HomeMy WebLinkAbout2011-10-11 - Personnel-Risk Management Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
October 11, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Manager
Steve Conklin, Engineering Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Reclassification of Limited-Term Sr. Project Manager Position to a Regular
Budgeted Position
Mr. Conklin presented to the Committee a request for consideration for the
reclassification of the current limited-term Sr. Project Manager position to
a regular full-time District position during the next Budget process for FY
2012-2013. Mr. Anthony Manzano was hired as a three-year limited-term
Sr. Project Manager on August 17, 2009, and has demonstrated to be a
valuable and productive employee for the District. In addition to managing
projects, supervising the Planning and Design sections, Anthony is the
second-in-command when the Engineering Manager is away from the
office either at meetings or on vacation. The Committee will recommend
to the Board of Directors for consideration the reclassification of the
limited-term Sr. Project Manager position to a regular full-time District
position at the next Board of Directors meeting on October 27, 2011.
3. DISCUSSION ITEMS
3.1. Status of Human Resources and Risk Management Activities
The Committee reviewed and discussed the updated activities log. Staff
discussed the training workshops conducted on-site as well as future off-
site workshops. Staff announced the dates of the District's annual
benefits fair and the open-enrollment period for section 125 benefits.
3.2. Status of Recruitments and Budgeted Positions
Staff presented to the Committee the status of the District's most recent
recruitment for the Maintenance Distribution Operator II position. The
Committee discussed the District's current vacancies, needs associated
with filling these vacancies and options that may be considered.
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3.3. Status of Committee Specific Strategic Plan Initiatives
Staff provided a summary of the activities related to Workforce
Engagement initiatives and goals established and identified in the
District's 2011-2013 Strategic Plan. Staff noted that a report summarizing
the results from the employee succession planning survey was not
completed by the target due date and would be done by October 14, 2011.
The results of the incumbent survey to collect necessary skills for critical
positions will be completed by October 21, 2011. Lastly, staff reported that
the draft Career Advancement Workshops would be completed in the
month of October.
3.4. Future Agenda Items and Staff Tasks
Director Beverage requested an update on the status of the intern
program and to have a recurring item on the agenda until this matter is
addressed and action taken. The Committee discussed an organizational
needs assessment including certain departments and divisions to consider
effectiveness, evaluate efficiencies, streamlining and restructuring
opportunities. Staff will commence working on this assignment and
present a status report at the next Personnel-Risk Management
Committee meeting.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:15 p.m. The next meeting of the
Personnel-Risk Management Committee will be held November 8, 2011 at
4:00 p.m.
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