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HomeMy WebLinkAbout2011-11-08 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Tuesday, November 8, 2011, 1:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Ric Collett Steve Conklin, Engineering Manager John DeCriscio, Chief Plant Operator Ken Mendum, Water Maint Superintendent 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Mitigated Negative Declaration for Yorba Linda Blvd Pump Station and Pipeline Projects Recommendation: That the Committee recommend the Board of Directors adopt the Mitigation Monitoring and Reporting Plan; find and declare that the proposed Projects, with incorporation of the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not have a significant adverse effect on the environment of the YLWD service area; and authorize staff to file a Notice of Determination for the Project. 2.2. Final Report Regarding Water Recycling Facilities Planning Study Recommendation: That the Committee review the draft PowerPoint presentation and direct staff to make a presentation to the Board of Directors on November 10, 2011 with the following recommendations: . That the Board receive and file the Final report for future reference; and . That the Board direct staff to revisit the study when the cost to implement is more economically feasible. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Monthly Preventative Maintenance Program Report 3.2. Monthly Groundwater Production and Purchased Import Water Report 3.3. Groundwater Producers Meeting Report (No meeting was held in October.) 3.4. Status Report on Capital Projects in Progress 3.5. Status of Strategic Plan Initiatives 3.6. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next meeting of the Planning-Engineering-Operations Committee will be held December 1, 2011 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: November 8, 2011 Budgeted: Yes Total Budget: $4.5M To: Planning-Engineering- Cost Estimate: $4.5M Operations Committee Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200817 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Hank Samaripa, Project CEQA Compliance: Pending Engineer Subject: Mitigated Negative Declaration for Yorba Linda Blvd Pump Station and Pipeline Projects SUMMARY: An Initial Environmental Study (IES) under the California Environmental Quality Act has been prepared for the Yorba Linda Blvd Pump Station/Pipeline Projects. The analysis in the IES concludes that the proposed Projects can be implemented without causing significant adverse environmental impacts with the incorporation of mitigation measures for specific issues. The impacts and mitigation measures are summarized in the enclosed Mitigation and Monitoring Reporting Plan. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors adopt the Mitigation Monitoring and Reporting Plan; find and declare that the proposed Projects, with incorporation of the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not have a significant adverse effect on the environment of the YLWD service area; and authorize staff to file a Notice of Determination for the Project. DISCUSSION: The Initial Environmental Study (IES) and supporting environmental analysis for the Yorba Linda Blvd. Pump Station/Pipeline Projects found that the proposed projects will not have impact on all CEQA guideline categories when mitigating measures are included in the project. To address noise concerns, mitigation measures were identified for the construction phase and for long-term operation and incorporated into the Projects. These measures include full compliance with local noise ordinances and the requirements that construction equipment be properly tuned and maintained. Other mitigating measures identified for the Projects included monitoring for potential hazardous materials and cultural artifacts found on the site.The initial environmental study was completed by Lee & Ro, Inc. in conformance with CEQA requirements. The project construction documents and specifications will incorporate the identified mitigation measures. Pursuant to CEQA Guidelines, copies of the IES were distributed to various responsible agencies for public review and comment. The attached Staff Report summarizes the five comments received, and notes how those comments were addressed in the Mitigation Monitoring and Reporting Plan. Copies of the IES and Mitigated Negative Declaration are on file and available for review in the office of the Engineering Manager. PRIOR RELEVANT BOARD ACTION(S): On January 3, 2010, the Board of Directors approved award of the Professional Service Agreement for the Yorba Linda Blvd. Pump Station/Pipeline Projects to Lee & Ro, Inc. for a fee not to exceed $423,624. ATTACHMENTS: Name: Doscdption: u ype: NOA_NOI_YLBPS_Pipeline082311.docx Mitigation Monitoring and Reporting Plan Backup Material STAFF REPORT MMP 102511.doc Staff Report 102511 Backup Material MitigationMonitoringPlan _Oct 2011.doc Mitigation Monitoring Plan October 2011 Backup Material YORBA LINDA WATER DISTRICT NOTICE OF AVAILABILITY / NOTICE OF INTENT TO ADOPT A MITIGATED NEGATIVE DECLARATION FOR THE YORBA LINDA BLVD. PUMP STATION AND PIPELINE PROJECT Notice is hereby given that the Yorba Linda Water District (YLWD) has prepared an Initial Environmental Study (IES) under the California Environmental Quality Act (CEQA) for the project described as the Yorba Linda Blvd. Pump Station and Pipeline Project. The YLWD Board of Directors intends to adopt a Mitigated Negative Declaration (MND) for the project and has authorized the release of the MND for public review and comment on the above project and its potential impacts. The proposed pump station project would be located at 19555 Yorba Linda Boulevard, in the City of Yorba Linda, and the Pipeline project is on Yorba Linda Boulevard from Ohio Street to 500 feet East of Fairmont Blvd. The project is the construction and operation of the Yorba Linda Blvd. Pump Station replacing the Palm Avenue pump station in the City of Yorba Linda's Jessamyn West Park. The location of the pump station lies within a 150 foot strip of land known as Gun Club Road. This City property will be the site of a future linear park. During the construction of the pipeline, the frontage land off Yorba Linda Blvd. will be utilized as a staging area of construction materials and equipment. Once the pipeline is completed, this area will be available for the pump station construction as well as staging area for the general contractor. The analysis in the IES indicates that these proposed projects can be implemented without causing significant adverse environmental impacts with the incorporation of mitigation measures for specific issues. The period of review will be from September 1, 2011 to October 3, 2011. Written comments on the IES and proposed MND should be submitted to Mr. Hank Samaripa at the address below no later than October 3, 2011 at 5:00 p.m. The IES and MND are available at the address below during normal working hours, and at the Yorba Linda Public Library and Placentia Library. Hank Samaripa Project Engineer Yorba Linda Water District 1717 East Miraloma Avenue Placentia, CA 92870 Barba Linda Water District, STAFF REPORT DATE: October 24, 2011 TO: Steve Conklin FROM: HANK SAMARIPA SUBJECT: Yorba Linda Blvd. Pump Station/ Pipeline Projects On August 26, 2011, staff delivered the Notice of Availability/Notice of Intent (NOA/NOI) to adopt a Mitigated Negative Declaration for the Yorba Linda Blvd. Pump Station and Pipeline Project to various local, county, and state agencies as well as six (6) local residences surrounding the new pump station site on Gun Club Road. Per the City of Yorba Linda's Planning Code those residences residing within 300 feet of the project were notified. A copy of the NOA/NOI is attached. Per the CEQA regulations, a NOA/NOI and the 30-day review period for the Mitigated Negative Declaration started on September 1, 2001 and ended on October 3, 2011. Below are the comments received from the various individuals or agencies which were sent this notice. Date Individual/Agency Comment Mitigation Monitor Plan 1. August 30, 2011 Mr. Dave Allanback 5011 Questioned the amount of See Noise section in the Wagon Wheel Dr. noise during construction MMP which references and street steel plates. City of Yorba Linda Municipal Code for noise levels 2. September 6, Ms. Joyce Flocken 5025 Resident was unable to N/A 2011 Wagon Wheel Dr. travel to City Library to read the Initial Study. The District sent her a copy by mail. 3. September 16, Received a letter from The letter stated that Refer to Cultural 2011 Native American Heritage Native American cultural Monitoring section of Commission, Sacramento, resources were identified MMP for specific findings CA. within one-half mile of and procedures. project site. 4. October 3, 2011 Mr. David Brantley Questioned procedures Refer to Erosion and for storm water runoff for Sediment Transport City of Yorba Linda Sr. the pump station site Control section of the Planner MMP which address the procedures. 5. October 10, 2011 Ms. Joyce Flocken Question the conclusions The MMP addresses Noise for the amount of noise in two categories, noise 5025 Wagon Wheel Dr. generated from the site. during construction and pump station noise. Both are within the municipal code levels. In Conclusion, the comments from all the parties have and will be addressed during the construction of the Yorba Linda Blvd. pump station and pipeline projects. Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 1 Mitigation Monitoring and Reporting October 2011 MITIGATION MONITORING AND REPORTING PLAN YORBA LINDA WATER DISTRICT YORBA LINDA BLVD. BOOSTER PUMP STATION AND PIPELINE (PROJECTS) Construction of the two Projects is expected to begin in spring of 2012. The pipeline project will occur first and is expected to follow a six month construction schedule. The pump station project will follow, where a nine month construction schedule is anticipated. Pipeline construction work will occur, weekdays between the hours of 9 a.m. and 3 p.m. and the Pump Station construction hours will be weekdays between the hours of 7 a.m. and 4 p.m. Once constructed, the pipeline will not have any associated impacts as it will be located completely underground and will require only that current service operations for the existing pipeline be continued at the new pipeline existing right-of-way. The new booster pump station will replace the existing facility on City-owned land. Traffic: During construction of the Pipeline Project temporary modification of vehicle traffic patterns in Yorba Linda Blvd. will be required within the specific work areas. A traffic control plan will be prepared and submitted to the City of Yorba Linda for approval prior to Pipeline Project construction and will be implemented in areas where the Pipeline Project will be in public streets to mitigate adverse impacts. At least one lane closure during pipeline construction will be required. No traffic detours are proposed. Lane closures will be limited. During construction of the Pump Station Project there will be no impact to traffic in Yorba Linda Blvd. Construction announcements will be sent out to notify the public of the construction and to encourage considering alternate routes. Biological Monitoring Not Anticipated: Construction and completion of this Project will not require undeveloped land disturbance or change in land use in any area that is biologically sensitive. The Project will not directly adversely affect candidate, sensitive, or special status species, riparian habitat or other sensitive natural communities, or federally protected wetlands; interfere with the movement of any fish or wildlife species or impede the use of native wildlife nursery sites; conflict with any local policies or ordinances protecting biological resources; or conflict with the provisions of an adopted Habitat Conservation Plan (HCP), Natural Communities Conservation Plan (NCCP), or other approved, local, regional, or state habitat conservation plan. Cultural Monitoring Not Anticipated: The new pump station will be located at an alternate previously disturbed site, while the existing station site will be cleared and landscaped to match the existing park setting. Thus, implementation of the Pump Station Project will not require the grading of undisturbed native soils or other land disturbance in an area that might contain artifacts. The Pipeline Project will be located on/in fully improved streets and in previously graded and disturbed areas. No structures will be directly impacted by either project's construction. Therefore, the Projects will not directly cause a substantial adverse change in the significance of historical or archaeological resources, directly or LEE & RO, Inc. Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 2 Mitigation Monitoring and Reporting October 2011 indirectly destroy a unique paleontological resource or site or unique geologic feature, or disturb any human remains. If human remains are discovered, the Owner shall immediately notify the Orange County Coroner's office under state law (California Health and Safety Code § 7050.5) and all activities in the immediate area of the find must cease until appropriate and lawful measures have been implemented. If the Coroner determines that the remains are Native American, the Coroner shall contact the NAHC (California Public Resources Code § 5097.98). The NAHC will designate a Most Likely Descendent who will make recommendations concerning the disposition of the remains in consultation with the lead agency and Project archaeologist. Noise: During construction of the pipeline and replacement pump station, there will be a temporary or periodic increase in ambient noise levels that can be mitigated using good construction practices. Both projects will temporarily generate noise as a result of pouring concrete, building construction, installing mechanical equipment, construction equipment digging trenches, installing pipe, backfilling, asphalt replacement, and street work. The Pipeline Project requires the use of equipment only briefly in a given area as the pipeline will be constructed at a rate of approximately 100 feet per day resulting in noise impacts only briefly in a given area. The pump station work will be bordered on one side by a commercial area. Limiting that work to daytime hours consistent with the City of Yorba Linda's noise ordinance will keep construction-related noise impacts to a less-than-significant level. Both projects will not involve construction located within an airport land-use plan, within two miles of a public airport, or in the vicinity of a private airstrip. During operation, after construction is complete, the