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HomeMy WebLinkAbout2011-09-09 - Public Affairs-Communications-Technology Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS-COMMUNICATIONS-TECH COMMITTEE MEETING Friday, September 9, 2011, 12:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager Director Gary T. Melton Art Vega, Info Systems Administrator Damon Micalizzi, PI Officer 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. YLWD/MWDOC Combined Turf Removal Program Recommendation: That the Committee recommend the Board of Directors authorize participation in the MWDOC Turf Removal Program, augmented with a YLWD Rebate Program of two dollars per square foot for the installation of synthetic turf and authorize execution of the agreement with MWDOC. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Locke Ranch Annexation Outreach (Verbal Report) 3.2. New Designs for District Signs (Verbal Report) 3.3. Video in the Board Room Update (Verbal Report) 3.4. National Preparedness Month 3.5. Dynamics GP Consultant Status 3.6. Computerized Maintenance and Management System Project Status 3.7. Status Report on Committee Specific Strategic Plan Initiatives 3.8. Public Affairs and Legislative Affairs Board Workshop 3.9. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next meeting of the Public Affairs-Communications-Technology Committee will be held October 3, 2011 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: September 9, 2011 Budgeted: Yes Total Budget: $25,000 To: Board of Directors Cost Estimate: up to $20,000 Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Account No: 1-2020-0600-00 Manager Dept: Administration Reviewed by Legal: Yes Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: YLWD/MWDOC Combined Turf Removal Program SUMMARY: At the request of the Board of Directors, staff has done initial research into offering a synthetic turf rebate program for District customers since the MWDOC Turf Removal Program does not currently allow for the installation of synthetic turf. The program suggested by staff is a hybrid of two programs utilizing the MWDOC Turf Removal Program and matching funds one dollar per square foot as YLWD did in the previous year, in combination with a YLWD rebate of two dollars per square foot for installation of approved synthetic turf. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize participation in the MWDOC Turf Removal Program, augmented with a YLWD Rebate Program of two dollars per square foot for the installation of synthetic turf and authorize execution of the agreement with MWDOC. DISCUSSION: When the Department of Water Resources funded the grant for MWDOC's Turf Removal Program, through MWD, they allowed the use of synthetic turf products as an alternative to "live plants". Due to several studies documenting the occurrence of high levels of lead in synthetic turf that could potentially be hazardous to children exposed to the turf, the Department of Water Resources made, as a condition of the grant, testing mandatory for every customer that installed synthetic turf. MWD determined that the process to test for lead with every customer that installed synthetic turf was both too time consuming and too cost prohibitive and required that MWD member agencies participating in the program NOT allow synthetic turf as an alternative. In a recent lawsuit settlement between the State of California and the manufacturer of Astroturf synthetic turf and two other companies, the manufacturers agreed to lower the levels of lead used in the pigments for coloring the synthetic turf to below the California standards of 50 ppm. Lab results found that some AstroTurf products contained more than 5,000 ppm lead. Lead was added to keep the colors vibrant in the product over time. As the standardization of lower lead levels in synthetic turf is fairly recent, many customers may not be aware of the safety regulations. These customer safety concerns may be an issue if the District to use public funds to rebate a product that has recently seen much bad press. Should the Committee wish to move forward with offering synthetic turf rebates, a hybridization program with MWDOC's turf removal program is also a possibility. In such a case, a customer could remove their turf and replace it with both live plants and synthetic turf, provided the customer met the requirements of MWDOC's program (a minimum of 250 feet of the removed turf would need to be live plants or "desert landscaping"). These cases could allow the customer to receive a rebate of $1 per square foot of MWDOC's turf removal program and perhaps $1 for synthetic turf installation through YLWD. Those customers that just participated in the MWDOC program would just receive the $1 per