HomeMy WebLinkAbout2003-10-23 - Board of Directors Meeting MinutesITEM NO.
"DRAFT" MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS MEETING
October 23, 2003
8:30 A.M.
APPROVED BY THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT.
NOV 2003
v
The October 23, 2003 meeting of the Yorba Linda Water District Board of Directors was called
to order by President John W. Summerfield at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors Present at Roll Call
John W. Summerfield, President
Paul R. Armstrong
Arthur C. Korn
Directors Absent at Roll Call
William R. Mills, Vice President
Michael J. Beverage
Staff Present:
William J. Robertson, General Manager
Todd Blischke, District General Counsel
Lee Cory, Operations Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Ken Vecchiarelli, Engineering Manager
Amelia Cloonan, Administrative Secretary
Cody Annett, Plant Operator II
Jimmy DeAnda, Maintenance Worker I
Thurston Hubbard, Maintenance Worker I
Brian Vandiver, Maintenance Worker I
Hank Samaripa, Project Engineer
Ron Talbert, Mechanic II
Visitors present: John Kennedy, Orange County Water District
SPECIAL RECOGNITION
I. Recognize Jose De La Torre, Meter Reader II, for five years service to the Yorba Linda
Water District. (Continued to the meeting of November 13.)
William J. Robertson, General Manager introduced Hank Samaripa, Project Engineer, and
recognized him for one year of service to the District.
William J. Robertson, General Manager, introduced Ron Talbert, Mechanic II, and
recognized him for ten years service to the District.
4. Lee Cory, Operations Manager, introduced new employees: Cody Annett, Plant Operator
11, and Jimmy DeAnda, Thurston Hubbard, and Brian Vandiver, Maintenance Worker I.
Cody Annett, Jimmy DeAnda, Thurston Hubbard, Brian Vandiver, Hank Samaripa and Ron
Talbert left the meeting at 8:38 a.m.
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted
3-0 to approve the Consent Calendar.
Approve minutes of regular meeting October 9, 2003.
6. Approve minutes of adjourned meeting October 15, 2003.
7. Authorize directors to leave the State of California prior to next meeting.
Approve disbursements of $1,135,817.70.
9. Approve amendment to the Consultant Agreement with Tetra Tech for additional
construction management and inspection services for the combined Well No. 15 and Well
No. 18 improvements, and the Richfield Plant On-Site Sodium Hypochlorite Generation
and Disinfection System Projects, Job Nos. 200209, 200104 and 200207 respectively.
ACTION CALENDAR
10. Consider Contract Regarding Implementation of the MWD Long-Term Groundwater
Storage Program. William J. Robertson, General Manager, reported. Staff recommends
going into the agreement. Although this is probably not the best deal, the District does get
a new well. Director Korn's preference would be to have five Directors present at the
meeting to vote on this issue. Questions were asked about the location of the well, the
current MTBE plume, the energy impact on the District, the design, depth and operation of
the well, new regulations for water treatment, and the production and production
differential. John Kennedy provided answers to some of the questions.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors
voted 3-0 to authorize the General Manager to sign the Contract Regarding Implementation
of the MWD Long-Term Groundwater Storage Program subject to review and approval as
to form by General Counsel.
John Kennedy, OCWD, left the meeting at 8:59 a.m.
11. Consider acceptance of the Financial Statements for one month ended July 31, 2003.
Beverly Meza, Business Manager, presented the report. The auditors will be attending the
Board meeting on November 13.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors
voted 3-0 to accept the Financial Reports for one month ended July 31, 2003.
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12. Consider Lomas de Yorba East Bridge Pipeline Replacement. Kenneth Vecchiarelli,
Engineering Manager, presented the report. The drainage situation, structural issues,
involvement of the City of Yorba Linda Engineer, the pipe, the lining material of the pipe
and movement of the ground in this area were discussed.
On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors
voted 3-0 to approve the utilization of Valverde Construction on a time and materials basis
for an estimated fee not to exceed $39,000 to replace a 170 foot section of 14-inch
transmission pipeline within the Lomas de Yorba East Bridge, Job No. 200303.
A recess was declared at 9:20 a.m. The meeting reconvened at 9:30 a.m. with President
Summerfield and Directors Armstrong and Korn present.
GENERAL MANAGER'S REPORT
13. General Manager's oral report and comments.
a) General Counsel Todd Blischke gave an update on the Quarter Horse Reservoir
FFDCA with Shapell and the agreement with Schuler, which should be completed by
Tuesday of next week.
b) Heritage Days Parade, Saturday, October 11. Mike Robinson, Assistant Administrator,
gave a report on the parade and the District's participation.
c) Fiesta Days, Saturday, October 25. The District will man a booth and provide a water
tank, and water bottles will be filled for distribution. Everyone is welcome to come by
the booth.
d) District activities. William J. Robertson, General Manager, stated the engineering firm
that prepared the security vulnerability assessment would like to meet with the full
Board for a couple of hours of discussion. Staff will take a look and have comments
back to Carollo Engineers by October 30. November 20 at 8:30 a.m. was set for the
Board to meet with Carollo Engineers.
