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HomeMy WebLinkAbout2011-10-27 - Board of Directors Meeting Minutes 2011-189 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 27, 2011 1. CALL TO ORDER The October 27, 2011 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Beverage led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett (Arrived 8:38 a.m.) Stephen Parker, Finance Manager Robert R. Kiley Art Vega, Interim IT Manager ' Gary T. Melton John DeCriscio, Chief Plant Operator Ken Mendum, Water Maintenance Superintendent Brian Vargas, Maintenance Dist Operator III Jorge Lopez, Maintenance Dist Operator II Eduardo Gutierrez, Maintenance Dist Operator II Ken Graff, Maintenance Dist Operator II Jerry Huizar, Maintenance Worker I Nick Isbell, Maintenance Worker I Ruben Maldanado, Water Quality Technician I Damon Micalizzi, Public Information Officer Annie Alexander, Executive Secretary ALSO PRESENT Brett Barbre, Director, Municipal Water District of Orange County Nancy Rikel, Mayor, City of Yorba Linda Art Kidman, General Counsel, Kidman Behrens & Tague LLP Eddie Beltran, Senior Associate, Kidman, Behrens & Tague LLP Greg Meyers, Member, Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA None. ' 5. PUBLIC COMMENTS None. 1 2011-190 6. SPECIAL RECOGNITION ' 6.1. Recognition of OCWA Annual Hot Tap and Horseshoe Competition Participants President Beverage read aloud a proclamation recognizing Messrs. Lopez, Gutierrez and Vargas for their participation in the hot tap competition and Messrs. Mendum, Huizar, Isbell, and Graff for their participation in the horseshoe competition. Mr. Freddy Ojeda also participated in the hot tap competition but was unable to attend the meeting to be recognized. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Beverage) Minutes of the Committee meeting held October 24, 2011 were provided at the Board meeting. Mr. Meyers provided a brief report regarding matters discussed during the meeting including: Presentation Regarding Taste and Odor; Bottled Water Label Contest and Finalists; AWWA QualServe Program Results; OCWD Ground Water Adventure Tour; and Date for November/December CAC Meeting. Meeting scheduled November 28, 2011 at 8:30 a.m. No meeting will be ' held in December. 8. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Collett, to approve the Consent Calendar. Motion carried 5-0. Director Collett abstained from voting on Check No. 57624 on Item No. 8.2. as he has a financial interest with the vendor. 8.1. Minutes of the Board of Directors Regular Meeting Held October 13, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $828,843.01. 8.3. Progress Payment No. 3 for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Recommendation: That the Board of Directors approve Progress ' Payment No. 3 in the net amount of $98,694.90 to Mamco Construction for the Ohio Street and Oriente Drive Pipeline Project, Job No. 201006. 2 2011-191 8.4. Progress Payment No. 9 for Construction of the Highland Booster Pump ' Station Project Recommendation: That the Board of Directors approve Progress Payment No. 9 in the net amount of $27,324.00 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 9. ACTION CALENDAR 9.1. Support Services for Computerized Maintenance and Management System (CMMS) Project Mr. Vega provided an overview of the project and the need for additional support services for the implementation of CMMS. Mr. Vecchiarelli responded to questions from the Board regarding additional funding needed to complete the project. Director Kiley made a motion, seconded by Director Hawkins, to authorize the General Manager to approve Task Release No. 2 for the Professional Services Agreement (PSA) between the Yorba Linda Water District and Westin Engineering. Motion passed 5-0. ' PUBLIC COMMENTS Director Barbre extended an invitation to the Board and District staff to attend the Colorado River Aqueduct Inspection Trip scheduled December 2-4, 2011. 9.2. Reclassification of Limited-Term Sr. Project Manager Position Mr. Conklin summarized the services being provided by Mr. Anthony Manzano and the need for reclassification of his current position. Director Kiley made a motion, seconded by Director Melton, to reclassify the limited-term Sr. Project Manager position to a regular full-time District position effective July 1, 2012. Motion passed 5-0. 9.3. Revised Professional Services Agreement with Kidman, Behrens and Tague, LLP Mr. Vecchiarelli explained the purpose for the revised agreement. Mr. Kidman then provided an overview of the proposed revisions. Director Melton made a motion, seconded by Director Collett, to execute the revised professional services agreement with Kidman, Behrens & Tague, LLP. Motion passed 5-0. 