square foot from MWDOC unless the YLWD reconsiders matching their rebate as well. ATTACHMENTS: Name: Description: I_Y e: MWDOC_Turf _Removal _Agtpdf MWDOC Agreement Backup Material Agreement for Participation in Municipal Water District of Orange County's Turf Removal Program This agreement for participation and, where indicated, co-funding ("Agreement") is made on the last date signed below by and between MUNICIPAL WATER DISTRICT OF ORANGE COUNTY ("MWDOC") and the Yorba Linda Water District ("Participant"). MWDOC and Participant are also referred to collectively as the "Parties." RECITALS WHEREAS, MWDOC and Participant entered into an agreement dated January 13, 2011 ("Existing Participation Agreement") to establish the conditions for participation in the Turf Removal Program ("Program") administered by MWDOC in Participant's service area; WHEREAS, MWDOC and Participant now wish to terminate the Existing Participation Agreement and continue Program participation under this Agreement, as provided herein; and WHEREAS, this Agreement establishes the conditions for Participant's participation in the Program administered by MWDOC in Participant's service area for the term stated herein. NOW, THEREFORE, for and in consideration of the mutual terms and conditions contained herein, the Parties hereby agree as follows: 1. Termination of Existing Participation Agreement. The Existing Participation Agreement is hereby terminated by mutual agreement of the Parties, effective upon final execution of this Agreement. The Parties acknowledge that all obligations arising under the Existing Participation Agreement have been met. 2. Rebate Program. MWDOC has developed and arranged funding for the Program through the Metropolitan Water District of Southern California ("Metropolitan"). The Program will provide financial incentives on a first come, first served basis while Metropolitan funding lasts for the removal of turf by residential and small commercial water users within Participant's service area. Turf removal projects must meet Program guidelines to be eligible for financial incentives in the form of a cash payment for each square foot of removed turf. The Program's objectives are to achieve savings in water consumption, reduce water runoff to storm drains and natural water bodies, and promote the goals of the applicable Best Management Practices. 3. Site Inspection; Election by Participant. Participant must either (1) conduct pre- and post-turf removal site inspections for all Program Applications submitted to Agreement for Participation MWDOC Turf Removal Program MWDOC from within the Participant's service area, or (2) provide funding to MWDOC, as set forth in Section 3.1.3 below, for the cost of MWDOC's site installation inspection consultant, Mission Resource Conservation District (MRCD), to conduct both pre- and post-turf removal inspections. By its initials below, Participant hereby elects to either: (1) Conduct its own inspections, as described herein: Initials Here or (2) Provide funding to MWDOC to conduct inspections, as described herein: Initials Here 3.1. If Participant elects to provide funding to MWDOC for MRCD inspection services for the pre- and post-turf removal inspections, Participant shall be responsible for the following activities. 3.1.1. Upon receipt of a completed application, MWDOC will contact MRCD to request a pre-turf removal inspection. At the conclusion of the pre-turf removal inspection, and from the results of the pre-turf removal inspection, MWDOC will notify Participant of MWDOC's preliminary determination that the application under consideration should be approved or denied. Participant shall promptly review MWDOC's determination and inform MWDOC whether it agrees or disagrees. MWDOC will work with Participant in good faith to resolve differences of opinion regarding the status of a particular application, but the final decision on issuing a Notice to Proceed lies with MWDOC. Once MWDOC has made a final decision on an application, MWDOC will issue a Notice to Proceed or a Participation Denial Notice to the applicant. 3.1.2. Participant shall be responsible for the actual cost charged to MWDOC by MRCD for pre- and post-turf removal inspections, which will be invoiced to Participants on a monthly basis by MWDOC. MRCD inspection costs are invoiced to MWDOC pursuant to a services agreement between MRCD and MWDOC. At the time this Agreement is executed, the residential turf removal inspection cost as charged to MWDOC by MRCD is $105 per residential inspection. The total cost for both pre and post-turf removal residential inspections is thus $210.00. The current commercial inspection cost as charged to MWDOC by MRCD is approximately $165.36 per inspection, based on an average of four (4) hours for a small commercial site at $37.84 per hour, plus $28 per hour for inspection verification administration. Again, two commercial inspections are required, for a total 2 Agreement for Participation MWDOC Turf Removal Program estimated cost of $330.72. Should the MRCD costs decrease or increase, MWDOC will pass these changes through to Participant. 