replacement pump station (which includes acoustical louvers, door seals, and a parapet surrounding the roof-mounted exhaust fan) will not have any noise-generating features that expose persons to noise levels above existing operational standards established in the local general plan, noise ordinance, or applicable standards of other agencies. Thus impacts from noise will be less than significant. The City of Yorba Linda has a noise ordinance to restrict noises to nearby residences. Section 8.32.060 of the City's Municipal Code makes it unlawful for any person to create any noise which causes the noise level measured on any residential property to exceed the following: Noise Level Shall Not Exceed More Than Day Time Night Time 30 minutes in a hour 55 dBA 50 dBA 15 minutes in a hour 60 dBA 55 dBA 5 minutes in a hour 65 dBA 60 dBA 1 minute in a hour 70 dBA 65 dBA Any period of time 75 dBA 70 dBA LEE & RO, Inc. Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 3 Mitigation Monitoring and Reporting October 2011 Construction Noise: Construction noise shall be reduced at construction sites to meet the above noise ordinance and prior notification of construction timing and duration with a request to keep windows closed during construction. Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitorin : Monitoring Method: Site Inspector shall review noise generation and report violations Documentation of Compliance: Date: Initial: Pump Station Operation Noise: The following maximum equipment sound levels shall be included in the project specifications: Maximum Sound Maximum Sound Power Level, LW, Pressure Level, Lp, Equipment Item Under Full Load Under Full Load Electric vertical turbine pump 108 dB(A) @ 3 feet 97 dB(A) @ 3 feet motor Transformer (in electrical room) 55 dB(A) @ 3 feet 44 dB(A) @ 3 feet Exhaust fan 59 dB(A) @ 3 feet 48 dB(A) @ 3 feet Transformer (outdoors) 71 dB(A) @ 3 feet 60 dB(A) @ 3 feet Impact: Construction will occur in the immediate vicinity of sensitive receptors Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD Monitoring: Monitoring Method: Site Inspector shall review noise generation and report violations Documentation of Compliance: Date: Initial: LEE & RO, Inc. Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 4 Mitigation Monitoring and Reporting October 2011 Hazard and Hazardous Materials: If contaminated soil is encountered during construction, the Orange County Health Care Agency (HCA) in Santa Ana, the local Certified Unified Program Agency (CUPA), will be notified of the discovery. The impacted soil will be handled and disposed of in accordance with the requirements of the CUPA. Impact: Project construction may encounter contaminated soils Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD and HCA Monitoring: Monitoring Method: On site inspection during construction Documentation of Compliance: Date: Initial: Particulates (PM) and Gas Emissions: During construction, Contractor is required to comply with Air Quality Management District (AQMD) regulations. Inspector will check that the equipment meets AQMD emissions requirements. Dust and particulates (PM) emissions will be mitigated using water sprays as required. Impact: Project construction may encounter contaminated soils Party Responsible for YLWD and Contractor Implementation: Agency Responsible for YLWD and HCA Monitoring: Monitoring Method: On site inspection during construction Documentation of Compliance: Date: Initial: Erosion and Sediment Transport Control: In addition, prior to, during, and after earthmoving or excavation operations, the CONTRACTOR shall implement Best Management Practices (BMPs) to reduce potential erosion and sedimentation impacts. These BMPs will include but are not limited to the following: 1. A minimum number of access points for construction vehicle entry/egress will be designated to prevent vehicle trackout of sediments, and traffic shall be prohibited over exposed soils during wet weather or when the construction site is saturated or muddy. LEE & RO, Inc. Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 5 Mitigation Monitoring and Reporting October 2011 2. Flags, markers, and/or temporary fences shall be installed prior to construction activities to avoid soil disturbance outside of the construction easements. 3. All material excavated shall be sufficiently watered to prevent excessive amounts of dust. Watering, with complete coverage, shall occur at least twice daily, preferably in the late morning and after work is done for the day. 4. All earthmoving or excavation activities shall cease during periods of high winds (i.e., greater than 25 mph average over 1 hour). 5. Any material transported offsite shall be either sufficiently watered or securely covered to prevent excessive amounts of dust. 6. The area disturbed by earthmoving or excavation operations shall be minimized at all times. 