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Home My WebLink About2011-04-27 - Board of Directors Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, April 27, 2011, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Michael J. Beverage, President Phil Hawkins, Vice President Ric Collett Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting Held April 14, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting Held April 20, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Special Meeting Held April 21, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $784,509.83. 6.5. Progress Payment No. 3 for Construction of the Highland Booster Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 3 in the net amount of $230,760.00 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. City of Yorba Linda Sewer System Transfer Recommendation: That the Board of Directors execute the Public Sewer System Transfer Agreement with the City of Yorba Linda. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports • MWDOC Inspection Trip of the Colorado River Aqueduct - April 15-17, 2011 (Hawkins/Kiley/Melton) 8.3. General Manager's Report Tour of Brea Police Department - May 3, 2011 or May 10, 2011 Employee Picnic - April 30, 2011 8.4. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of meeting held April 19, 2011 at 10:00 a.m. (To be provided at the meeting.) Meeting scheduled May 17, 2011 at 4:00 p.m. 9.2. Finance-Accounting Committee (Collett/Kiley) • Meeting scheduled May 9, 2011 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Kiley/Beverage) • Meeting scheduled May 10, 2011 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton/Collett) • Meeting scheduled May 5, 2011 at 4:00 p.m. 9.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) • Meeting scheduled May 2, 2011 at 4:00 p.m. 9.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) • Meeting scheduled May 24, 2011 at 4:00 p.m. 9.7. Citizens Advisory Committee (Beverage) Minutes of meeting held April 25, 2011 at 8:30 a.m. (To be provided at the meeting.) Meeting scheduled May 23, 2011 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - April 19, 2011 (Melton) 10.2. MWDOC Board -April 20, 2011 (Melton) 10.3. OCWD Board -April 20, 2011 (Kiley) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from April 28, 2011 - May 31, 2011 12. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 12.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 13. ADJOURNMENT 13.1. The next regular meeting of the Board of Directors will be held May 12, 2011 at 6:30 p. M. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: April 27, 2011 Subject: Minutes of the Board of Directors Regular Meeting Held April 14, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 041411 BOD - Minutes.doc BOD Mtg Minutes 04/14/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 4/27/2011 RC/PH 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 14, 2011 1. CALL TO ORDER The April 14, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:33 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Robert R. Kiley Lee Cory, Operations Manager Gary T. Melton Stephen Parker, Finance Manager Art Vega, Interim IT Director Annie Alexander, Executive Secretary DIRECTORS ABSENT Ric Collett OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County (MWDOC) Nancy Rikel, Mayor, City of Yorba Linda Art Kidman, General Counsel, McCormick, Kidman & Behrens Dan Payne, Partner, McCormick, Kidman & Behrens Greg Meyers, Vice Chair, Citizens Advisory Committee Todd Kurtz, Citizens Advisory Committee Applicant 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli requested to remove Check Nos. 56206 and 56304 from Item No. 6.3. as payment to these vendors was no longer required. Mr. Vecchiarelli then requested to defer Item No. 7.3. to the next regular Board meeting when Director Collett would be present. The Board approved both of these requests. 5. PUBLIC COMMENTS Director Barbre presented the Board with a framed poster commemorating MWDOC's 60th anniversary. He then provided the Board with an overview of the current water supply situation and encouraged staff to keep tabs on the Greenhouse Gas Bill (AB32). Director Barbre then responded to questions from the Board regarding options available for water storage and the affects of the water surplus on California farmers. 1 Mr. Kurtz introduced himself to the Board and explained that he was applying for a seat on the Citizens Advisory Committee. Mr. Kurtz then provided a brief summary of his work experience and expressed his desire to serve on the Committee. 6. CONSENT CALENDAR President Beverage removed Item Nos. 6.6. and 6.7. from the Consent Calendar for separate action. On a motion by Director Melton, seconded by Director Kiley, the Board voted 4-0 to approve the Consent Calendar with the exception of Check Nos. 56206 and 56304 on Item No. 6.3. and Item Nos. 6.6. and 6.7. 6.1. Minutes of the Board of Directors Regular Meeting Held March 24, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting Held March 25, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $2,388,979.99. 6.4. Progress Payment No. 1 for Construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project Recommendation. That the Board of Directors approve Progress Payment No. 1 in the net amount of $38,745.00 to GCI Construction, Inc. for construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project, Job Nos. 200903 & 200906. 6.5. Progress Payment No. 1 for Construction of the Vista Del Verde Valve Replacement Project Phases II & III Recommendation. That the Board of Directors approve Progress Payment No. 1 in the net amount of $167,408.44 to Stephen Doreck Equipment Rentals, Inc. for construction of the Vista Del Verde Valve Replacement Project Phases 11 & 111, Job No. 200908. 6.8. Backhoe Engine Replacement Recommendation. That the Board of Directors approve Coastline Equipment install a new engine in Backhoe #139 at a cost of $14,302.56. 2 6.9. 2010 Update of the Urban Water Management Plan Recommendation. That the Board of Directors direct staff to post a Notice of Public Hearing for its meeting on May 12, 2011 to receive public comments on the 2010 Update of the Urban Water Management Plan. 6.10 Funding of Additional Water Education in District Elementary Schools Recommendation. That the Board of Directors approve payment of $3,500 to MWDOC for additional water education for elementary school students within the District. 6.11. Damage Claim Filed by Theresa S. Stacer Recommendation. That the Board of Directors reject the claim filed on behalf of Theresa S. Stacer. 6.12. Reschedule Board Meetings Recommendation. That the Board of Directors reschedule these regularly scheduled Board meetings as follows. ■ Reschedule Thursday, April 28, 2011 to Wednesday, April 27, 2011 at 8.30 a. m. ■ Reschedule Thursday, May 12, 2011 at 8.30 a.m. to 6.30 p.m. the same day. ■ Reschedule Thursday, June 23, 2011 at 8.30 a.m. to 6.30 p.m. the same day. ITEMS REMOVED FROM THE CONSENT CALENDAR Staff responded to questions from the Board regarding the parties responsible for the cost of installing the lateral line related to Item No. 6.6. and the impact of Item No. 6.7. on the nearby pipeline replacement project. 6.6. Terms and Conditions for Sewer Service with Michael & Alison Ellis Recommendation. That the Board of Directors approve the Terms and Conditions for Sewer Service with Michal and Alison Ellis for 4562 Palm Avenue, Yorba Linda, Job No. 201103. 3 6.7. Declaration of Restrictive Covenants with Wayne and Karen Lenz Recommendation. That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants, subject to approval as to form by General Counsel, with Wayne and Karen Lenz. On a motion by Director Melton, seconded by Director Hawkins, the Board voted 4-0 to approve Item Nos. 6.6. and 6.7. 7. ACTION CALENDAR ' 7.1. Award of Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement Mr. Conklin provided a brief overview of the bids received for this project and responded to questions from the Board regarding nearby projects and the possibility of future change orders. On a motion by Director Kiley, seconded by Director Hawkins, the Board voted 4-0 to award the Contract for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project for $1,389,089 to Mamco Construction & Development. 7.2. Agreement for Fairmont Reservoir and Booster Station Site Improvements Mr. Conklin provided a summary of the site improvements needed related to the project. On a motion by Director Melton, seconded by Director Hawkins, the Board voted 4-0 to authorize the President and Secretary to execute the Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements. 7.3. City of Yorba Linda Sewer System Transfer This item was deferred to the next regular Board meeting. 7.4. MWDOC Board and Member Agency Elected Officials' Forum - April 28, 2011 Mr. Vecchiarelli explained that MWDOC had requested an elected official from the District be designated to attend this event. Director Barbre addressed the Board and stated that more than one individual could attend the event. Mr. Vecchiarelli stated that Mr. Conklin was also planning to attend. On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 4-0 to. (1) designate President Beverage to attend and act as the District's official representative for this event; and (2) authorize Director Melton to also attend this event. Mr. Kurtz left the meeting at this time. 4 8. REPORTS, INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Beverage reported that both he and Director Melton had observed the interviews and selection process for the vacant Customer Service Supervisor position earlier in the week. Director Beverage characterized the process as lengthy and interesting. He suggested that it was an experience that each of the Board members should take part in, just as each of our employees should experience a Board Meeting at least once. Director Beverage also commended Mrs. Knight in running a good interview process. 