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HomeMy WebLinkAbout2007-11-21 - Board of Directors Meeting Minutes2007-187 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 21, 2007 The November 21, 2007 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Ric Collett, President John W. Summerfield, Vice President Paul R. Armstrong Michael J. Beverage William R. Mills STAFF PRESENT Michael A. Payne, General Manager Kenneth R. Vecchiarelli, Asst. G.M. Lee Cory, Operations Manager Amelia Cloonan, Exec. Secretary Linda Bauermeister, Legal Counsel INTRODUCTION OF VISITORS None SPECIAL RECOGNITION General Manager Payne recognized Director Michael J. Beverage for fifteen years service to the District and Director William R. Mills for five years service to the District. Both Directors were presented with YLWD service pins. CONSENT CALENDAR (Items 1 through 3) On a motion by Director Mills, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar, with President Collett abstaining from voting on Item 2, Check No. 47817. Minutes of the Regular Board of Directors meeting held November 8, 2007. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $2,131,788.42, 3. Progress Payment for Construction of Lakeview Reservoir. Recommendation: Approve Progress Payment No. 6 in the net amount of $991,219.26 to SSC Construction, Inc. for construction of the Lakeview Reservoir Project, Job No. 200704. -1- 2007-13? The Board of Directors adjourned to Closed Session at 8:35 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and Legal Counsel Bauermeister. ADJOURN TO CLOSED SESSION 4. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Stuart Glenn and Jong Wen Wu vs. City of Yorba Linda and Yorba Linda Water District, Orange County Superior Count Case No. 060000083. Linda Bauermeister left the meeting at 9:11 a.m. RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 9:14 a.m. Lee Cory, Amelia Cloonan rejoined the meeting. Assistant Administrator Cindy Mejia joined the meeting. CLOSED SESSION REPORT There was no Closed Session report. ACTION CALENDAR 5. Annual Review and Consideration of the Board of Director's Compensation. General Manager Payne presented the report. This item came before the Executive-Administrative-Organizational Committee. The Committee recommends to the Board of Directors that the compensation remain at its current level. On a motion by Director Mills, seconded by Director Armstrong, the Board of Directors voted 5-0 to keep the Board's compensation at its current level. 6. ACWA's NWRA Caucus Ballots. General Manager Payne presented the report. Director Mills gave an outline of the qualifications of some of the candidates. There was some discussion. On a motion by Director Armstrong, seconded by Director Mills, the Board of Directors voted 5-0 to vote fora Wilmar L. Boschman, David A. Breninger, John P. Fraser and Lawrence Libeu to serve on ACWA's NWRA. 7. Change Orders for Construction of the New District Administration Building. Assistant General Manager Vecchiarelli presented the report and explained what the change orders covered. On a motion by Director Beverage, seconded by Vice President Summen`ield, the Board of Directors voted 5-0 to approve Change Orders No. 3, 4 and 5 to J. E. Grant General Contractors in the amount of $125,2 74.98 for construction of the New Administration Building, Job No. 200313. -2- 2007-189 DISCUSSION ITEMS 8 None. REPORTS, INFORMATION ITEMS AND COMMENTS 9. a. President's Report There was no report. b. Directors Reports Director Mills received information regarding planned Water Education Foundation tours. He believes some Directors may want to participate in some of the tours. General Manager Payne will distribute the flyer for the tours to the Directors in their Board mail. Director Mills noticed an article in the paper regarding Met's intention to buy water from farmers for $125 an acre foot. General Manager Payne noted the Board discussed a pass through in the District's water rate. Director Mills noted Irvine Ranch's two-tier water program and said they state they have doubled their water usage but rates have only gone up 3%. This may be something for the District's committee to look at. Vice President Summerfield thanked everyone for their expressions of concern after his recent surgery. c. General Managers Report General Manager Payne asked the Directors whether they would attend the Employee Recognition Dinner on December 1. A head count was obtained. Assistant Administrator Mejia reported on a meeting she attended that was held by the City of Yorba Linda regarding landscape maintenance and lighting costs. Some of those residents attending commented that the city should tighten their belts. One individual mentioned costs could be reduced by putting in drought resistant plants and synthetic turf. The city said this is not cost effective. There was mention of increase in costs for Edison and trash collection. President Collett and General Manager Payne plan to attend on other scheduled dates for these meetings. General Manager Payne reported he spoke to the Black Gold Golf Course regarding their rates. There was no update on the Eastlake pressure enhancement project. d. General Counsel's Report None. -3- 2007-190 COMMITTEE REPORTS 10. a. Executive-Administrative-Organizational Committee (Collett/Summerfield) Alternate: Armstrong 1) Minutes of meeting held November 20 will appear in the Board Agenda for December 13, 2007. The Committee discussed the California Department of Public Health - Permit No. 05-08-07P-007. Committee Chair Collett stated some items have already been resolved, and others are still being worked on. Committee member Summerfield mentioned eight recommendations in the report, some of which have costs attached. Assistant General Manager Vecchiarelli talked about air gaps in the reservoirs. This report will be brought to the PEO Committee with recommendations and financial impacts. The committee members received the final report on the Yorba Linda Operation Bryant Ranch Functional Exercise. There were areas needing improvement. Information was provided to the committee members regarding the Management Action Plan. Barry Brokaw of Sacramento Advocates spoke by phone regarding legislative activities. 