3.1.3. Inspection Funding Cap. Participant agrees to provide inspection funding for inspections conducted by MRCD as requested by Participant, up to $0.00. MWDOC agrees that it shall inform Participant when that cap has been reached. At that point, Participant shall have the following options and shall immediately inform MWDOC of its decision to: (1) elect to perform the pre- and post-turf removal inspections, (2) increase the funding cap via letter from Participant's General Manager, or (3) end its participation in the Program. Selecting option #3 will not eliminate Participant's responsibility to perform or fund pre-and post-turf removal inspections underway (in the queue). 3.2. If Participant elects to perform the pre- and post-turf removal inspections, Participant shall be responsible for the following activities. 3.2.1. Upon receipt of a Program Application, MWDOC shall enter the application information into its database and issue a pre-turf removal inspection work order to Participant. Participant shall schedule and conduct the pre-turf removal inspection, complete the pre-turf removal work order as provided by MWDOC with the required data and site photographs, and establish that the applicant's proposed project and site are consistent with the intent of the Program. The pre-turf removal inspection shall establish that the applicant's site consists of between 250 and 10,000 square feet of live turf being irrigated with potable water. 3.2.2. At the conclusion of the pre-turf removal inspection, Participant shall submit the completed work order and site photographs to MWDOC. The pre-turf removal inspection work order shall contain Participant's recommendation to approve or deny the application. If MWDOC staff agrees with the recommendation, it shall approve the application, designate the site as an eligible Program turf removal project, and issue a Notice to Proceed to the applicant, or reject the application and issue a Participation Denial Notice to the applicant. The post-turf removal inspection work order shall be the basis for calculating the rebate incentive. 3.2.3. If MWDOC staff disagrees with Participant's recommendation, MWDOC will so notify Participant. Participant may renew its recommendation and submit it to MWDOC for reconsideration, but the final decision on a Notice to Proceed lies with MWDOC. 3.2.4. It will be the responsibility of applicant to notify MWDOC that the work has been completed at the site. Upon notification from the applicant that the work has been completed, MWDOC shall issue a post-turf removal work order to Participant. Participant shall schedule and conduct the post-turf 3 Agreement for Participation MWDOC Turf Removal Program removal inspection, complete the post-turf removal work order as provided by MWDOC with the required data and site photographs, and establish that the applicant's completed project and site are consistent with the intent of the Program. 3.3. The post-turf removal inspection, whether completed by Participant or MRCD, shall establish the items set forth in Sections 3.3.1- 3.3.6 below. At the conclusion of the post-turf removal inspection, MWDOC will direct its accounting department to issue a rebate incentive check to the party listed on the Program application within a ten (10) week period. Rebate incentive shall be based on the square footage calculation listed on the post-turf removal work order. 3.3.1. The site's precise turf removal area in square feet as removed in association with this Program. This shall be the basis for calculating the amount of each site's rebate. 3.3.2. The site's turf removal area does not include any live or synthetic turf. 3.3.3. The converted area's irrigation system, if any, is a low flow system (drip, bubblers, or low-precipitation high-efficiency rotating nozzles). If part of a lawn is converted, the sprinkler system must be properly modified to provide adequate coverage to the remaining lawn without spraying the converted area. 3.3.4. All exposed soil in the converted area is covered with a 2-3" layer of mulch, except in areas planted with creeping or rooting groundcovers. 3.3.5. Converted area is permeable to air and water. Weed barriers must be permeable. Concrete, plastic sheeting or other impermeable surfaces do not qualify for incentives under the Program. 