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HomeMy WebLinkAbout2011-09-22 - Board of Directors Meeting Minutes 2011-166 MINUTES OF THE ' YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 22, 2011 1. CALL TO ORDER The September 22, 2011 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:33 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Robert R. Kiley Steve Conklin, Engineering Manager Gary T. Melton Lee Cory, Operations Manager ' Stephen Parker, Finance Manager DIRECTORS ABSENT Gina Knight, Human Resources Manager Phil Hawkins, Vice President Art Vega, Interim IT Manager Ric Collett Damon Micalizzi, Public Information Officer Derek Nguyen, Water Quality Engineer Brian Vargas, Maintenance Distribution Operator III Mando Raya, Maintenance Distribution Operator III Brian Lendzion, Maintenance Worker I Annie Alexander, Executive Secretary ALSO PRESENT Brett Barbre, Director, Municipal Water District of Orange County Nancy Rikel, Mayor, City of Yorba Linda Eddie Beltran, Senior Associate, Kidman, Behrens & Tague LLP 4. ADDITIONS/DELETIONS TO THE AGENDA President Beverage announced that Item Nos. 14.1. and 14.3. would be deleted from the agenda as they were no longer needed and that Item No. 14.2. would be taken prior to Item No. 7.1. 1 1 2011-167 Mr. Vecchiarelli requested to add the following event to Item No. 13.1. as he just ' received the invitation the previous day and the event was scheduled for the following day: OCWD Table Top Work Session - September 23, 2011 Director Melton made a motion, seconded by Director Kiley, to add the above listed event to Item No. 13.1. Motion carried 3-0-2. Directors Collett and Hawkins were absent. 5. PUBLIC COMMENTS Mayor Rikel addressed the Board and commended District staff for the work they were doing on the Oriente Drive Pipeline Replacement Project. 6. SPECIAL RECOGNITION 6.1. Introduce Brian Lendzion, Newly Hired Maintenance Worker I Mr. Cory introduced Mr. Lendzion and provided the Board with an overview of his background and work experience. The Board welcomed Mr. Lendzion to the District. 6.2. Recognize Brian Vargas, Maintenance Distribution Operator III, for Completion of the ACWA/JPIA Supervisor Basics Certification Program ' Mr. Cory introduced Mr. Vargas and provided the Board with an overview of his work with the District. President Beverage presented Mr. Vargas with a plaque commemorating his completion of this certification program. 6.3. Recognize Mando Raya, Maintenance Distribution Operator III, for Completion of the ACWA/JPIA Supervisor Basics Certification Program Mr. Cory introduced Mr. Raya and provided the Board with an overview of his work with the District. President Beverage presented Mr. Raya with a plaque commemorating his completion of this certification program. 6.4. Recognize Derek Nguyen, Water Quality Engineer, for Completion of the ACWA/JPIA Supervisor Basics and Human Resources Certification Programs Mr. Conklin introduced Mr. Nguyen and provided the Board with an overview of his work with the District. President Beverage presented Mr. Nguyen with a plaque commemorating his completion of these certification programs. Messrs. Lendzion, Vargas, Raya and Nguyen left the meeting at this time. 2 2011-168 ' 14, CLOSED SESSION The meeting was adjourned to Closed Session at 8:45 a.m. All Directors with the exception of Directors Collett and Hawkins were present. Also present were Mr. Vecchiarelli and Mrs. Knight. 14.2. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Gina Knight Employee Organization: Yorba Linda Water District Employees Association The Board reconvened in Open Session at 8:54 a.m. 7. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 3-0-2. Directors Collett and Hawkins were absent. ' 7.1. Minutes of the Board of Directors Regular Meeting Held September 8, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,931,844.96. 7.3. Progress Payment No. 2 for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $202,041.00 to Mamco Construction for the Ohio Stree and Orient Drive Pipeline Project, Job No. 201006. 