change. Events will be held at the Walter E. Washington Convention Center unless otherwise noted. 11:45 a.m.-1:15 p.m. Water For People Luncheon (Grand Hyatt Washington) 8:00 a.m.-5:00 p.m. Registration Open noon-12:45 p.m. Association of Environmental Engineering & Science Professors Session 7:00 a.m.-6:00 p.m. Registration Open 12:30-2:30 p.m. Meter Madness 9:00 a.m.-4:00 p.m. Workshops 12:30-4:45 p.m. Spouse & Guest Tours (off-site) 9:00 a.m.-4:30 p.m. Spouse & Guest Tours (off-site) 1:00-1:45 p.m. Monday Keynote Address 1:00-5:00 p.m. Public Officials Certificate Program 1:00-3:30 p.m. Top Ops Competition (preliminaries) 3:00-6:00 p.m. Exposition Open 1:00-5:00 p.m. Public Officials Certificate Program (Sneak-Peak Reception 4:00-6:00 p.m.) 2:00-3:30 p.m. US Government Export Programs: HelpingYour Company Join the 4:00-5:30 p.m. New Product Technology Showcase Global Marketplace (with representatives available) 2;00-5:00 p.m. Professional and Poster Sessions 2:45-4:15 p.m. Pipe Tapping Competition (preliminaries) 7:30-8:30 a.m. First-Time Attendee/New Member Program 5:00-6:00 p.m. Public Officials Reception 7:30 a.m.-5:00 p.m. Registration Open 5:30-7:00 p.m. International Reception (Grand Hyatt Washington) 9:00-10:00 a.m. Opening General Session 5:30-7:30 p.m. Canadian Water Forum 10:00 a.m.-noon New Product Technology Showcase (Canadian Embassy, (with representatives available) 501 Pennsylvania Ave.) 10:00 a.m.-5:00 p.m. Exposition Open 6:30-9:30 p.m. Water For People Women in Water Gala 10:45 a.m.-noon Pipe Tapping Competition (National Museum of Women (preliminaries) in the Arts) 11:00 a.m.-2:00 p.m. ACE Expo Cafe 4 www.awwa.org/acell/register ACE11 Operators' Day 7:30-9:00 a.m. Fuller Award Breakfast 7:30 a.m.-5:00 p.m. Registration Open (Grand Hyatt Washington) 8:00-8:45 a.m. Tuesday Keynote Address 7:30 a.m.-5:00 p. m. Registration Open 8:00-11:30 a.m. Public Officials Breakfast 8:00-9:30 a.m. H 2 Open Forum and Caucus 8:30 a.m.-3:30 p.m. Spouse & Guest Tours (off-site) 8:45 a.m.-4:30 p.m. Spouse & Guest Tours (off-site) 9:00 a.m.-noon Exposition Open 9:00 a.m.-3:30 p.m. Facility Tours (off-site) 9:00 a.m.-noon Pipe Tapping Competition (finals) 9:00 a.m.-5:00 p.m. Professional and Poster Sessions 9:00 a.m.-4:30 p.m. Facility Tours (off-site) 10:00-11:30 a.m. Women's Networking Event 9:45 a.m.-5:00 p.m. Professional and Poster Sessions 10:00 a.m.-5:00 p.m. Exposition Open 10:00-11:30 a.m. Exhibit Hall Education Sessions 10:30 a.m.-noon Pipe Tapping Competition 11:30 a.m.-2:00 p.m. AAEE/AIDIS/AWWA Luncheon (preliminaries) (Grand Hyatt Washington) 11:00 a.m.-2:00 p.m. ACE Expo Cafe 5:30-6:00 p.m. Presidential Gavel Passing Celebration 11:30 a.m.-2:00 p.m. Water Industry Luncheon (Grand Hyatt Washington) 1:00-3:00 p.m. Top Ops Competition (preliminaries) 6:00-7:30 p.m. Annual President's Reception 1:00-4:00 p.m. Career Fair (Grand Hyatt Washington) 1:00-5:00 p.m. Public Officials Certificate Program 2:00-4:30 p.m. Pipe Tapping Competition (preliminaries) 8:00-11:00 a.m. Registration Open 3:00-4:00 p.m. "Best of the Best" Water Taste Test 9:00 a.m.-noon Professional Sessions 3:00-4:30 p.m. Top Ops Competition (semi-finals) noon Close of Conference 3:00-4:30 p.m. Exhibit Hall Education Sessions 3:00-4:30 p.m. New Product Technology Showcase (with representatives available) 3:30-4:00 p.m. Top Ops Competition (final) 5:30-7:00 p.m. Student, Employer, and Young Professionals Meet & Greet Reception (Grand Hyatt Washington) www.awwa.org/aceI I/ register 5