3.3.6. No invasive plant species are used. 4. Option Requirements for Participants Providing Supplemental Funding For Rebate Incentives. Participant has the option to provide supplemental funding to customers in its service area to further incentivize participation. Supplemental funding for rebate incentives on behalf of Participant, if any, is set forth in Table 4.1 below. If Participant has elected not to provide additional funding upon initial execution of this Agreement, Table 4.1 below will contain "$0" funds: TABLE 4.1 - OPTIONAL SUPPLEMENTAL FUNDING Agency Name : YORBA LINDA WATER DISTRICT Supplemental Funding Levels Incentive per Square Foot/Site $1.00 Not to Exceed Funding Cap $15,000 Without formal written amendment of this Agreement, Participant (if no supplemental funding is initially provided) may at any time during the term of the Agreement notify MWDOC that it will begin providing supplemental funding. In addition, at any time during the term of the Agreement, Participant may make additional supplemental 4 Agreement for Participation MWDOC Turf Removal Program funding available. Both changes may be accomplished by written notice to MWDOC in the form of a letter from Participant's General Manager. If Participant notifies MWDOC of its intent to terminate its supplemental funding, or the maximum supplemental funding amount is exhausted, Participant will be responsible for all supplemental funding for those applicants approved in the Program. Once supplemental funding is exhausted, MWDOC will continue to offer the basic incentives provided herein. 5. MWDOC's Obligations. In addition to the obligations stated above, under this Agreement MWDOC shall be responsible to Participant for the following: 5.1. Providing a base incentive of $1 per square foot of verified removed turf on a first come first served basis while Metropolitan funds exist during the term of this Agreement to the eligible applicants who successfully complete the participation process. MWDOC does not guarantee the Metropolitan funding will last the entire term of the Agreement; 5.2. Databasing all applications received on Participant's behalf; 5.3. Ensuring that timely reports on the Program's results are prepared by MWDOC's staff; 5.4. Developing a database of information regarding participation in the Program and providing monthly electronic and written reports of activity to Participant. The electronic reports will include, without limitation, Participant's customer account number, customer name, service address, quantity of turf removed, Participant's level of supplemental funding provided (if any), and base incentive paid; 5.5. Invoicing Participant for its supplemental funding obligation and monitoring the number of rebate applications approved in Participant's service territory to ensure that it is within the "Optional Supplemental Funding" as provided in Table 4.1 of this Agreement. MWDOC does not guarantee any minimum number of rebates will be available for Participant's service area. 5.6. Invoicing Participant for Participant's obligation for inspection services as performed by MWDOC's inspection contractor, MRCD. 5.7. Reporting to Metropolitan on a monthly basis, detailing the Program's activity and requesting reimbursement for those activities at a rate of $1 per square foot of removed turf. 6. Participant's Obligations. In addition to the obligations stated above, under this Agreement Participant shall be responsible to MWDOC for the following: 6.1. Based on invoicing from MWDOC, paying MWDOC for the amount of supplemental funding(s) expensed on its behalf within thirty (30) days of the date of the MWDOC invoice. 6.2. Based on invoicing from MWDOC, paying MWDOC for the inspection services MWDOC's inspection contractor, MRCD, performed for Participant. 6.3. Working with MWDOC in good faith to evaluate each site's qualifications for participation in the Program. s Agreement for Participation MWDOC Turf Removal Program 6.4. Working in an expedient manner to process all applicants through the Program. 7. Confidentiality. MWDOC agrees to maintain the confidentiality of Participant's customer names, addresses and other information about participants in the Program gathered in connection with the Program, and MWDOC will not cause or permit the disclosure of such information except as necessary to carry out the Program. To the extent MWDOC contracts with third party contractors to carry out all or any portion of the Program, MWDOC will require such contractors to maintain the confidentiality of such customer information. 