7.4. Progress Payment No. 8 for Construction of the Highland Booster Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 8 in the net amount of $988,200.00 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 3 2011-169 7.5. Approval of Change Order No. 2 for Highland Pump Station Replacement ' Project Recommendation: That the Board of Directors approve Change Order No. 2, in the amount of $129,265.72, and 45 additional work days, to Pacific Hydrotech Corporation for construction of the Highland Pump Station Replacement Project, Job No. 200814. President Beverage announced that no action was taken during the Closed Session (Item No. 14.2.) that was required to be reported under the Brown Act. 8. ACTION CALENDAR 8.1. Elk Mountain Fence Plan Alternatives Mr. Conklin provided a brief overview of each of the fencing alternatives and responded to questions from the Board. Director Melton made a motion, seconded by Director Kiley, to select Alternative 1 and authorize staff to solicit proposals from a minimum of three contractors to install fencing at the Elk Mountain Reservoir site. Motion passed 3-0-2. Directors Collett and Hawkins were absent. 8.2. ACWA Region 10 Election of Officers and Board Members for 2012-2013 Term ' Director Barbre addressed the Board and requested District support for Joan Finnegan as a candidate for Vice Chair. President Beverage suggested that the Board not approve the Region 10 Nominating Committee's recommended slate and select the following individual candidates: Chair Darrell W. Gentry, Vallecitos Water District Vice Chair Joan C. Finnegan, Municipal Water District of Orange County Board Members James F. Atkinson, Mesa Consolidated Water District Cathy Green, Orange County Water District Larry McKenney, Moulton Niguel Water District Richard L. Vaquez, Vista Irrigation District DeAna Verbeke, Helix Water District Director Kiley made a motion, seconded by Director Melton, to nominate the above listed candidates for the ACWA Region 10 Election. Motion passed 3-0-2. Directors Collett and Hawkins were absent. ' 4 I 2011-170 ' 9. REPORTS. INFORMATION ITEMS. AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports ■ LCW Terminating the Employment Relationship Workshop - September 15, 2011 (Kiley) Director Kiley provided a brief report on his attendance at the above listed event. Handouts from the workshop will be made available to the Board. 9.3. General Manager's Report ■ Washington Report by Senator Feinstein -August 25, 2011 ■ CUEMF Leadership Summit- September 8-9, 2011 ■ OCWA Annual Picnic- September 21, 2011 Mr. Vecchiarelli reported that the Washington Report was well attended and provided an overview of the topics discussed. Mr. ' Vecchiarelli then reported on his attendance at the CUEMF Leadership Summit and the OCWA Annual Picnic. The summit was attended by several other professionals in the water industry and provided a great opportunity for networking. In addition, the District supplied bottled water for the picnic and staff participated in both the hot tap and horseshoe competitions. Employees involved in these two events will be recognized at the next regular Board meeting. 9.4. General Counsel's Report None. 9.5. Future Agenda Items and Staff Tasks None. 5 2011-171 10. COMMITTEE REPORTS , 10.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held September 19, 2011 were provided at the Board meeting. Directors Beverage and Hawkins attended. Matters discussed during the Committee meeting were as follows: ACWA Region 10 Election of Officers and Board Members for 2012-2013 Term; Legislative Affairs Status; Upcoming Board of Directors Workshop Meetings; Development Agreement Obligations; Revised Professional Services Agreement with Kidman, Behrens and Tague LLP; General Counsel's Monthly Summary Report; and Status Report on Committee Specific Strategic Plan Initiatives. President Beverage stated that the Board would no longer be holding a workshop meeting on October 6, 2011 to discuss the Elk Mountain Reservoir Practice Field Project. The Executive-Administrative- Organizational Committee will be meeting at 4:00 p.m. the same day with a smaller group of primary spokespersons to explain why the District will no longer be considering the project. Mr. Vecchiarelli asked President Beverage if he would like to have the ' minutes from the Committee meeting on September 19, 2011 revised to reflect that he left the meeting at 12:55 p.m. President Beverage affirmed this request. Meeting scheduled October 18, 2011 at 11:00 a.m. 10.2. Finance-Accounting Committee (Collett/Kiley) Meeting scheduled September 26, 2011 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of the meeting held September 13, 2011 were provided in the agenda packet. Directors Kiley and Beverage attended. Matters discussed during the Committee meeting were as follows: Standing List of Vendors for Provision of Temporary Services; Status of Human Resources and Risk Management Activities; Status of Recruitments and Budgeted Positions; Status Report on Committee Specific Strategic Plan Initiatives. Meeting scheduled October 11, 2011 at 4:00 p.m. , 6 2011-172 ' 10.