8.2. Directors' Reports Director Kiley reported that the Orange County Transportation Authority was funding a project to sync the traffic lights on Yorba Linda Blvd. He further reported that a plaque was being placed at Fire Station 10 in Yorba Linda honoring the firefighters from that station. 8.3. General Manager's Report Mr. Vecchiarelli reported that he had spoken with Joyce Crosthwaite of the Orange County Local Area Formation Commission regarding the District's boundaries in the Locke Ranch area in Yorba Linda. Mr. Vecchiarelli then provided a brief report on a dual water leak and gas main leak on Rose Drive south of Bastanchury Rd. He reported maintenance crews from both YLWD and the Gas Company cooperated to repair these leaks and to restore traffic flow in the area. 8.4. General Counsel's Report Mr. Kidman commented on the possible annexation of the Locke Ranch area and stated that his office had recently provided the District with its first legislative report for the year. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS Director Barbre left the meeting at this time. 9.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Meeting scheduled April 19, 2011 at 10:00 a.m. 5 9.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held April 11, 2011 were provided at the meeting. Directors Collett and Kiley attended. Matters discussed during the meeting were as follows: February 2011 Budget to Actual Results; February 2011 Investment Report; Preliminary 2012 Budget Numbers; FY 2011/12 Budget Calendar Update; Draft Finance Department Budget; Investment Policy Annual Review; and Annual Reserve Policy Review. Meeting scheduled May 9, 2011 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of the meeting held April 12, 2011 were provided at the meeting. Directors Kiley and Beverage attended. Matters discussed during the meeting were as follows: Damage Claim Filed by Theresa S. Stacer; Draft FY 2011/12 Human Resources/Risk Management Department Budget; Draft FY 2011/12 Labor & Benefits Budget; Status of Human Resources and Risk Management Activities; and Status of Recruitments and Authorized/Budgeted Positions. Meeting scheduled May 10, 2011 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of the meeting held April 12, 2011 were provided at the meeting. Directors Melton and Collett attended. Matters discussed during the = meeting were as follows: Construction Contract for Ohio St. and Oriente Dr. Pipeline Replacement; 2010 Update of the Urban Water Management Plan; Agreement for Fairmont Reservoir and Booster Pump Station Site Improvements; Backhoe Engine Replacement; Draft FY 2011/12 Engineering Department Budget; Draft CIP for FY 2011/12; Draft FY 2011/2012 Operations Department Budget; Alternative Fuel Report; Monthly Preventative Maintenance Program Report; Monthly Groundwater Production and Purchased Import Water Report; Site for Proposed Well No. 21; Groundwater Producers Meeting Report; and Status Report on Capital Projects in Progress. Meeting scheduled May 5, 2011 at 4:00 p.m. 6 9.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Minutes of the meeting held April 11, 2011 were provided at the meeting. Directors Hawkins and Melton attended. Matters discussed during the meeting were as follows: Draft 2011 Water Quality Report; Draft Public Affairs Budget; Draft I.T. Department Budget; Cell Phone Contracts; Computerized Maintenance & Management System Project Status; Video Recording of Board of Directors Meetings; Governor Brown's End of Drought Declaration; Ideas for Spring Newsletter Content; Online Sign Up for Water Service; Sewer Transfer Community Outreach and Education; and Annexations and District Boundaries. Meeting scheduled May 2, 2011 at 4:00 p.m. Director Kiley suggested that the Board consider conducting another workshop meeting to discuss the budget in early May. 9.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Minutes of the meeting held April 7, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: MWDOC Member Agencies Agreement; Impacts of Water Supply Conditions; Metropolitan Issues: Rates and Budget, Potential Changes of Local Resources Program, Other Issues; Update on Poseidon Project; MWDOC Elected Officials' Forum; OC-51 Modifications; Expansion of OCWD Groundwater Replenishment System; and OCWD Annexation Update. Meeting scheduled May 24, 2011 at 4:00 p.m. 9.7. Citizens Advisory Committee (Beverage) President Beverage requested that this report be taken at the beginning of future Board meetings to better accommodate the reporting Committee member. Minutes of the meeting held March 28, 2011 were provided in the agenda packet. Director Beverage attended. Mr. Meyers provided a brief report regarding matters discussed during the meeting including: Presentation by Operations Department-Maintenance Division Regarding Maintenance of District Fire Hydrants; Minutes of the Citizens Advisory Committee Meeting Held February 28, 2011; Citizens Advisory Committee Member to Present Meeting Minutes at Next Board of Directors Meeting on April 14, 2011; Update on CAC Applicants and Selection Process; Elk Mountain Reservoir Practice Field Project Update; and City of Yorba Linda Sewers Update. Meeting scheduled April 25, 2011 at 8:30 a.m. 7 10. INTERGOVERNMENTAL MEETINGS 10.1. WACO -April 1, 2011 (Hawkins) Director Hawkins attended and commented on the Water Bond and the Delta Conservancy Strategic Plan which were discussed during the meeting. Director Hawkins also reported that an organization named California Forward was pushing for the consolidation of special districts. 10.2. YL City Council - April 5, 2011 (Hawkins) Director Hawkins attended and reported that an agreement to transfer the City owned sewers to the District was approved during the meeting. Director Melton stated that he thought this decision by the City Council was in the best interest of the citizens of Yorba Linda and thanked Mayor Rikel for her support. 10.3. MWDOC/MWD Workshop - April 6, 2011 (Melton) Director Melton did not attend. Mayor Rikel left the meeting at this time. ~~YtiYti* 10.4. OCWD Board -April 6, 2011 (Kiley) Director Kiley attended but had nothing of interest to the District to report. 10.5. YL Planning Commission -April 13, 2011 (Kiley) Director Kiley attended and commented on a property line adjustment along Route 90 which was discussed during the meeting. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from April 15, 2011 - May 31, 2011 The Board reviewed the listed meetings and made no additional changes. 12. CONFERENCES AND SEMINARS 12.1. SDLGI Advanced Studies -April 28-29, 2011 Preventing Workplace Harassment, Discrimination and Retaliation - May 19, 2011 OC Water Summit - May 20, 2011 AWWA Conference - June 12-16, 2011 On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 4-0 to authorize Director Melton to attend the Preventing Workplace Harassment seminar and Directors Hawkins and Kiley to attend the OC Water Summit. 8 A brief recess was declared at 10:10 a.m. The meeting reconvened at 10:15 a.m. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 10:15 a.m. All Directors in attendance were present. Also present was Mr. Vecchiarelli. 13.1. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: 4622 Plumosa Dr, Yorba Linda CA Agency Negotiators: Ken Vecchiarelli Negotiating Parties: City of Yorba Linda Under Negotiation: Price and Terms of Payment The Board reconvened in Open Session at 10:55 a.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:57 a.m. A special meeting of the Board of Directors to conduct candidate interviews for the Citizens Advisory Committee will be held April 20, 2011 at 5:00 p.m. A special meeting of the Board of Directors to conduct a facilities tour is also scheduled for April 21, 2011 at 8:00 a.m. The next regular meeting of the Board of Directors will be held April 27, 2011 at 8:30 a.m. 00, Kenneth R. Vecchiarelli Board Secretary 9 ITEM NO. 6.2 AGENDA REPORT Meeting Date: April 27, 2011 Subject: Minutes of the Board of Directors Special Meeting Held April 20, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 042011B BOD - Minutes.doc BOD Mtg Minutes 04/20/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 4/27/2011 RC/PH 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING April 20, 2011 1. CALL TO ORDER The April 20, 2011 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 5:25 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 41 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Damon Micalizzi, Public Info Officer Ric Collett Robert R. Kiley Gary T. Melton 4. PUBLIC COMMENTS None. 5. ACTION CALENDAR 5.1. Candidate Interviews for Citizen Advisory Committee The Board conducted interviews of each of the following Committee applicants: Barbara Scanlin, Bill Lawrence, Gus Bruner, Daniel Mole, li Wayne Miller, Richard Buck, and Joseph Holdren. Howard Privette previously