The URL can be used to link to this page

Home My WebLink About2011-05-12 - Board of Directors Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, May 12, 2011, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Michael J. Beverage, President Phil Hawkins, Vice President Ric Collett Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. PUBLIC HEARING 6.1. Public Hearing for the 2010 Update of the Urban Water Management Plan Recommendation: That the Board of Directors receive and consider any comments from the public hearing, thereafter adopt Resolution No. 11-07 for the 2010 Update of the Urban Water Management Plan, and direct staff to submit a final draft copy to the Department of Water Resources and other agencies by June 12, 2011. 6.2. A. President Opens Public Hearing B. Secretary Provides Proof of Public Hearing Notification, Correspondence and/or Petitions C. Testimony Beginning with Report by Engineering Manager D. Testimony from Public E. President Closes Public Hearing F. Discussion 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Board of Directors Special Meeting Held April 20, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting Held April 27, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,039,894.07. 7.4. Progress Payment No. 1 for Construction of Water Quality Mixer for Hidden Hills Reservoir Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $32,512.50 to Process Solutions, Inc. for the installation of a Tank Shark Water Management System at the Hidden Hills Reservoir, Job No. 2010-25. 7.5. Progress Payment No. 2 for Construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $149,319.00 to GCI Construction, Inc. for construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project, Job No's. 200903 & 200906. 7.6. Final Progress Payment for Construction of the Vista Del Verde Valve Replacement Project Phases II & III Recommendation: That the Board of Directors approve the Final Progress Payment in the net amount of $130,176.56 to Stephen Doreck Equipment Rentals, Inc. for construction of the Vista Del Verde Valve Replacement Project Phases II & III, Job No. 200908. 7.7. Construction Contract for 2010 Waterline Replacement Project Phase I - Plumosa Drive Recommendation: That the Board of Directors award the Contract for Construction of the 2010 Waterline Replacement Project Phase 1 - Plumosa Drive for $568,000 to Kana Pipeline, Inc. 7.8. Material Testing Services for the Ohio Street/Oriente Drive and Plumosa Drive Pipeline Projects Recommendation: That the Board of Directors authorize execution of a Professional Services Agreement with Leighton Consulting, Inc. for a fee not to exceed $43,798, to provide material testing services for the Ohio/Oriente Street and Plumosa Street Pipeline Projects. 7.9. Draft 2011 Water Quality Report Recommendation: That the Board of Directors approve the 2011 Water Quality Report and authorize staff to print and distribute copies of this report to each customer receiving the District's water. 7.10. Financial Statements for the Period Ending March 2011 Recommendation: That the Board of Directors receive and file the Financial Statements for the Period Ending March 2011. 7.11. Investment Report for the Period Ending March 31, 2011 Recommendation: That the the Board of Directors receive and file the Investment Report for the Period Ending March 31, 2011. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Adopting a Public Investment Policy Recommendation: That the Board of Directors adopt Resolution No. 11-08 Setting Forth Public Funds Investment Policy and rescinding Resolution No. 10-03. 9. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 9.1. Water Recycling Facilities Planning Study Draft Report Recommendation: That the Board of Directors receive public comments on the Recycled Water Study and authorize staff to respond to any comments received. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President's Report 10.2. Directors' Reports • MWDOC Board and Member Agency Elected Officials' Forum - April 28, 2011 (Beverage/Melton) 10.3. General Manager's Report • SDLGI Advanced Studies Seminar - April 28-29, 2011 10.4. General Counsel's Report 10.5. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) • Meeting scheduled May 18, 2011 at 4:00 p.m. 11.2. Finance-Accounting Committee (Collett/Kiley) Minutes of meeting held May 9, 2011 at 4:00 p.m. (To be provided at the meeting.) Meeting scheduled June 13, 2011 at 4:00 p.m. 11.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of meeting held May 10, 2011 at 4:00 p.m. (To be provided at the meeting.) Meeting scheduled June 14, 2011 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of meeting held May 5, 2011 at 4:00 p.m. Meeting scheduled June 2, 2011 at 4:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) • Meeting scheduled May 23, 2011 at 4:00 p.m. 11.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) • Meeting scheduled May 24, 2011 at 4:00 p.m. 11.7. Citizens Advisory Committee (Beverage) • Meeting scheduled May 23, 2011 at 8:30 a.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL Planning Commission - April 27, 2011 (Collett) 12.2. YL City Council - May 3, 2011 (Melton) 12.3. MWDOC/MWD Workshop -May 4, 2011 (Melton) 12.4. OCWD Board - May 4, 2011 (Kiley) 12.5. WACO -May 6, 2011 (Kiley/Melton) 12.6. YL Planning Commission - May 11, 2011 (Collett) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from May 13, 2011 - June 30, 2011 14. CONFERENCES AND SEMINARS 14.1. SDLGI Administration Seminar - June 9-11, 2011 Recommendation: That the Board of Directors authorize Director attendance at the above listed seminar. 15. ADJOURNMENT 15.1. The next regular meeting of the Board of Directors will be held May 26, 2011 at 8:30 a. m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: N/A Total Budget: $30,000 To: Board of Directors Cost Estimate: $30,000 Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-20010-13 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Hank Samaripa, Project CEQA Compliance: N/A Engineer Subject: Public Hearing for the 2010 Update of the Urban Water Management Plan SUMMARY: The 2010 Urban Water Management Plan (UWMP) has been prepared and was made available for public review on April 12, 2011. A Notice of Public Hearing was published in the local newspaper on April 28 and May 5, to announce the Public Hearing on May 12, 2011. Staff will present a summary of the UWMP findings to the Board, and will be available to respond to any questions or comments from the public hearing. STAFF RECOMMENDATION: That the Board of Directors receive and consider any comments from the public hearing, thereafter adopt Resolution No. 11-07 for the 2010 Update of the Urban Water Management Plan, and direct staff to submit a final draft copy to the Department of Water Resources and other agencies by June 12, 2011. COMMITTEE RECOMMENDATION: The 2010 Urban Water Management Plan was reviewed and discussed with the Planning- Engineering-Operations Committee at their meeting on May 5, 2011. DISCUSSION: The State Water Code Sections 10610 through 10656, require every urban water supplier that either provides over 3,000 AF annually or serves 3,000 or more connections, to prepare an Urban Water Management Plan (UWMP) every five years. In 2010, the Municipal Water District of Orange County (MWDOC) retained the consulting firm Malcolm Pirnie to prepare an UWMP for MWDOC as well as for YLWD and each of (25) twenty-five other member agencies who chose to participate in this collaborative effort. The UWMP is prepared by urban suppliers to support their long-term resource planning and ensure adequate water supplies are available for existing and future water demands. The 2010 UWMP addresses the District's programs, projections and issues surrounding future water demands. The Plan incorporates information regarding import supplies from MWD/MWDOC from MWD's Regional UWMP. It also incorporates information regarding groundwater supplies from OCWD's 2009 Groundwater Management Plan. It should be noted that while the 2010 UWMP finds that there are adequate water supplies for existing and future demands through 2035 (the study period), the potential exists for the need for future curtailment in supply in drought conditions. Pursuant to the state regulations, a public hearing and board adoption must be completed and filed with the California Department of Water Resources by August 1, 2011, in order to qualify for any future State grants. Resolution 11-07 is attached for Board consideration for adoption. ATTACHMENTS: Nare: Description: I_Yire: Resolution _No._11-07[11.doc Resolution No. 11-07 doc Resolution Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RC/GM 4-0 Roll Call Director Hawkins was absent. AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, ) as. County of Orange ) I am a cW= of the United Stares and a resident of the `County aforesaid; I am over the age of eightowr yews, and not a party to or interested in the above entitled matter. I am the principal clerk of The Orange Coaaty VA91ster, a newspaper of general circulation, published in the city of Santa Ana, County of Orange, and which newspaper has Proof of Pere ,-C1b= or been :acUtu d to be a newspaper of genand circulation by the Superior Court of the County of Oreoge, State of CaUbmiq under the date of hx~err+wauexaaawo - ~NeaCE la NaaaaY eNEN tlpl fM aoUd W eMton M. y~ 1/l8/52„ Case No.-A-21046, that the notice, of aw You Lmd" WAW- (D WU1 Wd o tw glfo an which the annexed is a true printed ~wap ^'dd`"d by printed coPY. has been wogw. ro UNr ta"um vanes reef published in each regulw and entire issue of said Ytn,r~~~rlae.~.raaao"w.t to newspaper and not in w m4t.s"nnralbm .Yet y"d i pnprt.:y-. any supplement thereof on the following date's, to wit: .ui d m+, u daq yn. k n. °r 8 aow~•~ m' h9~rY~a1Ndw.P~wndw eq"~q °viWn.,ia ple.,mv% "14lY+uPYs~~N ~ f r. April 28, May S, 2011 iN "o °MN~ M* owmn M~ aa+. I certify. (or declare) user the penalty of under the Im of the State of California that the foregoing is true and correct": Executed' at Serra Ana, Orange County, California, on D&W May 5, 2011 a signssnre Ollie Orange County Regiater 625 N. Grand Ave. Santa Ana, CA 9270E (714) 791-7000 exL 2209 PROOF OF PUBLICATION RESOLUTION NO. 11-07 RESOLUTION OF THE BOARD OF DIRECTORS OF YORBA LINDA WATER DISTRICT ADOPTING THE 2010 UPDATE OF THE URBAN WATER MANAGEMENT PLAN WHEREAS, the Board of Directors of Yorba Linda Water District adopted an Urban Water Management Plan in 1985 pursuant to the requirements of the Urban Water Management Plan Act of 1983, and WHEREAS, the Board of Directors adopted an update to the Urban Water Management Plan in 1990, 1995, 2000 and 2005, and WHEREAS, the purpose of the plan is to provide a perspective and analysis of current and alternative water management activities of the District, and WHEREAS, the Yorba Linda Water District Urban Water Management Plan incorporates by reference regional plans approved by the Metropolitan Water District of Southern California and Municipal Water District of Orange County, and WHEREAS, the Yorba Linda Water District is required to update the Urban Water Management Plan at 5 year intervals in accordance with Section 10621 of the Urban Water Management Planning Act. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Yorba Linda Water District as follows: Section 1. The Board of Directors acknowledges the essential nature of water management with the District and adopts the 2010 Update to the Urban Water Management Plan. Section 2. The Board of Directors of Yorba Linda Water District supports the water management efforts adopted by Metropolitan Water District of Southern California and Municipal Water District of Orange County in their regional plans. Resolution No. 11-07 Adopting the 2010 Update of the Urban Water Management Plan 1 PASSED AND ADOPTED this 12th day of May 2011 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Michael J. Beverage, President Yorba Linda Water District ATTEST: Kenneth R. Vecchiarelli, Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. McCormick, Kidman & Behrens Resolution No. 11-07 Adopting the 2010 Update of the Urban Water Management Plan 2 5/17/2011 ® Yorba Linda Water District • 1 1 ai` ARCADI5 • ` AR~AD15 1 5/17/2011 JIM • • • 111 • • - • • • • • 111 • ai. 11RCADIS • . ` fr ARCAD15 2 5/17/2011 ai` ARCADIS 1 1 ` AR~AD15 3 5/17/2011 ® i 350 300 286 m 258 L] 229 250 191 200 174 Is7 `w 150 100 50 0 2010 2015 2020 -VLWD Base and Target -OC Regional Alliance ARCADIS ` ARCADIS 4 5/17/2011 4.00 3.50 3.00 a n 2.50 2.00 - a c 1.50 0 2 1.00 0.50 - 0.00 _ 2015 2020 2025 2030 2035 SingleIlry Year MnltipleIlry Year Firm Ilemaml Single Illy-Year -Firm D errand KI"Iti ple D';-Year ARCADIS • Lei a • • - • • Fiscal Year Ending 2015 2020 2025 2030 2035 Total Remand 26,805 27,285 27,504 27,644 27,784 BPP(-,C' 12,-6-1 i2lbbb 12/89 12,8-1- 12,920 Iripaited 14,341 1L19! 14.,/15 1`,190 14,864 1otalSupply 26,801, 27,285' 2/,SO 2/,f,44 27,78= ARCADIS 5 5/17/2011 Fiscal Year Ending 2015 2020 2025 2030 2035 Total Demand 28,521 29,031 29,264 29,413 29,562 B P P GVv' 121-6-1 12lb6b 12,/89 12,231 12,92(0Imparted 161056 14x,3-c 161-/5 16,1159 16,6'-3 atal5upply 28,521 29,031 29,22 29,u13 29,Sb2 ai` ARCADI5 Fiscal Year Ending 2015 2020 2025 2030 2035 Total Demand 28,521 29,031 29,264 29,413 29,562 First Year BPI` GW 12'- 12, 68, 12,/89 12,Sb- 121920 Supply Imparted 1(1,o55 16,.3 15,`111 16,519 1(116'-3 IOtaI Supply 28,521 29,031 29,264 29,213 29,562 Total Demand 28,521 29,031 29,264 29,413 29,562 Second Year BPP 011V 12,LbL 12,638 12,/B9 12,85 12,920 SuPPiY Imported 16,056 16,3- 16,E/5 16,559 16,6 -3 IotalSupply 23,521 29,031 29,264 29, 13 29,562 Total Demand 28,521 29,031 29,264 29,413 29,562 Third Year BPP CIVJ 12,'64 12,688 12,/99 12,852 12,920 5uPPIY Imported 16,056 16, 3''c 16,"/5 16,,, 59 IotalSupply 28,521 29,031 29,164 29,-13 29,562 ` :'7 ARCAD15 6 5/17/2011 ai` ARCADI5 ARCAD15 7 5/17/2011 ARCADIS I"ra ` ARCADIS 8 5/17/2011 1 1 ARCADES 9 ITEM NO. 7.1 AGENDA REPORT Meeting Date: May 12, 2011 Subject: Minutes of the Board of Directors Special Meeting Held April 20, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 042011A BOD - Minutes.doc BOD Mtg Minutes 04/20/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. 2011-070 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING April 20, 2011 1. CALL TO ORDER The April 20, 2011 special meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 3:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. ROLL CALL W' DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Gina Knight, Human Resources Mgr Ric Collett Robert R. Kiley Gary T. Melton OTHER ATTENDEES Richard Kreisler, Labor Counsel, Liebert Cassidy Whitmore 3. PUBLIC COMMENTS None. j 4. CLOSED SESSION The meeting was adjourned to Closed Session at 3:02 p.m. All Directors were present. Also present were Messrs. Vecchiarelli and Kreisler and Mrs. Knight. 5.1. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Gina Knight Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association Mrs. Knight and Mr. Kreisler left the Closed Session at 3:30 p.m. The Board took a short recess and reconvened in Closed Session at 3:35 p.m. 1 2011-071 5.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 5:15 p.m. No action was taken during either Closed Session that was required to be reported under the Brown Act. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:15 p.m. A special meeting of the Board of Directors to conduct candidate interviews for the Citizens Advisory Committee was scheduled for April 20, 2011 at 5:00 p.m. A special meeting of the Board of Directors to conduct a facilities tour is also scheduled for April 21, 2011 at 8:00 a.m. The next regular meeting of the Board of Directors will be held April 27, 2011 at 8:30 a.m. Kenneth R. Vecchiarelli, Board Secretary a. 2 ITEM NO. 7.2 AGENDA REPORT Meeting Date: May 12, 2011 Subject: Minutes of the Board of Directors Regular Meeting Held April 27, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 042711 BOD - Minutes.doc BOD Mtg Minutes 04/27/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. 