HomeMy WebLinkAbout2011-09-13 - Personnel-Risk Management Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
September 13, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Miguel Serna, HR Analyst
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Standing List of Vendors for Provision of Temporary Services.
The committee discussed the District's current method of procuring
temporary employment services. Staff recommended that the District have
a list of pre-approved vendors with corresponding Professional Service
Agreements, General Liability and Workers Compensation insurance
certificates and waivers of subrogation on file. The Committee will
recommend to the Board of Directors the approval of a Standing List of
Vendors for Provision of Temporary Services.
3. DISCUSSION ITEMS
3.1. Status of Human Resources and Risk Management Activities
The committee reviewed and discussed the updated activates log. Staff
reported the scheduling of Confined Space Entry and Field Ergonomics
training on September 28, 2011. Defensive Driving and First Responder
training will be scheduled for the month of October, 2011. Staff also
reported on the scheduled payment of a claim received on August 23,
2011. In addition, staff informed the Committee that the Employee Holiday
Event has been scheduled to take place at the Yorba Linda Country Club
on December 09, 2011. Lastly, staff reported on the following Safety and
Employee Wellness activities: Human Resources Staff has sent out a
Request for Proposals for Safety Consultant Services, proposals must be
received by the September 28, 2011. The District's Health and Benefits
Fair has been scheduled for October 26, 2011. The Advantage Group will
kick off open enrollment for supplemental benefits with an employee
barbeque on November 1, 2011.
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3.2. Status of Recruitments and Budgeted Positions
Staff gave a report on the status of the following recruitments:
Maintenance Worker I
Two employees were hired on August 29, 2011 with a third candidate
starting on September 14, 2011.
Maintenance Distribution Operator II
An internal recruitment closed on August 26, 2011. Human Resources
staff received four applications. Interviews have been tentatively
scheduled for September 20, 2011.
3.3. Status Report on Committee Specific Strategic Plan Initiatives
Staff provided a summary of the activities related to Workforce
Engagement initiatives and goals established and identified in the
District's 2011-2013 Strategic Plan. Staff informed the Committee of the
results from the District's health and dental benefits market study. The
District did not receive competitive bids and will not make any changes to
the health or dental benefits at this time. In addition, staff reported that a
report summarizing the results from the employee succession planning
survey will be completed by September 15, 2011. The results of the
incumbent survey to collect necessary skills for critical positions will be
completed by September 22, 2011. Lastly, staff reported that the deadline
for the draft Career Advancement Workshops has been moved back to the
month of October.
3.4. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:38 p.m. The next meeting of the
Personnel-Risk Management Committee will be held October 11, 2011 at
4:00 p.m.
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