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Home My WebLink About2011-08-02 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING August 2, 2011 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Engineering Manager Director Ric Collett Lee Cory, Operations Manager 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Construction Contract for Wellhead Equipping of Well No. 20 Mr. Conklin reported that six bids were received on July 21 for the subject project, ranging from $1,134,109 to $1,590,197.80. Following discussion, the Committee supported the staff recommendation for award to the low bidder, Pascal & Ludwig Constructors, for $1,134,109. 2.2. Proposed Terms for Negotiations for Well Site Lease Mr. Conklin reported that the District is currently exploring option sites for groundwater production wells, one of which is on OCWD property on the south side of La Palma Avenue at the access road into Warner Basin. This potential well site was discussed over several meetings with OCWD staff and then brought to the OCWD Board on July 6. The Board directed OCWD staff to request that YLWD submit proposed terms for further discussion. The proposed lease terms developed by YLWD staff were discussed with the PEO Committee which supported the staff recommendation that the YLWD Board authorize staff to negotiate terms with OCWD for lease of a site for a production well, with any such terms and conditions subject to review and approval by the Board. 3. DISCUSSION ITEMS 3.1. Monthly Preventative Maintenance Program Report Mr. Cory presented the PM Report, the first month into the new fiscal year. He noted that work is proceeding in all reported elements, and that our sewer crews are proceeding with a cleaning of sewers in the SAVI Ranch area. The cleaning work is planned for Wednesday and Thursday nights, August 3 and 4. This is our first cleaning of this area that transferred from the City to our jurisdiction, an area identified by the City as one requiring frequent cleaning and attention. 1 Mr. Cory also briefed the Committee on the Collection System Spill Summary, a monthly report of all sewer spills, on the website of the State Water Resources Control Board. He noted that the District is shown on the summary, that we have met all reporting goals, and that our spills per 100 miles of sewer (we now have 247 miles of sewer in our system) are far below the state average (we only had one minor spill in the last year). 3.2. Monthly Groundwater Production and Purchased Import Water Report Mr. Conklin reported that our water demand for July 2011, one month into the new FY, was 8.5% under our demand estimate. He noted that our demand included 609 AF of In-Lieu, 233 AF of pumped groundwater, and 1564 AF of import water, for a total of 2,406 AF. 3.3. Groundwater Producers Meeting Report Mr. Conklin reported on the items discussed at the July 13 meeting. He noted that there was an update presentation on the OCWD-MWDOC consolidation study and considerable discussion among the groundwater producers present. This will continue to be an agenda item each month until a decision is made. Mr. Conklin also reported that MWD is in the process of storing up to 33,000 AF in the groundwater basin under the Conjunctive Use Program, and that the Notice of Preparation has been sent out to all groundwater producers advising them that the EIR preparation is starting for the proposed annexation by YLWD, IRWD and Anaheim. 3.4. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. A copy of the Status Report is attached. 3.5. Status Report on Committee Specific Strategic Plan Initiatives Mr. Conklin reported on progress made on the above initiatives assigned to the PEO Committee for oversight. 3.6. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting adjourned at 4:50 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held September 1, 2011 at 4:00 p.m. 2