COMMITTEE REPORTS
14. Executive-Administration Committee (Summerfield/Mills)
15. Finance-Accounting Committee (Korn/Beverage)
Report of meeting held October 16, 9:00 a.m. Director Korn reported there was a
discussion with the auditors on the audit report. Director Beverage made the request he be
present when this item comes before the Board. District water rate study was also
discussed. William J. Robertson stated the first report will come to the Board on
November 25.
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16. Personnel-Risk Management Committee (Summerfield/Korn)
Summary minutes of meeting held October 7. Recruitment, Declaration of Restrictive
Covenants: Klingaman and Nickerson, Risk-Management Claims, Health Fair, Employee
Assistance Program, CalPERS level four death benefit.
17. Planning-Engineering-Operations Committee (Armstrong/Mills)
Summary minutes of meeting held October 14, 3:00 p.m. Vista Del Verde village III
Water Service, Pulte Sewer Deficiencies, Greystone Home Proposed Development, District
Project Update, Metropolitan Water District's Long-Term Groundwater Storage Program.
18. Public Information Committee (Beverage/Armstrong)
19. Orange County Water District Ad Hoc Committee (Summerfield/Beverage)
20. MWDOC Ad Hoc Committee (Summerfield/Korn)
INTERGOVERNMENTAL MEETINGS
21. Yorba Linda Planning Commission, October 15, 7:30 p.m. No one attended.
22. Yorba Linda City Council, October 21, 6:30 p.m.
Director Armstrong attended. Public comments regarded the Metrolink station location
and the problems it will create in the area. There were two points: 1) the EIR did not
include enough intersections around the area, and 2) the national significance of train noise
masking criminal operations was not brought up in the EIR.
Director Armstrong reported a problem with the Minutes of the Meeting held October 9. On
page 4 of the minutes, item 13, paragraph 3, the vote should reflect that it was 3-0-2, with
President Summerfield and Director Beverage absent. On a motion by Director Armstrong,
seconded by Director Korn, the Board of Directors voted 3-0 to approve the correction to the
Minutes as noted.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after October 23, 2003. Agenda is available in the
District office prior to meeting.
Yorba Linda Planning Commission, October 29, 7:30 p.m.
Beverage
ISDOC Membership, October 30, 11:30 a.m.
ISDOC Board, November 4, 7:30 a.m.
Yorba Linda City Council, November 4, 6:30 p.m.
Mills
MWDOC/MWD Jt Workshop, November 5, 8:30 a.m.
OCWD, November 5, 6:00 p.m.
WACO, November 7, 7:30 a.m.
Mills
Yorba Linda Planning Commission, November 12, 7:30 p.m.
Beverage
Yorba Linda City Council, November 18, 6:30 p.m.
Armstrong
M W DOC, November 19,9:00 a.m.
OCWD, November 19, 6:00 p.m.
Yorba Linda Planning Commission, November 26, 7:30 p.m.
Korn
IDOC Board, December 2, 7:30 a.m.
Yorba Linda City Council, December 2, 6:30 p.m.
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MWDOC/MWD Jt Workshop, December 3, 8:30 a.m.
OCWD, December 3, 6:00 p.m.
WACO, December 5, 7:30 a.m.
Yorba Linda Planning Commission, December 10, 7:30 p.m.
Yorba Linda City Council, December 16, 6:30 p.m.
MWDOC, December 17,9:00 a.m.
OCWD, December 17, 6:00 p.m.
Director Armstrong attends the first meeting of the month of the Yorba Linda City Council, and
Vice President Mills attends the second meeting. Director Korn attends the first meeting of the
month of the Yorba Linda Planning Commission, and Director Beverage attends the second
meeting of the month. The Board directed staff to fill in the names on the activity calendar.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
President Summerfield asked Kenneth Vecchiarelli for clarification regarding item 9 of the
October 9, 2003 Board meeting. Mr. Vecchiarelli said he is unaware of any block walls being
parallel to sewer lines.
President Summerfield announced the Board members met and discussed the General Manager's
replacement at the Adjourned Board of Directors meeting held October 15, 2003. The Board
members unanimously agreed to appoint Michael Payne to the position of General Manager. A
contract was approved between all parties.
No Closed Session was held.
ADJOURNMENT
On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 3-
0 to adjourn at 9:58 a.m.
The next regular meeting of the Board is scheduled for Thursday, November 13, 2003 at 8:30
a.m., at the District Headquarters.
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