HomeMy WebLinkAbout2011-10-18 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
October 18, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Damon Micalizzi, Public Information Officer
OTHER ATTENDEES
Art Kidman, General Counsel, Kidman, Behrens & Tague LLP
Eddy Beltran, Senior Associate, Kidman, Behrens & Tague LLP
Heather Stratman, Townsend Public Affairs
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. MWDOC Board and Member Agency Elected Officials' Forum -
November 3, 2011
Director Hawkins volunteered to attend as the District's official
representative to the MWDOC Board and Member Agency Elected
Officials' Forum. This item will be considered by the Board of Directors at
their next meeting on October 27, 2011.
3. DISCUSSION ITEMS
Items 3.4 & 3.5 were taken out of order to accommodate attendee's schedules.
3.4. Committee Meeting Minutes (Verbal Discussion)
The Committee discussed the process in which Standing Committee
meeting minutes are delivered and reported on at Board meetings. To
help expedite meetings and ensure Directors have ample time to review
the minutes before a Board meeting, the Committee suggested that
Committee meetings occurring the same week and prior to a Board
meeting should not be reported on until the following Board meeting,
unless the minutes can be delivered ahead of time. This way, instead of
seeing the minutes for the first time the day of the Board meeting, Board
members will have had time to review the minutes in advance and the
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Director reporting on those minutes can simply answer any questions the
other Directors may have regarding those minutes. Also, the Board
Agenda should not have action or consent items on it that had just been
considered by a Committee the same week as the Board meeting. Staff
was asked to look into the Committee Meeting schedules and plan the
work flow accordingly to avoid this activity. Furthermore, the Committee
decided that Directors need not give detailed reports on standing meetings
they attend that do not have business on the agendas pertaining to the
District.
3.5. Status of Strategic Plan Initiatives
The Committee reviewed the report outlining the Strategic Plan Initiative
progress. Mr. Micalizzi made mention of the District's Bottled Water
Program's success during its first year. The Committee noted that the
EPIC Committee had not met in some time due to busy schedules of
several Committee members.
Heather Stratman joined the meeting at this time. Christopher Townsend then also
joined via conference call.
3.1. Legislative Affairs Update (Verbal Report)
Ms. Stratman presented to the Committee a Draft outline for government
advocacy and grants funding plan for the coming year. Mr. Townsend
discussed proposed strategies for dealing with two specific items that the
District is seeking an accord with two other agencies. TPA will work with
staff to prepare reports and speaking points for these matters. Due to the
sensitive legal issues encompassing these items, Mr. Kidman suggested
minimal engagement by Board Members until these matters progress
further, to ensure a cohesive effort on behalf of the District and its
interests.
Ms. Stratman left the meeting at this time. Mr. Townsend also ended his call.
3.2. Revised Professional Services Agreement with Kidman, Behrens and
Tague, LLP (Verbal Report)
Mr. Kidman discussed proposed changes to the process for task approval
and billing procedures for the Professional Services Agreement (PSA) with
Kidman, Behrens and Tague (KBT).
3.3. General Counsel's Monthly Summary Report
The Committee reviewed the summary report noting that the simplified
matrix was easier to read and understand. The Committee also suggested
that Mr. Kidman identify Capital Improvement Projects on the matrix and
provide other short descriptions to clarify connections between the legal
efforts and identifiable District interests.
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3.6. Future Agenda Items and Staff Tasks
Mr. Vecchiarelli mentioned that the Committee may want to revisit a
proposed tablet purchasing policy.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:54 p.m. The next meeting of the Executive-
Administrative-Organizational Committee will be held November 16, 2011
at 4:00 p.m.
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