contacted staff and indicated that he no longer wished to be considered for service on the Committee. Judy Dickinson also previously contacted staff and cancelled her interview due to illness. Following the interviews and deliberation, which included consideration of all candidates that submitted applications, the Board decided to appoint 5 individuals to the Committee. The Board unanimously appointed the following individuals to the Citizens Advisory Committee. Gus Bruner, Rick Buck, Fred Hebein, Joe Holdren and Daniel Mole. 6. ADJOURNMENT 6.1. The meeting was adjourned at 7:35 p.m. A special meeting of the Board of Directors to conduct a facilities tour will be held April 21, 2011 at 8:00 a.m. The next regular meeting of the Board of Directors will be held April 27, 2011 at 8:30 a.m. Kenneth R. Vecchiarelli Board Secretary 1 ITEM NO. 6.3 AGENDA REPORT Meeting Date: April 27, 2011 Subject: Minutes of the Board of Directors Special Meeting Held April 21, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 042111 BOD - Minutes.doc BOD Mtg Minutes 04/21/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 4/27/2011 RC/PH 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING April 21, 2011 1. CALL TO ORDER The April 21, 2011 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Robert R. Kiley John DeCriscio, Chief Plant Operator Gary T. Melton Nicky Hill, Engineering Secretary - Annie Alexander, Executive Secretary DIRECTORS ABSENT Ric Collett OTHER ATTENDEES Tom Lindsey, Councilmember, City of Yorba Linda Jeremy Yamaguchi, Mayor Pro Tem, City of Placentia Barbara Kiley, Former Mayor, City of Yorba Linda Lynn Melton 4. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS 5.1. Board of Directors Annual Tour of District Facilities and Construction Projects The meeting began with a tour of the District's Administration building and continued with a visit to the following locations: Proposed Well 21 Site; Highland Reservoir and Booster Station; Plumosa Drive Pipeline Replacement Project; Lakeview Reservoir and Booster Station; Oriente Drive Pipeline Replacement Project Site; Ohio Street Pipeline Replacement Project Site; Palm Booster Station; Yorba Linda Boulevard Pipeline Installation and Booster Station Site; Fairmont Reservoir and Booster Station Site; Santiago Booster Station; and the Hidden Hills Reservoir. 1 6. ADJOURNMENT 6.1. The tour ended at the District's Administration office and the meeting was adjourned at 11.45 p.m. The next regular meeting of the Board of Directors will be held April 27, 2011 at 8.30 a.m. Kenneth R. Vecchiarelli Board Secretary r a. 2 ITEM NO. 6.4 AGENDA REPORT Meeting Date: April 27, 2011 Budgeted: Yes Total Budget: N/A To: Board of Directors Cost Estimate: $784,509.83 Funding Source: All Funds From: Ken Vecchiarelli, General Account No: N/A Manager Job No: N/A Presented By: Stephen Parker, Finance Dept: Finance Director Reviewed by Legal: N/A Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $784,509.83. DISCUSSION: The wire transfer and major item on this disbursement list are as follows: A wire of $94,124.77 to ACWA-HBA for May 2011 health premium; and, a check of $230,760.00 to Pacific Hydrotech Corporation for March 2011 progress payment on Highland Booster Pump Station construction. The balance of $230,152.79 is routine invoices. The Accounts Payable check register total is $555,037.56; Payroll No. 8 total is $229,472.27 and, the disbursements of this agenda report are $784,509.83. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Narne: Description: Type: CkReg42811_BOD.pdf Check Register Backup Material 11-CS 427.doc Cap Sheet Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/2%/2011 RC/PH 5-0 Director Collett abstained from voting on Check No. 56399 as he has a financial interest with the vendor. Yorba Linda Water District Check Register For Checks dated: 4/15/2011 thru 4/28/2011 Check No. Date Vendor Name Amount Description ($lpk or greater) 56419 04/28/2011 1st Enterprise Bank 25,640.00 Highland Upgrd retention Mar 56329 04/28/201.1 Abbott Staffing Group 4,238.10 56206 04/15/2011 ACWA-Assn of Ca Water Agencies -635,00 W42711 04/27/2011 ACWA-HBA 94,124.77 Health premium May 2011 56330 04/28/2011 Albert A. Webb Associates 1,784.00 56331 04/28/2011 Anaheim Wheel & Tire 180.00 56332 04/28/2011 Appleone Employment Services 485,64 56333 04/28/2011 Aqua-Metric Sales Co. 4,461.26 56334 04/28/2011 Aramark 468.76 56335 04/28/2011 Arrow Hardware 281.00 56336 04/28/2011 Associated Laboratories 3,147.90 56338 04/28/2011 AT & T 45.02 56337 04/28/2011 AT & T Mobility 194.09 56339 04/28/2011 AWWA 74.50 56341 04/28/2011. AWWA - CA-NV Section 670.00 56340 04/28/2011 AWW1A - Dues 95.00 56343 04/28/2011 B & M Lawn and Garden Inc 254.08 56342 04/28/2011 Bell Pipe & Supply 1,122.81 56344 04/28/2011 Boss Paint & Body 782.60 56357 04/28/2011 C. Wells Pipeline 7,063.32 56345 04/28/2011 Calif Water Environ Assn (CWEA) 132.00 56346 04/28/2011 Calolympic Safety Co- 42.27 56347 44/28/2411 Carollo Engineers 12,195.50 Highland Consulting March 56348 04/28/2011 CDW GC)vernment, Inc 1,755.00 56349 04/28/2011 Certified Laboratories 642.22 56350 0412812011 Chambers Group Inc. 1,519.25 56352 04/28/2011 City of Anaheim 989.08 56351 04/28/2011 City of La Palma 150.00 56353 04/28/2011 CIVILTFC Engineering, Inc 3,172.50 56354 04/28/201.1 Clinical Lab. Of San Bern. 2,320.00 56328 04/28/2011 CRESTLINE DFVELOPMENT 1.2.90 56356 04/28/2011 Culligan 1,758.80 56358 04/28/2011 Dapper Tire Co. Inc. 2,252.73 56327 04/28/2011 DAVID IANAC©NE 74.71 56361 04/28/2011 Dean Cr ske Trucking 1,694.54 56326 04/28/2411 DEENA JARAM I LLO 033 56360 04/28/2011 Delta Wye Flectric, Inc. 715.88 56359 04/28/2011 DeltaCare USA 338.83 56362 04/28/2011 Economy Radiator Repair 125.00 56363 04/28/2011 Eisel Enterprises, Inc. 3,322.01 56364 04/28/2011 Elite Equipment Inc 117.67 56365 04/28/2011 Employee Relations, Inc. 99.25 56366 04/28/2011 Energy Environmental 5oln, Inc 4,400.00 56367 04/28/2011 Federal Express 57.36 56368 0412812011 Firemaster•Inland Region 195.14 56369 04/28/2011 Fry's Electronics 326.10 56370 04/28/2011 Fullerton Paint & Flooring 134.78 56371 04/28/2011 Graybar Electric Co 2,437.57 56372 04/28/201.1 Haaker Equipment Co. 2,892.04 56373 04/28/2011 Hands On Technology Transfer, Inc. 1,495.00 56374 04/28/2011 Horne Depot Credit Services 1,259.02 56375 04/28/2011 Infosend Inc. 5,936.97 56376 04/28/2011 Jackson's Auto Supply - Napa 540.79 56377 04/28/2011 John Deere Landscapes 10.33 56379 04/28/2011 Konica Minolta Business 286.07 56380 04/28/2011 Konica Minolta Business 90.80 56381 04/28/201:1 Lautzenhiser's Stationery, Inc. 139.82 56382 04/28/2011 Mag Systems, Inc. 2,633.88 56383 04/28/2011 Malcolm Pirnie, Inc. 7,685.72 56384 04/28/2011 Marina Landscape, Inc 605.00 56385 04/28/2011 Mc Cormick,Kidrnan & Behrens LLP 14,851.45 Legal services March 56386 04/28/2011 Mc Fadden-Dale Hardware 584.68 56387 04/28/2011 Mc Master-Carr Supply Co. 125.61 56355 04/28/2011 Merging Communications, Inc. 302.82 56388 0412812011 MWI-I Americas, Inc. 8,958.00 56389 04/28/2011 National Notary Association 407.56 56390 04/28/2011 Nextel Of California 1,730.21 56391 04/28/2011 Nickey Petroleum Co 6,158.30 56392 04/28/2011 Occu Med, Ltd. 339.00 56393 04/28/2011 Office Solutions 377.30 56394 04/28/2011 One Source Distributors, LLC 1,085.21 56395 0412812011 Orange County - I W M D 486.64 56397 04/28/201= Orange County - Tax Collector 17.50 56396 04/28/2011 Orange County Register 1,048.00 56398 04/28/201', Pacific Hydrotech Corporation 230,700.00 Highland Upgrd prog pay mar 56399 04/28/2011 Placentia Disposal #676 544.46 56378 04/28/2011 Pollard Water-corn 731.44 56400 04/28/2011 Praxair Distribution 199.27 56403 04/28/2011 R J Services, Inc 2,619.50 56401 04/28/2011 Raftelis Financial Consultants, Inc. 175.00 56402 04/28/2011 Red Rider Informatics 1,612.00 56404 04/28/2011 Sanders Paving, Inc. 3,493.00 56405 04/28/2011 Schorr Metals, inc. 450.43 56406 04/28/2011 Scott W. Moulton 1,105.00 56304 04/15/2011 Sheraton Grand Hotel -437.90 56407 04/28/2011 Shred-It USA Inc 78.21 56408 04/28/2011 South Coast Af0,MD 3,136.45 56409 04/28/2011 Southern Calif Edison Co. 119.07 56410 04/28/2011 Southern Calif Gas Co. 18,05175 Richfield services March 56411 04/28/2011 Southwest Services 864,00 56415 04/28/2011 St.Joseph Heritage Healthcare 35.00 56412 04/28/2011 Staples Business Advantage 287.00 56325 04/28/2011 STAR NAILS & SPA 17.40 56413 04/28/2011 Stater Bros. Markets 17.05 56414 04/28/2011 Stephen Parker/ Petty Cash 292.26 56416 04/28/2011 Talley, Inc. 461.17 56417 04/28/2011 Time Warner Cable 497.02 56418 04/28/2011 USA Blue Book 812.23 56420 04/28/2011 Walters Wholesale Electric Co. 95.31 56421 04/28/2011 Wells Supply Co 13,623.63 Warehouse stack items 56422 04/28/2011 Westin Engineering, Inc. 29,081.00 CMM5 Consulting secs Mar 56423 04/28/2011 Xerox Corporation 1,207.42 Total $555,037.56 April 27, 2011 CHECK NUMBERS: Void Checks 56206 and 56304 $ (1,072.90) Computer Checks 56325-56423 $ 461,985.69 $ 460, 912.79 WIRE: W-42711 ACWA-HBA $ 94,124.77 TOTAL OF CHECKS AND WIRES $ 555,037.56 PAYROLL NO. 8: Computer Checks 4879- 4882 Manual Checks 4883- 4894 $ 229,472.27 DISBURSEMENT TOTAL: $ 784,509.83 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF APRIL 27, 2011 ITEM NO. 6.5 AGENDA REPORT Meeting Date: April 27, 2011 Budgeted: Yes Total Budget: $5.5 M To: Board of Directors Cost Estimate: $5.5M Funding Source: Water Revenue Bond From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200814 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND Subject: Progress Payment No. 3 for Construction of the Highland Booster Pump Station Project SUMMARY: Work is proceeding on schedule for construction of the Highland Pump Station Project that will include a new building, three electric motor driven pumps, two natural gas engine driven pumps, various piping, a surge tank and a new access road. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 3 in the net amount of $230,760.00 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. DISCUSSION: In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for Progress Payment No. 3, in the amount of $256,400.00 for completed work through March 31, 2011. During this period, the contractor installed piping under the building and poured portions of the footing for the exterior walls. They also continued with yard piping, finished the retaining wall grading adjacent to the cell tower site and began formwork and rebar installation for the retaining wall in the back of the building. The status of the construction contract with Pacific Hydrotech Corporation is as follows: . The current contract is $4,525,800.00 and 286 work days starting November 1, 2010. . If approved, Progress Payment No. 3 is $256,400.00 (5.7% of the total contract amount), less 10% retention of $25,640.00 for a net payment of $230,760.00. . If approved, total payments to date including retention will be $759,300.00 (16.8% of the total contract amount). . As of March 31, 2011, 103 work days were used (36.0% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 3 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): A construction contract in the amount of $4,525,800 was awarded to the low bidder, Pacific Hydrotech Corporation on August 12, 2010. The Board has approved two progress payments to date for this project, the last of which was approved on March 24, 2011. ATTACHMENTS: Name: Description: Type: PHC Progress Pay 3 for Highland PS.pdf PHC Progress Pay 3 for Highland PS Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/27/2011 RC/PH 5-0 YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Highland Booster Station Replacement PROGRESS PAY REQUEST NO. 0(}3 LOCATION Yorba Linda, CA PROJECT NO. 200814 PAGE 1 OF 1 PAGES CONTRACTOR Pacific Hydrotech Corporation DATE 41121'2019 ORIGINAL CONTRACT AMOUNT: $ 4,525,800.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 4,525,800.00 PROGRESS PAY ESTIMATE FOR PERIOD March 1, 2011 TO March 31, 2011 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 502,900.00 $ 256,400.00 $ 759,300.00 CHANGE ORDER WORK COMPLETED $ - $ - $ - TOTAL VALUE OF WORK COMPLETED $ 502,900.00 $ 256,400.00 $ 759,300.00 LESS RETENTION 10% $ 75,930.00 LESS OTHER DEDUCTIONS Electronic Wire Fees $ - NET EARNED TO DATE $ 583.370.00 LESS AMOUNT PREVIOUSLY PAID $ 452;610.00 BALANCE DUE THIS ESTIMATE $ 230;760.00 NOTICE TO PROCEED November 1, 2010 COMPLETION TIME 286 WORK DAYS APPROVED TIME EXTENSIONS 0 WORK DAYS TOTAL CONTRACT TIME. 286 WORK DAYS TIME EXPENDED TO DATE 103 WORKDAYS TIME REMAINING 183 WORK DAYS REQUESTED BY: DATE: j 13 1 Ro~aid Wiebe, Project inatpr, Pacific Hydrotech Corporation RECOMMENDED: +f DATE: Joe limino, Project Engineer, YLWD APPROVED 6Y: DATE: Steve Conklin, Engineering Manager, YLWD ITEM NO. 7.1 AGENDA REPORT Meeting Date: April 27, 2011 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Ken Vecchiarelli, General Dept: Administration Manager Reviewed by Legal: Yes Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: City of Yorba Linda Sewer System Transfer SUMMARY: The City of Yorba Linda owns and maintains the sewer system for the eastern part of the City from roughly San Antonio Road east. Due to increasing maintenance regulations, the City of Yorba Linda and the Yorba Linda Water District have been in discussions over the past year to consider transferring the City-owned sewer system, in its entirety, to the Yorba Linda Water District. At the City's April 5, 2011 council meeting, the City Council voted to approve a Public Sewer System Transfer Agreement with the District that would transfer these assets effective July 1, 2011. STAFF RECOMMENDATION: That the Board of Directors execute the Public Sewer System Transfer Agreement with the City of Yorba Linda. DISCUSSION: The District and the City of Yorba Linda have worked cooperatively over the past year on an agreement that transfers the public sewer system currently owned, operated and maintained by the City to the Water District. With this transfer, the entire public sewer system within the City of Yorba Linda would be owned, operated and maintained by one agency with trained personnel, equipment and a specific focus on providing a high level of service to the community. Both the City and the District concur that under a single agency, these public assets could be more uniformly and effectively maintained, with an economy of scale that best serves the public interests. Although the City of Yorba Linda originally requested that the Transfer Agreement include the transfer of the building and property at 4622 Plumosa Drive from the District to the City, the District felt that the building and the property on which it sits has a marketable value different than that of the City sewer system. As such, the transfer of that building and property was not included in the Transfer Agreement. However, the District and City staff did negotiate to include in the agreement a different surplus building, located at the east end of Brush Canyon Park. This small block building was previously used as a chlorination facility for locally pumped groundwater from two wells located south of the railroad tracks close to the Santa Ana riverbed. As these wells have been abandoned for several years, the chlorination building is no longer used by the District and would serve well for storage of materials and equipment used to maintain the nearby City park. City and District staff also discussed the possibility of a future partnership in developing the Plumosa office site as part of the Villa Plumosa affordable housing project. These discussions were predicated on the YLWD Board of Directors considering this idea as a concept separate from the sewer transfer agreement. ATTACHMENTS: Sewer _System _Transfer _Agreement.pdf Public Sewer Transfer Agreement Backup Material Approved by the Board of Directors of the Yorba Linda Water District 4/27/2011 PH/RC 5-0 PUBLIC SEWER SYSTEM TRANSFER AGREEMENT THIS PUBLIC SEWER TRANSFER AGREEMENT ("Agreement") is made and entered into on , 2011, by and between the YORBA LINDA WATER DISTRICT, a local public agency, created and operating under authority of Division 12 of the California Water Code ("District"), and the CITY OF YORBA LINDA, a municipal corporation organized and existing under Title 4, Section 34000 et seq. of the California Government Code ("City") (collectively referred to herein as the "Parties"). RECITALS WHEREAS, both the District and City have the legal power and authority to provide both water and sewer services to the lands and inhabitants within their respective boundaries. The purpose of this Agreement is to further strengthen a stable and compatible working relationship between the Parties with the goal of consolidating sewer service under one agency to maximize efficiencies for the overall benefit and enjoyment of the residents, businesses and other stakeholders ("Service Beneficiaries") of the Yorba Linda area; and WHEREAS, the District currently provides sewer service to approximately two thirds of the residents and businesses connected to the public sewer system within the City limits. The District provides water service to all areas within the City, with the exception of a small portion known as the Locke Ranch area, which is served by an investor-owned public utility. The District provides sewer service to the Locke Ranch area and water service to portions of the Cities of Anaheim, Brea, Placentia, and to a portion of an unincorporated County of Orange territory. Additionally, the District provides sewer service to the West End Yorba Linda Area (approximately 15,000 services) along with a portion owned by the City (approximately 3,000 services) generally located easterly of Fairmont Blvd and westerly of San Antonio Road, with Fairmont to the north, and Esperanza to the south; and WHEREAS, pursuant to the "Agreement for the Provision of Water and Sewer Services", dated October 3, 1977, the City currently provides sewer service to the East Yorba Linda Area (approximately 6,100 services), which generally extends easterly of San Antonio Road (`East Yorba Linda Area"); and WHEREAS, the governing bodies of the District and the City have determined that it would be in the best interest of their Service Beneficiaries for District to acquire the sewer collection system currently owned by the City and generally described in the preceding recitals; and WHEREAS, the City desires to transfer and assign to the District, at no cost to District, such sewer collection facilities, and the associated parcels of real property, easement rights and other associated assets on the terms and conditions herein set forth, free and clear of all liens, and PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 1 District desires to acquire such sewer collection facilities and the responsibility to provide continuing sewer service to the residents of the City of Yorba Linda; and WHEREAS, it is the objective of the Parties that the transfer of such sewer collection facilities be accomplished in a manner that will maintain equity to the ratepayers and property owners in the City of Yorba Linda and in the District's service area. NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and conditions herein, the Parties agree as follows: AGREEMENT 1.0. EFFECTIVE DATE. This Agreement shall be effective upon execution by all Parties. All assets, liabilities, contractual rights and obligations, and any other real or personal property or other interest whatsoever of the City, related to the Sewer Collection Facilities, as defined in Section 3.1, shall be transferred to the District in accordance with this Agreement, and all approvals and permits required from regulatory or jurisdictional agencies (e.g. Regional Water Quality Control Board or Local Agency Formation Commission) for the transfer of the Sewer Collection Facilities by July 1, 2011 ("Transfer Date"). 