8. Indemnification. MWDOC has designed the Program so that the applicant is solely responsible for the manner in which the turf is removed and selection of the landscape contractor, if any, that will remove it, and each applicant will be required to sign a release and waiver of any claims against MWDOC and/or Participant. MWDOC will require applicants to indemnify MWDOC and Participant against claims arising out of the turf removal. Nevertheless, to the extent that MWDOC or Participant or their respective staffs perform any activities in connection with the Program, each agrees to indemnify and hold the other harmless from any and all liability, claims, obligations, damages and suits arising out of such activities. 9. Term. This Agreement shall commence on the last date signed below and continue until June 30, 2012 ("Program Expiration"), unless extended by the Parties. 10. Early Termination. Participant may terminate this Agreement at anytime upon thirty (30) days' written notice to MWDOC. MWDOC may terminate this Agreement prior to the Program Expiration date without prior notice in the event funding for the Program is exhausted, reduced, eliminated or unavailable from any funding source, for any reason. If MWDOC deems it necessary to terminate this Program for any other reason, MWDOC shall give Participant thirty (30) days' written notice. In the event of termination by either party, Participant shall be responsible for payment of its supplemental funding contribution for all applications for which MWDOC has issued a Notice to Proceed prior to the effective date of the termination. [INTENTIONALLY BLANK - SIGNATURES ON NEXT PAGE] F Agreement for Participation MWDOC Turf Removal Program MUNICIPAL WATER DISTRICT OF YORBA LINDA WATER DISTRICT ORANGE COUNTY Kevin P. Hunt, General Manager Kenneth R. Vecchiarelli, General Manager Date: Date: Approved as to Form Approved as to Form Kidman, Behrens & Tague, LLP Kidman, Behrens & Tague, LLP Russell G. Behrens Legal Counsel Daniel J. Payne Date: Legal Counsel Date: 7 ITEM NO. 3.4 AGENDA REPORT Meeting Date: September 9, 2011 To: Public Affairs-Communications- Technology Committee From: Ken Vecchiarelli, General Manager Presented By: Damon Micalizzi, Public Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: National Preparedness Month SUMMARY: As September is National Preparedness Month, the following special message will go out to District Customers on their September Bills. Be Ready! September is National Preparedness Month. Are you ready in case of an emergency? YL WD reminds you to Promise to Prepare: assemble an emergency supply kit, make your emergency plans, stay informed, and get involved in helping your family, your business, and your community be ready for emergencies. For more information on how to prepare, visit www.ReadyOC.org. ITEM NO. 3.5 AGENDA REPORT Meeting Date: September 9, 2011 To: Public Affairs-Communications- Technology Committee From: Ken Vecchiarelli, General Manager Presented By: Art Vega, Acting IT Director Dept: Information Technology Reviewed by Legal: N/A Prepared By: Art Vega, Acting IT Director CEQA Compliance: N/A Subject: Dynamics GP Consultant Status SUMMARY: In discussions with the Finance Manager, HR Manager and their staff it has become evident that more training and assistance is needed with Dynamics Great Plain's HR and Accounting Modules. The District's Strategic Plan identifies under Operational Efficiency Initiative No. OE 1-A, which states "Identify the Current Functionality of Existing Technology and Determine if it is Being Utilized to Full Capacity". The additional training and identified above will provide an opportunity to more full utilize the HR and Financial program within the District's enterprise software system. DISCUSSION: Mr. Tom Santoro from NeuLogics has been working with IT, Finance and Operations on Inventory. The following items have been completed. 1. Revaluation of posted inventory items - An entry was made to correct the valuation of the inventory. 2. Inventory items updated with accurate quantity and cost. 3. Open PO reports - staff will now be able to research why items are still open and properly close them if needed. 4. Dictionary error issue was resolved. 5. Reconcilated the inventory subledger to the General Ledger. 6. Discontinued inventory items were deleted. 7. Unused inventory sites were deleted. 8. Recurring Journal Voucher / Journal Entry - Tom explained and trained staff how to create these items at the batch level. 