HomeMy WebLinkAbout2011-08-09 - Personnel-Risk Management Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
August 9, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Mgr
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. ACWA/JPIA General Liability Insurance Deposit Premium for October 1,
2011 through September 30, 2012 and Retrospective Allocation Point.
The Committee reviewed the liability premium for the upcoming year as
well as the Retrospective Allocation Point of $25,000 (the District's
deduction amount for each claim). The Committee requested that staff
research and present a verbal report on the claims that caused the
District's e-mod factor to increase from .98 to 1.3 resulting in a 9%
increase to this year's Deposit Premium. This year's premium is
$193,296. The Committee will recommend to the Board of Directors
approval of the premium and that the District's Retrospective Allocation
Point remains at $25,000.
2.2. ACWA/JPIA Workers' Compensation Program Renewal for FY 2011/12.
The Committee reviewed the estimated Annual Premium for the Workers
Compensation Program which is administered by ACWA-JPIA. Staff
reported that this year ACWA-JPIA approved no change to the rates for
the renewal of this program. This year the District's e-mod factor
decreased from .95 to .90. This year's deposit premium is estimated at
$109,021. The Committee will recommend to the Board of Directors
approval of the premium.
3. DISCUSSION ITEMS
3.1. Status of Human Resources and Risk Management Activities
The Committee reviewed and discussed the updated activities log. Staff
discussed three incidents, one involving a District employee who while
driving a dump truck on a public street crashed into a vehicle. The
employee was not at fault. Staff is currently working with the other driver's
insurance carrier to ensure payment for all repairs to the Dump truck are
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made. The second incident involved an unoccupied District vehicle that
was struck by a tractor trailer while parked on private property. Staff is
waiting for the insurance carrier to determine the percentage of money
allocated to the District once all claims are received by the insurance
carrier from the other parties involved in the accident. The third incident
involved a subcontractor at the Orient jobsite who was delivering cement
and tipped over when it drove up alongside the open trench. No injuries
were reported due to this incident. Staff is working with the District's
insurance brokers to conduct a market survey for enhanced benefits at
lower costs.
3.2. Status of Recruitments and Budgeted Positions
Staff gave a report on the status of the following recruitment:
Maintenance Worker I. Interviews were conducted on July 27, 2011. Staff
is conducting background checks on the top three candidates.
3.3. Status Report on Committee Specific Strategic Plan Initiatives
Staff provided a summary of the activities related to Workforce
Engagement initiatives and goals established and identified in the
District's 2011-2013 Strategic Plan. Staff informed the Committee that a
Census related to the District's employee population had been completed
and delivered to the insurance brokers for the market study on rates and
benefits. In addition, staff reported on the questionnaires that are ready to
be distributed to the District's employee for feedback on current skills
required to do their current job as well as what skills and competencies
our employees will need to meet their future career goals.
3.4. Future Agenda Items and Staff Tasks
The Committee requested that staff explore options for insurance
coverage with different deductibles as well as providing insurance
coverage for all District vehicles.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:00 p.m. The next regular meeting of the
Personnel-Risk Management Committee will be held September 13, 2011
at 4:00 p.m.
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