HomeMy WebLinkAbout2011-07-07 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
July 7, 2011
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Melton at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Engineering Manager
Director Ric Collett Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Declaration of Restrictive Covenants with John Ku
Mr. Conklin reported that the District has a dedicated sewer easement
within 4597 Ponderosa Way, which is a residence owned by Mr. John Ku.
Mr. Ku is requesting to construct a low block wall with wrought iron and a
gate within the easement. District staff reviewed the request and
recommend approval. Following discussion, the PEO Committee
supported the recommendation, subject to the execution of a Declaration
of Restrictive Covenants, with the approval of legal counsel. Mr. Conklin
reported that legal counsel is reviewing the documents and an approved
copy by counsel will be provided for the Board on July 14.
2.2. Initiating LAFCO Proceedings for Locke Ranch Annexation
Mr. Conklin reported that the District has been providing sewer service to
customers in the Locke Ranch Area since 1977 and is pursuing
annexation of approximately 451 acres to the District. As a first step in the
annexation process, LAFCO requires a resolution initiating proceedings.
Following discussion the PEO Committee supported the staff
recommendation that the Board approve Resolution No. 11-16, initiating
proceedings for annexation of approximately 451 acres to the District.
The resolution will be reviewed by legal counsel and brought to the Board
for approval on July 28.
3. DISCUSSION ITEMS
3.1. Status Report on Capital Projects in Progress
Mr. Conklin provided a summary report to the Committee on capital
projects in planning, design and construction.
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3.2. Status Report on Committee-Specific Strategic Plan Initiatives
Mr. Conklin reported on the status of the Strategic Plan Initiatives that are
under the purview of the PEO Committee. He noted that this will be a new
item presented to the Committee on a regular monthly basis, for review
and discussion.
3.3. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported on the above for the month of June 2011 and for FY
2010-11. He noted that for June 2011, water demand was 12.8% below
the budgeted projection, and for FY10-11, we ended the year 8.6% below
the projection. Mr. Conklin also reported that we ended the FY at our
target goal of 45.9% groundwater use, achieving the BPP.
3.4. Monthly Preventative Maintenance Program Report
Mr. Cory reported that our crews hit the target PM goal of 100% or more in
all maintenance categories, except for sewer televising, where we
achieved 84% of the targeted goal. He noted that we increased the
amount of televising substantially in the last three months, following delays
due to equipment downtime. Mr. Cory also reported that, with the transfer
of the eastside sewers from the City of Yorba Linda, we have added two
budgeted crewmembers in sewer maintenance and are in the process of
purchasing a new budget-approved sewer vactor truck.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 5:00 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held August 2, 2011
at 4:00 p.m. However, the Committee asked that the Board discuss
combining the proposed special Board meeting of August 4, 2011 with the
regularly scheduled Board meeting on August 11, 2011, so that the PEO
Committee could meet on its regularly scheduled day, which would be
August 4, 2011.
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