Loading...
HomeMy WebLinkAbout2011-08-25 - Board of Directors Meeting Minutes 2011-151 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 25, 2011 1. CALL TO ORDER The August 25, 2011 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Lee Cory, Operations Manager Ric Collett Steve Conklin, Engineering Manager Robert R. Kiley Stephen Parker, Finance Manager ' Gary T. Melton Gina Knight, Human Resources Manger Damon Micalizzi, Public Information Officer Nicki Hill, Engineering Secretary ALSO PRESENT Brett Barbre, Director, Municipal Water District of Orange County Eddie Beltran, Senior Associate, Kidman, Behrens & Tague Cheryl Borden, Vice Chair, YLWD Citizens Advisory Committee Chris Townsend, President, Townsend Public Affairs Heather Stratman, Senior Director, Townsend Public Affairs Scott Nelson, Mayor, City of Placentia 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli announced that a revised copy of the proposed Professional Services Agreement with Townsend Public Affairs as well as additional backup material related to Item No. 8.1. were provided to the Board at the meeting. Copies were also made available to the public in attendance. 5. PUBLIC COMMENTS None. 1 2011-152 6. COMMITTEE REPORTS ' 6.1 Citizens Advisory Committee (Beverage) Minutes of the Citizens Advisory Committee meeting held August 22, 2011 were handed out at the Board of Directors meeting. Director Beverage attended. Mrs. Borden provided a brief report regarding matters discussed during the meeting including: Frequency of Meetings; Schedule for Reorganization of Committee Officers; Elk Mountain Reservoir Practice Field Project Update; and 2011/12 Budget & Strategic Plan. Mrs. Borden also mentioned that the Committee members were provided with generic business cards for distribution in the community. Meeting scheduled September 26, 2011 at 8:30 a.m. 7. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. Director Collett abstained from voting on Check No. 57228 of Item No. 7.2. as he has a financial interest with the vendor. 7.1. Minutes of the Board of Directors Regular Meeting Held August 11, 2011 ' Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,246,447.79. 7.3. Progress Payment No. 1 for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $633,731.40 to Mamco Construction for the construction of the Ohio Street and Oriente Drive Pipeline Project, Job No. 201006. 7.4. Progress Payment No. 7 for Construction of the Highland Booster Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 7 in the net amount of $119,812.50 to Pacific Hydrotech ' Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 2 2011-153 7.5. Reschedule Board and Committee Meetings Recommendation: That the Board of Directors reschedule these Board and Committee meetings as follows: • Reschedule the Board of Directors meeting on Thursday, November 24, 2011 to Wednesday, November 23, 2011 at 8:30 a.m. • Reschedule the Citizens Advisory Committee meeting on Monday, December 26, 2011 to Tuesday, December 27, 2011 at 8:30 a.m. unless the Committee decides to cancel the December meeting as they did the previous year. • Reschedule the Finance-Accounting Committee meeting on Monday, December 26, 2011 to Tuesday, December 27, 2011 at 4:00 p.m. • Reschedule the Public Affairs-Communications-Technology Committee meeting on Monday, January 2, 2012 to Tuesday, January 3, 2012 at 4:00 p.m. 8. ACTION CALENDAR 8.1. Professional Services Agreement with Townsend Public Affairs for ' September 2011 through December 2012 Mr. Vecchiarelli provided an overview of the revised proposed agreement with Townsend Public Affairs (TPA) and the legislative services to be provided. Mrs. Stratman then introduced herself and Mr. Townsend and provided a summary of TPA's strategy and approach. Mrs. Stratman then responded to questions from the Board regarding periodic reports and local, state and federal representation. Director Barbre addressed the Board and stated that MWDOC has been utilizing TPA's services for approximately 10 years and has been very pleased with the firm's performance, established presence, relationships and access to key legislators. He stated that MWDOC selected TPA through an exhaustive RFP process through which TPA came out the clear choice. Directors Collett and Kiley both expressed reservations in executing an agreement with TPA until an action plan with specific benchmarks for public and legislative affairs has been established by the Board. Director Kiley also expressed concerns about the sole source nature of the contract award and a desire for more transparency in the selection process. Director Hawkins stated that he thought there were enough pressing issues to merit TPA's assistance at this time and agreed that a workshop would be beneficial in moving forward. 3 2011-154 Director Hawkins made a motion, seconded by Director Melton, to execute ' the revised Professional Services Agreement with Townsend Public Affairs for legislative advocacy for the period of September 2011 through December 2012. Motion passed 3-2 with Directors Collett and Kiley voting No. Following additional discussion, President Beverage requested staff to set up a Board workshop to develop an action plan for public and legislative affairs. 