2011-075 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 27, 2011 1. CALL TO ORDER The April 27, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Lee Cory, Operations Manager Ric Collett Stephen Parker, Finance Manager Robert R. Kiley Art Vega, Interim IT Director Gary T. Melton A161 Damon Micalizzi, Public Info Officer Annie Alexander, Executive Secretary OTHER VISITORS Nancy Rikel, Mayor, City of Yorba Linda (Arrived at 8:36 a.m.) Art Kidman, General Counsel, McCormick, Kidman & Behrens Carl Boznanski, Chair, Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli requested that Item No. 9.7. be moved to follow Item No. 5. 5. PUBLIC COMMENTS None. The following item was taken out of order. 9.7. Citizens Advisory Committee (Beverage) Minutes of the meeting held April 25, 2011 were provided in the agenda packet. Director Beverage attended. Mr. Boznanski provided a brief report regarding matters discussed during the meeting including: Introduction of New CAC Members; Committee Structure Organization and Membership; City of Yorba Linda Sewers; Current Water Situation in California; Previous Meeting Minutes; and District Tour for New Committee Members. Mr. Boznanski then suggested that the Board 1 2011-076 consider drafting a letter of appreciation to individuals who previously served on the Committee. Meeting scheduled May 23, 2011 at 8:30 a.m. Mr. Boznanski left the meeting at this time. 6. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Hawkins, the Board voted 5-0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 56399 of Item No. 6.4. as he has a financial interest with the vendor. 6.1. Minutes of the Board of Directors Regular Meeting Held April 14, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting Held April 20, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Special Meeting Held April 21, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $784,509.83. 6.5. Progress Payment No. 3 for Construction of the Highland Booster Pump Station Project Recommendation. That the Board of Directors approve Progress Payment No. 3 in the net amount of $230,760.00 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 7. ACTION CALENDAR 7.1. City of Yorba Linda Sewer System Transfer Mr. Vecchiarelli provided a brief summary of the sewer facilities to be transferred to the District should the Board choose to execute the agreement. 2 2011-077 Director Hawkins made a motion, seconded by Director Collett to execute the Public Sewer System Transfer Agreement with the City of Yorba Linda. Director Beverage stated that there was a small group of current and past elected officials and city administrators not supportive of the transfer. The motion passed with the Board voting 5-0. 8. REPORTS, INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Beverage reported that MWDOC and OCWD were currently meeting to discuss the potential consolidation of both agencies. 8.2. Directors' Reports Director Collett stated that he would be unable to attend the YL Planning Commission meeting on May 25, 2011. Director Kiley will attend in his place and Director Collett will attend the YL Planning Commission meeting on May 11, 2011. ■ MWDOC Inspection Trip of the Colorado River Aqueduct - April 15-17, 2011 (Hawkins/Kiley/Melton) Directors Hawkins, Kiley and Melton reported on their attendance at this tour. Director Hawkins commented on the presenter who spoke about the problems in the Bay-Delta area. Director Melton commented on the quality of the facilities and commended MWDOC staff on their organization of the trip. Director Kiley also commented on the quality s of the facilities. ` Director Hawkins then stated that he would not be able to attend the Board meeting on May 12, 2011. 8.3. General Manager's Report ■ Tour of Brea Police Department - May 3, 2011 or May 10, 2011 Mr. Vecchiarelli reported that staff was trying to arrange a tour of the Brea Police Department for the Board and two potential dates had been arranged. President Beverage requested that this tour be deferred until the next fiscal year. ■ Employee Picnic -April 30, 2011 Mr. Vecchiarelli reminded the Board regarding the Employee Picnic at Knott's Berry Farm on April 30, 2011 at 11:30 a.m. President Beverage stated that a few of the Directors planned to attend the Yorba Linda Community Faire and Car Show over the weekend. 8.4. Future Agenda Items and Staff Tasks None. 3 2011-078 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held April 19, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Special Districts Board and Executive Management Training Options; CSDA Membership; Draft Facilities Use Agreement; Draft Board Budget; Draft Administration Budget; Board of Directors Committees; Board iPad Reimbursement Program; Organizational Chart. Other items on the agenda were deferred to the next meeting including: Report on 2011 Legislative Bills; General Counsel's Monthly Summary Report; Professional Service Agreements; and MWDOC Member Agencies Agreement. Meeting scheduled May 17, 2011 at 4:00 p.m. was rescheduled to May 187 2011 at 4:00 p.m. 9.2. Finance-Accounting Committee (Collett/Kiley) Meeting scheduled May 9, 2011 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Kiley/Beverage) ' Meeting scheduled May 10, 2011 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled May 5, 2011 at 4:00 p.m. 9.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Meeting scheduled May 2, 2011 at 4:00 p.m. (This meeting was subsequently rescheduled to May 23, 2011 at 4:00 p.m.) 9.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Meeting scheduled May 24, 2011 at 4:00 p.m. Item No. 9.7. was taken out of order. 4 2011-079 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - April 19, 2011 (Melton) Director Melton attended and commented on the Library Space Needs Assessment and Building Program which was discussed during the meeting. 10.2. MWDOC Board - April 20, 2011 (Melton) Director Melton was unable to attend this meeting due to other District commitments that day. 10.3. OCWD Board - April 20, 2011 (Kiley) Director Kiley was unable to attend this meeting due to other District commitments that day. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from April 28, 2011 - May 31, 2011 The Board reviewed the listed meetings and made no additional changes. A brief recess was declared at 9:18 a.m. The meeting reconvened at 9:23 a.m. 12. CLOSED SESSION The meeting was adjourned to Closed Session at 9:23 a.m. All Directors in attendance were present. 12.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 9:40 a.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:41 a.m. The next regular meeting of the Board of Directors will be held May 12, 2011 at 6:30 p.m. Kenneth R. Vecchiarelli Board Secretary 5 ITEM NO. 7.3 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: N/A To: Board of Directors Cost Estimate: $1,039,894.07 Funding Source: All Funds From: Ken Vecchiarelli, General Manager Account No: N/A Job No: N/A Presented By: Stephen Parker, Finance Director Dept: Finance Reviewed by Legal: N/A Prepared By: Maria Trujillo, Accounting Assistant I CEQA Compliance: N/A Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,039,894.07. DISCUSSION: The wire transfer and major items on this disbursement list are as follows: A wire of $274,217.02 to MWDOC for March 2011 water purchase; a check of $149,319.00 to GCI Construction, Incorporated for Water Zone and Anaheim Intertie progress payment; and, a check of $130,176.56 to Stephen Doreck Equipment for Vista del Verde progress billing. The balance of $253,187.85 is routine invoices. The Accounts Payable check register total is $806,900.43; Payroll No. 9 total is $232,993.64 and, the disbursements of this agenda report are $1,039,894.07. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name. Description: f ype: CkReg51211_BOD.pdf Check Register Backup Material 11-CS 512.doc Cap Sheet Backup Material Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. Yorba Linda Water District Check Register For Checks bated: 4/29/2011 thru 5/12/2011 Check No. Date Vendor Name Amount Description 1S10k or greater) 56425 05/12/2011 .Abbott Staffing Croup 4,579,80 56427 05/12/2011 ACWA-Assn Of Ca Water Agencies 50.00 56491 05/12/2011 Adage Productions, LLC 729.94 56428 05/12/2011 Advanced Infrastructure 226.20 56429 05/12/2011 Alternative Hose Inc. 254.07 56430 05/12/2611 Answer Ono. Communications 495.39 56431 05/12/2011 Appleone Employment Services 1,483.90 56432 05/12/2011 Aqua-Metri r. Sales Co. 5,292.32 56433 05/12/201.1. Aquatic Inspections, Inc. 9,410.00 56434 05/12/2011 Aramark 444.50 56435 0511212611 AT & T • Calnet2 3,31434 56436 05/12/2011 Bank Of America 243.45 56437 65/12/2011 Bell Pipe & Supply 60.56 56447 05/12/2011 C & L Refrigeration Corp. 459.00 56439 05/12/2011 Cal Soclety•Municipal Finance Officers 25.00 56440 05/12/2011 CDW Government, Inc :1.63 56441 05/12/2011 Chambers Group Inc. 1,819.00 56442 05/12/2011 Chemsearch 28235 56443 05/12/2011 City ❑f Placentia 406.70 56444 05/12/2011 City Of Placentia 3,906.90 56445 05/12/'2011 City Of Yorba Linda 6,148.06 56446 05/12/2611 Climatec BTG 395.00 56448 05/12/201.1 Coastline Equipment 1,046.01, 5E449 05/12/2011 Com Ser Co Inc. 183.25 56450 05/12/2011 Core Support Resources Inc. 833.00 56451 05/12/2011 Ilan Copp Crushing Corp. 182.00 56452 05/12/2611 Datalok Orange County 288.65 56459 05/1.2/2011 Dean Criske Trucking 1,808.08 564.53 05/12/2011 Dell Marketing L.P. 230.57 56454 05/12/201.1 Derek Nguyen 32.64 56455 05/12/2611 Dick's Lock & Safe Inc. 194.69 56456 05/12/2011 Doringer Cold Saws, Inc. 31.00 56457 05/12/2011 Doug A. Baker 153.00 56458 05/12/2011 Drage r Safety Inc, 1,038.00 56460 05/12/2011 Eisel Enterprises, Inc. 1,548.34 56461 05/12/2011 Flite Equipment Inc 610.72 56462 05/12/2611 EyeMed 1,317.76 56463 05/12/2011 Fleet Services, Inc 121.55 56464 05/12/2011 Flex Advantage 108.001 56465 05/12/2011 Fry's Electronics 228.99 56465 05/12/2011 Gates Fiberglass Installers, Inc. 12,466.88 Refurbish Bleach tank, manwy 56467 05/12/2011 GCl Construction Inc. 149,319.00 Water Zn,Anahm Inert prog 56468 05/12/2011 Graybar Electric Co 3,398.35 56469 05/12/2011 Hi-Tech E V 5, Inc./Crimson Fire 2,593.78 56470 05/12/2011 Home Depot Credit Services 1,041.02 56471 05/12/2011 Infosend Inc. 5,516.32 56472 05/12/2011 Jackson's Auto Supply - Napa 471.24 56474 05/12/2011 1P Constructors, Inc. 7,600.00 56475 05/12/2011 Knott's Berry Farm 1,802.52 56476 05,x12/2011 Lee Cory 190.00 56477 05/12/2011 Los Angeles Times 137.94 56478 0511212011 Mag Systems, Inc. 215.93 56479 05/12/2011 Marina Landscape, Inc 841.47 56480 05/12/2011 Mark IV Network Systems 1,131.00 56481 05/12/2011 Mc Fadden-Dale Hardware 55177 56482 05/12/2011 MCR Technologies Inc. 1,194.24 56483 05/12/2011 Merchants Building Maintenance LLC 5,993.13 56484 05/12/2011 Minuteman Press 87.00 56485 05/12/2011 Mobile Hose & Hydraulic Supply 105.00 56486 05/1.2/2011 Mudge Fasteners, Inc 452,29 W51211 05/12/2011 Municipal Water District 274,217.02 Water purchase March 56487 05/12/2011 Muzak LLC 68.51 56488 05/12/2011 Nickey Petroleum Co 7,338.64 56489 05/12/2011 Ninyo & Moore 7,352.50 56490 05/12/2011 Office Solutions 1,062.90 56492 05/12/2011 One Source Distributors, LLC 2,704-61 5649:3 05/12/2011 Orange County Water District 1,500.00 56494 05/12/2011 Orange Tool & Industrial Supply 237.89 56495 05/12/2011 Orvac Electronics 347.46 56496 05/12/2011 Pacific Coast Tool & Supply 1,1E~l-72 56497 05/12/2011 Pacific Tek 334.73 56498 05/12/2011 Plumbers Depot Inc. 1,823.74 56473 055/12/2011 Pollard Water.com 485.00 56499 05/12/2011 Praxair Distribution 162.77 56500 05/12/2011 Pressure Systems/KPSI 2,112.18 56501 05/12/2011 Process Solutions, Inc. 32,512.50 Hidden Hills Mixing sys prog 56502 05/12/2011 Prudential Group Insurance 2,927.16 56504 05/12/2011 R I Services, Inc 3,489.04 56503 05/12/2011 Rescue 411 594.00 56505 05/12/2011 San Diego Fmployers Association 120.00 56506 05/12/2011 Sanders Paving, Inc:. 14,975.00 Asphalt repair various sites 56507 05/12/2011 Solarwinds Inc. 1,894.00 56425 04/29/7011 Southern Calif Edison Co. 2,208.57 56508 05/12/2011 Southern Calif Edison Co. 33,641.50 All sites April 2011 56509 05/12/2011 Southern Calif Gas Co. 14,173.54 All sites April 2011 56510 05/12/2011 southwest Services 3,201.76 56511 05/12/2011 Staples Business Advantage 724.28 56438 05/12/2011 State of CA - Dept of Public Health 90.00 56512 05/12/2011 Stater Bros. Markets 37.00 56514 05/12/2011 Stephen Doreck Equipment 130,176.56 Vista del Verde progress bill 56513 05/12/2011 Stephen Parker/ Petty Cash 64.68 56515 05/12/201.1 Sunstate Equipment Ca 69.60 56516 05/12/2011 Tetra Tech, Inc. 1,660.00 56517 05/12/2011 United Industries 833.47 56518 05/12/2011 United Traffic Services & Supply 1,952.61 56519 05/12/2011 Viewer Central, Inc. 87.00 56520 05/12/2011 Wells Supply Co 8,53168 56521 05/12/2011 West Coast Safety Supply Co 63.79 56522 05/12/2011 Willdan Homeland Solutions 6,765.40 56424 04/29/2011 Yorba Linda Chamber 100.00 Total $806,900.43 May 12, 2011 CHECK NUMBERS: Manual Checks 56424-56425 $ 2,308.57 Computer Checks 56426-56522 $ 530,374.84 $ 532,683.41 WIRE: W-51211 MWDOC $ 274,217.02 TOTAL OF CHECKS AND WIRE $ 806,900.43 PAYROLL NO. 9: Computer Checks 4895- 4897 Manual Checks 4898- 4905 $ 232,993.64 DISBURSEMENT TOTAL: $ 1,039,894.07 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF MAY 12, 2011 ITEM NO. 7.4 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: $80,000 To: Board of Directors Cost Estimate: $80,906 Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Manager Job No: 2010-25 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt Engineer Subject: Progress Payment No. 1 for Construction of Water Quality Mixer for Hidden Hills Reservoir SUMMARY: Work is proceeding on schedule and on budget for the construction of the Tank Shark Reservoir Management System at the Hidden Hills Reservoir. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 1 in the net amount of $32,512.50 to Process Solutions, Inc. for the installation of a Tank Shark Water Management System at the Hidden Hills Reservoir, Job No. 2010-25. DISCUSSION: On January 13, 2011, the Board of Directors approved a Purchase Agreement with Process Solutions, Inc. to install a Tank Shark Reservoir Management System at the Hidden Hills Reservoir for a total cost of $72,250. Upon further review of the mixing system and the operational changes required to achieve the water quality goals for Hidden Hills Reservoir, the Board approved staff's recommendation to install a booster pump and chlorine analyzer for each of the two reservoir bays instead of one combined unit. The cost for this additional work is $8,656 bringing the total cost of the project to $80,906. In accordance with the contract documents, Process Solutions, Inc. submitted a request for Progress Payment No. 1, in the amount of $36,125.00 for completed work through April 28, 2011. During this period, the contractor mobilized equipment, completed the underground conduit work and the chlorine analyzer pedestal. The current contract is $80,906 and 60 calendar days starting March 14, 2011. . If approved, Progress Payment No. 1 is $36,125.00 (44.6% of the total contract amount), less 10% retention of $3,612.50 for a net payment of $32,512.50. . The time expended through April 28 is 34 days (56.6% of the contract duration of 60 days total) Staff reviewed the contractor's progress payment and recommends approval. A copy of Progress Payment No. 1 is attached for reference. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approved a Purchase Agreement to install the Tank Shark Reservoir Management System for Hidden Hills on January 13, 2011 for a cost of $72,250. On March 10, 2011 the Board of Directors approved Change Order No. 1 in the amount of $8,656, bringing the total cost of the project to $80,906. ATTACHMENTS: Name: 1. osci'ip pion: 1 yip;;: Progress _Payment _Report _#1 04282011.pdf Progress Payment No. 1 - Process Solutions, Inc. Backup Material Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. ` ORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT -Hidden Hills Reservoir Mixing Systern PROGRESS PAS! RE-QUEST NO. 001 LOCATION Yorba Linda, CA PROJECT NO. 201025 -AGE 1 OF 1 PAGES CONTRACTOR Process Solutions, Inc, DATE 4,128/11 ORIGINAL CONTRACT AMOUNT: $ 72,250.00 E AUTHORIZEIO CHANGE ORDERS: $ 8,656.00 REVISED CONTRACT AMOUNT, $ 80,806.00 J PROGRESS PAY ESTIMATE FOR PERIOD April 1, 2011 TO April 28, 2011 nPREVIOUS THIS MONTH TC DATE VALUE OF WORK COMPLETED $ - $ 36,125.00 $ 36125.00 CHANGE ORDER WORK COMPLETED $ $ $ - TOTAL VALUE OF WORK COMPLETED $ - $ 36,125.06 $ 36,125.00 LESS RETENTION 1D% ~ $ 3.612-50 LEESS OTHER DEDUCTIONS Electronic Wire Fees $ - NET EARNED TO DATE $ _ 32512.50 LESS AMOUNT PREVIOUSLY PAID $ _ ~ BALANCE DUE TI IiS ESTIMATE Is 32,512.50 i 1 TOTAL CONTRACT TIME 60 CALENDAR DAYS TIME EXPENDED TO DATE 34 CALENDAR DAYS i eg r TIME REMAINING 16 CALENDAR DAYS 4128/11 REQUESTED BY: 1Tien~ _ - ~ DATE: Sehrrnke, atl Serrv,ce M.