2.0. MUTUAL CONSIDERATION. In reliance on the City's disclosures and representations, and in exchange for mutual consideration provided by the terms, conditions, covenants, and promises of this Agreement and the transfer of the Sewer Collection Facilities, the District agrees to assume the obligation and responsibility to provide sewer service and maintenance to the East Yorba Linda Area. In consideration for the District assuming the obligation and responsibility to provide sewer service and maintenance to the East Yorba Linda Area, the City agrees to transfer the Sewer Collection Facilities to the District. 3.0. TRANSFER OF ASSETS. Subject to the terms and conditions of this Agreement, on the Transfer Date, the City transfers and assigns to the District, and District accepts, all of the City's right, title and interest in and to the following assets, rights, claims, properties and interests that the City owns, (collectively, the "Transferred Assets"): 3.1. Sewer Collection Facilities. All of the City's right, title and interest in and to the Sewer Collection Facilities owned, leased or otherwise possessed by the City. 3.2. Easement Deeds and Real Property. All of the City's rights to access or use any real property or rights, title and interest to real property (including by lease, license, permit or easement) directly or indirectly used in the operation of the Sewer Collection Facilities, including, without limitation, any leases, easements, and real properties. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 2 3.3. Permits. All approvals, consents, licenses, permits, waivers or other authorizations issued, granted, given, applied for at the time of the Transfer Date or otherwise made available by or under the authority of any governmental authority (other than the City) for the ownership or operation of any Sewer Collection Facility, including, without limitation, any Permits to the extent such Permits are assignable. 3.4. Sewer Related Inventory Items. Any and all inventory items utilized for the maintenance, repair, replacement, or rehabilitation of the Sewer Collection Facilities. 4.0. DISTRICT'S SERVICE OBLIGATIONS. Commencing on the Transfer Date, the District will provide continuing sewer service to all residents in the City. The District shall be responsible for the Fats, Oils and Grease (FOG) program for the sewer service area transferred pursuant to this Agreement in addition to and to the same standards as the areas already covered by the District per the Waste Discharge Requirements (WDR's) regulated by the State of California Water Resources Control Board. 5.0. MODIFICATION OF PRIOR AGREEMENT. The Parties hereby modify the "Agreement for the Provision of Water and Sewer Services" between the City of Yorba Linda and the Yorba Linda Water District, dated October 3, 1977 (the "1977 Agreement") as specified below. Except as expressly modified herein, the 1977 Agreement shall remain in full force and effect. To the extent that there is inconsistency between this Agreement and the 1977 Agreement, the terms of this Agreement shall govern. 5.1. Paragraph 10 of the 1977 Agreement is deleted in its entirety and the following paragraph is substituted in its place: "10. Water and Sewer Services. Water and sewer services to all areas within the City, including future territory annexed thereto, shall be provided by the District. The City agrees not to provide such services. The terns of this paragraph shall not limit the ability of the District to supply water and sewer services outside the boundaries of the City. The District shall be responsible for the design, construction, operation, maintenance, repair and replacement of all facilities, including in-tract subdivision systems, necessary to provide such water and sewer services. Developers applying to the District for water and sewer services shall comply with all of its rules and regulations, provided that such water and sewer services and conditions imposed by the District shall be in accord with generally accepted standards for public water and PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 3 sewer supply systems. Nothing contained in this Agreement shall in any way limit the authority of the District in connection with its legal powers to supply water and sewer services." 5.2. Paragraph 12 of the 1977 Agreement , formerly entitled "City Sewer Service Area," is deleted in its entirety and the following paragraph is substituted in its place: 12. District Sewer Service Area. The District shall provide sewer service to all of those areas within the City, including future territory annexed thereto, as shown on Exhibit `A' as the `City Sewer Service Area."' 5.3 Paragraphs 13, 14, 15, 16, and 17 remain in full force and effect except where the context requires that the word "City" be substituted by the word "District" in order to be consistent with Paragraph 10, as amended by this Agreement, and the District's assumption of obligations and responsibilities under this Agreement. 6.0. DISCLOSURES and REPRESENTATIONS. The City has made the following disclosures and representations to the District in connection with this Agreement. The City represents that the information and documents provided to the District as described below are complete and that the City has no knowledge of additional information or documents that have not been provided to the District and that would be material to these disclosures and representations. The District enters into this Agreement in reliance on the following disclosures and representations. 6.1. The City hereby represents that it will provide copies to the District with a full accounting of monies and funds collected and expended to operate the Sewer Collection Facilities, including but not limited to Income and Expense reports, Balance Sheets, a listing of bad debts/delinquencies and audit reports for FY 2008/09, FY 2009/10 and when available, for FY 2010/11. 6.2. The City hereby represents that it has provided prior access to existing records and will provide permanent copies of any such records within thirty days of the Transfer Date, to the District any and all maintenance records, repair records, construction documents, purchase documents (including receipts and written warranties), and/or logs that relate to the Sewer Collection Facilities for the period January 2005 to the present. 6.3. The City hereby represents that it has provided the District with access to any and will provide permanent copies to the District within thirty days of the Transfer Date of all as-built maps, specifications, and/or mapping documents that relate to the Sewer Collection Facilities. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 4 6.4. The City hereby represents that it has provided the District with access to any and will provide permanent copies to the District within thirty days of the Transfer Date of any and all information and documentation related to the Fats, Oil and Grease (FOG) Program currently mandated in the Waste Discharge Requirements (WDR). This provision of information, however, shall not relieve the City of compliance obligations under this Agreement, as discussed below. 6.5. The City hereby represents that it has provided the District with access to any and will provide permanent copies within thirty days of the Transfer Date any and all information, correspondence, permits and/or orders related to industrial waste discharge for the period 2005 to the present. 6.6. The City hereby represents that this Agreement pertains to the Sewer Collection Facilities only, which is a portion of the sanitary sewer system that serves the City of Yorba Linda, and that the Agreement does not pertain to storm drains. 6.7. The City hereby represents that it holds in good standing and is currently in compliance with all permits and licenses necessary to operate the Sewer Collection Facilities and has not violated any applicable laws, rules or regulations in connection with its operation of the Sewer Collection Facilities. 6.8. The City hereby represents that it is currently aware of no claim or threat of litigation against the City or its assets in connection with the construction, operation or maintenance of the Sewer Collection Facilities, nor has the City been notified of any investigation or inquiry by any governmental agency or authority into the operation of the Sewer Collection Facilities. 