HomeMy WebLinkAbout2011-07-12 - Personnel-Risk Management Committee Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Tuesday, July 12, 2011, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Robert R. Kiley, Chair Gina Knight, Human Resources Manager
Director Michael J. Beverage
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to
matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
2. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include
items for information only.
2.1. Status Report on Committee Specific Strategic Plan Initiatives
2.2. Status of Recruitments and Budgeted Positions
2.3. Status of Human Resources and Risk Management Activities
2.4. Future Agenda Items and Staff Tasks
3. ADJOURNMENT
3.1. The next regular meeting of the Personnel-Risk Management Committee will be held August 9,
2011 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are
distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public
inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular
business hours. When practical, these public records will also be made available on the District's internet website accessible at
http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be able to
participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water
District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of
accommodation requested. A telephone number or other contact information should be included so the District staff may
discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with
adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: July 12, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Miguel Serna, Human CEQA Compliance: N/A
Resources Analyst
Subject: Status Report on Committee Specific Strategic Plan Initiatives
SUMMARY:
The attached spreadsheet will be updated on a monthly basis and presented to the Personnel-Risk
Management Committee for discussion.
DISCUSSION:
The attached spreadsheet will be updated monthly to indicate the status of Human Resources
activities in regards to the completion of Human Resources specific Strategic Plan 2011-2013
initiatives and goals. The goals, objectives and action steps within this strategic plan were determined
by the mission and vision statements and core values of the District and further established through the
process initiated by the Board of Directors at their Strategic Planning Workshop on January 20, 2011.
Stakeholders participating in this process include all five Board Members, the Executive Management
team and members of the Employee Productivity-Innovation-Communications (EPIC) Committee, made
up of staff representatives with varied levels of experience and expertise from across all District
departments.
Workforce Engagement (WE 1-B) of the attached spreadsheet identifies that Human Resources
Staff has scheduled a tentative meeting on July 21, 2011 with Wells Fargo Benefits to explore
alternative benefits. At this time, Human Resources staff will begin to collect information and
conduct a market study to see if alternative benefits with greater benefits or reduced premiums are
available.
Workforce Engagement (WE 2-A) indicates that Human Resources staff has collected and analyzed
the demographic data of all employees and determined which positions will be of key importance as
long-term employees begin to retire.
Workforce Engagement (WE 2-13) specifies that Human Resources staff has developed a
questionnaire that will be provided to the incumbents to determine what competencies, skills,
education or certification is required for the determined key positions. The questionnaire will be
distributed to the incumbents online as a survey through www.surveymonkey.com. Workforce
Engagement (WE 2-C) indicates that Human Resources Staff will also develop a questionnaire that
will be distributed to employees to determine their future career goals. In addition, the survey will
also collect information relative to the current skills and competencies of District staff. The survey
will also be distributed through www.surveymonkey.com.
Workforce Engagement (WE 2-D) specifies that Human Resources staff has determined that key
training and educational benefits information should be centralized and easy to access for all
employees. In addition, a matrix of key positions and the necessary competencies should also be
available for employees interested in career advancement and future promotions.
ATTACHMENTS:
Name: Description: Type:
Strategic Plan Tracking- PRM= 2011-2012.xlsx Strategic Plan - WE Backup Material
Strategic Plan Initiatives Status Report
Personnel- Risk Management
Strategies
Start Date
Completion
Lead Party
Jul 2011 Progress
Date
CP 1: Increase Brand Reco nition within the Communit
Continue to Support
Regional Training and
Multi- Agency
General
CP 1 -D
Workgroups through
On -going
On -going
Manager
the Joint Use of the
Administration
Building
OE 1: O timize Use of Existin
g Technologies
Provide, Support and
OE 1 -C
Encourage Employee
On -going
On -going
Executive Staff
Training
WE 1: Retain a Highly Skilled and Capable Workforce
Maintain Competitive
Compensation via
WE 1 -A
Classification and
On -going
On -going
HR Manager
Compensation
Surveys
Explore Alternative
Tentative meeting scheduled (7 -21 -2011) with
WE 1 -B
Benefits
Jul -11
Jun -12
HR Manager
Benefits Broker to explore alternative benefits.
Establish Career
WE 1 -C
Development
Jul -11
Dec -11
Executive Staff
Expectations of
Existing Employees
Develop Methodologies
Executive
WE 1 -D
to Assist Employees in
Jan-12
On -going
Staff /EPIC
Attaining Career
Committee
Expectations
Coordinated with ACWA -JPIA a hands -
Continue to Support
General
on /classroom underground utility line locator
WE 1 -E
Additional Training for
On -going
On -going
Manager /HR
workshop for staff involved in excavation
Staff
Manager
operations and /or perform subsurface
installation locating activities.