^.gr, ( ntTdctor 4/28/11 er, YLWD 4128113 RECOMMENDED: MEngireenng DATE: APP ROVED BY: DATE: er, YLWD ITEM NO. 7.5 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: $500,000 To: Board of Directors Cost Estimate: $420,000 Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200903 and J- 200906 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt Subject: Progress Payment No. 2 for Construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project SUMMARY: Construction work is proceeding on schedule and on budget for the Emergency Pumpout Facilities and Anaheim Interconnection Project. Work includes construction of three emergency pumpout connections in the District's water distribution system and upgrading three existing interconnections with the City of Anaheim's water system. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 2 in the net amount of $149,319.00 to GCI Construction, Inc. for construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project, Job No's. 200903 & 200906. DISCUSSION: In accordance with the contract documents, GCI Construction, Inc. submitted a request for Progress Payment No. 2, in the amount of $165,910.00 for completed work through April 30, 2011. During this period, for the Emergency Pumpout Facilities portion of the project, the contractor completed piping at all of the sites, with restoration still in progress. For the Anaheim Intertie portion of the project, the contractor installed and completed the installation of the vault and all piping at the Willow Woods site. Restoration and electrical work continues. The Crystal Drive site is currently being excavated for placement of the vault. The status of the construction contract is as follows: . The current contract is $325,860.00 and 150 calendar days starting March 3, 2011. . If approved, Progress Payment No. 2 is $165,910.00 (50.9% of the total contract amount), less 10% retention of $16,591.00 for a net payment of $149,319.00. . Total payments to date including retention are $208,960.00 (64.1 % of the total contract amount). . As of April 30, 2011, 59 calendar days were used (39.3% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 2 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): A construction contract in the amount of $325,860 was awarded to the low bidder, GCI Construction, Inc. on December 22, 2010. The Board has approved one progress payment to date for this project, which was approved April 14, 2011. ATTACHMENTS: Name: Description: Type: GCI Progress Payment Request 2.pdf GCI Progress Pay 2 for Emergency Pumpout & Backup Material Anaheim Intertie Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Pump Out Facilities / Anaheim Intertie PROGRESS PAY REQUEST NO. 002 LOCATION Yorba Linda, CA PROJECT NO. 200903 PAGE 1 OF 1 PAGES 200906 _ CONTRACTOR GCI Construction, Inc. DATE 4,/28111 ORIGINAL CONTRACT AMOUNT: $ 3266,860.00 AUTHORIZED CHANGE ORDERS: - REVISED CONTRACT AM0LINT: $ 325,860.00 i PROGRESS PAY ESTIMATE FOR PERIOD April 1, 2011 TO Aril 30, 2011 PREVIOUS THIS MONTH TO {SATE ~ VALUE OF WORK COMPLETED 5 43,450.00 $ 365,910.00 $ 208,960.00 CHANGE ORDER WORK COMPLETED $ - $ $ TOTAL VALUE OF WORK COMPLETED $ 43,D50,00 $ 165,910-00 $ 208.960.06 LESS RETENTION 10% $ 20,8G6.00 LESS OTHER DEDUCTIONS Electronic Wire Fees $ NET EARNED TO DATE $ 188,064.00 LESS AMOUNT PREVIOUSLY PAID $ 38,745.00 BALANCE DUE THIS ESTIMATE $ 149,319:00 NOTICE TO PROCEED March 3, 2011 COMPLETION TIME 150 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 150 CALENDAR DAYS TIME EXPENDED TO DATE 59 CALENDAR DAYS TIME REMAINING 91 CALENDAR DAYS I REQUESTED BY: DATE: Y T a and contractor RECOMMENDED- DATE: i ! ,foe ftimim Projed Engineer. YLWO - APPROVED BY. DATE: Steve Conklin, Engineering Manager, YLWD ITEM NO. 7.6 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: $600,000 To: Board of Directors Cost Estimate: $400,000 Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 1-0010-2700 Manager Job No: J-200908 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt Engineer Subject: Final Progress Payment for Construction of the Vista Del Verde Valve Replacement Project Phases II & III SUMMARY: The Contractor has completed replacement of 17 defective butterfly valves in Lakeview and Valley View Avenues in the City of Yorba Linda. Construction is complete except for slurry seal and demobilization. STAFF RECOMMENDATION: That the Board of Directors approve the Final Progress Payment in the net amount of $130,176.56 to Stephen Doreck Equipment Rentals, Inc. for construction of the Vista Del Verde Valve Replacement Project Phases II & III, Job No. 200908. DISCUSSION: In accordance with the contract documents, Stephen Doreck Equipment Rentals, Inc. submitted a request for Final Progress Payment in the amount of $144,640.62 for completed work through April 28, 2011. During this period, the contractor completed replacing 17 defective butterfly valves and repaved the streets. The current contract is $330,650.00 and 110 calendar days starting February 2, 2011. . If approved, the Final Progress Payment is $144,640.62 (43.7% of the total contract amount), less 10% retention of $14,464.06 for a net payment of $130,176.56. . If approved, total progress payments will be $330,650 (100% of contract amount) . The time expended through April 28 is 74 days (67.3% of the contract duration of 110 days total) Staff reviewed the contractor's progress payment and recommends approval. A copy of Final Progress Payment is attached for reference. PRIOR RELEVANT BOARD ACTION(S): On December 9, 2010, the Board of Directors awarded a construction contract in the amount of $330,650 to the low bidder, Stephen Doreck Equipment Rentals, Inc. for the Vista Del Verde Valve Replacement Project Phases II & III. ATTACHMENTS: Name: Description: Type: Final Payment Request 04282011.pdf Progress Payment Backup Material Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. YORBA LINDA WATER DISTRICT FINAL PAY REPORT PROJECT Vista Del Verde Valve Replant Proj. PROGRESS PAY REQUEST NO. 002 LOCATION Yorba Linda, CA PROJECT NO. 200908 PAGE 1 OF 1 PAGES CONTRACTOR Stephen Doreck Equipment Rentals, Inc. DATE 4128111 ORIGINAL CONTRACT AMOUNT: $ 330,650.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 330,650.00 PROGRESS PAY ESTIMATE FOR PERIOD April 1, 2011 TO Aril 28, 2411 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 186,009.38 $ 144,64062 $ 330,650,00 CHANGE ORDER WORK COMPLETED $ - $ _ $ - TOTAL VALUE OF WORK COMPLETED $ 186,009.38 $ 144,640.62 $ 330,650.00 LESS RETENTION 10% $ 33,[165.00 LESS OTHER DEDUCTIONS Electronic Wire Fees $ - NET EARNED TO DATE $ 297,585.00 LESS AMOUNT PREVIOUSLY PAID $ 167,408.44 BALANCE DUE THIS ESTIMATE $ 130,176.56 NOTICE TO PROCEED February 2, 2011 COMPLETION TIME 110 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 110 CALENDAR DAYS TIME EXPENDED TO DATE 74 CALENDAR DAYS TIME REMAINING 36 CALENDAR DAYS 4/28/11 REQUESTED BY:,-' DATE: tephen Doreck, Viciff President, Contractor 4/28111 RECOMMENDED: - - DATE: k Nguy W ai' 'Engineer, YLWD 4128111 APPROVED BY: DATE: eve C n, Engineering h1a Tager, YLWD ITEM NO. 7.7 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: $155,000 To: Board of Directors Cost Estimate: $873,300 Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 201012 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Pending Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt Project Manager Subject: Construction Contract for 2010 Waterline Replacement Project Phase I - Plumosa Drive SUMMARY: On April 21, 2011, bids were received from 13 contractors for construction of the 2010 Waterline Replacement Project Phase I - Plumosa Drive. Following review of the bids, staff recommends award to the low-bidder, Kana Pipeline, Inc., for the amount of $568,000. The Engineer's estimate was $873,300. STAFF RECOMMENDATION: That the Board of Directors award the Contract for Construction of the 2010 Waterline Replacement Project Phase 1 - Plumosa Drive for $568,000 to Kana Pipeline, Inc. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee discussed this item at its May 5, 2011 meeting and supports staff's recommendation. DISCUSSION: The two-phase project consists of waterline replacement at eight locations, ranging from 200 to 3,000 feet in length totaling approximately 6,700 feet, and are shown on the attachments to this report. The project locations are identified in the Asset Management Plan and the Capital Improvement Plan as requiring near-term replacement due to age and/or condition of the pipeline. The eight locations were packaged as one project for the purpose of retaining one engineering design consultant for efficiency and cost effectiveness. While staff was preparing the RFP for engineering services, YLWD Operations staff reported several recent leaks and repairs for the existing waterline in Plumosa Drive. Given the urgency to replace the Plumosa Drive waterline, this project was divided into two phases for construction, Phase I exclusively for Plumosa Drive, and Phase II for the other seven locations, in order for the Plumosa Drive waterline work to be completed as soon as possible. By way of background, concerning the Plumosa Drive waterline project, it was originally conceived and budgeted at $155,000 for pulling a new PVC liner into the old 20" steel line in the southerly half of Plumosa. However, with continuing leaks occurring in this and the northerly half of the line in Plumosa, it was determined in meetings with Operations staff, that replacement of the entire pipeline from Lemon Drive to Bastanchury Road was necessary and appropriate. It was estimated that this new, larger replacement project might cost in the range of $750,000. On October 14, 2010, the Board of Directors awarded a Professional Services Agreement to RBF Consulting for a fee not to exceed $219,309 to provide engineering design, bidding support services and construction management for Phases I and II of the 2010 Waterline Replacement Project. On April 21, 2011, sealed bids were received from 13 contractors, for replacement of approximately 2,900 feet of 12 inch waterline, valves, hydrants and appurtenances in Plumosa Drive. The bids range from a low of $568,000 to a high of $921,395, as shown below. The bid tabulation, bid documents and references from the low bidder, Kana Pipeline, Inc., were reviewed and checked into by District staff and found to be responsive and fully in order. Accordingly, staff recommends award to Kana Pipeline Inc. No. Company Bid 1. Kana Pipeline, Inc. $ 568,000.00 2. Downing Construction Inc. $ 597,825.70 3. John T. Malloy Co. $ 645,464.00 4. Paulus Engineering, Inc. $ 674,359.84 5. J.A. Salazar Construction & Supply Corp. $ 691,248.00 6. VCI Construction $ 729,139.74 7. Williams Pipeline Contractors, Inc. $ 771,915.00 8. Mike Bubalo Construction Co., Inc. $ 777,279.00 9. Vido Samarzich Inc. $ 798,780.00 10. Pro-Craft Construction Inc. $ 798,088.40 11. E&R Construction Inc. $ 802,785.00 12. J. De Sigio Construction, Inc. $ 918,507.00 13. Vido Artukovich & Son Inc/Vidmar Inc. $ 921,395.00 PRIOR RELEVANT BOARD ACTION(S): On October 14, 2010, the Board of Directors awarded a Professional Services Agreement to RBF Consulting for a fee not to exceed $219,309, to provide engineering design, bidding support services and construction management for this project. ATTACHMENTS: Exhibit A.pdf Exhibit A Backup Material Exhibits BTpdf Exhibit B Backup Material Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 I Director Hawkins was absent. Lambert N Legend ~epNCQ~O Birch Proposed Pipeline Project Y y J sde.SDE.YLWD_Service_Boundary wUS ~ R"'G Ill' \l G~yP \ T Ro = w Q g ~~S Ai H rc a NG~ v o SEFW ° Y ~ E E _ `mP - ~ ~ A Rt ~ RAT O N~ LI"ag ~ y moo`" M ♦ PMU ~ . FP,\E ~ o F egg l F POW~C - 5 ~ J~ 2 r 81-~ ~ ~ O Pn /9 ~ONTBEOS A Try . a a U~ P ~ P° W ~~l/N°R v~ "`R ~ ~ s R~ ~ aRG Rem R~ ° R•e ~ _ a v~Raoeh s ~ e ~ ~ ~ ~ ~ Mao a ° a~ _ • a ~ ° ~ ~ ~"'icy ~ ~ ~ R~~♦♦~...~••• s Cha a n RE T s r •♦•100. ♦P ♦ P sae Ram ♦ e 3 f ~ ~C ,C'~~~ ~ ♦♦w♦~•..~o•~ ~ ~7 m P ran R~s~~ La Palma - °~1 v _ 3 N ' • N S F N Lapa\ma cam.o ~i + mm ~ Santz poz aPa\ma ,i v Exit 32 N ~F Canyon Rim ~o ~co c y Noh\ ch R a eii W + E ti co S <<a Ci\ 0~ N 2010 PIPELINE REPLACEMENT PROJECT VICINITY MAP 0 1,375 2,750 5,500 8,250 EXHIBIT "A" Feet TL- MI-- l~A If~TTTTf~'17rr-rr~r _ 6EIO Tamarisk Dr., Fircrest Dr. & - - L Pebble Beach Ln. \ _ I 3 Sunwood / Pe ertree Ln. n PLumosa Dr., from Lemon Dr. to Bastanchury Road 8 inch / 'LL 8ir~c / - - - - - G RO \ .q 15 I North of Catalina Ct., & S. of Joel Brattain Dr. Easement S. of Gordon Ln. & E. / - of Ohio St. 1 ~ - ~ - ~r ~ I ~ ~ ORANG~THORPE L Hidden Hills BPS Discharge Line N - ° w W E EsrEE LL 2010 PIPELINE REPLACEMENT PROJECT IT - - LOCATION MAP 1 THRU 8 ~NCENTE NO SCALE 7 Richfield Rd. 1200 LF of Proposed Slip Lining 11 $ Richfield Rd. Nancita St. to approximately 100' N. of OCFCF - 200 LF of EXHIBIT "B" new8"dia. pipeline ITEM NO. 7.8 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: $929,000 To: Board of Directors Cost Estimate: $44,000 Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 201006 & 201012 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Pending Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt Subject: Material Testing Services for the Ohio Street/Oriente Drive and Plumosa Drive Pipeline Projects SUMMARY: Staff issued a Request for Proposals for job site and laboratory material testing services for construction of the Ohio St./Oriente Dr. and Plumosa Dr. Pipeline Projects. Testing services were combined for the two concurrent construction projects for efficiency and cost savings. The District received four proposals. Following evaluation, staff recommends award to Leighton Consulting, Inc., for a fee not to exceed of $43,798. STAFF RECOMMENDATION: That the Board of Directors authorize execution of a Professional Services Agreement with Leighton Consulting, Inc. for a fee not to exceed $43,798, to provide material testing services for the Ohio/Oriente Street and Plumosa Street Pipeline Projects. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee reviewed this matter at its May 5, 2011 meeting and supports staff's recommendation. DISCUSSION: Staff prepared a Request for Proposal to provide material testing services for construction of the Ohio St./Oriente Dr. and Plumosa Dr. Pipeline Projects. Staff solicited proposals from four geotechnical firms experienced in this area. All four firms submitted proposals for consideration. The District's review team ranked and scored the proposals based on experience of the firm's staff, content, and understanding of these particular projects. Following the technical evaluation and ranking, separate envelopes with fees for each proposal were opened by staff. Results of the ranking and the proposed fee for each are as follows: Leighton N&M Hushmand Harrington Technical Score 13.71 12.51 12.72 11.83 Labor Hours 1008 738 831 360 Total Cost $43,798 $36,831 $67,961 $39,860 Avg. Cost / Hr. $43.45 $49.91 $81.78 $110.72 After extensive review of the proposals, staff determined that Harrington Geotechnical Engineering, Inc. did not show in their proposal sufficient data to prove their capability to perform the Scope of Work that was requested. Hushmand Associates, Inc. was very well equipped to perform the work and has a good staff, however, the price was too high when compared to the others, both on the basis of total cost and average cost per hour. Staff further reviewed the proposals of Ninyo & Moore (N&M) and Leighton Consulting. Staff reviewed the total hours, total proposed cost and divided the total cost by the total hours to determine the average cost per hour of service provided. From this calculation, it was noted that Leighton, the firm with the highest-ranked proposal also had the lowest average cost per hour of service provided. It was also noted that Leighton estimated more hours in their proposal than any other firm to perform the scope of work in the RFP. District staff is of the opinion this estimate might be slightly high, so Leighton's final project cost (as all services are provided on an as-needed, hourly rate basis) may likely be lower than estimated in their proposal. The total cost of these material testing services, for projects totaling over 13,500 ft of new water lines, is approximately two percent of the construction cost. This is a typical and reasonable cost for this important construction-phase task. Therefore, based on experience, qualifications, technical scores and cost, staff is recommending award to Leighton Consulting, Inc. PRIOR RELEVANT BOARD ACTION(S): On May 27, 2010, the Board ratified issuance of a Professional Services Agreement for engineering services with Tetra Tech, Inc., for the Ohio Street Pipeline Replacement Project, for a fee of $85,400. On April 14, 2011, the Board of Directors awarded a Contract for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Project for $1,389,089 to Mamco Construction & Development. Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. ITEM NO. 7.9 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: $6,700 To: Board of Directors Cost Estimate: $5,200 Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Derek Nguyen, Water Quality CEQA Compliance: N/A Engineer Subject: Draft 2011 Water Quality Report SUMMARY: Since 1990, California public water utilities have been required to provide annual water quality reports to their customers. This report is also known as the Consumer Confidence Report which covers water quality testing and analysis from January to December of the previous calendar year. State and Federal laws require that this annual water quality report be sent to every customer by July 1 to insure that customers are informed of the quality of their drinking water. STAFF RECOMMENDATION: That the Board of Directors approve the 2011 Water Quality Report and authorize staff to print and distribute copies of this report to each customer receiving the District's water. COMMITTEE RECOMMENDATION: The Public Affairs-Communications-Technology Committee considered this item at its April 11, 2011 meeting and supports staff's recommendation. DISCUSSION: State and Federal laws require that the District prepare an annual water quality report and distribute copies to its customers by July 1 of each year. This annual report covers water quality monitoring, testing and analysis conducted from January to December of the previous calendar year. The purpose of this report is to inform consumers of the quality of the water they are receiving. In 2010, the District conducted over 23,000 analyses to ensure that its water met all State and Federal drinking water regulations. In some cases, the District goes beyond what is required by State and Federal laws, by providing additional monitoring for contaminants of concern. Staff is pleased to report that the District has never violated any drinking water regulation from both the State and Federal standards. Attached is a draft copy of the District's 2011 Water Quality Report. PRIOR RELEVANT BOARD ACTION(S): In May 2010, the Board of Directors approved and authorized distribution of the District's 2010 Water Quality Report to its customers. ATTACHMENTS: Narne: Description: ype: 2010 Draft WQ Report.pdf Draft Report Backup Material Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. 3 Q N 8 E 3 0 3 0 - °p E m a w a E> E A - - - 3 „ o.3-633;u - _ 0 3 " ~ - - - - _ o E - o _ E; Z Er 12 c E - _ ° c - _ cc 3 3 '°c° 3 E v o E o r`OO F a m 3 3 „ 3 d£ R 3 s _ n 3 3 3 F v E - w E _ n 3 _ 3 'm F 3 a 4 r'~0 3 8 n n 3 = n- o F •'e 3 0 3 _ = E 3 o° E. - c 8 _ - o - £ a 'm - E 3 v z d F n 3 E > d° 3 - - - ° F - D r.~ - < E v - a F F - c o - E a, 3 E m E o - 0 3 n - E N v 3 3 3 m' `L O ° _ N o n 3 E 3 ° - n 3:2 E E m r r ° _ - - r E - r 3 o' v 3 0 3 4° - - - - - - _ E 3 _ 3 a - - - 3'` 3 F 3 a - F< 3 9 3 A - 3 = v 3 3° - 3 - E - 0 3 E a - m Gt 3 E _ m F o - 3 3 3 - v 3 F v ' E= a E 5 E; - - - 3 3 L - G E R - - _ _ - - 3 d 3 E ° - 3 2 Z:: 3' - E m^ n EE r - E" v E v--~2 E s 3 c -OC 3 v o ,2 .o a 3 - a s w - d = - - d`2 v 3 - - S E o - - _ E o Eo 3 v 3 v E d 5 3 0 - - -=o m w 3 E E o I,Y o 3 8 3° m v 3 E v 3 E o. ~n - >0 3 3 E E 5 yi n - E ~ 3 - - - 3 - 3 v o 3 - - 3 w' 3 c E 3 3 E E - m 3 0 3 - oE= mE 'L F F q < F F v F - o vE v d 3¢ 3¢ - o E L - cii 3 o < a E n 3? Nt ' - a 3 r a m .c r o LL o` o« h 3 F c _ 3 3' 3" - o o ~E " h a E E E~ 2 6 E c o E ti SM„"y i71v 3 E z° 3 ° E 3: 3 3 } hY-. E 3 w L E E "a-F mvo 3 z o ay ,ti 3 vo E o 3 0° 3 l yyy~s m ° 3 3 E °E E AE r m E E¢ m m E E E~ 3 V 'E 2 ~y d E E m E co- z v o o` 2 c E - E E c c x c E -E n 3 o v 3 0 3 N 3 G v 3 C m o 0 3 E v E 3 n E L 3 L - 2 z c E¢ m° `m c E E m E m E E E Qmr mission is to provide reliable, high quality water 0 3 m 3 E N v 'o a ' D E 3 E E E y 3 n S $ E h sewer services in an environmentally responsible inai, i 3 - m 3 '2 o "c at the most economical Cost to Our customers. v o r 1O - v E =o _ E n o a y E E 9 ° o ° 2 -Z 20 YorbaLinda E`~3 3o~E«o~E3E~ E E~ m TM~nc no„ ~z~y~i nl» he. ® Water District 3 a 3 v a v E d E`"" 3 E E 5 3 3 n o ~ ~ i9 3 ~ 3 3'c d 3 E r a n 3-5 ~ n~ o m E 0"2 rryZ.. "1k' N a a E£ 3 a . 1 - 3 o d v 9 y., - .AMY. o A 3° v L `M~1_`: - r' ~9 3 0 _ c a`~ 3 0 3 m `E o a, 3 v 3 C E m - a E 3 n - ' E E a E v o E o 3 0 _ ® o o m 9 E v 3° -caa E m` v E rv ~ 3« ` _ A^ s w a g _ 3 m > R o v i m o° « 3 t 1. -a3.+_ i^ r d 3 v v y ° E v E 9> 3 m ¢ -o 3 v S S O 1 C o E c v 3 E v A v E _ m E 3 m E « d m 9 E aZE £ evo o A '1+ ' C o a E 1 ~,ir ~y~.yy 4 o g 3 E Y v o Q m y r Q o_ °n `F _ O w I r v 3 0 ° .F m 3 3 3` d N E ,N E a 2 2 11 n aay v v ov l., l cd ° mom; 3 m viz E m~ Er E3 P. mo f~ I I ~I Iln 'l ,I I - ruud(pph) 1< fi Vonn No Intemolcorrosiou ofplu.b-,wt-. discharge from industnulmunuferarven, erovon ofnalurnL depr,vrs. ppm) 1.3 0.1"1 11.21 None No 1 !t P b' 3 y d h p t, ( r A1pM1 p( :'I) 1 ~ 0 % 3 1- 0 2010 No F C I d p Copper l n du. r,w man, n o1 rat de connn 9 r - U auz , (PC L) 20 0.43 7.G 4 9 17_.b 2010 No f .-I Ill rop of 4a' 'lotus Radon 2__(pCifl.) NS 459.0 404.0-491.0 2010 No crclstcd o radon 9 - Toll Rsdium 221 TILL) 0'019 0.1 0.14-2.31 2010 No Erosion ofuuulral de-ls Fvny Ju. t v/laavt3 Jar ras" 'f rluaJ urdcTT r ar tJa,"p-TA tic r / The wrrxn Jec«.L in x009. Th. mPlir,g p. odwil, Ir. a coed-wcI'd r, 0{?-T.eadwaJ cI'd u, 1-/- r cc,ded 1& 1, on T.n.r.{ ClrPe r".v dea dox_.samptrs eedrd rh d r,or Tevvl- 7k -1 ,on Vulnerability assess ents of potentials of contamination for Wells Chloroform IS 0.1 M-1.0 2010 Nn Chlon oCrr level is rhv rck ij eeded - hor. mrP. ofhomev tod oag va. xreoe othn m'!-- ekoe ar.a mm stf Zloty '/hv_ YO;ho 11 and 15 were completed in April 2003. These groundwater sources are Linda Water UiztraY~ompiTed u(th the lead and copper "aion Zere/s considered most vulnerable to the following activities not associated with {gqp r~°A'Y%d^n AS,Oy, T N WATER Pa Y3 pF O¢ ~•CALIFORNIA dtectd contaminants. them Cal/petroleum processing/storage, metal Arsenrc(PVb) 10 11.004 3."] 1.6 11.0 2010 No l;mstonofuatumldcposite 2010 ME~ggB'L.^y-c,>•n~l~ @ T~¢g p,e~ TpgIW,,,! g,E SOUTHERN plating/finishing/fabricating; and plastics/,ynthetics production. fluorldc(pp.) 1 0.4 0.34 D3 2010 No l;rosion ofuanml deposits A vulnerability assent of potential sources of contamination for Well 19 pcml'Iwsfte,b) 6 6 _ Nll-3.64 2010 No 1tncAct fuel sod miliran aopli-i., and We 1118 were completed in May 2004 and September 2005,respectively. Nilmt NO. I-) 45 45 12.3 897-15.8 2010 No 1 Ib sS➢d. Tudv, The groundwater sources are cans dered most vulnerable to the follow ng t.as.. - Nitmte Nrttrte as N(ppm) 10 10 2.8 0.1 2.03 2010 N. Ienrtizus Septic Tauks activities not -toted with detected contamnants. gas stations; dry dean metmlplating/finshng/fabrcating plants plash,/rynthti All't-a. rm(pCT) 15 (07 5.6 3.R-9:S No r.moC rs was deport, producers; underground ndection of rocal/'ndustral discharges, Color (umt.l 1~ I? VI>04 2010 No Valurul Orgmc Mulenak No D-.. bins cndmanmadn dap u, of na underground storage tanks, agpculin ral drainage; Pert hoffion, pesticide and Cldoride(ppm) 5001 106.2 102.0 112.0 2010 No 1-1-ofuanml deposits Re1u R, ,ti.,`1Ci/1-) 50 (O) 43 xf, -64 n,'a herbicide a pplicafcm;automobile-body a nd repair shops; sewer collection t;mnium(pCi/L) 20 142 3.3 2.9 3.7 No Erosion of-cd deposits systems; food processing, and chemical/petroleum processing/storage. A-ei,ucec(ppb) 50 11.9 ND 113.0 2010 No -1- of uanral deposits Sp-11,(' nduel--(µmhn/em) 161111- 10141 -(I-I u.) 0 211111 No F. r. n ,1. ral dnprils A copy of the complete assessment is available at Department Public of '1'otsL Lrihalorncthaacv brpb) 80 42 28-58 N. llv-product ofdnuA'ug vvatcr clilorinetimt Sulf to (ppm) 5001 1372 125.0-149.0 LULO No EroSton ofuuu raLdepwtls n/a Health Distract Office at WS West Santa Ana Blvd., Building 28, Room 925, Halo rceucAud`(p➢b) 60 rvs 13 9.3 - 19 No By-➢mduct ofdriulaus sealer uhlorinnrrnn Santa Ana, CA 92701. Total Dissolved Solids (VVm) 1000' 615.8 588.0 652,0 3010 No Erosion of ua 1 deV u, Total Cliloriue ResiduaL(ppm) 4 4 _ 1.2 2.9 N. Driulau5«ater disirSerrvm ,&d fin, C"-,. ? ND-04 2010 No r msimr nfnstursl Ill Turbidity in.) 0 Measurement Cut (101) i \T ND<I 2010 Nn Valurul Ory ie Mui-k nia in order to ensure that tap water i5 Al um(Ppb) 1000 600 170 6G 230 No K d if 1 safe to dr ink, EPA and CON prescribe Guic (pp.) - 11.8 NLl 161.0 2010 No t k Id p regulations that m't the amount of is (pph) 111 f1 f1IW ^_J N~ -A No 1' - Cr: Ideq SI. d-I e. erbn rntmnmm~ts'n wmterprov'ded - ATkul nr ,I Cat s 1 0Y ) s 2156 '0211 23110 2010 No In- oCnzradop Bnum 1000 2000 LLD ND 120 No Eo®omald by pubic water system eposiL OiL d dreLuetie_tlischnrge t {,,y Brcarb ue (a IICO-)(ppm) n 262.8 4 0 090.0 2010 Na E f 1d➢ 1, ll do (plan) 1 0.8 0.4 1.0 No 4 - dd t f d all N hlmutc(pi fi 6 NI) NI) No d t I The r les below list all the drinking Borovbl8) 11-10,11, 0.3 0 a 028 2010 No 1: ku Ld p wasab d h g contamnants that the District - Ntra eu. Nrvnyen (ppm) 10 10 N~ NI) Nn Fer Irrerv set horns oral depnn x d etected during the 2010 calendar year Cslcum(ppm) 95.4 941-112.0 2010 no T.mc nn otnstursl dcpraits The presence of these contam nants In Hank I (,li- /•ul) 19.9 16.96 21 S2 2010 Nn .ro, nn nfn d l x the water does not necessar ly indicate that the water poses a health risk. Ilardn s, .A YVm as CaCO,) 3219 290 368.0 2010 N. Erosion ofuanml deposits Chloride (l) 500 93 R3-93 No Natural depo r iuftu riicc "I r Unless otherwise noted, the data presented in this table s from testing done Cluomium6 6 not 0.2-1.0 2010 No Indostnaldrscher Ldc osits Color(cx) I5 I'll I I-2 No N,ur~lb-- -s Sanicrnalanals for the d lanuar 1 thmuh December 31, 2010 The CDPH re (PV) g5 a p pero y g qu res Odor Thrh Ld (TON) 3 2 2 No Y llY 6 S' -,J, on it" ng for 'er n contaminants less often than every year because the Ill C ,11,11m(ppm) I-I 11. 11 -I KL 2010 No --1 Orehf 1 SpccmcC d-C., pvcm) two 970 460-10,10 No Sbstenas fo mflurica con,entralmrs of these contaminants are not expected to vary significantly Nlayuearum (ppm) 20.4 19.1-129 2010 No Erosion ofu u11 kp-, from year to year. Thus, some of the data, though representative of current Sul at, (ppm) 5110 2r0 1,W-240 No Nutumldgimits,indusnisl water it, mare than one The D strict contracts with state YH (pH Units) '/.4 7.1 8.1 2010 No l;msion of u l Ill qua y s yearold. TotaLDissol. ed Solids (ppni) 1000 ,5911 420-fi10 Nn Va airs dcpo inllucncc citified, independent labormtores to perform most of the District', water Ernn de Cr ton) D.2 0.14-0.26 2010 no Ttn<mr ofnstursl Ill l, 'll~rbidit)(NTU) 0.04 0.03 0.16 N. Soilrunoff quality testing, pOEaSSInm(P-) 5.1 11.9-8.1 2010 Nn It is nfnamrsl Ill ll Sodium (pVm) 90.1 81.0 98.6 2010 N. Erosion ofuatuml d-its Il rlniti (➢1nn) nia IID 67 100 No V.. Idtr Vvad VI SI s0 46 4 8- .010 N L i ldp is R j,ph) N1 10(X1 a 1 n 1x11 Iif Nr, N 1dpr d -.1 te. llud iT0 ((~^~Y PPf hll 11 ( 1 1' 1 hd VS d d.~l) d ..d Csl um(ppm) nfn 66 110 No N Wdlo ®wa.•r n., r. P P -PP PP- P P- P P ' •45. yp'-xnb crag Z F d. ! f p E F 'MCL H C L RI(.LG j 'NtCLG ! L'H(. Chlnratc (pph) 11 -90n S 26-110 No Ev Product ntd tdtg nat„r . h lm nutmr, ndu.n al pmcceccs 7r; EMrS^(oMr art CaZ1Jar aPrbUc liaaltH Go"1~IY)N Thnl mOdor Numb "C ntam „ant atcd b_as { yzt"rdaN n.n ae,stNe q Zr.cs Rast4 odor co3or/ _ ~ chromium Vl(ppb) 0.08 005-0.08 No IndusttinL- dharte, Hatt raL depuvrs 2010 YORRA LINDA WATER DISTRICT Distribution System Water Quality C -It,", (AO 121 12.0 12.2 N. El Rol ft dby fimpasmre other foot., D'sin-imnhy-prnducls \f(T. Average Rangcor .T. Tvprcal lourcen r(bnmmrnani -dness(ppm) r 1, 270 92300 No Aft-1paland dstnal.vastedrsch- (1TRDI./MRDr.f.) Det 'nlai rsP Vf;b e n bipln) -2S Nu Valurvl depox u~ 22 Chlor -di bp ) (414J 1.46 098 172 No L' Adddi L PP PD S~usJ J i-v0 Nu Dd Im( a tflon A'd (ppb) W 14.3 3.4-27.8 No B 1 d of Ciq. ll f yotasvum S (ppm) 4 3.9 4.8 No N W d l o III Tnft,1-1nnea(ppb) 80 1 l4 '71 Nu B, mnl- of Chlome Dr mleitiw Sodi- 95 78 95 N. Nntuml do WON - TILOrydn Crb pp ) ,n do _'2 L.9 2i No Nf d ud I Ldp m,i Cnlor(nn) II NT) ND-5.0 Nn 1: .Ids. y dum(I IL) NF _o 1 N~ No V a11Y cu g d Idrs~harge III T rhid,) (nlu) 5` 011 007-321 Nn F. I d t : 1 V€ N d 1 I NI, 001 (DOl DOM NTDDI N R,p d fd ki g 11 ros ofnmral deposr5 1 („0 V 1 Il ` ( Udor tot) 31 sll N1)-1 N. e tan ~ Al d Al. 1-1; 1 I' .'I ,G 1. 1 ! yr AI hT) d d hl [~~BYYYNNN T-1C.E feel It ) 543 D.56m NT) -.6VS N. Na 11ypresent ru em ¢onmem j' Z Z 511 .FF( b YL N fi L s(lCL p F Z YH(. V6Z H !k(r Z, FFb y. F b( g z id" ('_L/ pp p. 4 La„ar'm.aZ, ,spin Ztar (mil/ yy[ pnr'n'p R r. or r.. psi l.ter (nv L/ utxm m.c t men per art er or rr~xromha V ~ - 1 I 3 per c'en(.m to (aml a im/ 12 Zoe" rthe drsttb . to n {gtartarl, for aZ D.NaZometba rd HaZoncer. _ a sred ma„tl'. f Zor odor nd-bda, A= 1faa.mom XesiJ 1D .nfeclanlZ 1 ND cteJ; bfRIlG lfua.mum ReaidualD 1c1m tLerel GOai ntu rre➢ .c trrb.d.(r, •a :u: -ra,"ra ~.Tarrar o,,.