HomeMy WebLinkAbout2011-07-19 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
July 19, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Engineering Manager
Director Phil Hawkins Damon Micalizzi, Public Info Officer
Art Kidman, District Legal Counsel
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Status Report on Negotiations with OCTA for Lakeview Grade Separation
Project.
Mr. Conklin reported on the July 6 meeting that he and Eddy Beltran,
District Legal Counsel, had with staff of OCTA and their legal counsel. He
indicated that OCTA will review YLWD's information provided and
discussed in the meeting and respond to YLWD by the end of July with its
latest position or offer on payment of costs to relocate YLWD water
facilities. Following discussion, the Committee indicated that they will
consider contacting members of the OCTA Board regarding the payment
issue, depending on the response received from OCTA staff.
2.2. Board Tablet PC Reimbursement Policy
Mr. Conklin reported that, at the direction of the Board, staff has
developed a draft policy for the acquisition of tablet PCs for the Board to
receive and review digital District Board agenda packets and other District
documents, in place of receiving paper copies. The Committee reviewed
the draft policy. In the ensuing discussion regarding ownership of the
device and privacy issues, it was noted that MWD and O.C. Sheriff's
Department have tablet PCs for board members and senior staff. The
Committee asked staff to obtain copies of policy documents from these
two agencies and forward them to District legal counsel. Counsel was
asked to review the documents of other agencies as well as other related
information and provide a report at the next Exec Committee meeting.
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2.3. YLWD Contracts Review
Mr. Conklin reported that at the request of the Board, staff prepared a list
of all contracts and agreements that are currently active. The Committee
requested that Legal Counsel review the list and provide any comments at
the next Exec Committee meeting. The Committee asked that all
agreements and contracts (including those approved by the General
Manager) be reviewed by Legal Counsel before being brought to a
committee or the Board for review and action. The Committee also asked
that staff prepare a list of agreements that are currently in preparation and
provide that information to the Exec Committee.
2.4. Status Report on Committee Specific Strategic Plan Initiatives
Mr. Conklin reported that as part of the 2011/13 Strategic Plan, each
Board Committee has been assigned specific initiatives to oversee.
Provided to the Exec Committee was a list of those for its oversight. It
was noted that next month, progress made in July will be reported to the
Committee.
2.5. Third Report on 2011 Legislative Bills
A copy of the above was provided for the Committee's review and
discussion, as prepared by District Legal Counsel. No action was
requested.
2.6. General Counsel's Monthly Summary Report
The summary of legal expenses, year-to-date, was reviewed. The
Committee asked Legal Counsel to provide further breakdown in future
summary reports, to provide the Committee more information on the
specifics.
2.7. Consultant/Lobbyist Services
At the request of the Committee, Mr. Chris Townsend and Ms. Heather
Dion of Townsend Public Affairs, Inc, joined the meeting at this time. A
brief discussion followed concerning items with which Townsend Public
Affairs may be able to provide assistance to the District. Following the
discussion, Mr. Townsend was asked to prepare a proposal for
consultant/lobbyist services for presentation and discussion at the next
Committee meeting on August 15, 2011.
2.8. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 6:00 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held August
15, 2011 at 12:00 p.m.
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