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HomeMy WebLinkAbout2011-08-11 - Board of Directors Meeting Minutes 2011-144 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 11, 2011 1. CALL TO ORDER The August 11, 2011 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:32 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Lee Cory, Operations Manager Ric Collett Steve Conklin, Engineering Manager Robert R. Kiley Stephen Parker, Finance Manager ' Gary T. Melton Art Vega, Interim IT Manager Damon Micalizzi, Public Information Officer Nicki Hill, Engineering Secretary Annie Alexander, Executive Secretary ALSO PRESENT Brett Barbre, Director, Municipal Water District of Orange County Nancy Rikel, Mayor, City of Yorba Linda Jeremy Namaguchi, Mayor Pro-Tem, City of Placentia Art Kidman, General Counsel, Kidman, Behrens & Tague Eddie Beltran, Senior Associate, Kidman, Behrens & Tague 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Collett, to approve the Consent Calendar. Motion carried 5-0. ' 6.1. Minutes of the Board of Directors Regular Meeting Held July 28, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 1 2011-145 6.2. Minutes of the Board of Directors Workshop Meeting Held August 4, 2011 ' Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,637,838.00. 6.4. Construction Contract for Wellhead Equipping of Well No. 20 Recommendation: That the Board of Directors award the Contract for Construction of Wellhead Equipping of Well No. 20 for $1,134,109 to Pascal & Ludwig Constructors. 6.5. Proposed Terms for Negotiations for Well Site Lease Recommendation: That the Board of Directors authorize staff to negotiate terms with OCWD for lease of a site for a production well on OCWD property, with any such terms and conditions subject to review and approval by the Board. 6.6. Period Ending June 2011 Unaudited Budget to Actual Statements ' Recommendation: That the Board of Directors receive and file the Period Ending June 2011 Unaudited Budget to Actual Statements. 6.7. Investment Report for the Period Ending June 30, 2011 Recommendation: That the Board of Directors receive and file the Investment Report for the Period Ending June 2011. 7. REPORTS. INFORMATION ITEMS. AND COMMENTS 7.1. President's Report President Beverage reminded the Board of the District's second annual Horseshoes, Hot Taps and Hotrods event to be held that afternoon. 7.2. Directors' Reports None. 7.3. General Manager's Report None. ' 7.4. General Counsel's Report None. 2 1 2011-146 ' 7.5. Future Agenda Items and Staff Tasks None. 8. COMMITTEE REPORTS 8.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Meeting scheduled August 15, 2011 at 12:00 p.m. 8.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held August 8, 2011 were provided at the meeting. Directors Collett and Kiley attended. Matters discussed during the meeting included: Auditor Discussion with Those In Governance; June 2011 Budget to Actual Results; Investment Report through June 2011; June 2011 Unaudited Debt Service Ratio; Possible Change to Regular FAC Meeting Day; and Status Report on Committee Specific Strategic Plan Initiatives. Meeting scheduled September 26, 2011 at 4:00 p.m. ' 8.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of the meeting held August 9, 2011 were provided at the meeting. Directors Kiley and Beverage attended. Matters discussed during the meeting included: ACWA/JPIA General Liability Insurance Deposit Premium for October 1, 2011 through September 30, 2012 and Retrospective Allocation Point; ACWA/JPIA Workers' Compensation Program Renewal for FY 2011/12; Status of Human Resources and Risk Management Activities; Status of Recruitments and Budgeted Positions; and Status Report on Committee Specific Strategic Plan Initiatives. Meeting scheduled September 13, 2011 at 4:00 p.m. 8.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of the meeting held August 2, 2011 were provided in the agenda packet. Directors Melton and Collett attended. Matters discussed during the meeting included: Construction Contract for Wellhead Equipping of Well No. 20; Proposed Terms for Negotiations for Well Site Lease; Monthly ' Preventative Maintenance Program Report; Monthly Groundwater Production and Purchased Import Water Report; Groundwater Producers Meeting Report; Status Report on Capital Projects in Progress; and Status Report on Committee Specific Strategic Plan Initiatives. 3 2011-147 Meeting scheduled September 1, 2011 at 4:00 p.m. ' 8.