Execute Timely and
WE 1 -G
Consistent Employee
On -going
On -going
General
Performance
Manager
Evaluations
WE 2: Develop a Comprehensive Succession Plan
Staff has collected and analyzed the
Indentify Key Roles for
General
demogrpahic data of all employees and
WE 2 -A
Succession
Jul -11
Sep -11
Manager / HR
determined which positions will be of key
Manager
importance as long term employees begin to
retire.
Define the
General
WE 2 -13
Competencies and
Jul -11
Sep -11
Manager /HR
Develop questionaire and provide to
Motivational Profile
Manager
incumbents.
Required for Key Roles
Identify Individuals
General
WE 2 -C
with the Potential to
Jul -11
Sep -11
Manager /HR
Develop questionaire and provide to employees
Perform Highly in Key
to determine future career goals.
Roles
Manager
Develop Methodologies
Make access to the District's tuition
to Assist Employees in
HR
reimbursment program, local colleges, ACWA-
WE 2 -D
Preparing for
Oct -11
Dec -11
Manager /EPIC
JPIA Professional Development Program and
Advancement
Committee
Libert Cassity Whitmore Supervisor trainig
more centralized.
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: July 12, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
Presented By: Gina Knight, Human Resources
Manager
Reviewed by Legal: N/A
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Status of Recruitments and Budgeted Positions
SUMMARY:
The attached spreadsheet is updated monthly and presented to the Personnel-Risk Management
Committee for discussion.
DISCUSSION:
The Budgeted Positions spreadsheet is updated monthly to show the status of the District's current
recruitment activity. The spreadsheet identifies the current fiscal year's budgeted positions as well
as any current vacancies awaiting action. Items identified in red indicate the most recent activity
such as pending employment offers or applications being processed in addition to any revisions or
updates since the last report.
Since the last report, the Human Resources section completed the initial review of 208 applications
submitted for the two (2) Maintenance Worker I recruitment. The Operations Department is
reviewing 45 applications to determine which of these applicants will be interviewed for the two
positions.
ATTACHMENTS:
Name: Descripdon: Type:
Authorized Positions 07-05-2011.xls Bugeted Positions for FY 2011-2012 Backup Material
As of July 5, 2011
FY 2011-2012 Authorized Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
1-11 (Temporary Help) 0 0
12
13
14
15 Customer Service Representative 1 1 1
16 Meter Reader 1 2 1 Vacancy due to employee's resignation on
1 6/21/2011. Vacant position on hold.
17 Accounting Assistant 1 1 1
Customer Service Representative 11 1 1
Engineering Secretary 1 1
Maintenance Worker 1 9 10 Adding (2) MWI to Wastewater Collections.
Recruitment opened 06/08/2011 and closes
06/24/2011. (2) MWI are under filling MDOII.
Mechanic I 0 0
Operations Secretary 0 0
18 Meter Reader 11 2 2
19 Customer Service Representative 111 2 2
Operations Assistant 1 1
20 Engineering Technician 1 0 0
Maintenance Distribution Operator 11 8 5 Under filled with (2) Maint. Worker I
positions.
Water Quality Technician 1 0 1 Position used to under fill authorized Water
Quality Technician 11 position.
21 Accounting Assistant 11 1 1
Facilities Maintenance 1 1
Mechanic 11 1 1
22 Information Systems Technician 1 1 1
Water Quality Technician 11 1 0 Under filled with (1) WQT 1.
23 Maintenance Distribution Operator 111 4 4
Meter Services Lead 1 1
Mechanic 111 1 1
Personnel Technician 1 1
Plant Operator 11 3 3
As of July 5, 2011
FY 2011-2012 Authorized Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
24 Construction Inspector 1 1
Engineering Tech II 2 2
Info Systems Tech II/Programmer 1 1
25 Executive Secretary 1 1
Human Resources Analyst 1 1
Instrumentation Technician 1 1
Sr. Accountant 1 1
26 GIS Administrator 1 1
Project Engineer 2 2
Sr. Construction Inspector 1 1
Sr. Fleet Mechanic 1 1
Sr. Maintenance Distribution Operator 4 4
Sr. Plant Operator 1 1
27 Customer Service Supervisor 1 1
28 Management Analyst 1 1
29 Water Quality Engineer 1 1
30 Public Information Officer 1 1
Water Maintenance Superintendent 1 1
SCADA Administrator 1 1
Information Systems Administrator 1 1
31 Chief Plant Operator 1 1
32
33
34 Sr. Project Manager 1 1
35
36
37 Engineering Manager 1 1
Finance Manager 1 1
Human Resources and Risk Manager 1 1
IT Manager IS Administrator assigned to Acting IT
1 0 Director.