8.2. ACWA Committee Appointment Nominees for 2012-2013 Term Mr. Vecchiarelli explained that ACWA has requested nominations for committee appointment from its membership. General Counsel Art Kidman is currently serving on the Legal Affairs Committee and has expressed an interest to continue to serve on this committee as well as the State Legislative Committee. Director Kiley made a motion, seconded by Director Melton, to nominate Mr. Kidman for both the Legal Affairs and State Legislative Committees for the 2012-2013 term. Motion passed 5-0. 9. REPORTS, INFORMATION ITEMS. AND COMMENTS 9.1. President's Report ' None. 9.2. Directors' Reports None. 9.3. General Manager's Report Mr. Vecchiarelli reminded the Board a tour of the Brea Police Department is scheduled Monday, August 29, 2011 at 9:00 a.m. Mr. Vecchiarelli then reported that staff had issued a Notice of Availability and Intent to adopt a mitigated negative declaration for the Yorba Lind Boulevard Booster Pump Station Project. A copy of the notice was provided to the Board at the meeting and made available to the public. 9.4. General Counsel's Report Mr. Beltran stated that no Closed Session would be needed for Items No. 13.1. and 13.2. 9.5. Future Agenda Items and Staff Tasks Director Melton requested that the Board consider the proposed practice field at the Elk Mountain Reservoir as soon as possible. Following brief discussion, the Board scheduled a workshop meeting to discuss this matter on October 6, 2011 at 6:30 p.m. , 4 2011-155 10. COMMITTEE REPORTS CONTINUED 10.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held August 15, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: King Family Casino Ridge Proposed Development; Townsend Public Affairs Scope of Work for September 2011 through August 2012; Input for Development of the Orange County Board of Supervisors' 2012 Legislative Platform; YLWD Contracts and Agreements in Process; General Counsel's Monthly Summary Report; Director's and General Manager's Fees and Expenses (April - June 2011); Status Report on Committee Specific Strategic Plan Initiatives. Director Hawkins commended staff for their work related to the Casino Ridge project. Meeting scheduled September 20, 2011 at 4:00 p.m. was rescheduled to September 19, 2011 at 11:00 a.m. 10.2. Finance-Accounting Committee (Collett/Kiley) Meeting scheduled September 26, 2011 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Kiley/Beverage) Meeting scheduled September 13, 2011 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled September 1, 2011 at 4:00 p.m. was rescheduled to September 14, 2011 at 4:00 p.m. 10.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Meeting scheduled September 9, 2011 at 12:00 p.m. 10.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) ' Meeting scheduled September 27, 2011 at 4:00 p.m. 5 2011-156 11. INTERGOVERNMENTAL MEETINGS ' 11.1. YL City Council - August 16, 2011 (Melton) Director Melton attended and commented on a proposed resolution granting a 2 year extension to design review approvals and Conditional Use Permits granted 2008 through 2011. After approximately 1 hour of discussion, the Council decided to table this matter. Director Melton also provided a brief report on the City granting Kerrigan Ranch Manor House the right to become a gated community. 11.2. MWDOC Board - August 17, 2011 (Melton/Staff) Director Melton was unable to attend this meeting. 11.3. OCWD Board -August 17, 2011 (Kiley/Staff) Director Kiley attended but did not have any new business to report. 11.4. YL Planning Commission -August 24, 2011 (Collett) Director Collett attended and commented on the approval of an easement for construction of the Yorba Linda Boulevard Booster Pump Station on Gun Club Road. Director Collett then commented on the SAGE project and correspondence from LAFCO regarding the annexation process, which were discussed during the meeting. Director Collett further reported that a special meeting will be held August 31, 2011 at 7:00 p.m. and that the September ' 14, 2011 meeting will be cancelled. Director Kiley will attend the meeting scheduled August 31, 2011. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from August 26, 2011 - September 30, 2011 The Board reviewed the listed meetings and made no additional changes. Director Hawkins announced that that he would not be able to attend the Board of Directors meeting on September 22, 2011. Mr. Vecchiarelli expressed his interest in attending a conference in San Diego for utility managers that will conflict with his ability to attend the Board of Directors meeting on September 8, 2011. He stated that Mr. Conklin also will not be in attendance at the Board of Directors meeting on September 8, as he has scheduled vacation plans. Mr. Vecchiarelli reported that Ms. Knight will fill in for the GM at the September 8m Board meeting. 6 2011-157 ' No Closed Sessions were held as they were no longer needed. 13. CLOSED SESSION CONTINUED 13.1. Conference with Legal Counsel - Anticipated Litigation Pursuant to Subdivision (b) of Section 54956.9 of the California Government Code Number of Potential Cases: One (Fair Political Practices Commission Letter Dated July 15, 2011) 13.2. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, at al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. ' YLWD (OC Superior Court - Case No. 00425404) 7 2011-158 14. ADJOURNMENT ' 14.1. The meeting was adjourned at 9:28 a.m. The next regular meeting of the Board of Directors will be held September 8, 2011 at 8:30 a.m. Ke neth R. Vecchiarelli Board Secretary 8