2) Meeting scheduled for December 18, 4:00 p.m. b. Finance-Accounting Committee (Mills/Beverage) Alternate: Summerfield 1) Minutes of meeting held November 9. Committee member Mills stated the meeting convened at 8:30 a.m. and adjourned at 10:20 a.m. The committee discussed the proposed water rates for 2007-08 and 2008-09. The monthly service charge, operating expenses and the issuance of COP's was also discussed. Standing items included the Investment Report for months ending August 31 and September 30, 2007. A written report on monthly status of investments ending October 31, 2007 was received from Keith Khorey of Wells Capital Management. 2) Schedule meeting for December 5, 8:30 a.m. c. Personnel-Risk Management Committee (Summerfield/Armstrong) Alternate: Mills 1) Minutes of meeting held November 13. Committee Chair Summerfield stated the committee reviewed and discussed ACWA-JPIA's recommendations regarding HR forms, training workshops sponsored by the District and feedback forms. Additionally, current recruitments and new hires, including that of the IT Manager, and risk management issues were discussed. Director Beverage suggested using alternate titles, e.g. Public Information Officer. -4- 2007-191 2) Meeting scheduled for December 10, 4:00 p.m. d. Planning-Engineering-Operations Committee (Armstrong/Mills) Alternate: Collett 1) Meeting scheduled for December 6, 4:00 p.m. e. Public Information Committee (C o I lett/Beve rage) Alternate: Armstrong 1) Minutes of meeting held November 6. A staffing update regarding the IT Manager was presented. Also presented were water conservation updates, a fluoridation update, a GIS update and status reports on the MWDOC school education program and Water Hero program. 2) Meeting scheduled for December 4, 4:00 p.m. f. Building Ad Hoc -Committee (Summerfield/Beverage) Alternate: Armstrong 1) Minutes of meeting held November 15. A construction project status update and tour was presented. The furniture proposal was reviewed. Samples of the new artificial turf were presented. The disposition of the Plumosa property was discussed. Information items included: the Miraloma storm drain, the Edison power pole relocation, and Miraloma/Richfield street improvements. 2) Meeting scheduled for December 20, 4:00 p.m., depending on progress. g. MWDOC Ad Hoc Committee (Beverage/Collett) Alternate: Mills 1) Meeting scheduled for December 17, 4:00 p.m. There was some discussion about the LAFCO report on MWDOC. h. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting scheduled for December 5, 3:00 p.m. to be rescheduled. -5- 2007-192 INTERGOVERNMENTAL MEETINGS 11. a. Yorba Linda Planning Commission, November 14. Director Armstrong attended. b. Yorba Linda City Council, November 20. Director Mills attended. Term limits were approved for city commissioners. A policy was introduced for council members placing items on the agenda. The City Council voted in favor of a salary increase for the city manager. The council wants to make sure all ad hoc committee meetings are open to the public. They agreed meetings would be open except in cases where the Brown Act does not permit. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after November 21, 2007. Agenda is available in the District office prior to meeting. November 2007 MWDOC Board, Nov 21, 8:30 a.m. Staff OCWD Board, Nov 21, 5:00 .m. Staff Thanksgiving Holiday, Nov 22 & 23 Offices Closed Yorba Linda Planning Commission, Nov 28, 6:30 .m. Cancelled Summerfield December 2007 Public Information Committee, Dec 4, 4:00 .m. Collett/Beverage Yorba Linda City Council, Dec 4, 6:30 .m. Collett MWDOC/MWD Joint Workshop, Dec 5, 8:30 a.m. Staff Finance-Accounting Committee, Dec 5, 8:30 a.m. Mills/Beverage OCWD Board, Dec 5, 5:00 .m. Staff Plan nin -En ineerin -O erations Committee, Dec 6, 4:00 .m. Armstrong/Mills WACO, Dec 7, 7:30 a.m. Mills Personnel-Risk Management Committee, Dec 10, 4:00 .m. Summerfield/Armstron YLWD/OCWD meet at LAFCO, 4:30 .m. Yorba Linda Planning Commission, Dec 12, 6:30 .m. Armstrong Executive-Admin-Or anizational Committee, Dec 18, 4:00 .m. Collett/Summerfield Yorba Linda City Council, Dec 18, 6:30 .m. Mills MWDOC Board, Dec 19, 8:30 a.m. Staff OCWD Board, Dec 19, 5:00 .m. Staff Building Ad Hoc Committee, Dec 20, 4:00 .m. Summerfield/Bevera e December 24 and December 25 - Holidays Offices Closed Yorba Linda Planning Commission, Dec 26, 6:30 p.m. Cancelled Summerfield CONFERENCES AND SEMINARS 12. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None -6- 2007-193 ADJOURNMENT On a motion by Director Mills, seconded by Director Armstrong, the Board of Directors voted 5-0 to adjourn at 10:19 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, December 13, 2007, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. _ ichael A. Payne, Se -7- 2007-194