9. Tom reviewed and worked with staff to make changes to District's receiving process. A meeting with Mr. Santoro will be setup soon to discuss the next item in Dynamics GP to work on. ITEM NO. 3.6 AGENDA REPORT Meeting Date: September 9, 2011 Budgeted: Yes Total Budget: $300,000 To: Public Affairs-Communications- Cost Estimate: $248,626 Technology Committee From: Ken Vecchiarelli, General Manager Job No: 200915 Presented By: Art Vega, Acting IT Director Dept: Information Technology Reviewed by Legal: N/A Prepared By: Art Vega, Acting IT Director CEQA Compliance: N/A Subject: Computerized Maintenance and Management System Project Status SUMMARY: On July 22, 2010, the Board authorized the General Manager to execute a Professional Services Agreement with Westin Engineering, in the amount of $248,626, to provide Computerized Maintenance & Management System (CMMS) software and implementation services. The software proposed by Westin Engineering was Azteca's CityWorks software solution. The scope of work in the professional services agreement identified 6 phases. District staff and Westin Engineering are currently working on Phase 4 and 5 of this project. DISCUSSION: District IT staff assessed the status, schedule and expenditures to date with regard to the Westin Engineering agreement. The District has paid Westin Engineering $223,553.49 (90%) of the $248,626.00 professional services contract to date. A group consisting of the hydrant crew and production have been using a live pilot of the CityWorks work order system. More up to date information will be provided at the meeting. Staff will present a demonstration of the CityWorks CMMS system. ITEM NO. 3.7 AGENDA REPORT Meeting Date: September 9, 2011 Reviewed by Legal: N/A Subject: Status Report on Committee Specific Strategic Plan Initiatives ATTACHMENTS: Name: Description: Type: Strategic Plan Tracking- PACT.xlsx PACT Strategic Plan Matrix Backup Material Strategic Plan Initiatives Status Report Public Affairs - Communication - Technology Committee Strategies Start Date Completion Lead Party Jul 2011 Progress Aug 2011 Progress Sep 2011 Progress Date OE 1: O timize Use of Existin Technologies Dynamics GP: Dynamics GP: Finishing Finished with PSA with NeuLogics for Inventory. Identify the Current Functionality of Dynamics GP: Reconciling District's PSA and training and Network Fleet: NeuLogics MSA for training and configuration configuration changes to Discussed at Managers Existing Technology IT Director/ EPIC OE 1 -A and Determine if it is Jul -11 Sep -11 Committee changes to Dynamics GP Software. Dynamics GP Software. meeting: HR will Network Fleet: Discussion will be held at next Network Fleet: discuss with Being Utilized to Full Managers Meeting on 8/02 Discussion will be held at bargaining unit Capacity next Managers Meeting regarding adding more on 8/02 users. Will be assigned to EPIC Evaluate How Each OE 1 -13 Department Might Sep -11 Dec -11 EPIC Committee/ EPIC Discussed initially On Agenda for 9/ 13 Make Further Use of Executive Staff at 7/28 Meeting Existing Technology CP 1: Increase Brand Recognition within the Communi Townsend Public Enhance Resources 2011/ 12 Budget Passed. Initial outreach to Intern Policy being Affairs Hired by Board for Public Information Public Information evaluated and creating CP 1 -A Jul -11 Dec -11 Chapman University for Interns has been on 8/25. Staff working & Governmental Officer made. job descriptions for with Chapman for Affairs Division internships. intern recruitment. Draft Document is Develop a Public nearing completion. Public Information Document is being CP 1 -13 Relations Master Plan Jul -11 Jun -12 Officer Draft Document is underway. Drafted. Public Affairs with Measurable Goals Workshop to be scheduled in Nov./ Dec. Effectively Use Broad Website makeover underway, social media Website Committee CP 1 -E Spectrum On -going On -going Public Information sites have been set up and will be utilized formed/ Compensation Ongoing. Communication Officer more. Transparency Tab Added. Opportunities CP 2: Increase Public Awareness of Water and Wastewater Related Issues Develop and Expand a Public Information Working with Discovery Science Center to 2011 Bottled Water Label 2011 Bottled Water CP 2 -13 Youth Education Jul -11 On -going Officer enhance their School Education Program in Contest Underway. Label Contest Program YLWD. - Bottled Water Label Contest. Underway. ITEM NO. 3.8 AGENDA REPORT Meeting Date: September 9, 2011 To: Public Affairs-Communications- Technology Committee From: Ken Vecchiarelli, General Manager Dept: Administration/Public Affairs Subject: Public Affairs and Legislative Affairs Board Workshop SUMMARY: At the Board Meeting on August 25, 2011, the Board of Directors approved a Professional Services Agreement with Townsend Public Affairs to provide legislative advocacy services on behalf of the District. The contract was awarded by a three-two vote with concerns expressed that the Board should have a workshop to discuss and establish set goals and milestone objectives for increased public affairs and legislative affairs efforts. DISCUSSION: The Committee will discuss key points to include in an agenda and consider dates for a Board Workshop.