Operations Manager 1 1
38
39
40
General Manager 1 1
Total 76 72
FY 2011-2012 Authorized Part-Time/Intern Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
1-11 Public Information Intern 0.5 0.5
Legislative Intern 0.5 0.5
1 24 GIS Technician 0.5 0.5
Total 1.5 1.5
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: July 12, 2011 Budgeted: N/A
To: Personnel-Risk Management
Committee
Funding Source: N/A
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A
Technician
Subject: Status of Human Resources and Risk Management Activities
SUMMARY:
The attached spreadsheet is updated on a monthly basis and presented to the Personnel-Risk
Management Committee for discussion.
DISCUSSION:
The attached spreadsheet is updated monthly to indicate the status of Human Resources, Risk
Management and Safety activities as well as revisions to the District's policies and procedures, job
related training offered to District employees, processed tort claims and District sponsored
employee events. Items shown in red have been revised or updated since the last report.
The second of the two 8-hour training classes scheduled through ACWA/JPIA for Underground
Utility Line Locator Training was held on July 6, 2011. The class was presented by Peter Kuchinsky.
Ten persons from other member agencies were scheduled to attend the class.
On June 24, 2011, the District closed the recruitment for two Maintenance Worker I positions.
These positions will be filled to manage the work engendered by the District's take over of the City
of Yorba Linda sewers on July 1, 2011. 208 applications were received. The applications were
reviewed, and 45 applications were forwarded to the Operations Manager for his review.
The annual hearing testing was performed at the District on June 21, 2011. The results of the
testing were received and are under review.
The release and waiver sent to Mr. Fred Erdtsieck with respect to his claim for tire damage caused
by a protruding water can was received by the District, and the check approved by the Board at the
first Board meeting in June was sent to Mr. Erdtsieck.
Negotiations between ACWA-JPIA and Andrew Lesko (representative for several Vallecito
residents) were completed, the claim settled, the release and waiver signed and the check in the
amount of $5,500.00 was sent to Andrew Lesko for damages to Vallecito Lane due to the Ohio and
Villa Terrace water leak of 3/27/2010.
An employee event was held on June 30, 2011 to commemorate the Fourth of July holiday. The
event was well received and well attended. The District provided sausages as the main course and
employees provided side dishes and deserts.
On June 23, 2011, the Emergency/Fire Evacuation Procedures document, which was completed
with the input of the District's Safety and Wellness Committee, was signed by the General Manager
and posted to the District's intranet. Staff were instructed to read and acknowledge the procedures.
Updated evacuation maps were posted in all buildings.
ATTACHMENTS:
Narne: Description: Type:
HR DEPARTMENT ACTIVITY -2010-2011.doc Status of District Activities Backup Material
Updated: July 5, 2011
HR DEPARTMENT ACTIVITY
2010/2011
POLICIES AND PROCEDURES ACTIVITY STATUS
Development and Maintenance of Management reviewed
Safety Procedures Draft policy.
Driver Record Review Policy None.
Drug and Alcohol Policy LCW Law firm revising
District's policy.
Educational/Certification/License Draft Policy presented
Reimbursement Policy to Bargaining Unit on
3/14/2011
Emergency/Fire Evacuation Draft Policy reviewed
Procedures by ACWA-JPIA's Sr.
Risk Consultant.
9/2010 Reviewed by
Safety & Wellness
Committee and
Management. Finalize
& to GM signature.
Emergency Leave Policy Policy BOD approved
and implemented-
10/27/2009.
Employee Performance Evaluation Draft policy to be
Procedure presented to BU for
review and approval
2011.
Employee's Responsibility for Management reviewed
Maintenance of District Vehicles Draft policy.
To be presented to BU
for review and approval
2011.
Employee Time-Off Request Policy Draft policy presented
to BU for review and
approval 3/14/2011.
Facilities Use Policy Management reviewed.
General Manager to
review Draft policy and
add input.
Family Medical Leave Act Policy Policy BOD approved
and implemented-
5/27/2010.