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of the meeting held September 19, 2011 were provided at the Board meeting. Directors Melton and Collett attended. Matters discussed during the Committee meeting were as follows: Approval of Change Order No. 2 for Highland Pump Station Replacement Project; Elk Mountain Fence Plan Alternatives; Resident Concerns Regarding Highland Reservoir; Monthly Preventative Maintenance Program Report; Monthly Groundwater Production and Purchased Import Water Report; Groundwater Producer Meeting Report; Status Report on Capital Projects in Progress; Status Report on Committee Specific Strategic Planning Initiatives. Meeting scheduled October 6, 2011 at 9:00 a.m. 10.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Minutes of the meeting held September 9, 2011 were provided in the agenda packet. Directors Hawkins and Melton attended. Matters discussed during the Committee meeting were as follows: ' YLWD/MWDOC Combined Turf Removal Program; Locke Ranch Annexation Outreach; New Designs for District Signs; Video in the Board Room Update; National Preparedness Month; Dynamics GP Consultant Status; Computerized Maintenance and Management System Project Status; Status Report on Committee Specific Strategic Plan Initiatives; and Public Affairs and Legislative Affairs Board Workshop. Meeting scheduled October 10, 2011 at 4:00 p.m. (This meeting was subsequently cancelled and will be rescheduled to a later date.) 10.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) Meeting scheduled September 27, 2011 at 4:00 p.m. 10.7. Citizens Advisory Committee (Beverage) Meeting scheduled September 26, 2011 at 8:30 a.m. 7 2011-173 11. INTERGOVERNMENTAL MEETINGS ' Reports on attendance of the following meetings will be provided at the next regular Board meeting. 11.1. WACO -September 9, 2011 (Hawkins) 11.2. YL City Council - September 20, 2011 (Melton) 11.3. MWDOC Board - September 21, 2011 (Melton/Staff) 11.4. OCWD Board - September 21, 2011 (Kiley/Staff) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from September 23, 2011 -October 31, 2011 The Board reviewed the listed meetings. Director Kiley stated that he would like to attend the ISDOC Quarterly Meeting on September 29, 2011. Director attendance for this meeting was approved at the last Board meeting. 13. CONFERENCES. SEMINARS. AND SPECIAL EVENTS ' 13.1. OCWD Table Top Work Session - September 23, 2011 Santa Ana River Interceptor Line Groundbreaking Ceremony - October 11, 2011 MWDOC Water Policy Forum - October 20, 2011 Directors Kiley and Melton expressed interest in attending the MWDOC Water Policy Forum. Director Kiley made a motion, seconded by Director Melton, to authorize Director attendance at these events. Motion passed 3-0-2. Directors Collett and Hawkins were absent. President Beverage asked about the workshop meetings planned over the next few months. These meetings have been scheduled as follows: November 14, 2011 at 5:00 p.m. Public Affairs & Legislative Advocacy December 12, 2011 at 8:30 a.m. IT/CMMS Implementation January 16, 2012 at 8:30 a.m. Financial Plan & Water Rate Alternatives 8 2011-174 ' 14. CLOSED SESSION Item Nos. 14.1. and 14.3. were removed from the agenda as they were no longer needed. 14.1. Public Employee Discipline/Dismissal/Release Pursuant to Section 54957 of the California Government Code 14.3. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) ' Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) 9 2011-175 15. ADJOURNMENT ' 15.1. The meeting was adjourned at 9:32 a.m. The next regular meeting of the Board of Directors will be held October 13, 2011 at 8:30 a.m. Ken eth R. Vecchiarelli Board Secretary 10