HomeMy WebLinkAbout2003-03-20 - Board of Directors Meeting MinutesITEM NO. 2
APPROVED BY THE BOARD OF DIRECTORS
"DRAFT" MINUTES OF THE OF THE YORBA LINDA WATER DISTRICT
YORBA LINDA WATER DISTRICT APR 1 0 2003
BOARD OF DIRECTORS SPECIAL MEETING
March 20, 2003 BY
The March 20, 2003 Special Meeting of the Yorba Linda Water District Board of Directors was
called to order by President John Summerfield at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President John W. Summerfield
Vice President William R. Mills, Jr
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Staff present:
William J. Robertson, Secretary/General Manager
Michael Payne, Assistant General Manager
Lee Cory, Operations Manager
Beverly Meza, Business Manager
Ken Vecchiarelli, Engineering Manager
Visitors:
Theresa Salinas, Yorba Linda Star arrived at 8:44 a.m.
BOARD OF DIRECTORS WORKSHOP
Board of Directors Goals Workshop. The Board of Directors discussed issues for the upcoming
Five Year Plan document and Budget.
Issues presented by staff:
a. Initiate a study to replace the Highland Reservoir with a new structure with more capacity
at the existing location.
b. Initiate a study to address security activities.
c. Initiate a study to undertake a line-valve replacement program via outside contractor.
d. Initiate a study to undertake a records management system.
e. Initiate a study for phase III of the Richfield Plant Renovation project to add an office
building.
f. Continue studies for GIS program in Support Services department.
President Summerfield declared a recess beginning at 9:31 a.m. The meeting reconvened at 9:41
a.m. with all Board members, staff and visitors present.
g. Initiate a study to add staff required by extra workload, government regulations and
growth, of up to nine persons in fiscal year 2003-04 and four in fiscal year 2004-05.
h. Initiate a study related to recruiting and retaining staff.
i. Initiate a study to retain the current MSC group.
President Summerfield declared a recess beginning at 10:31 a.m. The meeting reconvened at
10:37 a.m. with all Board members present. Theresa Salinas, Lee Cory, Beverly Meza and Ken
Vecchiarelli departed the meeting during the recess.
2. Issues presented by the Board that require staff follow-up:
a. Initiate a process to acquire the City of Yorba Linda sewers.
b. Initiate a study to complete building the west-side sewer system.
c. Initiate a study to set minimum pressure standards and plumbing standards for new homes
with minimum pressures.
d. Initiate a study for community use of reservoir roofs.
e. Initiate a study to undertake a public opinion survey.
f. Consider an option to take over City of Brea sewer cleaning. No effort on this until sewer
maintenance for the City's of Placentia and Yorba Linda are working satisfactorily.
g. Initiate a study of staffing requirements for preventative maintenance programs.
h. Undertake investigation of the telephone answering service and in-house etiquette.
i. Initiate a study of selling bottled water as an enterprise activity.
j. Initiate a study to establish a long-term pipeline replacement and refurbishment program.
k. Consider methods to improve communication techniques with Board members via e-mail,
fax and/or laptop computers.
ADJOURNMENT
On a motion by Director Beverage, seconded by Vice President Mills, the Board of Directors
voted 5-0 to adjourn the meeting at 11:30 a.m.
The next Regular meeting of the Board of Directors is scheduled for Thursday, March 27, 2003
at 8:30 a.m. at the District Headquarters.