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Minutes of the meeting held August 1, 2011 were provided in the agenda packet. Directors Hawkins and Melton attended. Matters discussed during the meeting included: Elk Mountain Project Update; Compensation Transparency on Website; Draft Summer Newsletter; Status of Dynamics GP Consultant; Computerized Maintenance & Management System Project Status; Video Recording of Board of Directors Meetings; and Status Report on Committee Specific Strategic Plan Initiatives. Meeting scheduled September 9, 2011 at 12:00 p.m. President Beverage requested that the Public Affairs-Communications- Technology Committee review recent purchases for telemetry equipment at its next meeting. 8.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) Meeting scheduled September 27, 2011 at 4:00 p.m. ' 8.7. Citizens Advisory Committee (Beverage) Meeting scheduled August 22, 2011 at 8:30 a.m. 9. INTERGOVERNMENTAL MEETINGS 9.1. YL Planning Commission - July 27, 2011 (Collett) Director Collett attended and noted that there were only three items on the agenda including the approval of two conditional use permits. 9.2. YL City Council - August 2, 2011 (Hawkins) Director Hawkins attended and reported that the majority of the meeting consisted of a discussion regarding the construction of a new library facility. Item Nos. 9.4. through 9.6. were taken out of order. 9.4. OCWD Board -August 3, 2011 (Kiley/Staff) Director Kiley attended and commented on the proposed consolidation of OCWD and MWDOC which was discussed in depth during the meeting. ' 9.3. MWDOC/MWD Workshop - August 3, 2011 (Melton/Staff) Director Melton attended and commented on a presentation regarding reasons for decreased water sales which was provided during the meeting. 4 2011-148 ' 9.6. YL Planning Commission - August 10, 2011 (Kiley) Director Kiley attended and reported that two conditional use permits and the City's capital improvement program budget were discussed during the meeting. 9.5. WACO - August 5, 2011 (Hawkins) Director Hawkins attended and commented on a presentation regarding groundwater banking, a demographics survey conducted by the Center for Demographic Research, and an update on the Cadiz Recovery and Storage Project which were presented during the meeting. Director Barbre provided the Board with a brief historical summary of the Cadiz project. 10. BOARD OF DIRECTORS ACTIVITY CALENDAR 10.1. Meetings from August 12, 2011 -September 30, 2011 The Board reviewed the listed meetings and made no changes. Director Hawkins announced that that he would not be able to attend the Board of Directors meeting scheduled September 22, 2011. 11. CONFERENCES. SEMINARS. AND SPECIAL EVENTS ' 11.1. Tour of Brea Police Department Headquarters - August 17, 2011 at 10:30 a.m. (or alternative date August 29, 2011 at 9:00 a.m.) Washington Report by Senator Feinstein - August 25, 2011 LCW Terminating the Employment Relationship Workshop - September 15, 2011 Directors Beverage, Hawkins, Kiley and Melton expressed interest in attending the Brea Police Department Tour. Mr. Vecchiarelli stated that registration for the Washington Report by Senator Feinstein had been filled to capacity and that there was a waiting list in place. Director Kiley expressed interest in attending the LCW Workshop. Director Hawkins made a motion, seconded by Director Melton, to authorize Director attendance at the above listed events with the exception of the Washington Report by Senator Feinstein. Motion carried 5-0. A brief recess was declared at 9:01 a.m. All attendees not participating in the Closed Session left the meeting at this time. ' The meeting reconvened at 9:08 a.m. 5 2011-149 12. CLOSED SESSION CONTINUED ' The meeting was adjourned to Closed Session at 9:09 a.m. All Directors were present. Also present were and Messrs. Vecchiarelli, Kidman and Beltran. 12.1. Conference with Legal Counsel - Anticipated Litigation Pursuant to Subdivision (b) of Section 54956.9 of the California Government Code Number of Potential Cases: One (Fair Political Practices Commission Letter Dated July 15, 2011) 12.2. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC ' Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, at al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) , The Board reconvened in Open Session at 9:49 a.m. President Beverage announced that no action was taken during either Closed Session that was required to be reported under the Brown Act. 6 2011-150 ' 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:50 a.m. The next regular meeting of the Board of Directors will be held August 25, 2011 at 8:30 a.m. Ken eth R. Vecchiarelli Board Secretary 7