7. Onsite construction-related vehicle speed shall be limited to 15 mph. 8. Disturbed areas shall be stabilized as quickly as possible. 9. At a minimum, sandbag dikes, silt fences, straw bales, or equivalent control practices shall be used for all significant sideslope and downslope boundaries on the construction area. 10. At the end of each workday, sediment shall be thoroughly swept from paved areas. 11. Keep runoff away from disturbed areas during construction. 12. Direct flows over vegetated areas where possible, prior to discharge into public storm drainage systems. 13. Trap sediment before it leaves the site, using such techniques as sandbags, and/ or silt fences. Impact: Potential erosion and sedimentation impacts during construction. Party Responsible for Implementation: Contractor Agency Responsible for Monitoring: YLWD Monitoring Method: On site inspection during construction Documentation of Compliance: Date: Initial: LEE & RO, Inc. ITEM NO. 2.2 AGENDA REPORT Meeting Date: November 8, 2011 Budgeted: Yes Total Budget: $150,000 To: Planning-Engineering- Cost Estimate: $146,044 Operations Committee Funding Source: All Water Funds From: Ken Vecchiarelli, General Manager Job No: 2009-21 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Derek Nguyen, Water Quality CEQA Compliance: N/A Engineer Subject: Final Report Regarding Water Recycling Facilities Planning Study SUMMARY: The District has completed the Recycled Water Facilities Planning Study to evaluate the feasibility of using recycled water to irrigate golf courses, parks, schools and greenbelts within the District's service area. On September 29, 2011 the State Water Resources Control Board approved the District's Final report and allowed the District to request the remaining grant disbursement in the amount of $35,519, bringing the total grant money to $73,019 which is half of the actual cost spent on the study $146,038. STAFF RECOMMENDATION: That the Committee review the draft PowerPoint presentation and direct staff to make a presentation to the Board of Directors on November 10, 2011 with the following recommendations: . That the Board receive and file the Final report for future reference; and . That the Board direct staff to revisit the study when the cost to implement is more economically feasible. DISCUSSION: In February 2010, the Board of Directors authorized the execution of a Professional Services Agreement with Malcolm Pirnie, Inc. in the amount of $146,044 to prepare the Recycled Water Facilities Planning Study. The total actual consulting cost was $146,038. The Study is half funded by the State Water Resources Control Board (SWRCB) with a grant funding amount of $73,019. In July 2011, the District submitted its Final report to the SWRCB for review, which was approved on September 29, 2011. On October 12, 2011, District staff submitted a request for the State grant disbursement and expects to receive the funds within 4-6 weeks. Staff prepared a presentation on the final report and its findings which is attached for review by the PEO Committee. PRIOR RELEVANT BOARD ACTION(S): On May 12, 2011, the Board of Directors scheduled a discussion item for public comments on this matter as requested by the SWRCB, and authorized staff to present the findings of the Draft report to the public. In February 2010, the Board of Directors authorized the execution of a Professional Services Agreement with Malcom Pirnie, Inc. in the amount of $146,044 to prepare the Recycled Water Facilities Planning Study. ATTACHMENTS: Name: Description: Type: Board of Directors Final Report WRFP Study 11102011.pdf Draft PowerPoint Presentation Final Report Backup Material 10/25/2011 YORBA LINDA WATER DISTRICT r y Water Recycling F; xeqdeaLYarc Planning Stu Presented eyc Derek Nguyen, M.S., RE. Water Quality Engineer J30ARD OF DIRECTORS MEETING NOVEMBER 10, 2011 a .tip ~ PROJECT BACKGROUND A . 1 In June 2009, the District directed staff ► Investigate concept of a recycled water project Water Recycling Facilities Planning In September 2009, Board of Directors approved Study ► Resolution authorizing staff to seek funding from SWRCB ► Estimated cost of study was $150,000. State to fund half. Final 1 In February 2010, Board retained Malcolm Pirnie, Inc. ► To prepare W RFP Study ► Investigate feasibility of using recyced water for landscape irrigation til~ III~I I f~~,ff II,, (golf courses, parks, schools & greenbelts) in District service area. In March 2011, District submitted Draft report to SWRCB ► Draft report approved with comments ► Half cf grant ($37,500) was disbursed to District 1 In July 2011, District submitted Final report to SWRCB ► Final report approved in September 2011 ► District requested remaining grant in October 2011 1 10/25/2011 WAi LIZ RFCYCRLING FACILITILS x Categories Total Max. Day USA Q I p-j WATER R€GYGLING FACIIJTIPS PLMNING STUDY POPENTIAL REGYCLEINNGN-PGTA9LE WATER-VOMERS FIG 2-11' WRFP STUDY - SEWER Y~NV~~~ 1 ~l~b'l:k~;~x ~..