Harassment/Discrimination/Retaliation Policy approved and
Prevention Policy implemented-
12/22/2009.
Heat Illness Prevention Program Draft policy prepared.
HR Manager to review.
POLICIES AND PROCEDURES CONTINUED
POLICIES ACTIVITY STATUS
Jackhammer Operations Policy approved and
implemented-
10/14/2009.
Personal Appearance of Employee Policy approved and
implemented-
3/27/2009.
Risk Management Admin Policy HR Mgr to review Draft
policy and comment.
Risk Management Claims Policy Policy BOD approved
and implemented-
3/26/2009.
Safety Footwear Allowance Draft policy presented
to BU on 3/14/2011.
Safety Guidelines for Uniform Shorts Policy approved and
implemented-
2/10/2010
Use of Traffic Cones and Vehicle Policy approved and
Backing implemented 6/6/08
USA Dig Alert System Policy Policy approved and
implemented-
10/28/2009.
Warehouse/Yard Inventory Policy and IT developed and HR
Procedure staff finalized and
distributed policy-
1/12/2009.
Update Recruitment Procedure HR Mgr to review
procedure and add
input.
New Hire Procedure HR Mgr to review
procedure and add
input.
Separation/Termination Procedure HR Mgr to review
In process procedure and add
input.
2
TRAINING - ON SITE/OFF SITE
DATE VENDOR CLASS TITLE
5-19-2010 Pacific Safety Council Certified Occupational Safety Specialist
5-26-2010 Pacific Safety Council Certified Occupational Safety Specialist
6-2-2010 Pacific Safety Council Certified Occupational Safety Specialist
6-15-2010 Pacific Safety Council CPR/First Aid Training
6-17-2010 Pacific Safety Council CPR/First Aid Training
6-23-2010 Annual Hearing Testing
6-29-2010 Pacific Safety Council Heat Illness Training
7-15-2010 Pacific Safety Council CPR/First Aid Training
7-29-2010 Public Agency Risk Manage Claims Effectively
Management Association Risk Financing
Risk Transfer, Contracts and Certificates of
Insurance
8-10 & 11, ACWA/JPIA Conference ACWA/JPIA's Professional Development
2010 Program
10/7/2010 Pacific Safety Council Forklift Training Certification Program
10/7/2010 Public Employees Labor One-day mini conference
Relations Association -
California
10-21-2010 Dept Homeland 1-9 Training
Security/ICE
12-08-2010 Prudential, TAG, EAP Employee benefits brown bag lunch and
learn
12-16-2010 Pacific Safety Council Train the Trainer - Forklift
01-18-2011 ACWA/JPIA at YLWD Three classes in one day: Electrical Safety,
Fall Protection, Lockout/Tagout
02-16-2011 ACWA/JPIA at YLWD Four classes in one day: Electrical Safety,
Fall Protection, Lockout/Tagout, Respiratory
Protection
02-17-2011 Liebert Cassidy Whitmore Leave Rights of California Employees
- San Clemente
3/17&18 Liebert Cassidy Whitmore Public Sector Employment law Conference
Conference-Newport
Beach
3-24-2011 Liebert Cassidy Whitmore The Meaning of At-Will
- Costa Mesa
4-21-2011 Liebert Cassidy Whitmore Labor & Employee Relations in Lean
- Cypress Economic Times
4-27-2011 Rescue 411 2-hour Heat Stress Training for 18 staff and
managers presented on site
5-4-2011 Rescue 411 2-hour Heat Stress Training for 26 staff and
managers presented on site
5-19-2011 Liebert Cassidy Whitmore Employee Due Process Rights & Skelly: A
- La Palma Guide to Implementing Public Employee
Discipline
3
TRAINING - ON-SITE/OFFSITE - Page 2
COURSE VENDOR CLASS TITLE
06-01-2011 ACWA/JPIA Underground Utility Line Locator Training -
11 District staff and 4 Other Agency staff
trained (8 hour training)
07-06-2011 ACWA/JPIA Underground Utility Line Locator Training
scheduled (8 hour training) 14 District staff
and 10 Other Agency staff scheduled to
attend.
