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HomeMy WebLinkAbout2011-04-12 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING April 12, 2011 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Melton at 10:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Ric Collett Steve Conklin, Engineering Manager Lee Cory, Operations Manager 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement Mr. Conklin reported that 26 bids were received for the construction of the subject project on March 23, 2011. Following discussion, the Committee supported the staff recommendation that the Board award the Contract for Construction to Mamco Construction & Development for $1,389,089. 2.2. 2010 Update of the Urban Water Management Plan Mr. Conklin reported that the final report for the 2010 Urban Water Management Plan was received today. Copies of the report will be distributed to the Board, posted on the District's website, and made available for review at the public counter for all interested parties. Following discussion the Committee supported the staff recommendation that the Board direct staff to post a Notice of Public Hearing for the Board's regular meeting on May 12, 2011, to receive public comments prior to adopting the subject Plan. 2.3. Agreement for Fairmont Reservoir and Booster Pump Station Site Improvements Mr. Conklin reported that negotiations were completed and an agreement prepared for consideration under which Shapell Industries will pay the District $183,266 for certain improvements at the Fairmont Reservoir and Booster Station site. He described the background leading to this agreement and conditions in the agreement. After discussion, the Committee supported the staff recommendation that the Board authorize execution of the Agreement for Fairmont Booster Station Improvements. 2.4. Backhoe Engine Replacement. Mr. Cory reported on the condition of the District's John Deere Backhoe Vehicle No. 139 and the evaluation for repairs versus replacement. He 1 noted that, per cost quotes, a new engine could be provided for a cost of $14,302, versus a cost of $82,000 to $92,000 (per two estimates) for a new backhoe. Mr. Cory noted that staff estimated that the existing backhoe will provide an additional 10 years of service life with the new engine under expected work conditions. He also noted that JPIA confirmed that they would continue to insure the backhoe with the replacement engine. Following discussion, the Committee supported the staff recommendation that the Board approve the installation of a new engine in Backhoe #139 at a cost of $14,302.56. 3. DISCUSSION ITEMS 3.1. Draft FY 2011/12 Engineering Department Budget Mr. Conklin presented a summary of the Draft Supplies and Services Budget for the Engineering Department, comparing the approved FY10-11 budget to the forecast expenditures at year end for FY10-11, along with the proposed FY11-12 budget. He described the various budget items, noting variances and reasons for these variances. Mr. Conklin also pointed out that this portion of the proposed budget for FY 11/12 will be 22% less than FY 2010/11. 3.2. Draft CIP for FY 2011/12 Mr. Conklin described the Draft Capital Improvement Project budget and Capital Replacement Project budget for FY 11/12, noting the status, projected cost, and estimated timeframe for completion for the various projects. 3.3. Draft FY 2011/2012 Operations Department Budget Mr. Cory presented a summary of the Draft Supplies and Services Budget for the Operations Department, comparing the approved FY10/11 budget to the forecast expenditures at year end for FY10/11, along with the proposed FY11/12 budget. He described the various budget items, noting variances and reasons for them, and indicated that the proposed budget for FY11/12 reflects a reduction of approximately 1.5% from the current year's budget. 3.4. Alternative Fuel Report. Mr. Cory made a report on the Operations Department's investigation into the potential use of alternatives to diesel to fuel the District's heavy duty vehicles. He noted that per AQMD Rule 1196, if entities have more than 15 diesel driven heavy duty vehicles, they must initiate conversion to compressed natural gas to power engines. Mr. Cory noted that based on contacts with other agencies which have converted to natural gas, and review of O&M data, the District is much better off to remain under the 15 vehicle limit and not have to convert our heavy vehicle fleet. The Committee concurred with this assessment. Mr. Vecchiarelli joined the meeting during this discussion. 2 3.5. Monthly Preventative Maintenance Program Report Mr. Cory reported on the PM Program status, noting that we are on target in almost all categories. For dead-end flushing, he noted that we expect to be at 100% at the end of April. Regarding sewer televising, Mr. Cory indicated that we are behind our goal because of the need for higher than expected root removal. He also indicated we should see an improvement in reaching our goal in the coming months, as a more senior and experienced crew member has been rotated onto the camera and sewer maintenance crew. 3.6. Monthly Groundwater Production and Purchased Import Water Report Mr. Cory reported that water demands through March were 17.3% under our monthly projection and cumulatively 8.5% under budgeted estimates for the fiscal year. He noted that we used 70.7% groundwater for the month, increasing our overall use towards our goal of 45.9% for the year. 3.7. Site for Proposed Well No. 21 Mr. Conklin reported that staff has been pursuing a site for a proposed Well No. 21 and received a favorable response from OCWD for a potential well along La Palma at the entrance to the Santa Ana River Lakes. He noted that staff is also considering the potential for a new well on Van Buren, north of Miraloma. He described the planned steps to perform hydrogeologic studies of available data for each site to determine anticipated water quality and quantity. If promising results are found, he described the steps that would follow, subject to review and approval by the Board. 3.8. Groundwater Producers Meeting Report Mr. Conklin reported on the March 9 Groundwater Producers Meeting. He noted that since that meeting, the OCWD Board has met and approved proceeding with construction of the 30-mgd expansion of the GWRS plant, increasing overall capacity from 70 to 100 mgd. The analysis by OCWD indicates that the higher RA to cover the cost of GWRS capital and operation will be more than offset by the increase in the BPP, resulting in a net lower cost of water to the groundwater producers with GWRS expansion. 3.9. Status Report on Capital Projects in Progress Mr. Conklin reported on capital projects currently in construction, design and planning. 3.10. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting adjourned at 11:45 a.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held May 5, 2011 at 4:00 p.m. 3