~„-a-.d ,~amrm -rde ~al.r, (.o.m, eom ITEM NO. 7.10 AGENDA REPORT Meeting Date: May 12, 2011 To: Board of Directors From: Ken Vecchiarelli, General Manager Presented By: Stephen Parker, Finance Dept: Finance Director Reviewed by Legal: N/A Prepared By: Delia Lugo, Senior Accountant Subject: Financial Statements for the Period Ending March 2011 STAFF RECOMMENDATION: That the Board of Directors receive and file the Financial Statements for the Period Ending March 2011. COMMITTEE RECOMMENDATION: The Finance-Accounting Committee will review these statements at its meeting being held May 9, 2011. DISCUSSION: The Period Ending March 2011 Water Fund, Sewer Fund, and Consolidated (Water and Sewer) financial statements are presented for review and approval. Each statement is presented with the year-to-date total for the current fiscal year's third quarter and a year-to-date percentage as a result to the 2010/11 annual budget.As of March 31, three fourths of the fiscal year has been completed and in general one might expect that the financials would reflect that 75% of annual budgeted revenues and expenses have been met. However, some items such as Water Revenues, Variable Costs, Dues and Memberships, Fees and Permits, District Activities, and Materials are not spent or received evenly throughout the year. Seasonal trends and timing of payments affect how budgeted items are reflected on the statements, therefore the comparison percentage of the annual budget for some line items may be higher or lower than generally expected. Water operating revenue is 67.3% of annual budget, which is lower than a normal average of 71.4%, mostly due to cooler weather and higher water conservation rates from our customers. The budget was based on 15% conservation, and through March 2011 customer demands are down by 24% year to date. Variable water costs as a percentage of budget are slightly lower than operating revenues. The Sewer Fund is trending on or below target with a majority of its budgeted items, with the exception of Fees & Permits, Dues & Memberships, District Activities, and Materials. This is primarily due to the timing of payment due dates, and the 9% allocation of expenses from the Water Fund. PRIOR RELEVANT BOARD ACTION(S): The Financial Statements for the period ending December 31, 2010 were received and filed by the Board of Directors on February 10, 2011. ATTACHMENTS: Name: Description: ype: Water Sewer Third Qtr 2010-11.xls Consolidated Statement Backup Material Water Third Quarter 2010-11.xls Water Fund Statement Backup Material Sewer Third Qtr 2010-11.xls Sewer Fund Statement Backup Material Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. Yorba Linda Water District Consolidated Financial Report Water & Sewer Funds For The Period Ending March 31, 2011 Annual YTD % of Budget YTD Under/(Over) Annual FY 10/11 FY 2010-11 Budget Budget Revenue (Operating): Water Revenue (Consumption & Flat Charge) $25,672,831 $17,051,199 $8,621,632 66.42% Sewer Revenue 1,235,402 963,752 $271,650 78.01% Other 714,221 724,114 ($9,893) 101.39% Total Operating Revenue: 27,622,454 18,739,065 8,883,389 67.84% Expenses (Operating): Variable Water Costs (G.W., Import & Power) 12,667,236 8,228,276 4,438,960 64.96% Salary Related Expenses 7,624,683 4,718,467 2,906,216 66.42% Supplies & Services 3,987,702 2,356,096 1,631,606 59.08% Depreciation & Amortization 5,017,876 3,936,255 1,081,621 78.44% Total Operating Expenses: 29,297,497 19,239,094 10,058,403 65.67% Operating Income (Loss) (1,675,043) (500,029) (1,175,014) 29.85% Revenue (Non-Operating): Interest and Investments 156,000 204,070 (48,070) 130.81% Property Taxes 1,206,000 783,623 422,377 64.98% Other 126,133 539,619 (413,486) 427.82% Total Non-Operating Revenue: 1,488,133 1,527,312 (39,179) 102.63% Expenses (Non-Operating): Interest on Long Term Debt (1,940,954) (1,437,966) (502,988) 74.09% Other Expense (103,193) (58,109) (45,084) 56.31% Total Non-Operating Expenses: (2,044,147) (1,496,075) (548,072) 73.19% Non-Operating Income (Loss) (556,014) 31,237 (587,251) -5.62% Net Income (Loss) ($2,231,057) ($468,792) ($1,762,265) 21.01% Contributed Capital 145,860 445,168 (299,308) 305.20% Capital - Direct Labor - (345,928) 345,928 Yorba Linda Water District Water Fund For The Period Ending March 31, 2011 FY 2011 YTD % of Annual Actual Under/(Over) Annual Budget YTD Budget Budget Revenue (Operating): Water Revenue (Residential) $ 17,248,481 $ 10,825,824 $ 6,422,657 62.76% Water Revenue (Commercial & Fire Det.) 1,522,341 1,314,198 208,143 86.33% Water Revenue (Landscape/Irrigation) 3,588,335 2,476,283 1,112,052 69.01% Water Revenue (Service Charge) 3,313,674 2,434,894 878,780 73.48% Other Operating Revenue 701,089 705,074 (3,985) 100.57% Total Operating Revenue: 26,373,920 17,756,273 8,617,647 67.33% Expenses (Operating): Variable Water Costs (G.W., Import & Power) 12,666,536 8,227,789 4,438,747 64.96% Salary Related Expenses 6,809,598 4,186,093 2,623,505 66.49% Supplies & Services: Communications 374,576 178,282 196,294 47.60% Contractual Services 708,372 523,510 184,862 73.90% Data Processing 102,771 58,849 43,922 57.26% Dues & Memberships 30,778 25,650 5,128 83.34% Fees & Permits 44,020 45,959 (1,939) 104.40% Board Election 72,800 32,485 40,315 0.00% Insurance 314,314 194,349 119,965 61.83% Materials 337,982 299,954 38,028 88.75% District Activities, Emp Recognition 11,648 12,295 (647) 105.55% Maintenance 325,227 118,103 207,124 36.31% Non-Capital Equipment 92,611 38,394 54,217 41.46% Office Expense 41,221 20,859 20,362 50.60% Professional Services 632,764 272,826 359,938 43.12% Training 48,147 14,972 33,175 31.10% Travel & Conferences 40,830 14,436 26,394 35.36% Uncollectible Accounts 45,955 5,612 40,343 12.21% Utilities 111,930 65,405 46,525 58.43% Vehicle Equipment 256,302 167,294 89,008 65.27% Supplies & Services Sub-Total 3,592,248 2,089,234 1,503,014 58.16% Depreciation & Amortization 4,403,257 3,482,468 920,789 79.09% Total Operating Expenses 27,471,639 17,985,584 9,486,055 65.47% Operating Income (Loss) (1,097,719) (229,311) (868,408) 20.89% Revenue (Non-Operating): Interest 142,000 187,620 (45,620) 132.13% Property Taxes 1,206,000 783,623 422,377 64.98% Other Non-Operating Revenue 100,687 525,722 (425,035) 522.13% Total Non-Operating Revenue: 1,448,687 1,496,965 (48,278) 103.33% Expenses (Non-Operating): Interest on Long Term Debt (1,940,954) (1,437,966) (502,988) 74.09% Other Expense (102,193) (50,242) (51,951) 49.16% Total Non-Operating Expenses: (2,043,147) (1,488,208) (554,939) 72.84% Non-Operating Income (Loss) (594,460) 8,757 (603,217) -1.47% Total Income (Loss) $ (1,692,179) $ (220,554) (1,471,625) 13.03% Contributed Capital $ 92,807 $ 118,531 $ (25,724) 127.72% Capital - Direct Labor - $ (341,274) $ 341,274 Yorba Linda Water District Sewer Fund For The Period Ending March 31, 2011 FY 2011 YTD % of Annual Actual Under/(Over) Annual Budget YTD Budget Budget Revenue (Operating): Sewer Charge Revenue $ 1,132,574 $ 898,202 $ 234,372 79.31% Locke Ranch Assessments 102,828 65,550 37,278 63.75% Other Operating Revenue 13,132 19,040 (5,908) 144.99% Total Operating Revenue: 1,248,534 982,792 265,742 78.72% Expenses (Operating): Variable Costs (Power) 700 487 213 69.57% Salary Related Expenses 815,085 532,374 282,711 65.89% Supplies & Services: Communications 39,284 18,412 20,872 46.87% Contractual Services 61,613 45,511 16,102 73.87% Data Processing 10,164 5,821 4,343 57.27% Dues & Memberships 3,340 2,680 660 80.24% Fees & Permits 6,382 5,022 1,360 78.69% Board Election 7,200 3,213 3,987 44.63% Insurance 31,086 19,222 11,864 61.83% Materials 18,833 15,993 2,840 84.92% District Activities 1,152 1,216 (64) 105.56% Maintenance 41,973 36,330 5,643 86.56% Non-Capital Equipment 20,509 12,288 8,221 59.92% Office Expense 3,879 2,049 1,830 52.82% Professional Services 66,576 31,218 35,358 46.89% Training 5,629 2,361 3,268 41.94% Travel & Conferences 4,371 1,351 3,020 30.91% Uncollectible Accounts 4,545 555 3,990 12.21% Utilities 11,070 6,450 4,620 58.27% Vehicle Equipment 57,849 57,170 679 98.83% Supplies & Services Sub-Total 395,455 266,862 128,593 67.48% Depreciation & Amortization 614,619 453,787 160,832 73.83% Total Operating Expenses 1,825,859 1,253,510 572,349 68.65% Operating Income (Loss) (577,325) (270,718) (306,607) 46.89% Revenue (Non-Operating): Interest 14,000 16,450 (2,450) 117.50% Other Non-Operating Revenue 25,446 13,897 11,549 54.61% Total Non-Operating Revenue: 39,446 30,347 9,099 76.93% Expenses (Non-Operating): Other Expense (1,000) (7,867) 6,867 786.70% Total Non-Operating Expenses: (1,000) (7,867) 6,867 786.70% Non-Operating Income (Loss) 38,446 22,480 15,966 58.47% Total Income (Loss) $ (538,879) $ (248,238) $ (290,641) 46.07% Contributed Capital $53,053 326,637 (273,584) 615.68% Capital - Direct Labor - (4,654) $4,654 ITEM NO. 7.11 AGENDA REPORT Meeting Date: May 12, 2011 To: Board of Directors From: Ken Vecchiarelli, General Manager Presented By: Stephen Parker, Finance Director Dept: Finance Reviewed by Legal: N/A Prepared By: Delia Lugo, Senior Accountant Subject: Investment Report for the Period Ending March 31, 2011 SUMMARY: Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a quarterly report of the investments to the legislative body. STAFF RECOMMENDATION: That the the Board of Directors receive and file the Investment Report for the Period Ending March 31, 2011. COMMITTEE RECOMMENDATION: The Finance-Accounting Committee will review this report at its meeting being held May 9, 2011. DISCUSSION: Staff is submitting the March 2011 Monthly Investment Report for your review and approval. This report ends the third quarter for FY 2010/11. The Investment Portfolio Report presents the market value and percent yield for all the District investments by institution. The Investment Report Summary includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The total average portfolio yield for the month of March 2011 was 0.87%. PRIOR RELEVANT BOARD ACTION(S): Investment reports are presented to the Board of Directors on a quarterly basis. The Investment Report for the period ending December 31, 2010, was received and filed by the Board of Directors on February 10, 2011. ATTACHMENTS: Name Description: Type: Invst_Rpt 3-11.xlsx Investment Report Backup Material Agenda May 9th backup- Mar 2011.docx Agenda Backup Backup Material Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RK/RC 4-0 Director Hawkins was absent. Yorba Linda Water District Investment Portfolio Report March 31, 2011 Market % Percent Value Cost of Total Institution Yield Cash & Checking Accounts: $ 166,063 $ 166,063 Wells Fargo Bank $ 166,063 $ 166,063 0.52% Total 0.00% Money Market Accounts: $ 421,873 $ 421,873 Wells Fargo Money Market 0.30% $ 421,873 $ 421,873 1.35% Total 0.30% $ 587,936 $ 587,936 1.88% Sub-total 0.30% Money Market Account: $ 8,180,210 $ 8,180,210 US Bank 2008 Revenue Bond 0.20% $ 8,180,210 $ 8,180,210 26.15% 0.20% CaITR UST $ - $ - Heritage Money Market Fund 0.21% $ 4,996,943 $ 4,970,392 Ca1TRUST Short Term 0.50% $ 17,519,606 $ 17,304,249 Ca1TRUST Medium Term 1.30% $22,516,549 $22,274,641 71.98% 1.12% $ 31,284,694 $ 31,042,786 100% Total Investments 0.87% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. Delia Lugo, Senior Accountant 3/31/11 Investment Report Summary Below is a chart summarizing the yields as well as terms and maturities for the month of March 2011: Avg. Portfolio Avg. Portfolio # of Avg. Term Month Yield Without Yield With Days to of Portfolio of 2010 CaITRUST CaITRUST Maturity in Days March 0.20% 0.87% 368 273 Below is a chart comparing operating fund interest for current and prior fiscal years. Actual Interest 03/31/10 03/31/11 Monthly - March $21,995 $25,685 Year-to-Date $181,107 $204,070 Budget 2009/2010 2010/2011 Interest Budget, March YTD $95,925 $117,000 Interest Budget, Annual $127,900 $156,000 Interest earned on investments is recorded in the fund that owns the investment. Investment Summary Comparison The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: Fund Description Balance 03/31/11 Water Operating $2,396,918 7.53% Water Emergency Reserve 2,072,500 6.51% Water Capital Project Reserve 16,961,824 53.32% Water Reserve for Debt Service 76 0.00% COP Revenue Bond 2008 - Reserve 2,147,096 6.75% COP Revenue Bond 2008 6,033,113 18.96% Sewer Operating 469,394 1.48% Sewer Emergency Reserve 1,005,375 3.16% Sewer Capital Project Reserve 726,692 2.29% $31,812,988 100.00% Wells Fargo Bank Checking Water Operating (510,058) Sewer Operating 1( 8,236) 52( 8,294) Total 31.284.694 ITEM NO. 8.1 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Stephen Parker, Finance Director Dept: Finance Reviewed by Legal: Yes Prepared By: Stephen Parker, Finance Director CEQA Compliance: N/A Subject: Adopting a Public Investment Policy SUMMARY: Staff is presenting the District's public investment policy for review and adoption. Staff has recommended no changes from the current investment policy. STAFF RECOMMENDATION: That the Board of Directors adopt Resolution No. 11-08 Setting Forth Public Funds Investment Policy and rescinding Resolution No. 10-03. COMMITTEE RECOMMENDATION: The Finance-Accounting Committee discussed this matter at its meeting held April 11, 2011 and supports staff's recommendation. DISCUSSION: The California Government Code says "the treasurer or chief fiscal officer of a local agency may annually render to the legislative body of that local agency and any oversight committee of that local agency, a statement of investment policy, which should be considered at a public meeeting." As such, Resolution 11- 08 is being presented before the entire Board. There are no changes from the current investment policy, adopted by Resolution No. 10-03 on March 11, 2010. PRIOR RELEVANT BOARD ACTION(S): The District's current investment policy was adopted by Resolution No. 10-03 on March 11, 2010. ATTACHMENTS: Narne: Description: Type: Resolution No. 11-08.doc Resolution No. 11-08 Resolution Approved by the Board of Directors of the Yorba Linda Water District 5/12/2011 RC/RK 4-0 Roll Call Director Hawkins was absent. RESOLUTION NO. 11-08 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING FORTH PUBLIC FUNDS INVESTMENT POLICY AND RESCINDING RESOLUTION NO. 10-03 WHEREAS, California Government Code (CGC) Section 53600 sets forth guidelines for the investment of public funds and WHEREAS, the current District's Investment Policy was adopted by Resolution No. 10- 03 on March 11, 2010; and WHEREAS, the District is in possession of public funds that are not required for immediate expenditure, and are available for investment; and WHEREAS, a policy setting forth guidelines for the investment of said funds is necessary for compliance with the principles of sound financial management; and WHEREAS, the Board of Directors of the Yorba Linda Water District desire to adopt the Investment Policy set forth herein. NOW, THEREFORE, BE IT RESOLVED by Board of Directors of the Yorba Linda Water District as follows: Section 1: Public funds held for investment by the District may be categorized as follows: a) Those funds that are allocated for immediate expenditure on District operations as authorized by the Board of Directors at their bimonthly meetings; b) Those funds that are allocated for use in an intermediate time frame, such as budgeted purchases, that have not been delivered; c) Those funds that are allocated for future use which do not fall into the above categories. This policy sets forth guidelines for funds that are identified as "available for investment." Section 2: Delegated representative and standards and procedures for the operation of the investment program as follows: a) The authority of the Board of Directors to invest funds is derived from Section 53607 of the CGC. The responsibility to invest, reinvest, sell or exchange securities is hereby delegated to the General Manager or Finance Director for a period of one year. The Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 1 Board of Directors may renew the delegation of authority pursuant to state law each year. b) The standard of prudence to be used by the designated representative shall be the "prudent investor" standard and shall be applied in the contest of managing the overall portfolio. The meaning of the standard of prudent investor, means investment, reinvestment, purchasing, acquiring, exchanging, selling or managing public funds shall be made with care, skill, prudence and diligence, under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the agency, which a prudent person, acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the District. Section 3: The General Manager or his/her designated representative shall maintain a cash flow analysis for projecting cash available for investments. All funds not required for immediate or intermediate use may be invested in accordance with this policy. The total funds invested at any time pursuant to this policy will constitute the District's "investment portfolio". Section 4: Priorities regarding the investment of District held public funds are: a) The safety of funds. Safety of principal is the foremost objective of the investment portfolio. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. b) The maintenance of sufficient liquidity to meet all operating requirements that may be reasonably anticipated. Securities should mature concurrent with cash needs to meet anticipated demands. c) The investment portfolio shall be designed with the objective of attaining the best yield or returns on investments, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives. Section 5: The District may invest funds that are available for direct investment in the following categories: a) Banks or Savings and Loans Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 2 Cash will be deposited only in Federal Deposit Insurance Corporation or Federal Savings and Loan Insurance Corporation (FSLIC) insured institutions or fully collateralized certificates of deposit. Collateral for a given investment must be 110 percent of principal for government securities collateral and 150 percent of principal for first mortgage collateral. The institution must maintain a net worth to asset ratio of at least 3.0 percent, and a positive earnings record. The bank or savings and loan must be located in California. The maximum maturity shall be five years. No limit will be place on the percentage total invested in this category. b) The State Local Agency Investment Fund (LAIF). The amounts deposited in this category are limited to $10 million plus bond proceeds. No limit will be placed on the percentage total in this category. C) Orange County Treasurer's Commingled Investment Pool - Government Code Section 53684 The amounts deposited in this category are limited to $10 million plus bond proceeds. No limit will be placed on the percentage total in this category. d) California Asset Management Program The amounts deposited in this category shall be limited to bond proceeds and are to be invested for the purpose of arbitrage management only. Proceeds may be invested in the Treasury Portfolio and/or the Money Market Portfolio. No limit will be placed on the percentage total in this category. e) Treasury Bills, Notes and Bonds - Government Code Section 53601(b-d) The District will require physical delivery of these securities to an acceptable safekeeping account in the District's name and must be properly insured. The maximum maturity shall be limited to five years. No limit will be placed on the percentage total invested in this category. f) Obligations Issued by Federal Agencies and U.S. Government Sponsored Enterprises - Government Code Section 53601 (f) Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 3 The District will require physical delivery of these securities to an acceptable safekeeping account in the District's name and must be properly insured. Examples of these securities include Federal National Mortgage Association, Federal Land Bank and Federal Home Loan Bank. The maximum maturity shall be limited to five years and the maximum investment of 50 percent of the investment portfolio in the aggregate. g) Corporate Bond - Government Code Section 53601(k) The District will require electronic delivery of these securities to an acceptable safekeeping account in the District's name, which must be properly insured. The corporation must be domestic, the notes must be domestic and the notes must be issued in the United States. The corporation must be domestic and the notes must be domestic and the notes must be issued in the United States. The corporation must be rated A or its equivalent or better by a nationally recognized rating service. The maximum maturity is limited to five years and the maximum percentage allowable for investment is 30 percent of the investment portfolio in the aggregate. h) Banker's Acceptance - Government Code Section 53601(g) The District will require physical delivery of these securities to an acceptable safekeeping account in the District's name and must be properly insured. The maximum term may not exceed 180 days and the maximum percentage allowable for investment is 10 percent of the portfolio in the aggregate. i) Commercial Paper - Government Code Section 53601(h) The District will require physical delivery of these securities to an acceptable safekeeping account in the District's name and must be properly insured. Commercial paper rated the highest ranking or of the highest letter and number ratings as provided for by a nationally recognized statistical-rating organization. The entity that issues the commercial paper shall meet two sets of criteria: (1) The corporation shall be organized and operating within the United States, shall have total assets in excess of five hundred million dollars ($500,000,000), and shall issue debt, other than commercial paper, if any, that is rated A or higher by a nationally recognized statistical-rating organization. (2) The corporation shall be organized within the United States as a special purpose corporation, trust, or limited liability company, has program wide credit enhancements including, but not limited to, over Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 4 collateral ization, letters of credit, or surety bond; has commercial paper that is rated "a-1" or higher, or equivalent by a nationally recognized statistical-rating organization. Eligible commercial paper may not exceed 270 days' maturity and may not represent more than the 25 percent of the investment portfolio in the aggregate. j) Investment Trust of California (the CaITRUST JPA pool) - Government Code Section 53601(p) The amounts deposited in this category are limited to $10 million plus bond proceeds. No limit will be placed on the percentage total in this category. k) Money Market Funds Shares of a qualified money market fund, as defined in CGC section 53601, must meet the criteria described therein. Section 6: All investments of sums of less than $100,000 do not require approval of the Board of Directors or need to be collateralized. Such investments, however, must be made in saving institutions covered by federal deposit insurance. Section 7: Investment of sums greater than $100,000 and less than $1,000,000 in a single institution is authorized in institutions that comply with the following parameters: a) Collateral requirements as set forth in Section 5, (a) herein; b) Institution established as a business in California for a minimum of three years; C) Must show a profit for the most recent two consecutive years; d) A capital ratio of six percent for banks, and five percent for savings & loans; e) No more than three percent foreclosures; f) Financial rating of "excellent" or "superior". Section 8: All investments greater than $1,000,000 in one institution, with exception of LAIF, Investment Trust of California (the CaITRUST JPA pool) and Orange County Treasurer's Commingled Investment Pool (OCIP), require approval of the Board of Directors Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 5 Section 9: When the District uses the services of a broker/dealer to purchase securities, they shall be selected for credit worthiness. These may include "primary" dealers or regional dealers. Each security purchased through a broker/dealer shall be registered in the name of Yorba Linda Water District. No deposit of cash and/or securities shall be made by the broker/dealer except in a qualified public depository as established by state law and Section 3(1) of this resolution. Before a broker/dealer is used, they are subject to investigation and approval by the General Manager or the designated representative and must submit the following: a) Certification of having read and understood this investment policy resolution and agreeing to comply with the District's investment policy; b) Proof of National Association of Security Dealers certification and state registration; C) Compliance with federal capital adequacy regulations and provide documentation of financial solvency; d) Provide audited financial statements within 120 days of fiscal year end; e) Provide similar services to other public-sector clients. Section 10: Policy on repurchase and reverse repurchase agreements and derivative products: a) The District staff is not authorized to initiate investments in repurchase or reverse repurchase agreements or "plain vanilla OTC" and/or "more complex over the counter (OTC) derivative products," as defined below, however, staff is authorized to deposit in LAIF provided LAIF invests no more than ten percent of their total portfolio in repurchase or reverse repurchase agreements and does not use derivative products defined below. b) A "plain vanilla OTC" derivative product is defined by the U.S. General Accounting Office as a financial instrument whose market value is derived from a reference rate, index, or a value of an underlying asset. OTC derivatives are privately negotiated contracts and are not traded on organized exchanges. c) A "more complex OTC" derivative product is defined by the U.S. General Accounting Office to have at least one of the following characteristics: Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 6 1. Their prices tend to be difficult to obtain, because they are often available from only a few dealers; 2. The payments required by the derivative are calculated on the basis of more than one interest, rate, currency, asset or other factor; 3. The derivative contract has terms that are not determined until some future Date; 4. The contract involves a term that acts as a multiplier or increases the leverage of the rate(s) used to compute payments; 5. The contract may entail potentially unlimited risk; Section 11: The General Manager or his designated representative shall submit a monthly investment portfolio report through the Finance-Accounting Committee to the Board of Directors. Additionally, the General Manager or his designated representative shall submit a comprehensive report for Board approval each quarter. This report shall include but not be limited to.. a) A list of the previous month's investments; b) Institutions where investments were placed; C) Dates of transactions; d) Dates of maturity; e) Interest rates on said investments; f) Investment categories' percent of total portfolio. Section 12: Ethics and Conflicts of Interest All officials, staff members and consultants who make or participate in making investment decisions on behalf of the District, will refrain from personal business activity that could conflict with the execution of the investment function or which may impair the ability to make impartial investment decisions. Officials, staff members, and consultants will disclose to the General Manager any financial interests with a financial institution, provider, dealer or broker conducting business with the District. Officials, staff members and consultants will further disclose any personal Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 7 financial positions that could be related to the performance of the District's portfolios; Section 13: Safekeeping and Custody All cash and securities in the District's Investment portfolio, including those that are being managed by the delegated representative shall be held in the District's name by a third party bank trust department, acting as agent for the District under the terms of a custody agreement executed by the bank and the District. All securities will be received and delivered using delivery-versus payment procedures. The District's safekeeping agent will only release payment for a security after the security has been properly delivered. The only exception to the foregoing shall be depository accounts and securities purchases made with (i) local government investment pools, and (ii) money market mutual funds, since the purchased securities are not deliverable. Section 14: Maximum Securities To the extent possible, the District will attempt to match investments with anticipated cash flow requirements. Pursuant to state law, no investment shall have a maturity in excess of five years. That Resolution 10-03 is hereby rescinded immediately upon adoption of this Resolution. PASSED AND ADOPTED this 12th day of May 2011 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Michael J. Beverage, President Yorba Linda Water District Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 8 ATTEST: Kenneth R. Vecchiarelli, Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. McCormick, Kidman & Behrens Resolution No. 11-08 Setting Forth Public Funds Investment Policy and Rescinding Resolution No. 10-03 9 ITEM NO. 9.1 AGENDA REPORT Meeting Date: May 12, 2011 Budgeted: Yes Total Budget: $150,000 To: Planning-Engineering- Cost Estimate: $146,044 Operations Committee Funding Source: All Water Funds From: Ken Vecchiarelli, General Manager Job No: 2009-21 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Derek Nguyen, Water Quality CEQA Compliance: N/A Engineer Subject: Water Recycling Facilities Planning Study Draft Report SUMMARY: The District is preparing a Recycled Water Facilities Planning Study to evaluate the feasibility of using recycled water to irrigate golf courses, parks, schools and greenbelts within the District's service area. In March 2011, the District submitted it's draft report of the Recycled Water Study to the State Water Resources Control Board (SWRCB) for review and in it's response SWRCB noted that the Study must be discussed in a public meeting for public comments. STAFF RECOMMENDATION: That the Board of Directors receive public comments on the Recycled Water Study and authorize staff to respond to any comments received. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee considered this item at its May 5, 2011 meeting and supports staff's recommendation. DISCUSSION: The District is preparing a Recycled Water Facilities Planning Study to evaluate the feasibility of using recycled water to irrigate golf courses, parks, schools and greenbelts within the District's service area. In February 2010, the Board authorized a Professional Services Agreement with Malcolm Pirnie, Inc. in the amount of $146,044 to prepare the Recycled Water Facilities Planning Study. The Study is half funded by the State Water Resources Control Board (SWRCB) with a grant funding amount of $75,000. Of this amount, $37,500 has already been issued to the District following completion of the draft report submitted to SWRCB in March 2011. During its review of the District's draft report in March 2011, SWRCB indicated that the Study must be discussed in a public meeting for public comments. Because of this requirement, the PEO Committee recommended that the draft report be presented to the Board and public comments be received at the May 12, 2011 meeting. An electronic copy of the draft report is available on the District's website. A hard copy is also available for review at the District's office (Engineering Counter). Upon receipt of public comments, staff will incorporate the comments into the final draft report and submit it to SWRCB for approval. Upon final approval from the SWRCB, staff will present the findings and recommendation to the Board for approval. PRIOR RELEVANT BOARD ACTION(S): In February 2010, the Board of Directors authorized the execution of a Professional Services Agreement with Malcom Pirnie, Inc. in the amount of $146,044 to prepare the Recycled Water Facilities Planning Study. 5/17/2011 d=am _ ~ C -o- ~ ~ Iii ~ YORBA LINDA WATER DISTRICT p+ x n n q^+ri qq, io 1119 w ri oq qr rq iq iq i9 9' 10111 qn 11 i" or P41, Jr ` Water Recycling Facilities to Re d Water "b`l,`A- `r°,°...`.u.Mormd Planning Study Presented By: Derek Nguyen, M.S., P.E. Water Quality Engineer PROJECT BACKGROUND Iry jr d x911 +rrrq vp i01.1, i., 9P'-411 qry ip^ r^=n, tg 1 r iqi u' !'°'41' in,"r iq pq Iq""'I roan Boa, wm., m:umr _ In June 2009, the District directed staff - - : ► Investigate concept of a recycled water project Water Recycling d In September 2009, Board of Directors approved Facilities Planning P. Resolution authorizing staff to seek funding from SW RCB Study g P. Estimated cost of study was $150,000. State to fund half. d In February 2010, Board retained Malcolm Pirnie, Inc. Revised Draft ► To prepare W RFP Study ► Investigate feasibility of using recycled water for landscape irrigation march 201T (golf courses, parks, schools & greenbelts) in District service area. { In March 2011, District submitted Draft report to SWRCB ► Draft report approved with comments ► Half of grant ($37,500) was disbursed to District 1 5/17/2011 WATER RECYCLING FACILITIES q1. , 41 11..1fl ,r 1 1 T-, 1t 1' 11 11 fla° r ~ IVIN m ~ TUbY leo 0 0 0~ I LIE] 0 / o ' o Nor»s~~o o ' P i p Categories Total Max. Day Usage (GPD) [ 501000 E_ fined Totao - I 1 ~ ~ ~ I b, o~ o EE~ F,_1 d d' o q pare, v ome, g ..oRe Gx ww,e. same, + WATER RECYCLING FACILITIES raxN 5 PLANNING LANNING STUDY POTENTIAL RECYCLEBINON-POTABLE WATER CUSTOMERS •mPacx 2att FIG SEWER MONITORING LOCATIONS 4 P9 slip. "^II tl Itl Itl Itl: Vlr III tl iP it Itl9f Ilr ql Itl r""^!rr. ~ I 1~ iq 1tl ul wl iq Itlq !"""