4
CURRENT RECRUITMENTS
MONTH POSITION APPLICATIONS
PROCESSED
2010
FEB/MAR/APR Maintenance Dist. Op II 4
Sr. Accountant 45
JUNE Maintenance Dist. Op III 3
JULY GIS Technician, Part Time 1
AUG Maintenance Dist. Op II 4
OCTOBER Engineering Secretary 83
NOVEMBER Maintenance Worker 1 137
2011
FEBRUARY Meter Reader 1 287
MARCH Customer Service Supervisor 62
JUNE Maintenance Worker 1 (2 positions) 208
5
CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY
DATE OF ISSUE/CLAIM NATURE OF RISK MGMNT ACTION TAKEN
REC'D RELATED ISSUE/CLAIM
APR Rec'd claim from A. Lesko re: Negotiations completed.
Damage to Vallecito Lane due Claim settled for
to Ohio and Villa Terrace H2O $5,500.00.
leak
APR Rec'd claim from N. McCauley To be discussed at next
re: mud entering garage due Pers/Risk Management
to neighbor's H2O leak Committee meeting.
MAY Rec'd claim from V. Valardi re Claim settled in August
flooding of her properties from 15K to approx. 4K.
MAY Rec'd claim from David Ip re: To be discussed at next
water line damage at meter Pers/Risk Management
Committee meeting.
AUG Sent out claim form: Service No claim rec'd as of this
Repair-landscape damages date.
and plumbing fees.
SEPT Filed claim with ACWA-JPIA - Rec'd $21,081.25 for total
Backhoe- Liability/property loss on Backhoe 3-9-
2011. At this time the City
of Anaheim has not filed a
claim against the District.
OCT Received reimbursement from Payment of $70,044.56
ACWA/JPIA for Ohio/Villa received.
Terrace incident
NOV Knight submitted claim Settled for $1,748.20 on
against AT&T on District's 2/18/11.
behalf - broken sewer pipe.
DEC Sent out claim form: Joseph No claim rec'd as of this
Shreve, 3590 Sherwood, YL date.
JAN 2011 Returned claim form for
insufficiency: John Fox, 4661
Casa Oro, YL. Claiming
plumber, street repair, hotel,
damages to house
($14,926.82)
FEB 2, 2011 Sent out claim form: Rick Recommend BOD reject
Jorgensen, Attorney, re: 5782 claim - Not the District's.
Mountain View, DOL
8/31/2010
FEB 9, 2011 Rec'd claim from Salvador Returned due to
Amezcua-Homeowner from insufficient information
Ohio and Villa Terrace
6
CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY - Page Two
DATE OF ISSUE/CLAIM NATURE OF RISK MGMNT ACTION TAKEN
REC'D RELATED ISSUE/CLAIM
Apr 28, 2011 Claim Form mailed to Irene Claim rec'd and set for
Erdtsieck for damaged tire. payment June 9, 2011.
Release and Waiver
received. Payment sent.
May 26, 2011 City of Anaheim Invoice for Payment of City of
cost to replace streetlight pole Anaheim's Invoice for
& associated hardware for $9,162.84 will appear on
YLWD's backhoe incident of the billboard for Board
September 2010 approval.
CURRENT WORKERS COMPENSATION ACTIVITY
DATE OF NATURE OF W.C. STATUS REPORTABLE INCIDENT
INJURY CLAIM
1-2010 LEFT ELBOW STRAIN FIRST AID ONLY
2-2010 N/A N/A POST OSHA LOG 300
3-2010 N/A N/A
4-2010 DOG BITE Closed YES
6-2010 HEAD INJURY Closed YES
7-2010 LEG INJURY Closed YES
8-2010 BEE STING Closed YES
9-9-2010 BROKEN TOE Closed YES
9/21/2010 CONTUSIONS TO Closed YES
HAND AND ANKLE
9/29/2010 ANT BITES Closed YES
10/4/2010 LACERATION - TOP Closed YES
OF HEAD
10/28/2010 THUMB CUT- Open YES
STITCHES REQ'D.