~\a~ll 2; er€'SGg3 P1-8 1.59 -,~i P2-1 1.46 Total 3.05 ~1/... WATER RECYGLING`FACILITIES PLANNiryp SNOY SEWER FLOW MONIPGW NG LGGATIONS FIG S3tI 2 10125/2011 POTENTIAL SITLS FOR TREATML I FACILITY ' FE- WATER RECYCLINO FACILITIES RLANNING MOM RpfENT4hL W0.TER RF.CLAAeATIDN FACILITx SITES K9G Yi' MO i NIABLL SITES: k.+ 1 Orangethorlpe A~ei 6. a . 411 I F 4~ 46 WAVER RFCVG4INR'FACIL1TiE3 RLANNINO aTUOV PpTEwTIAL SATELLITE WRPSITC+ ..uAHG~xoe' FIG 36 3 10/25/2011 MOST VIABLE SITE, 'i REA6 wPItiAI VAGILI.I.A It i T, 1 a r WATERREGYCLINGFACILITIESP NNINOST41L1Y FN]iENTUL SATELLITE YfRP SITET YM~RC m1F FIG3T rA'mirt ,W pSCde Y - ~ tteu~i w~~~~~ ~ V r6em+. ~~~ye ID ? ~ ~'n~ ix 4.Nx s- ..caci.I ~r.M I~r•M-. C~ x.ne~Trurnnil.alY T A6h ~ F.nbn f,. nw~onwn ALTERNATIVEI REGIONAL 9RAG41a'R GROLHDWATER TREATMEHP WATER RECYCLING PACRLITIES PLANNING STllDY ION-SIl'E AT YORM LINDA AEG€Ufh PARK] kMFIG 4-2" 4 10/25/2011 ALT ERNASIVE 2 R.op2sed Aa.[ca[el nPla„- II rca~~ G.m.iea L V_I 0 ALTERNATNE 2A SATELLITC WATER RECL-TION PANT ~ vcu>j~~ WATER R~CYCIING FAGILITI ESPLANNIRG STUDY IYOMA LINDA RESERVOIR SIT;{ uFlc t& xxn SW~ o w ~~f - e \ ® ...v 11 Q MaWwEGttA to MP 0 i 1}qy NsrPpetelf~Wa Gnbn ~ - Pirowsc~ ka Wam 4~nIx L~ ~f r wn.nrcrd~rve- PITS .I-IIl-Ell- WATER RECLAMATION PIANT - WATER RECYCLING FACILITIES PIANNING STUDY (AERA ENERGY WASTEWATER LINE( c u - FID II" 5 10125/2011 1-"ROJLC'TA[A'LKNXHVE 2C M4S Y'' I< J ~ IGf .ReN SxcF+c ,bAl' - AJn ,.x Inrl Ran N.w-0atzye wy r Lll a ~ ~ xttwdaL~tlntln Wx Lwmv Eg 7% e Aver WrP'rtw - 1'++•rHSr LM in:nlWl~i i yf+ ALTERNATIVE 2G SAICLLITE WATLR RECIAMATIGN PLANT WATER RECYCLING FACILITIES PLANNING STAGY (ppMRINEp PR6JECT) YFIG4 r - LECENo _ S ~ - IR.~I ~p wca,p,e aen. Arw K rywai ,nr.,F~ p,v~ALIERNA E RAGE LITE WATER RI W PLANT V yACw K,1 WATER RECYCLING FACILITIES PLANNING STUDY {IN 3NTERAGENCV PRWEGT WITH H pC OCW,j G7 EIG+e 6 10/25/2011 SUMMARY OF ALTERNATIVE ECONOMICS 1. RegIJria- S.acklsh o,'W Treatnient (On,ite 9~ $1 69 $2,110 atYorb6 Regional Parkl 2A Water Reclamation Plant 480 $17 $2,690 (Site #P7-Yorba Linda Lakebed) 2B WatpR Reclamation Plant using Exist Aeia 617 $18 52,400 Energy Pipeline (Site 1-Orange thorpe) 2C Water Reclamation Plant (Combined 1,097 $29 $l,soe Project) 3 !dater Peclamatlun Plant 3,853 $59 $880 (Interagency protect wj OCVIL,) ' I STAFF SUMMARY Based upon the estimated cost required to implement the program, staff is recommending that the Board of Directors: ► Receive and file the Final report for future reference. and ► Direct staff to revisit the study when the cost to implement is more economically feasible jwK 10 ;r_ ITEM NO. 3.1 AGENDA REPORT Meeting Date: November 8, 2011 Subject: Monthly Preventative Maintenance Program Report ATTACHMENTS: Name: Dosciiption: a ype: 2011-12 PM Report.pdf PM Report Backup Material PM PROGRAM FISCAL 2011112 Fiscal 2011-12 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 38 78 142 228 INSPECTED THIS YEAR 38 116 258 486 % OF TOTAL 1.0% 3.0% 6.7% 12.5% VALVES (10,70612=5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 444 494 634 616 OPERATED THIS YEAR 444 938 1,572 2,188 % OF TOTAL 8.3% 17.5% 29.4% 40.9% DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 2 0 0 155 FLUSHED THIS YEAR 2 2 2 157 % OF TOTAL 0.7% 0.7% 0.7% 50.7% AIR VACS (330) Target; all air/vacs to be serviced annually. INSPECTED THIS MONTH 224 106 1 3 INSPECTED THIS YEAR 224 330 331 334 % OF TOTAL 72.5% 100.0% 100.0% 101.2% PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 35 48 41 58 INSPECTED THIS YEAR 35 83 124 182 % OF TOTAL 23.3% 55.3% 82.7% 121.3% SEWER CLEANING (264.1 M) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 21.4 23.9 22.9 27.5 CLEANED THIS YEAR 21.4 45.3 68.3 95.8 % OF TOTAL 8.1%1 17.2% 25.9% 36.3% SEWER TELEVISING (44.02M) Target; all sewers to be televised every 6 years. TELEVISED THIS MONTH 1.2 0.58 1.38 TELEVISED THIS YEAR 1.2 1.78 1.78 3.16 % OF TOTAL 2.7% 4.04% 4.04% 7.18% OTHER SEWER WORK. S.S. OVERFLOWS 0 0 0 0 SERVICE CALLS 1 0 2 1 ROOT CONTROL 0 267 0 0 REHAB FOOTAGE 0 241 12 0 MAIN REPAIRS 1 0 3 1 MANHOLE ROOT CLEANING 11 9 0 3 MANHOLE REPAIRS 3 27 3 4 ITEM NO. 3.2 AGENDA REPORT Meeting Date: November 8, 2011 Subject: Monthly Groundwater Production and Purchased Import Water Report ATTACHMENTS: Name: Dosciiption: a ype: 2011-12 Water Supply Report.pdf Water Supply Report Backup Material YLWD SOURCE WATER SUMMARY FY 2011-12 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) (AF) Jul-11 609, 256.6 1 4,Cl 2,430.1 35.6% 35.6% 2,630.6 -7.6% Aug-11 59,3.; 225.7 'j, i 'i.7 2,394.0 34.4% 35.0% 2,588.1 -7.5% Sep-11 530.0 219.4 1,391.8 2,141.2 35.0% 35.0% 2,270.8 -5.7% Oct-11 - 652.2 1,116.3 1,768.4 36.9% 35.4% 1,915.4 7% Nov-11 1,513.1 Dec-11 1,361.1 Jan-12 1,186.8 Feb-12 1,135.4 Mar-12 1,345.5 Apr-12 1,683.0 May-12 2,226.1 Jun-12 2,494.3 FYTD 1,736.2 1,353.8 5,643.7 8,733.8 35.4% 9,404.9 -7.1% Red denotes In-Lieu month Allowable