?II. - ~ r. ' Nm»salN P1-8 1.59 P2-1 1.46 Total 3.05 ~s -.r, 1 'Af r I, WATER RECYCLING FACILITIES PLANNING STUDY SEWER FLOW MDNITORIND LDCATIONS t Mr 2 5/17/2011 POTENTIAL SITES FOR V T111 Ir 9 , III Iqo 19 1r Iqq q lq",~,",14 Iqo 1 FACILITY lj~ 11 _ 1s alai y' e+1 ~~ls.• no, ~Y`n4f1,E4 o rvo,a sraa Site Criteria: Prox(milty to coltection points 0 a a F 14 0 n ` -ot sr~x aF~lweivAeeem,~o~Pla~, sr~, 0 Naar s ~naler~aa~ OgA,77 vwa..ixau wu,aoisuic, POTENTIAL WATER RECLAMATION FACILITY SITES NnacH 20 WATERRECYCLINGFACILITIESPL FIG }Sr r ANNING STll~V MOST V! ABLE SITLSN TREATMENT ww FACILITY" I 1r 1 11,,.11` 1T i Ihq tl 1q..w 1R AT P V 11,11 1' I+""uo rr m~rvk,ryr .i.. 1F OrangethorpeAve j LEGEND fLPeufFTr `0Pe 'FZ-LT E. L Aa w°~ WATER RECYCLING FACILITIES PLANNING STYIGY POTENTIAL SATELLITE WRP SITE i NFIG }B ~ 3 5/17/2011 MOST VIABLE SITES: TREATMENT FACILITY } o IT 1 m ° IT «I T I R T TInn III ITT IT o, 1IIr 1111- 11. IT ~I 55,7 5-3 + 717, a,_ p, `T 1 i 1 IMA_ r`~ ~Xlv,+k'. as r ~s y v: ,s is~"f'°S1HS 0e { Na oo ®Ie R", " Q / Old Yorba Linda Lakebed s t y7 - r e~`~ ry.res~ c- I .oaa..~.onwa,~rv rns.aic~ AacR m WATER RECYCLING FACILITIES PLANNING STNDV POTENTIAL SATELLITE WRP 517E T N FIG 3]' PROJECT ALTERNATIVE I I IT 111 re 110 911 111..W, ""u m T IT y!p II {h^ IT id, 11 IT h m q1 III dlTI II p~rv IT ew A11I No 1;t. ft w- ~D Mr q a,a~~a, NN® g a,P~u„oma. o~N . o~~bww~T.~~„~,F - T~~m~seo~~Maleewa~e, ~,~.IarNA~a~e~ _ acuTy ain ` vdmxurvca wn,ep aisxxic. ALTERNATIVE 1 REGIONAL 9-CMLI$R GROUNDWATER TREATMENT WATER RECYCLING FACILITIES PUNNING STUDY (DN-SITE AT YOREA LINDA REGI GNAL PARK) NFIG 4 5/17/2011 PROJECT ALTERNATIVE 2A I~ IT: iu ^ II ^.Igerelm 19 ni 1 p-, 111 11r.. n gt.atll~"9 n , I iIII 11r Im^ I rlV $ ".mo t A r 0 i-4 F:~ ° P ose~~laawR g ~.~~ero~ ~bla g ara,~~,~e. ~91a ~~x M1~abaw~w.~~a,ome<- A~s,~.a~, - ,~r6ms.o~Man vaun un'onwnreA olsralc~ ALTERNATIVE 2A SATELLITE WATER RECLAMATION PLANT WATER RECYCLING FACILITIES PLANNING STUDY CYOREA LINDA RESERVOIR SITE) MFG 4 3ta PROJECT ALTERNATIVE 2 11iry 111 10 11 04: 11- 1?."'t h 111 w'IhM"""" tl tlM 1, Mr 11 lryh 11 11" Iry 11 111 %1 1q "n )7"""^?1:. xE - 40.., _ _ _ fw Q \\`b~ ~"Rl~ I p ~ Y ~ ~ vmposeasab [e capable erca9a2 r ~T A Y ~ II 1, - T~aama,aaN,a - Na rcesnurvun wn,Ep ~ISlwc. ALTERNATIWE 2ESATELLITEWAT€11EC1-AMATICN PLANT ~t WATER RECYCLING FACILITIES PLANNING STUDY (AERA ENERGY WASTE-TER UNE) u FIG 4A 5 5/17/2011 PROJECT ALTERNATIVE 2C 1h Iry Ilr vl lIo l,: I Jr hll ryr ry ~ qr P Iryl ,:Iryh Mh Ih^ Iry 11,1M, Mry ryh Ir~Rj, c -w.. ■ PeoW%eC Sme re WRP o % IdI E~l _ - ~ E.s 77, rrnaxuwox w.icrtoismin ALTERNATIVE 2C SATELLITE WATER RECLAMATION PLANT ii WATER RECYCLING PACILITI ES PLANNING STUOY (COMBINED PROJECT) MFIG 4z5 PROJECT ALTERNATIVE 3 n iI I^ r III min.. @ m up "I ,Ir m,~^ Ip II . mI m III m Iry III tl!I A I. Iwryp,. o 5 a p sbme,m Wo,a~e Po~ .e s n~ No~~ele D - EEI . v~nuxonw.ns vis.mic+ ALTERNATIVE I5ATELLITE WATER RECLAMATION PLANT WATER RECYCLING FACILITIES PLANNING STUDY (INTERAGENCY PROJECT WITH OCWD) MFIG 4L 6 5/17/2011 SUMMARY OF ALTERNATIVE ECONOMICS qo,,,, h+"411 q tlq' I f iq 4 ON, ,,e„q„ 1 Regional Brackish GW Treatment (Onsite 94 $1.69 $2,110 atYorba Regional Park) 2A Water Reclamation Plant 480 $17 $2,690 (Site #7 - Yorba Linda Lakebed) 2B Water Reclamation Plant using Exist. Aera 617 $18 $2,400 Energy Pipeline (Site 1- Orangethorpe) 2C Water Reclamation Plant (Combined 1,097 $29 $1,800 Project) 3 Water Reclamation Plant 3,853 $59 $880 (Interagency project w/ OCWD) Questions? 7 ITEM NO. 11.2 AGENDA REPORT Meeting Date: May 12, 2011 Subject: Finance-Accounting Committee (Collett/Kiley) • Minutes of meeting held May 9, 2011 at 4:00 p.m. (To be provided at the meeting.) • Meeting scheduled June 13, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 050911 FA - Minutes.doc FA Mtg Minutes 05/09/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT FINANCE-ACCOUNTING COMMITTEE MEETING May 9, 2011 A meeting of the Finance-Accounting Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Robert R. Kiley Stephen Parker, Finance Director 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Independent Audit Services Contract Mr. Parker reported to the Committee that staff requested proposals for auditing services from ten qualified firms. Five firms responded and staff evaluated each of the proposals for expertise, audit approach, team qualifications, experience and value. The firms receiving the top two rankings were Mayer Hoffman McCann P.C. and Diehl Evans & Co. Because of the strong working relationship already built with Diehl Evans & Co. over the past three years, and due to the negative publicity associated with Mayer Hoffman McCann's working relationship with the City of Bell, staff is recommending a Professional Services Agreement with Diehl Evans. Staff contacted the firm's partner and asked if they would match the lower proposal price submitted by Mayer Hoffman McCann P.C., which they agreed to do. Therefore, staff recommends Diehl Evans & Co. for the consideration of a three year agreement for auditing services, with two subsequent one-year options. The Committee asked about the prudence of staying with one auditing firm for too many years. Mr. Parker noted the Government Finance Officers Association (GFOA) recommends up to ten years, while his personal preference is five to seven. Mr. Vecchiarelli also explained that the District can opt out of the agreement in any year with one-month's written notice for any reason. He added that prior to our most recent auditing agreement; the District had done just that, ending a three-year contract after the second year. Following discussion, the Committee supported recommending the Board of Directors authorize the President to execute a Professional Services Agreement with Diehl Evans & Co. 2.2. March 2011 Budget to Actual Results Mr. Parker presented the March 2011 Budget to Actual Results. He identified that nothing significant had changed from the prior month. 1 Water operating revenue was still down a few percent from the normal trend (4.1 for this time of the year due to lower demands. The majority of the supplies and services expenses were at or below budget with a few exceptions that had been previously discussed. Mr. Vecchiarelli explained that salary related expenses were down due to a number of positions being unfilled for a period of time as well as staff time being charged to capital projects. Mr. Parker also shared that variable water costs as a percentage of budget were lower than operating revenues, and would continue to trend lower as the District purchases a higher percentage of groundwater in the second half of the year. 2.3. Investment Report through March 31, 2011 Mr. Parker presented the March 2011 Investment Report, and pointed out the signficant changes in the Water Operating and Water Capital funds as a result of a quarterly reconciliation of the captial items paid in the regular check register out of the operating fund. He also shared that the Water Reserve for Debt Service fund was down by over $800,000 as a result of the semi-annual debt service payment due March 31, 2011. The Committee asked for a comparison column to be included in the Investment Report Summary next to the current month's balance in future reports. Mr. Parker agreed that it would provide beneficial information and indicated staff will add that information. The Committee recommended the Board receive and file the Investment Report through March 2011. 3. DISCUSSION ITEMS 3.1. Draft Budget Overview, Draft Reserve Policy Mr. Parker explained that budgeted numbers have not changed much from the previous month's presentation to the Committee. In addtiion, some budget numbers had not been finalized at the Committee level yet. As a result of that and a Board Budget Workshop scheduled for June 1, staff is planning on presenting the draft budget overview to the entire Board at the workshop. The Committee requested that adequate information be sent to the Board in advance of the workshop to have a useful and engaging budget discussion. 3.2. FY 2011/12 Budget Calendar Update Mr. Parker handed out an updated version of the Budget Calendar reflecting the new June 1 Board Workshop, and indicated that the budget completion would now take advantage of extra time build into the process b providing a draft budget to the full Board at the regular meeting on June 9 and adoption at the June 23rd regular meeting. 3.3. March 2011 Debt Service Ratio Mr. Parker shared the unaudited debt service ratio through March 31, 2011. The ratio of 2.05 was up slightly from 2.02 at December 31, 2010. Mr. Parker explained that this was right where Fitch had wanted to see the ratio, and added that it was higher than expected, as the District's year-to- 2 date loss described in Item 2.2 was approximately $1 M better than budgeted. 3.4. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The Committee adjourned at 4:42 p.m. The next regular meeting of the Finance-Accounting Committee will be held on June 13, 2011 at 4:00 p.m. 3 ITEM NO. 11.3 AGENDA REPORT Meeting Date: May 12, 2011 Subject: Personnel-Risk Management Committee (Kiley/Beverage) • Minutes of meeting held May 10, 2011 at 4:00 p.m. (To be provided at the meeting.) • Meeting scheduled June 14, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 051011 PRM - Minutes.doc PRM Mtg Minutes 05/10/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING May 10, 2011 A meeting of the Personnel-Risk Management Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Steve Conklin, Engineering Mgr 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Claim Filed by Schuler Engineering Corporation Mr. Conklin provided a summary report on erosion that occurred at the recently completed construction site for the Highland Reservoir, resulting from heavy rains in December 2010. Schuler Engineering Corporation (Schuler), the contractor that completed the construction was called back to the site to provide protection measures for the bare pad and slopes they had recently completed grading and seeding. The contractor provided the materials and labor necessary for cleaning up the erosion and controlling additional storm water runoff. They submitted a claim for reimbursement for this work, contesting that it was above and beyond what was called for by the contract and what was reasonable for warranty work. District staff consulted with our Joint Powers Insurance Authority representatives, who suggested we negotiate a settlement to the claim. Staff presented the recommended negotiated amount to the Committee and further discussed justification for settling the claim. Mr. Conklin noted that the measures left in place by Schuler after the December rains, provided mitigation from additional damage that would have resulted from heavy rains that occurred again in January and February, 2011. Following discussion, the Committee voiced their support of staff's recommendation to settle the claim. This item will be brought to the Board of Directors for their consideration at their regular meeting on May 26, 2011. Mr. Conklin left the meeting following this discussion. 3. DISCUSSION ITEMS 3.1. Status of Recruitments and Authorized/Budgeted Positions The Committee reviewed the staff report and spreadsheet at length and asked several questions regarding positions currently not filled and recruitments in progress. They asked for clarification on staff's intent to 1 freeze certain positions and discussed which positions were currently included in the draft budget for FY 2011/12. Mr. Vecchiarelli confirmed that offers were made and accepted to fill two open full time positions and that both new employees were expected to start work on Monday, May 23, 2011. The Committee discussed the possibility of utilizing interns for additional support positions in the future, discussed the temporary nature of certain human resource needs and how best to report the potential positions in the future budget. Staff will review the draft policy for utilizing interns, research into the ramifications and options for paid and unpaid positions of this nature and bring a draft policy back to the Committee and to the Board of Directors for consideration. 3.2. Status of Human Resources and Risk Management Activities The Committee reviewed the staff report and accompanying spreadsheets. They asked several questions and sought clarification for certain items. On the recent employee family picnic, Director Beverage asked how many tickets were issued to employees and their guests and how many of these were not used. Director Kiley suggested planning additional activities in the future for the smaller children of employees' and guests. Director Beverage requested additional information on the draft policy for employee performance evaluations and asked about at-will employees and how the District considers who should serve at-will. He asked staff to look into what other agencies' practice and policies are in this area. The committee discussed specifics on two reported accidents and Director Beverage requested additional information on an injury listed on the District's log of workers compensation activities. He also asked for more information regarding staff's process for evaluating employment applications and selecting candidates for interviews. Mr. Vecchiarelli reported he would forward any unanswered questions to the District's HR Manager/Risk Manager and would add several of these matters to the next Committee Meeting for further discussion. 3.3. Future Agenda Items and Staff Tasks As mentioned in the meeting minutes above: Draft Intern Policy; at-will employees; employment application evaluation and interview selection process. 4. ADJOURNMENT 4.1. The Committee adjourned at 5:26 p.m. The next regular meeting of the Personnel-Risk Management Committee will be held June 14, 2011 at 4:00 p.m. 2 ITEM NO. 11.4 AGENDA REPORT Meeting Date: May 12, 2011 Subject: Planning-Engineering-Operations Committee (Melton/Collett) Minutes of meeting held May 5, 2011 at 4:00 p.m. Meeting scheduled June 2, 2011 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 050511 - PEO Minutes.doc PEO Mtg Minutes 05/05/11 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING May 5, 2011 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Engineering Manager Director Ric Collett Lee Cory, Operations Manager 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Construction Contract for 2010 Waterline Replacement Project Phase I - Plumosa Drive Mr. Conklin reported that bids were received on April 21 from 13 contractors for the construction of 2900 feet of 12" water line and appurtenances on Plumosa Drive. Following discussion, the Committee supported the staff recommendation that the Board award the construction contract to the low bidder, Kana Pipeline, Inc., for $568,000. 2.2. Material Testing Services for the Ohio Street/Oriente Drive and Plumosa Drive Pipeline Projects Mr. Conklin reported that RFPs were sent to four experienced firms for proposals for materials testing services relating to construction of the Ohio/Oriente Pipeline Project and the Plumosa Pipeline Project. Mr. Conklin described the process used by the review committee to evaluate the proposals received. Following discussion, the Committee supported the staff recommendation that the Board authorize execution of a Professional Services Agreement with Leighton Consulting for a fee not to exceed $43,798 for materials testing services. 2.3. Water Recycling Facilities Planning Study Draft Report Mr. Conklin reported that the District is in the process of preparing a Recycled Water Facilities Planning Study to evaluate the feasibility of using recycled water to irrigate golf courses, parks, schools and greenbelts within the District's service area. He noted that the cost of preparation is half-funded by a grant from the State Water Resources Control Board. As a condition of the grant, the State Board must review and approve the draft and final report. In its review comments for the draft report, the State indicated that the draft report must be discussed in a public meeting where public comments can be provided and incorporated 1 into the final report. Following discussion, the Committee supported the staff recommendation that the Board place a discussion item on its May 12 agenda for public comments for the draft report, and ask staff to present the findings and recommendations of the report and to respond to any public comments received. 