6.9. The City hereby represents that no third party holds a security interest or encumbrance in the Sewer Collection Facilities, the Easements, or any fiords that will be provided to the District pursuant to this Agreement. 6.10. The City hereby represents that it holds clear title to all real property interests identified in paragraph 3.2. 6.11. The City hereby represents that all approvals, consents, licenses, permits, waivers or other authorizations issued, granted, given, applied for at the time of the Transfer Date or otherwise made available by or under the authority of any Governmental Authority (other than the City) for the ownership or operation of the Sewer Collection Facility identified in paragraph 3.3. 6.12. The City hereby represents that all inventory items it currently utilizes for the maintenance, repair, replacement and/or rehabilitation of the Sewer Collection Facilities are accounted for and will be transferred to the District within thirty days of the Transfer Date. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 5 7.0. SEWER FUND AND INCOME. The City agrees to remit to the District any and all unexpended sewer related fiords paid directly by the residents or collected from the property tax billings for sewer maintenance charges through to the Transfer Date. Effective as of the Transfer Date, if the City continues to derive income from the property tax billings for the sewer maintenance charge placed on the County of Orange tax roll for the sewer customers served by the City for FY 2010/11, the City agrees to remit to the District, any and all subject sewer related income previously described within 45 days of receipt of the funds from the County. 8.0. GREENCREST LIFT STATION REPLACEMENT. Notwithstanding any other provision in this Agreement, the Parties mutually agree that the sewer lift station located on Greencrest Drive, which provides service to seven residential homes, requires replacement at this time. The City agrees to provide the funding for the replacement of the lift station. Said funding may be included in and provided by the remittance identified in Section 7.0, providing said remittance is sufficient to find the project, which is currently estimated at 5175,000. The District agrees to coordinate the replacement effort, including soliciting engineering estimates, preparing bid documents, soliciting bids, and awarding a contract for replacement, commencing in the first fiscal year following the Sewer Facilities Tranfer. 9.0. WASTEWATER RATE STUDY. The City agrees to authorize the consulting firm of PBSJ to provide District with any and all information, including working documents, calculations and analysis, the District may deem necessary to assess and evaluate the City of Yorba. Linda Wastewater Rate Study prepared by PBSJ, dated April, 2010 and adopted by the City on July 20, 2010. 10.0. ORANGE COUNTY SANITATION DISTRICT REPRESENTATION. The City agrees to support District membership representation on the Orange County Sanitation District Board and support the appointment of a representative from the District. The District representative shall be selected by the District's Board of Directors. 11.0. REGULATORY AND JURISDICTIONAL AGENCY SUPPORT. The City agrees to support and provide assistance where applicable, to the District, in the event permits, approvals or other documentation are required from regulatory or jurisdictional agencies (e.g. Regional Water Quality Control Board or Local Agency Formation Commission) for the transfer of the Sewer Collection Facilities to be finalized. The District, at its own expense, shall be the lead agency and shall secure the necessary permits or approvals required from regulatory or jurisdictional agencies for the transfer of the Sewer Collection Facilities. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 6 12.0. REIMBURSEMENT BY CITY FOR RELOCATION. The City acknowledges that most of the Sewer Collection Facilities are located in the public right of way. In the event City requires District to relocate any portion of the Sewer Collection Facilities transferred by this Agreement after the Transfer Date, the City agrees to pay, in advance of commencement of construction, all costs incurred by the District for such relocation, including design and engineering fees, material costs and construction cost except as noted in Section 13.0. 13.0. AJUSTMENT OF WATER VALVE AND SEWER MANHOLE COVERS. The District agrees to adjust water valve and sewer manhole covers to grade at their cost for all water valve and sewer manhole covers within City right-of-way or City easements upon written request of the City. When the adjustments are related to a City construction project, the City shall submit the unit costs for such work to the District. The District shall approve or disapprove the unit costs within 10 working days. If the unit costs are approved, the District shall authorize the City to perform the work and reimburse the City for the cost of such services. If the District does not approve the unit costs, the District shall perform the work itself in coordination with the City's construction contractor. When the adjustment request is not related to an ongoing City construction project, the adjustments shall be completed by the District within 15 working days. 14.0. COORDINATION OF DISTRICT AND CITY PROJECTS. The District and City shall meet as required to coordinate proposed projects to minimize disruption to the public and to avoid destruction of newly placed improvements. District and City staff shall meet to review and discuss their seven year Capital Improvement Programs and to plan projects accordingly. 15.0. TRANSFER OF SUPLUS PROPERTY Subject to the terms and conditions of this Agreement, the District hereby transfers and assigns to the City, and City accepts, all of the District's right, title and interest in and to the asset known as the "Brush Canyon Chlorination Building", located on the east side of Brush Canyon Park. Brush Canyon Chlorination Building encompasses Parcel 1 on Exhibit "B" hereto and will be declared surplus and transferred to the City within six (6) months of the Transfer Date. 16.0. LIMITED ASSUMPTION OF LIABILITIES. The District shall assume the following listed liabilities for the ongoing operation of the Sewer Collection Facilities. 16.1. All accounts payable first accruing from and after the Transfer Date. The City shall retain all responsibility for collection and recovery of accounts payable accruing prior to the Transfer Date. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 7 16.2. All performance obligations, including payment, under the following contracts between the City and third parties related to the Sewer Collection Facilities. The City assumes all responsibility for obtaining written assignment or transfer of these contracts, as may be required. 17.0. INDEMNIFICATION. 17.1. Except as specifically identified and assumed in this Agreement, the District shall not assume any liabilities or potential liabilities of the City, known or unknown, that existed as of the Transfer Date relating to contracts, claims, lawsuits, debts, permits, fines, penalties, interest, treatment charges, or other costs related to the Sewer Collection Facilities. City shall indemnify, hold harmless and defend the District at the City's own cost, expense and risk, against any and all claims, suits, actions or other legal proceedings of every kind that may be brought or instituted against District or any of its directors, officers, employees, agents, representatives, successors and/or assigns relating to the Sewer Collection Facilities during any period of time prior to the Transfer Date, irrespective of when the claim, suit, action or other legal proceeding was or is initiated. City shall pay and satisfy any judgment, award or decree that may be rendered against District or any of its directors, officers, employees, agents, representatives, successors and assigns or authorized volunteers, in any and all such aforesaid suits, actions, or other legal proceedings. 17.2. The District shall indemnify, hold harmless and defend the City at the District's own cost, expense and risk, against any and all claims, suits, actions or other legal proceedings of every kind that may be brought or instituted against City or any of its Council, officers, employees, agents, representatives, successors and/or assigns arising out of or relating to the obligations expressly assumed in this agreement to District's performance of its duties, as established herein, and/or relating to the Sewer Collection Facilities after the Transfer Date. 18.0. FEES AND COSTS. 18.1. Each Party shall bear its own fees, costs or expenses, including attorney's fees and consultant fees, incurred in connection with the preparation, negotiation, finalization, approval or documentation of this Agreement and the related documents and transactions contemplated herein, regardless of when incurred. 