GW (YTD) 4,200.9 (AF) Underpumped 1,110.9 (AF) GROUNDWATER PERCENTAGE 60.0% 55.0% 50.0% 45.0% 40.0% 35.0% 30.0% -MONTHLY GW (°o) 25.0% -1-YTO GW BPP GOAL 48.1% 20.0% Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month WATER SUPPLY FY 2011-12 October 2011 Water Supply IN-LIEU GW 0.0% GW 36.9% IMPORT 63.1% 2011-12 YTD Water Supply GW 35.4% IMPORT 64.6% GW BPP GOAL 48.1% TOTAL WATER USE FY 2011-12 2,500 730 ■09-10GW ❑09-10 IMPORT 72.9 Monthly Average Mean Temperature (0F) 4.0 74 73.2 ■ 10-11 GW ❑ 10-11 IMPORT .3 69.7 74.1 ■11-12 GW ❑11-12 IMPORT 70.8 70.3 67.2 66.4 2,000 62.9 63.8 66.1 66.4 62.6 62.4 1,500 65.4 61.5 59.3 Q N 60.2 E 55.8 2 60.0 55.2 O 58.2 58.7 1,000 56.4 57.2 500 0 o~- o,-o~- PPP 5 5 5 owl Month FY 2011-12 YTD Water Supply 24,000 Budgeted Total GW + Import 22,000 -0--Actual Total GW + Import 20,000 _*-BPP GW Goal 48.1 % 18,000 Actual GW Production 16,000 14,000 Q 12,000 0 10,000 8,000 6,000 00~ 4,000 2,000 0 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month ITEM NO. 3.4 AGENDA REPORT Meeting Date: November 8, 2011 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Dosciiption: a ype: CIP Rept Nov2011.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: November 1, 2011 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Highland Booster Station Upgrade Contractor completed roof Contractor will pour the The current completion date is Budget: $5,000,000 Job No. 200814 panels. Continuing interior lightweight concrete for March 2012. The Board approved Project Contact: Joe Polimino electrical work and started the roof and continue with Change Order #2. Planned Completion Date: March 2012 excavating for the vee-ditch door and electrical on the reservoir. installations. 2 Ohio/Oriente Pipeline Replacement The mainline is completed; After completion of The project is scheduled to be Budget: $615,000 Job No. 201006 contractor to hydrotest,and testing, contractor will do complete by December 2011. Project Contact: Joe Polimino chlorinate pipeline. tie-ins and transfer Planned Completion Date: Dec 2011 services to the new line. 3 2010 Waterline Replacement Project, Phase I The pipeline passed pressure After all tie-ins and Final completion date is currently Plumosa Drive and disinfection testing. services are complete, the scheduled for October 2011. Budget: $700,000 Job No. 201012 Contractor completing contractor will begin Project Contact: Joe Polimino service transfers and new tie- surface restorations. Planned Completion Date: Fall 2011 in connections. 4 Well 20 Equipping Contractor is working on Complete demo and February 2012 estimated Budget: $1,200,000 Job No. 200711 submittals. Will begin removal of old equipment, completion. Project Contact: Joe Polimino equipment demo work in the Begin equipment Planned Completion Date: Feb 2012 existing building. installations. 5 Green Crest Lift Station Upgrades Obtaining bids for Obtain a second bid for the Solicit cost proposals for Budget: $60,000 Job No. 2011165 emergency connection for 480V emergency outlet. additional lift station upgrades per Project Contact: Hank Samaripa the lift station in case of the GCLS upgrade report. Planned Completion Date: June 2012 power outage. 6 Fairmont Reservoir Valve Replacement Board awarded contract to After- Agreement is Replace reservoir valves early Budget: $210,000 Job No. 201011 low bidder, Pascal & Ludwig executed will issue Notice 2012 Project Contract: Anthony Manzano Constructors for $203,800 on to Proceed and coordinate Planned Completion: February 2012 10/13/11. inspection & start date 1 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: November 1, 2011 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) Still awaiting OCTA Resolve prior-rights and Awaiting final design submittal Budget: $700,000 Job No. 201002 response regarding cost cost-sharing issues and from OCTA's consultant. Utility Project Contact: Anthony Manzano sharing. Awaiting final complete Agreement with relocations expected to start in Planned Completion Date: Sept. 2013 design submittal. OCTA. 2012. 2 2010 Waterline Replacement Project, Ph. 11 50% design plans reviewed 75% design drawings to be Constriction expected to start in Pebble Beach, Cresthill Dr., Hidden Hills, and returned to design submitted for approval by early to mid 2012. Catalina Ct., Gordon Ln. & Richfield Rd. consultant. cities of Yorba Linda, Budget: $13M Job No. 201012 Anaheim and Placentia, and Project Contact: Anthony Manzano for procuring easements. Planned Completion Date: Spring 2012 3 YL Blvd. BPS & Pipeline Reviewed 90% pipeline Resubmit corrected Prepare CEQA comments for Budget: $4.5M Job No. 200817 design plans/specs and easements to City for District Board approval in Project Contact: Hank Samaripa easement does. CEQA Council approval on Nov. November. Target December Planned Completion Date: May 2013 comment period closed. Start 181'. Review 100% pipeline 2011 pipeline bidding. final design of pump station. design. 