3. DISCUSSION ITEMS 3.1. 2010 Update of the Urban Water Management Plan Mr. Conklin reported that the District's 2010 Urban Water Management Plan has been prepared and public notices made for a Public Hearing at the May 12 Board meeting. Summary findings of the Plan were provided to the Committee, with a PowerPoint presentation planned for the May 12 Board meeting as part of the Public Hearing. 3.2. Review of Operations-Sewer Section Budget for FY 2011/12 Mr. Cory reported on the proposed update to the Supplies and Services budget for FY 11/12 for the Operations Department, Sewer Section. Additional funding to various budget categories is proposed due to the additional work expected from the impending transfer of the east side sewers from the City of Yorba Linda to the District, planned for July 1, 2011. Following review, the Committee supported the proposed budget change, increasing it from $149,200 to $182,350, for a total increase of $33,150. 3.3. Monthly Groundwater Production and Purchased Import Water Report Mr. Conklin reported on our water demands through April, noting that they were 0.9% under our monthly projection and cumulatively 7.7% under our estimate for FY 10/11. For the FY to date, our water supply has been 45.2% groundwater and 54.8% import. By the end of June, our plan is to achieve our authorized BPP of 45.9% groundwater. 3.4. Monthly Preventative Maintenance Program Report Mr. Cory reported on the status of our PM program through April. He noted that our forces are on target in all maintenance elements monitored. He also reported that the District filed one Category 2 sewer overflow with the State, which is evident wetness on the surface, but no runoff to a storm drain or waterway. Mr. Cory indicated that District staff observed the wet spot at a sewer manhole and called for our sewer crew to respond. The crew removed a blockage caused by plastic pipe materials dumped in an upstream manhole by an unknown party. He noted that there is no fine or other penalty associated with this type of minor overflow. 3.5. Groundwater Producers Meeting Report Mr. Conklin reported on the April 13 Groundwater Producers Meeting at OCWD. He noted that OCWD was recommending an RA of $255/AF and a BPP of 65% for FY 11/12, which has since been approved by the OCWD Board. He also reported that the OCWD Board approved 2 proceeding with construction of a 30-mgd capacity expansion of the GWRS plant, at a cost of $156 million. With this, it is projected that the RA will have to ramp up to 328/AF by FY 15/16 to cover the capital and operating cost of the larger plant, which will be able to produce 100 mgd of recycled water for recharge. 3.6. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of District projects currently in construction, design and planning. 3.7. Future Agenda Items and Staff Tasks Director Collett requested that staff contact OCWD regarding opportunities for a tour of OCWD facilities from Prado Basin to the various recharge facilities in Anaheim and Orange. 4. ADJOURNMENT 4.1. The meeting adjourned at 4:55 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held June 2, 2011 at 4:00 p.m. 3 ITEM NO. 13.1 AGENDA REPORT Meeting Date: May 12, 2011 Subject: Meetings from May 13, 2011 - June 30, 2011 ATTACHMENTS: Name: Dosciiption: Type: BOD - Activity Calendar.pdf BOD Activity Calendar Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: May 2011 Yorba Linda City Council Tue, May 17 6:30PM Hawkins MWDOC Board Wed, May 18 8:30AM Melton/Staff Exec-Admin-Organizational Committee Meeting Wed, May 18 4:OOPM Beverage/Hawkins OCWD Board Wed, May 18 5:30PM Kiley/Staff Preventing Workplace Harassment Seminar Thu, May 19 9:OOAM Melton OC Water Summit Fri, May 20 7:30AM Hawkins/Kiley Citizens Advisory Committee Meeting Mon, May 23 8:30AM Beverage Pub Affairs-Communications-Tech Committee Meeting Mon, May 23 4:00PM Hawkins/Melton MWDOC/OCWD Ad Hoc Committee Meeting Tue, May 24 4:00PM Beverage/Hawkins Yorba Linda Planning Commission Wed, May 25 7:OOPM Kiley Board of Directors Regular Meeting Thu, May 26 8:30AM Holiday Mon, May 30 7:30AM District Offices Closed Board of Directors Special Meeting Tue, May 31 6:00PM June 2011 MWDOC/MWD Workshop Wed, Jun 1 8:30AM Melton/Staff Board of Directors Workshop Meeting Wed, Jun 1 2:00PM OCWD Board Wed, Jun 1 5:30PM Kiley/Staff Planning-Engineering-Operations Committee Meeting Thu, Jun 2 4:00PM Melton/Collett WACO Fri, Jun 3 7:30AM Hawkins Citizens Advisory Committee Meeting Fri, Jun 3 8:OOAM District Facilities Tour Yorba Linda City Council Tue, Jun 7 6:30PM Hawkins Yorba Linda Planning Commission Wed, Jun 8 7:00PM Kiley Board of Directors Regular Meeting Thu, Jun 9 8:30AM Finance-Accounting Committee Meeting Mon, Jun 13 4:00PM Collett/Kiley Personnel-Risk Management Committee Meeting Tue, Jun 14 4:OOPM Kiley/Beverage MWDOC Board Wed, Jun 15 8:30AM Melton/Staff OCWD Board Wed, Jun 15 5:30PM Kiley/Staff Pub Affairs-Communications-Tech Committee Meeting Fri, Jun 17 12:00PM Hawkins/Melton Exec-Admin-Organizational Committee Meeting Tue, Jun 21 4:00PM Beverage/Hawkins Yorba Linda City Council Tue, Jun 21 6:30PM Melton Yorba Linda Planning Commission Wed, Jun 22 7:00PM Collett Board of Directors Regular Meeting Thu, Jun 23 6:30PM Citizens Advisory Committee Meeting Mon, Jun 27 8:30AM Beverage 5/9/2011 8:57:59 AM ITEM NO. 14.1 AGENDA REPORT Meeting Date: May 12, 2011 Subject: SDLGI Administration Seminar - June 9-11, 2011 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at the above listed seminar. ATTACHMENTS: Name: Description: Type: SDLGI Administration Seminar.pdf Seminar Flyer Backup Material Iwo- r a I DISTRICT AND LOCAL GOVERNMENTJ ADMINISTRA R ® • .v 4 U r i- nn. l r k.: _ T 11 , ~;;r I4 -,.-x'79,'#' 4.'!1x.,+ 4C rnL• N ~ ~ ~ T=om ~i =4' smart y~.+' milk in, i t~rr f~ ~s I , 1 -:fir ~.t. - - ~ w - -IWO t MNI San Diego Hotel San Diego, California ■ June 9-10, 2011 ADMINISTRATION IS ONE OF THREE SEMINARS IN THE HIGHLY-RESPECTED SDI LOCAL GOVERNMENT CERTIFICATE PROGRAM SERIES PLUS SPECIAL SATURDAY WORKSHOPS - JUNE 11, 2011 1. BOARD SECRETARIES WORKSHOP 2. BROWN ACT & CONFLICT OF INTEREST WORKSHOP 3. FINANCIAL COST CONTROL WORKSHOP 101Z6 V3 '015@10 ueS SEE INSIDE FOR MORE s l ad is"a 5VZ'@IS "PA18 aaulta)1 S£cZ DETAILED INFORMATION ajnj!jsul juanwanog 01007 MCI pua joyjsi0la►sads abLisod 'S 'fl JA p LIP IS Brown Act Workshop approved for 5.5 MCLE credits - s ll& by the State Bar of California. pa1aosaad Provider certifies that an application is pending for 11 fresh water distribution and fresh water treatment continuing education units for this seminar. ABOUT SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE With over 43 years of experience and graduates from over 1,000 local government agencies, SDI is the premier special district and local government training institute. P "These seminars are SATURDAY WORKSHOPS 441 the most organized, best run educational OFFERED ON SATURDAY, JUNE 11, 2011 forums I've ever Registration/Continental Breakfast: 8:00-8:30 a.m. attended. " R.M., Crescenta Valley WORKSHOP 1: Water District BOARD SECRETARIES WORKSHOP 8:30 am-2:00 pm Arlene Tavani, Monterey Peninsula Water Management District • Guidelines for compliance with Brown Act • Understanding the types of Board/Committee THE ADMINISTRATION SEMINAR BRINGS YOU: meetings Top-notch speakers, comprehensive handbook, and 43 • Preparing and facilitating controversial years of experience by the premier local government board meetings training institution. Learn the latest techniques for run- • Carrying out the board clerk's role in elections ning lean, efficient operations. • Assisting with new board member orientation • Handling difficult situations/ethics law WHO WILL BENEFIT? • Responding to Public Records Act request EXPERIENCED DIRECTORS AND MANAGERS, an updated • Understanding mass mailing law requirement refresher on running an effective agency. WORKSHOP 2*: BROWN ACT & CONFLICT OF NEWLY-ELECTED OFFICIALS - a must-attend seminar to INTEREST WORKSHOP develop essential knowledge and skills. SENIOR MANAGERS AND STAFF -practicing experts *Workshop 2 qualifies for 5.5 MCLE credits and provide tested techniques for your organization. meets A81234 requirements BROWN ACT & PUBLIC RECORDS ACT WHAT WILL YOU LEARN? 8:30 am - 12:00 noon Provides proven tools and methods for dealing with the Janet Morningstar, a Law Corporation difficult challenges facing your local government agency. CONFLICT OF INTEREST LAWS This seminar incorporates the latest information, techniques and insights for solving today's leadership challenges. 1:00 pm - 3:30 pm Dean Derleth, Best Best & Krieger, LLP SEMINAR VALUE PACKAGE: • Adjourned, committee and special meetings TOP-NOTCH SPEAKERS, experts in their respective • Rules for closed sessions, recording meetings fields, chosen for their working knowledge of California and agendas local government. • Your liability as a public official CAREFULLY PLANNED CURRICULUM, packed with • How to live within current laws up-to-date topical information needed by local WORKSHOP 3: FINANCIAL COST government officials. CONTROL WORKSHOP COMPREHENSIVE HANDBOOK containing materials from each presentation. Retail value $100. 8:30 am 2:00 pm CERTIFICATE PROGRAM in Special District Leadership Speaker, TBA and Management, representing over four decades of • Learn tools of budget preparation continuing education experience. • Capital Improvement projects cost forecasting QUALITY HOTELS AND AMENITIES continental • Operations and maintenance cost control breakfast, luncheons, and refreshment breaks daily • Purpose, functions, funding and control of included in seminar registration. reserve funds • The power and value of budget and audit statement comparison "Excellent presenters, good materials, excellent staff • Tools for rate setting support and facilities." • Finances that elected officials need R. W, Brooktrails Township Community Services District to understand SEMINAR SCHEDULE THURSDAY, JUNE 9, 2011 FRIDAY, JUNE 10, 2011 Registration & Breakfast • 8:00-8:30 a.m. Breakfast • 8:00-8:30 a.m. INTRODUCTION TO ADMINISTRATION: BETTER BOARD MEETINGS AND POLICIES: PRINCIPLES FOR RUNNING A SUCCESSFUL AGENCY MAKING YOUR BOARD MEETINGS GLENN M REITER, Glenn Reiter and Associates PRODUCTIVE - BOARD AND STAFF ROLES • Profile of a successful agency MARTIN RAUCH, Rauch Communication Consultants, Inc. • How do you compare with the best: • Simple things count: agendas, packets, and minutes a self-assessment exercise • Governing Board and staff roles at the meeting • Key signs to watch for to avoid trouble • Making the meeting a positive experience • Steps to correct problems • Dealing with problem elected officials MANAGEMENT: STAFF AND DEVELOPING AND ORGANIZING EFFECTIVE BOARD PERSPECTIVES AGENCY POLICIES PRACTICAL TOOLS FOR BUILDING COMMUNITY MARK MEYERHOFF, Liebert Cassidy Whitmore UNDERSTANDING AND SUPPORT • Do you know your agency's policies? MARTIN RAUCH, Rauch Communication Consultants, Inc. • Policies drive agency actions and costs • How to gain public support when you really need it • Sample policy manuals • Tricks of the trade for cost-effective outreach • Guidance for effective staff and board policies • Proven guidelines for dealing with vocal opponents YOUR AGENCY'S PLACE IN LOCAL GOVERNMENT: and the press A LAFCO PERSPECTIVE • Right roles for staff, governing board and consultants BOB BRAITMAN, Braitman and Associates DEVELOPING A LEAN, MEAN ORGANIZATION • LAFCO's job: what the law says ROBERT DELOACH, DeLoach and Associates • Taking a regional view • Assess your organizational effectiveness: operational • Advice to local agencies and regulatory performance; weak and strong spots HUMAN RESOURCES: • Match the right employees and number of employees HIRING AND KEEPING GREAT EMPLOYEES with the skills required to provide your service • Management and organization techniques to JUDITH S. ISLAS, Liebert Cassidy Whitmore increase efficiency • Your agency's success depends on your employees • Use appropriate technology to improve your • Hiring the right candidate service and lower your costs • Retaining good employees • How to identify when outsourcing and insourcing • Maintaining good morale with consistent is appropriate personnel policies DEVELOPING A STRONG MANAGEMENT TEAM EFFECTIVE ADMINISTRATION: KEITH LONDON, Kennedy/Jenks Consultants HOW TO PROVIDE OUTSTANDING CUSTOMER SERVICE • Developing core values STEPHANIE REIMER, Monte Vista Water District • Maintaining collaborative and cooperative • Create the culture you want communication • Providing the right tools for the team • Building an effective team • 9 critical behaviors • Role of the management team • How to measure success EFFECTIVELY PLANNING FOR THE UNEXPECTED MARK MARSHALL, Golden State Risk Management WRAP UP • Succession planning and mentoring for key positions 4:00-4:15 p.m. • Fast rehabilitation and reliability after a disaster • Mutual aid and regional cooperation - communication across agencies and services • Deciding what to do and what not to do in order to implement your plan , f 'As a newly elected board member to a special district this has provided me with wonderful and important information and clear direction. - LR., Cordova Recreation and Park District 2011 ADMINISTRATION SEMINAR <f-011- v ENROLLMENT FORM Special District and Seminar: June 9-10, 2011 • Workshops: June 11, 2011 Local Government Institute OMNI San Diego Hotel, San Diego, CA 2535 Kettner Blvd., Ste. 2A5, San Diego, CA 92101 ADMINISTRATION SEMINAR AND WORKSHOPS: Phone: 800/457-0237 Fax: 619/696-1225 (A) ❑ $595 SPECIAL DISTRICT ADMINISTRATION SEMINAR (Two days) www.sdbmi.com • spcdistint@aol.com (B) ❑ $795 ADMINISTRATION SEMINAR + SATURDAY BOARD SECRETARIES PLEASE FILL OUT COMPLETELY WORKSHOP (Three days) (C) ❑ $795 ADMINISTRATION SEMINAR + SATURDAY BROWN ACT WORKSHOP Name: (Three days) Title: (D) ❑ $795 ADMINISTRATION SEMINAR + FINANCIAL COST CONTROL Agency: WORKSHOP (Three days) (E) ❑ $220 WORKSHOP 1 ONLY: BOARD SECRETARIES WORKSHOP Mailing Address: IFI ❑ $220 WORKSHOP 2 ONLY: BROWN ACT WORKSHOP (G) ❑ $220 WORKSHOP 3 ONLY: FINANCIAL COST CONTROL WORKSHOP City: ORDER HANDBOOKS ONLY - Shipped the week after the event. State: Zip: Your local sales tax + actual shipping amount will be added to your total. Phone: (H) ❑ $65 Board Secretaries Workshop Fax: (I) ❑ $65 Brown Act, Public Records Act and Conflict of Interest Workshop E-mail: (J) ❑ $65 Financial Cost Control Workshop Website: (K) ❑ $100 Special District Administration Seminar Guest Name: MEAL PACKAGES: SPECIAL NEEDS: (L) ❑ $25 Saturday Lunch for Attendee (optional-not included) ❑ Wheelchair Access ❑ Visually Impaired (M) ❑ $35 Guest Meal Package for Workshop ❑ Hearing Impaired ❑ Vegetarian Meals (N) ❑ $120 Guest Meal Package for Seminar Other DISCOUNTS - If applicable: METHOD OF PAYMENT. $50 Discount off seminar for attendance of 4 or more from the same District Payable to: Special District Institute registering at the same time (for options A, B, C or D only - all 4 must include seminar) not good with any other discounts. ❑ Check Enclosed for $ $25 Early registration discount for options A, B, C or D including seminar only. ❑ Please Invoice PO# (Must receive payment by May 20, 2011. Not valid on Workshop only). ❑ Charge: ❑ Visa ❑ M/C Card # SUBTOTAL OF REGISTRATION - FROM ABOVE: $ + SUBTRACT $50 (Discount for 4 or more} $ °°»hers+s'°»berslisted in the sg°at°`eaea on ,al<of credit ca di SUBTRACT $25 (Discount for Early Registration) $ Billing Address for Card: (Must receive payment by May 20, 2011. Not valid on Workshops only.) CERTIFICATION FEE ($35) (only if applicable) $ City: State: Zip: TOTAL REGISTRATION FEE: $ HANDBOOK PURCHASES: $ Signature: Shipping and sales tax will be added Expiration Date: Also Attend Advanced Studies Seminar FOR OFFICIAL USE ONLY THE EXCEPTIONAL AGENCY Date R'vd Verify DB Code # Where policy makers and managers learn what it Cert? Inv. # Net takes to be the best! • April 28-29, 2011. Paid qtr. Sent DB Final For information or to register: www.sdbmi.com or 800/457-0237