18.2. In the event of any action arising out of, or in connection with, enforcement of this Agreement, the prevailing Party shall be entitled to have and recover, in addition to damages, injunctive or other relief, its reasonable costs and expenses, including without limitation, its attorney's fees. 19.0. NOTICES. Unless otherwise expressly stated in this Agreement, all notices, requests and other communications under this Agreement shall be in writing and shall be delivered (1) in person, (ii) by registered or certified mail, return receipt PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 8 requested, (iii) by recognized overnight delivery service providing positive tracking of items (for example, Federal Express), or (iv) by facsimile or other electronic transmission if a copy is sent simultaneously by a method described in clause (i), (ii) or (iii), addressed as hereinafter provided or at such other address of which the City or the District shall have given notice as provided in this Section. All such notices, requests and other communications shall be deemed to have been sufficiently given for all purposes hereof only upon receipt by the party to whom such notice is sent. Notices by the parties may be given on their behalf by their respective attorneys. Notices should be provided in accordance with this Section at the following addresses: District: General Manager Yorba Linda Water District P.O. Box 309 Yorba Linda, California 92885-0309 City: City Manager City of Yorba Linda PO Box 87014 Yorba Linda CA, 92885-8714 20.0. SEVERABILITY. If one or more provisions of this Agreement shall be held invalid, illegal or unenforceable, such provision shall, to the extent possible, be modified in such manner as to be valid, legal and enforceable but so as to most nearly retain the intent of the parties, and if such modification is not possible, such provision shall be severed from this Agreement. In either case, the balance of this Agreement shall be interpreted as if such provision were so modified or excluded, as the case may be, and shall be enforceable in accordance with its terms. 21.0. ENTIRE AGREEMENT. This Agreement, together with the Exhibits, contemplated hereby, embodies the entire understanding and agreement of the City and the District with respect to the subject matter of this Agreement and merges and supersedes all prior representations, agreements, and understandings, whether oral or written, between the City and the District with respect to the subject matter hereof, including, without limitation, any and all written or oral statement or representations by any official, employee, agent, attorney, consultant, or independent contractor of the City or the District. 22.0. COUNTERPARTS. This Agreement may be executed in two or more counterparts, including by means of faxed signature pages, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 9 s IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be entered into as of the day and year written above. District: City: Yorba Linda Water District City of Yorba Linda By: By: 2A±4-~ Michael J. Beverage Nancy Rike President of the Board of Directors Mayor, City of Yorba Linda ATTEST ATTEST: 2?1 &J -A lk Kenneth Vecchiarelli Marcia Brown, City Clerk Secretary of the Board of Directors City of Yorba Linda APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: 70k4b Arthur G. Kidman, General Counsel Todd Litfin, City Attorney McCormick, Kidman and Behrens, LLP City of Yorba Linda Attachments: Exhibit A: Sewer Collection Facilities Exhibit B: Brash Canyon Chlorinator PUBLIC SEWER TRANSFER AGREEMENT City of Yorba Linda Yorba Linda Water District Page 10 / ! I \ FAIRMONT a4vik _ r• jd Via. . • • r_• Y.. °~c ♦ i d. f _ _ _ - .d r, ' ` r f' WWI Y ILai ,t' ~a,' f' et` 7 ~ r~ rd 1 ~ i :BI ? I" r ;Q~+Y^ s r..° a. e~ • F ® VORBA LINO BLVOm cq Ch s, i. ,r:'° >7; ^ Y rd' a. • !=Lr `i a 9a '1 QO g a , s 9~ : • & a e I a r N.T.S. pNCH • \L . '4: J ' e, c P 6' • d Z • rP \ QN, 'N r ._s a ,,o f f{ i I X90 ~q'9 a9yrG;_~`a .I z=s. ~ f I F ~ r .yr 9~ - . • ~ r 1 °•w.. ,:.F r4 yro~ t r k ti F y. - 1 ~ ~ r.:,;.• ~ ' ~ . I', Zss _ `d •°wt. •~~q • f c: S m,~ ~ o,~, ~ t L d a 6 '.r,~.: I ° a` ° Zi • y°d-r^ ! ~:g #vde`f„ stx. • x C ,'4 '~t~, d. _ `er~ .4 d, s ~t _ ro .aes.•,~ . { ;f a ,w+....•t~- r.®'~° k*'J w'~;:8 >-,~="`;r ,'bGF J 9:•iP i' pr X _ .r° .lp°' + ! ,~':.•3_._., .tom / ' ' [ I. . (7.s `t ?yr-ROp~ ,7 NcN° " .p - - s: a. q t ~ ~ .A< ~o . ..8 .1 "g ptp 0.p X~ip ~e^• ' r w ~ ~ a r'I s .rte ...8"ERp W ~ C ° L SpJ1 ~j.,. ' t a. ,,.r~ . `ter,, s a. r~ ~ •e ..'I ° .:t . r r. -r~4; °Mpp v~ 9 nn . PREPARED BY: YORBA LINDA WATER DISTRICT EXHIBIT "A" 1717 E. MIRALOMA AVENUE PLACENTIA,CALIFORNIA92870 CITY SEWER SERVICE AREA (714) 701-3100 YLWD BRUSH CANYON CHLORINATION BUILDING DEED OF EASEMENT REF. #91-134888 t d JOB NO. 8934 ;~~4 1, v 4 ^ ~ ` ~ ~ `fir:' 4 • CHLORINATION BUILDING wAY j~ RONN4NG SPS~YNG a' ' - _ TO F'EATFFFt GRASS LANE R =52 7 0'Z) • r 1 BRUSH y CANYON PARK ` f ~a . it is CL Q T M . F ~4 N 86'29'28' w j==-m.. 20' ? PARCEL 1 _ , f p r4.oo u "''r f~ j T 7 •T ..Fr ® dby:YLWD AERIAL VIEW EXHIBIT "B" File:: 8 8. 5x15x111 ChlorinalionBldg.mxd Date: 03/28/2011 '-1---- - n-~-I ~ ® • b.E ITN-- I . I aes i a, p E I I I I R _ BB FNAE • nIMA M. I IV E, I~PVf -s I I I ~ I I I "g Pen n.rYEq I I I_ I ~ L ~ e I _ of r 1 I I I • I r°a"cuE+...x+se M,rea;'s.~BIA gxe,usrrRa _ NBF VEx EF n®!! 3 ; - - - - - - - - - - SEE 9E ii[LL•~- £wETF CE~IV 6 GrLLL - ~ ~ , q i ~ ~ ~ Ill I A AV M DETAIL ..re?-iouE BIE bFT,IL L { T9 o K. -11 _ _ _ tlvua f iK. •LIW ,.a •ytp. , ~ r 2CxT6YEHiL0.1~ .dial AAe E£r .ER 0. 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TL .LHU. oP,n',S u rdi iB f~[ _ ! 5 P51 EEG EE CMG YB E `a' E RE+'lsl0xs I-Id, 0A1E~ Y6113A LINDA WATER OIS'llc, .x.. _ xoECr enBtnPEn= STRUCTURAL PLANS C,oo - xE s ANO SECTIONS a, =.EB' aEC4YVryIW=r• gar. , WATER WELL CHLORINATION sr I,.. ~ ~ BL:1G, .s ~4w F 3' f IT, ITEM NO. 9.1 AGENDA REPORT Meeting Date: April 27, 2011 Subject: Executive-Administrative-Organizational Committee (Beverage/Hawkins) • Minutes of meeting held April 19, 2011 at 10:00 a.m. (To be provided at the meeting.) • Meeting scheduled May 17, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 041911 EAO - Minutes.doc EAO Mtg Minutes 04/19/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING April 19, 2011 A meeting of the Executive-Administrative-Organizational Committee was called to order by Director Beverage at 10:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager Director Phil Hawkins Gina Knight, Human Resources Mgr OTHER VISITORS Brent Ives, BHI Consulting 1. PUBLIC COMMENTS None. 2. PRESENTATIONS 2.1. Special Districts Board and Executive Management Training Options Mr. Vecchiarelli introduced Mr. Ives to the Committee. Mr. Ives discussed his background and affiliation with special districts and experience as a councilman and Mayor for the City of Tracy. Mr. Ives' firm specializes in assisting special districts with Board and executive management training, strategic planning and resource alignment. Mr. Vecchiarelli informed the Committee that he had participated in a few of these training opportunities with Mr. Ives in a seminar arranged through the California Special Districts Association (CSDA) and through BHI webinars. Mr. Vecchiarelli noted that Mr. Ives was in the immediate area meeting with other Orange County clients and Mr. Vecchiarelli asked him to stop by and meet with the Executive-Administration-Organizational Committee. The Committee discussed Mr. Ives' approach and fee philosophy for executive mentoring. Mr. Ives left the meeting following this discussion at 10:20 and the Committee took a short break. 3. ACTION CALENDAR 3.1. CSDA Membership The Committee discussed the cost and benefits of membership in the California Special Districts Association. Director Beverage gave some background as to why YLWD had dropped their membership in CSDA several years ago. Director Hawkins reported on a conversation he had with CSDA representatives and suggested the Board consider reinstating 1 its membership. Following further discussion, the Committee recommended including the membership expense in the draft budget for FY 2011/12 and directed staff to take the item to the full Board for their consideration. 3.2. Draft Facilities Use Agreement Staff presented a draft Facilities Use Agreement. The Committee members provided input and suggestions for further refinements and directed staff to research options and to communicate with the District's Joint Powers Insurance Agency (ACWA/JPIA) to determine the impacts of these options on our coverage and premiums and to confirm whether the facilities users insurance coverage limits identified in the draft agreement are sufficient. Staff will work on these items and bring information back to a future Committee meeting. 4. DISCUSSION ITEMS 4.1. Draft Board Budget Staff presented the Draft Supplies and Services Budget for FY 2011/12. The Committee recommended moving certain items from the Administration and Public Affairs sections to the Board's Draft Budget, including for example, legislative advocacy and membership in District affiliated organizations like AWWA and CSDA. The Committee also suggested adding a portion of the election costs to each year's budget rather than the entire amount only on election years to smooth these variations. The Committee further suggested removing travel and conference trips to Washington, D.C., at least for the next fiscal year, both for staff and the Board. Finally, the Committee suggested staff look into including electronic devices or alternatively, into a communication allowance for the Board, (as related to the discussion of Item No. 4.4 on this agenda) to save District expenses in printing and delivering Board and Committee Meeting agendas to all the Directors. 