2 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: November 1, 2011 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments 1 Fairmont BPS & Site Improvements Staff discussing site Develop Fairmont site plan Issue preliminary layout and Budget: $1,885,000 Job No. 200803 improvement options. and prepare RFP for design. RFP tentatively, January 2012. Project Contact: Anthony Manzano Planned Completion Date: TBD 2 Recycled Water Study SWRCB approved final Staff to present project District to receive remaining Budget: $225,000 Job No. 200807 report on 09/29/11. District findings to PEO and Board. grant of $35,519 from State in Project Contact: Derek Nguyen applied for final 50% grant approximately 4-6 weeks. Planned Completion Date: TBD disbursement on 10/12/11. 3 South & West Wells Project Completing Well 21 site Review Well 21 site Pursuing OCWD Board approval Budget: $9,000,000 Job No. 200922 alternatives per OCWD alternatives with OCWD. of Well 21 site at Warner Basin Project Contact: Anthony Manzano Board's request. Searching Continue search for Complex. Planned Completion Date: TBD for Well 22 site. potential Well 22 site. 4 Elk Mountain Site Improvements Determined North property Obtain proposals for Follow up with City's landscaper Budget: $6,000 Job No. 200522 owner to request approval to wrought-iron fence at and inform him of his new Project Contact: Hank Samaripa install a fence to close-off northeast corner of site, access to slope for maintenance. Planned Completion Date: Dec 2011 access to coiner of site. 5 Pressure Regulating Stations Upgrade Counsel to review Hall & Engineering and Operations Design work is anticipated to Budget: $1,000,000 Job No. 201108 Foreman PSA. Once contract to discuss project objectives start by mid November. Project Contact: Derek Nguyen is fully executed, kickoff prior to meeting with Planned Completion Date: TBD meeting will be scheduled. Consultant for design work. 6 Locke Ranch Area Annexation Submitted annexation Public Notices to be sent to Public Notice comment period is Budget: $9000 Job 11-04 application to LAFCO with homeowners on 11/23/11. 21 days. Public Hearing period Project Contact: Ariel Bacani Public Hearing to follow. Public Hearing scheduled is estimated to be 35 days long. Planned Completion Date: TBD for 12/14/11. 3 ITEM NO. 3.5 AGENDA REPORT Meeting Date: November 8, 2011 Subject: Status of Strategic Plan Initiatives ATTACHMENTS: Name: cv, i~a$icri: a ype: Strat PI Tracking- Oct2011.pdf Strategic Plan Tracking Backup Material Strategic Plan Initiatives Status Report Planning-Engineering-Operations Committee Strategies Start Date Completion Lead Party Prior Progress October 2011 Progress Date FR 2: Increase Reserve Fundin Analyze the Asset Annual Review Received Sewer Fund payout from City. Receiving cost quotes from contractors for Management Plan to Prior to Budget Engineering Initiated analysis of tasks and cost to upgrade power supply upgrade for lift station. FR 2-13 Determine Future Dec-11 and CIP Manager sewer lift station, and same for prep of GIS Evaluating other potential upgrades and Needs Update database for east side sewers. cost. Beginning development of work scope for GIS database for east side sewers SR 1: Work Toward Service Reliabilit and Efficienc Service Demand Projections were examined SR 1-B Forecast Service Oct-10 Jun-11 Engineering and incorporated into the District's 2010 No change. Demand Projections Manager Urban Water Management Plan (dated May 2011 out to Year 2035 Began work on proposed well site development Completed site topographic map and Develop Additional Engineering plan for discussion with OCWD. Looked at SR 1-E Well Sites Mar-11 Jun-12 Manager potential properties with AT&T and other prepared three well-site alternative plans for a meeting to be scheduled with OCWD. property owners. Evaluate Alternative Engineering District completed Water Recycling Facilities Staff will make presentation of study SR 1-F Water Sources On-going On-going Manager Planning Study and final acceptance from findings and recommendations to the SWRCB in October. Board on November 10. SR 3: Continue Im lementation of Ca itaI Im rovement Project Plan 2007-2012 Complete Implementation of Five-Year Capital Current status is approximately $6.7 SR 3-A Improvement Plan On-going On-going Engineering The 2011-12 Budget includes $11.8 million for million of projects in construction phase from FY Improvement 012 Manager Capital Improvement Projects and $5.1 million in the planning and design phases. with Adopted Amendments Continue Planning for The 2011-12 Budget identifies $21.2 million Long-Term Capital Engineering for Capital Improvement Projects for FY2012 SR 3-B Improvements and On-going On-going Manager 13 through FY2014-15. Staff will continue to No change. Replacements evaluate our systems' needs and capabilities.