12/6/2010 RIGHT WRIST Open YES
TENDONITIS
1/20/2011 GROIN PULL Open -
02/16/2011 FINGER PRICKED BY Open YES
SHARP OBJECT
03/02/2011 Head Laceration Closed YES
04/20/2011 Elbow/hand numbing Closed YES
due to jackhammer
kickback
04/28/2011 Hand pricked by sharp Open YES
object
s
DISTRICT EMPLOYEE ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
6-30-2010 Employee Recognition Committee
8-3-2010 Employee Recognition Committee
8-24-2010 Employee Recognition Committee
9-1-2010 HOT TAP DEMO/Horseshoe Employee Recognition
Competition and Luncheon Committee
9-21-2010 Employee Recognition Committee
10-5-2010 Employee Recognition Committee
10-27-2010 Health & Benefits Fair & Flu Shots Human Resources
11-18-2010 Employee Potluck Employee Recognition
Committee
12-7-2010 Employee Recognition Committee Human Resources
01-11-2011 Employee Recognition Human Resources
Committee
01-25-2011 Employee Recognition Committee Human Resources
02-08-2011 Employee Recognition Committee Human Resources
02-11-2011 Employee Recognition Dinner Employee Recognition
Committee
04-7-2011 Employee Recognition Committee Human Resources
04-30-2011 Employee Picnic Knott's Berry Farm Employee Recognition
Committee
05-17-2011 Employee Recognition Committee Human Resources
06-20-2011 Employee Recognition Committee Human Resources
06-30-2011 District sponsored Fourth of July event Employee Recognition
- Red/White/Blue Employee Desserts Committee
or Side Dishes
9
DISTRICT SAFETY AND WELLNESS- ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
6-28-2010 Safety-Wellness Committee HR/SAFETY
7-28-2010 Safety-Wellness Committee HR/SAFETY
7-2010 First Aid Back Packs Delivered HR/SAFETY
7-2010 First Aid Backpack Supplies Delivered HR/SAFETY
8-24-2010 AED's Delivered HR/SAFETY
8-25-2010 Safety-Wellness Committee HR/SAFETY
9-15/2010 Employee Assistance Program HR
(EAP) Eating Right for Life
9-16-2010 Safety and Wellness Committee HR/SAFETY
9-29-2010 Safety and Wellness Committee HR/SAFETY
9-29-2010 Employee Assistance Program HR
(EAP) Sleep 101
10-6-2010 Employee Assistance Program HR
(EAP) Dealing w/Difficult People
10-13-2010 Employee Assistance Program HR
(EAP) Preventing Burnout
10-22-2010 Check AED's & Log HR/SAFETY
11-17-2010 Employee Assistance Program HR
(EAP) Managing Money in Tough Times
11-22-2010 CheckAED's & Log HR/SAFETY
12-7-2010 Safety and Wellness Committee HR/SAFETY
12-9-2010 Distribute First Aid Backpacks to Employees HR/SAFETY
at Operations Safety Meeting
12-23-2010 Check AED's & Log HR/SAFETY
01-06-2011 First Aid Stations replenished with supplies HR/SAFETY
01-24-2011 CheckAED's & Log HR/SAFETY
02-24-2011 Check AED's & Log HR/SAFETY
03-23-2011 Check AED's & Log HR/SAFETY
10
DISTRICT SAFETY AND WELLNESS-ACTIVITIES/FUNCTIONS CONT.
MONTH ACTIVITY/FUNCTION DEPARTMENT
4-06-2011 Sharps containers placed next to all First HR/SAFETY
Aid Stations. Notice to employees posted
regarding care in disposal of medical waste.
04-14-2011 Safety and Wellness Committee HR/SAFETY
To be rescheduled
4-20-2011 Sign posted at Richfield Gate: DANGER HR/SAFETY
STOP - Proceed Slowly
04-25-2011 Check AED's & Log HR/SAFETY
5-24-2011 Check AED's & Log HR/SAFETY
06-07-2011 Safety Committee Meeting (meeting HR/SAFETY
cancelled due to the number of committee
members out of the office) to be
rescheduled
06-21-2011 Annual Hearing Testing Completed HR/SAFETY
06-23-2011 Check AED's & Log HR/SAFETY
06-23-2011 Post to the District intranet the final HR/SAFETY
Emergency/Fire Evacuation Procedures -
acknowledgement due from all staff -
updated evacuation maps posted all
buildings
06-29-2011 One-hour Employee Assistance Program FIR/SAFETY
(EAP) Workshop
11
HR ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
9-2010 Compile record of all 1-9's on file for audit Human Resources
by Homeland Security
9-2010 Meet with Homeland Security Human Resources
Representative re 1-9 audit
10-21-2010 1-9 Training conducted by Homeland Human Resources
Security Representative at District
10-2010 Response from Homeland Security Human Resources
Representative re correction of deficiencies
received and action to correct deficiencies
commenced
10 &11- Work with employees to correct Human Resources
2010 deficiencies in documentation
11-30-2010 Scan updated forms to Homeland Security Human Resources
Representative
01-25-2011 Warning notice delivered by Homeland Human Resources
Security Representative with respect to
insufficiencies. Verbal confirmation that
deficiencies have been corrected, and
there is no fine to be assessed.
12