4.2. Draft Administration Budget The Committee Chair requested PIO, Damon Micalizzi join the meeting to discuss the Public Affairs section of the Administration Budget. Staff determined that the copy of the draft Admin Section budget attached to the report was not the latest draft. Staff will bring back a revised and updated copy to the next Committee Meeting. 4.3. Board of Directors Committees The Committee discussed adding Ad Hoc or regular Committee Meetings with the City of Yorba Linda and changing certain meetings currently labeled Ad Hoc to regular meetings that are held quarterly or semi- monthly as needed. Staff will bring this item back to Committee with these recommendations for consideration and recommendation to forward on to 2 the full Board for further action. The Committee also suggested the General Manager should not feel obligated to attend all Committee Meetings and is not expected to. 4.4. Board iPad Reimbursement Program The Committee discussed the memo and Policy approved recently by the Orange County Water District. The costs of the program are quickly outweighed by the benefits. The Committee discussed options including other devices and inclusion of the monthly data plans necessary to receive reports and agendas electronically in the future. Staff will work on this and bring back alternatives for consideration by the Committee and ultimately for the full Board of Directors' consideration. 4.5. Organizational Chart Staff presented a version of the full organizational chart showing positions by pay scale. The Committee requested this item be brought back for further consideration and for consideration by the full Board at another workshop in the near future. 4.6. Report on 2011 Legislative Bills Director Hawkins commented that he enjoyed reading this report. However, due to time constraints, the discussion of this item was continued to the next Executive-Administration-Organizational Committee Meeting. Director Hawkins left the meeting at 11:50 a.m. following the decision to continue the remaining agenda items. 4.7. General Counsel's Monthly Summary Report This item was continued to the next Executive-Administration- Organizational Committee Meeting. 4.8. Professional Service Agreements This item was continued to the next Executive-Administration- Organizational Committee Meeting. 4.9. MWDOC Member Agencies Agreement Director Beverage suggested this item be placed in the Future Agenda Items section. 4.10. Future Agenda Items and Staff Tasks ■ MWDOC Member Agencies Agreement (See note above.) 5. ADJOURNMENT 5.1. The Committee adjourned at 11:52 p.m. The next regular meeting of the Executive-Administrative-Organizational Committee will be held May 17, 2011 at 4:00 p.m. 3 ITEM NO. 9.7 AGENDA REPORT Meeting Date: April 27, 2011 Subject: Citizens Advisory Committee (Beverage) • Minutes of meeting held April 25, 2011 at 8:30 a.m. (To be provided at the meeting.) • Meeting scheduled May 23, 2011 at 8:30 a.m. ATTACHMENTS: Name: Description: Type: 042511 - CAC Minutes.doc CAC Mtg Minutes 04/25/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING April 25, 2011 1. CALL TO ORDER A meeting of the Citizens Advisory Committee was called to order at 8:30 a.m. by Chair Carl Boznanski. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE MEMBERS PRESENT Carl Boznanski, Chair Rick Buck Joe Holdren Greg Myers, Vice Chair Oscar Bugarini Sr. Modesto Llanos Lindon Baker Bill Guse Daniel Mole Gus Bruner Fred Hebein Cheryl Spencer- Borden YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Michael Beverage, Director Ken Vecchiarelli, General Mgr Damon Micalizzi, PI Officer OTHER VISITORS Mark Schock 1.1. Introduce New CAC Members The five new Citizens Advisory Committee members that were appointed by the YLWD Board of Directors on Wednesday, April 20, including Gus Bruner, Rick Buck, Fred Hebein, Joe Holdren and Daniel Mole, introduced themselves to the Committee. Each offered a bit of background and brief biographical information to the Committee. The existing members, k visitors, Board President Michael J. Beverage and attending staff all introduced themselves for the benefit of the new members. 2. PUBLIC COMMENTS None. 3. ACTION CALENDAR 3.1. Citizen's Advisory Committee Structure Organization and Membership for Calendar Year 2011 The Committee discussed penning a new Mission Statement and establishing Goals and Objectives for the next Fiscal Year. The Committee will collectively take aim at drafting the Mission Statement using the District's current Mission and Vision Statements and Core Values as a foundation and background material, with hopes to finalize a new CAC Mission Statement at the next meeting. Staff will also present a list of items for the Committee to review as a starting point for their Goals and Objectives for the upcoming Fiscal Year. A possible re-structuring of the Committee will be discussed at a future CAC meeting. 1 4. DISCUSSION ITEMS 4.1. City of Yorba Linda Sewers Update Mr. Vecchiarelli updated the Committee on the latest information in the pending transfer of sewer facilities between the City of Yorba Linda and the District. To date, the City Council, in a 4-1 vote, decided to transfer the City owned and operated sewers to YLWD. The YLWD Board must now vote on whether to accept the transfer agreement with the Item slated to come before the Board of Directors at their next scheduled meeting on Wednesday, April 27tH 4.2. Current Water Situation in California Mr. Micalizzi presented to the Committee some materials from the Municipal Water District of Orange County, detailing the current status of water reserves and storage in California. In addition, even though the Governor Declared that the drought is over, there is not yet an end all cure to the issues facing the State Water Project and a possible failure in the Delta. Mr. Micalizzi used this as an opportunity to invite the Committee to attend the OC Water Summit on Friday May 20th at the Disneyland Grand Californian Hotel, where they will get a multitude of information, opinions and discussions on the many issues facing the world of water in the State. 4.3. Citizens Advisory Committee Member to Present Meeting Minutes at Next Board of Directors Meeting on April 27, 2011 Committee Chair, Carl Boznanski volunteered to attend and present the CAC's Meeting Minutes at the next Board of Directors Meeting. Director Beverage stated that he would move the item to the front of the agenda just after public comments so that the Citizens Advisory Committee representative(s) would not sit through a long meeting and wait to present the Citizens Advisory Committee Meeting minutes. Director Beverage also stated staff will look into making this change permanent even though the committee representatives are invited to stay for the entire meeting if they so desire. 4.4. District Tour for New CAC Members Mr. Micalizzi informed the Committee that staff was looking into providing a tour of the District in early June for the new and existing Committee members. Friday, June 3rd at 8:00 a.m. is the tentative date and time for the tour that is expected to last approximately four hours. Citizens Advisory Committee Members interested in this tour should contact Carl or Damon directly, if they are available and interested in attending this event or wish to see it rescheduled. 2 4.5. Future Agenda Items ■ Intro to YLWD, a brief overview of the District and the services provided will be provided at the next meeting. ■ AWWA QualServe Employee Survey Results and Executive Summary ■ Rate Structure and Financial Planning ■ FY 2011/12 Budget ■ Proposed Elk Mountain Practice Field and other joint facility use possibilities. 5. ADJOURNMENT 5.1. The Committee adjourned at 9:30 a.m. The next regular meeting of the Citizens Advisory Committee will be held May 23, 2011 at 8:30 a.m. 3 ITEM NO. 11.1 AGENDA REPORT Meeting Date: April 27, 2011 Subject: Meetings from April 28, 2011 - May 31, 2011 ATTACHMENTS: Name: Dosciiption: Type: BOD - Activity Calendar.pdf BOD Activity Calendar Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: April 2011 MWDOC Board & Member Agency Officials' Forum Thu, Apr 28 7:00PM Beverage/Melton Employee Picnic at Knott's Berry Farm Sat, Apr 30 11:30AM May 2011 Pub Affairs-Communications-Tech Committee Meeting Mon, May 2 4:OOPM Hawkins/Melton Yorba Linda City Council Tue, May 3 6:30PM Hawkins MWDOC/MWD Workshop Wed, May 4 8:30AM Melton/Staff OCWD Board Wed, May 4 5:30PM Kiley/Staff Planning-Engineering-Operations Committee Meeting Thu, May 5 4:00PM Melton/Collett WACO Fri, May 6 7:30AM Hawkins Finance-Accounting Committee Meeting Mon, May 9 4:00PM Collett/Kiley Personnel-Risk Management Committee Meeting Tue, May 10 4:00PM Kiley/Beverage Yorba Linda Planning Commission Wed, May 11 7:00PM Kiley Board of Directors Regular Meeting Thu, May 12 6:30PM Exec-Admin-Organizational Committee Meeting Tue, May 17 4:00PM Beverage/Hawkins Yorba Linda City Council Tue, May 17 6:30PM Melton MWDOC Board Wed, May 18 8:30AM Melton/Staff OCWD Board Wed, May 18 5:30PM Kiley/Staff Preventing Workplace Harassment Seminar Thu, May 19 9:00AM Melton OC Water Summit Fri, May 20 7:30AM Hawkins/Kiley Citizens Advisory Committee Meeting Mon, May 23 8:30AM Beverage MWDOC/OCWD Ad Hoc Committee Meeting Tue, May 24 4:00PM Beverage/Hawkins Yorba Linda Planning Commission Wed, May 25 7:00PM Collett Board of Directors Regular Meeting Thu, May 26 8:30AM Holiday Mon, May 30 7:30AM District Offices Closed 4/22/2011 4:03:56 PM