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HomeMy WebLinkAbout2006-04-06 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. 46L AKRr-19, W WRO Of DIRECTORS a cAWAT60DISTRICT MINUTES OF THE YORBA LINDA WATER DISTRICT .f 3 2006 PLAN NING-ENGINERING-OPERATIONS COMMITTEE April 6, 2006 - 4:00 P.M. A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chairman John Summerfield at 4:00 p.m. The meeting was held at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRE9TORS PRF$ENT Director John W. Summerfield, Chair Director William R. Mills STAFF PRESEJVT Ken Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager ACTION ITEMS: 1. Consider Progress Payment No. 2 for the Richfield Road Maintenance and Operations Building Modifications. The committee reviewed staff's report recommending approval for payment to C.G. Construction in the amount of $91,800 for construction progress through March 31, 2006. The Board of Directors will consider this matter on April 13, 2006. 2. Consider payment to SWEPI, LP for Improvements at the Highland Booster Station. The committee reviewed staff's report recommending approval for payment to SWEPI for the District's share of costs for this project. The Committee briefly discussed this matter and supported recommending approval by the Board on April 13, 2006. 3. Consider the update of the Five Year Vehicle and Equipment Plan. Staff presented the annual update of this program in a format that has been used in previous years. The Committee recommended using a more concise format and suggested changes that would make the report more useful for the Board's consideration. The Committee also discussed additional recommendations for extending vehicle service life; including consideration of higher initial outlay for vehicle name brands with historically longer useable service lives. 4. Consider the update of the Five Year Gas Engine Schedule. The Committee reviewed staff's report and briefly discussed recommendations similar to those in the previous item. Staff will modify both reports and present the changes back through the Committee. STANDING ITEMS: 5. Report on the low water pressure areas. Mr. Vecchiarelli reported on General Manager Payne's follow up meeting with the East Lake Village Homeowners Association on March 14, 2006. 6. Status Report on the Meter Replacement Program. The Committee reviewed staff's monthly status report and discussed ways to report positive revenue impacts realized through this program. 7. Capital Improvements Status Report. The Committee reviewed a staff report recommending a Professional Services Agreement for Updating the GIS Needs Assessment and designing the geodatabase structure. The committee discussed the timing of this work and how it would integrate with the District's staffing projections to support the budgeted GIS Program. Mr. Vecchiarelli reported this preliminary consulting effort builds on previous studies and will provide a foundation for moving forward with the larger, phased implementation plan. Additional services for the implementation plan will be solicited through broader Requests for Proposals (RFP's) and brought to the full board for consideration. The Committee also discussed issues holding up grading of the Lakeview Booster Station Project. Hover Development still has not secured their grading approvals from the City of Yorba Linda. The Committee recommended further discussions of this matter with the full Board of Directors. 8. In-Lieu production status report. The Committee reviewed the monthly status report and year to date production data. INFORMATION ITEMS: 9. Groundwater Optimization Report. The Committee reviewed staff's updated PowerPoint presentation and will consider further refinements before recommending presentation to the full Board of Directors. Director Mills left the meeting following this discussion. 10. Water Pipeline Reconstruction in S&S Tracts south of Village Center Drive. Staff reported on completion of repairs to one of three defective water pipelines in this area. Staff will meet with S&S representatives to discuss the final costs and moving forward on repairs to the other two pipeline easement loops. 11. Other. Mr. Cory reported that staff has received bids for supplying a sewer video truck and bids for replacement fleet vehicles. Staff is reviewing these bids and will recommend purchases in accordance with the adopted budget and authorized purchasing policies. The Committee adjourned at approximately 5:15 P.M.