1 3 2011-192 9.4. MWDOC Board and Member Agency Elected Officials' Forum ' Director Hawkins stated that he was willing to attend this event on behalf of the District. Director Collett made a motion, seconded by Director Melton, to designate Director Hawkins as the District's official representative to attend the MWDOC Board and Member Agency Elected Officials' Forum. Motion passed 5-0. 10. REPORTS. INFORMATION ITEMS. AND COMMENTS 10.1. President's Report President Beverage commented on changes being made to the Committee Reports section of the agenda. 10.2. Directors' Reports • Yorba Linda Mayor's Breakfast -October 20, 2011 ■ MWDOC Water Policy Forum -October 20, 2011 Directors Hawkins and Collett commented on their attendance at the YL Mayor's Prayer Breakfast. Directors Kiley and Melton then reported on their attendance at the ' MWDOC Water Policy Forum. Director Kiley commented on a water leak he witnessed in his neighborhood. 10.3. General Manager's Report ■ Benefits Fair -October 26, 2011 Mr. Vecchiarelli reported that the Human Resources Department had sponsored a benefits fair the previous day. 10.4. General Counsel's Report None. 10.5. Future Agenda Items and Staff Tasks Director Kiley suggested that the Board consider scheduling an action item to vote on the outcome of the proposed practice field project at the Elk Mountain Reservoir. President Beverage stated that this matter would be discussed at a future workshop meeting. 4 2011-193 COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the Committee meeting held October 18, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting included: MWDOC Board and Member Agency Elected Officials' Forum; Committee Meeting Minutes; Status of Strategic Plan Initiatives; Legislative Affairs Update; Revised Professional Services Agreement with Kidman, Behrens and Tague, LLP; and General Counsel's Monthly Summary Report. Meeting scheduled November 16, 2011 at 4:00 p.m. 11.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held October 24, 2011 will be provided at the next Board meeting. Meeting scheduled November 28, 2011 at 4:00 p.m. ' 11.3. Personnel-Risk Management Committee (Kiley/Beverage) Meeting scheduled November 8, 2011 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled November 3, 2011 at 4:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Minutes of the Committee meeting held October 21, 2011 were provided in the agenda packet. Directors Hawkins and Melton attended. Matters discussed during the meeting included: Computerized Maintenance and Management System Project Status; Dynamics GP Consultant Status; Status Report on Committee Specific Strategic Plan Initiatives; Fall Newsletter Content; Bottled Water Label Contest; Draft Strategic Communications Plan; Video of Board Meetings Online; and the Public ' and Legislative Affairs Workshop. Meeting scheduled November 7, 2011 at 4:00 p.m. was rescheduled to November 18, 2011 at 12:00 p.m. 5 2011-194 11.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) ' Meeting scheduled November 22, 2011 at 4:00 p.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL City Council - October 18, 2011 (Melton) Director Melton attended and commented on the SARI Line and E-Verify requirement for business licenses which were discussed during the meeting. 12.2. MWDOC Board - October 19, 2011 (Melton/Staff) Director Melton attended and commented on the close out of the Urban Water Management Plan contract which was approved at the meeting. 12.3. OCWD Board - October 19, 2011 (Kiley/Staff) Director Kiley attended and commented on an agreement with the Army Corps of Engineers for the Prado Basin Feasibility Study which was discussed during the meeting. 12.4. YL Planning Commission - October 26, 2011 (Collett) This meeting was cancelled. , 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from October 28, 2011 -November 30, 2011 The Board reviewed the listed meetings and made no additional changes. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:16 a.m. All Directors were present. Also present were Messrs. Vecchiarelli, Kidman and Beltran. 14.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et all vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD , (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) 6 2011-195 Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) Messrs. Vecchiarelli, Kidman and Beltran left the Closed Session following discussion of this matter. 14.2. Public Employee Performance Evaluation ' Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 10:37 a.m. President Beverage announced that no action was taken during either Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 10:38 a.m. The next regular meeting of the Board of Directors was scheduled for November 10, 2011 at 8:30 a.m. Subsequently, this meeting was rescheduled to November 10, 2011 at 8:00 a.m. Kenn th R. Vecchiarelli Board Secretary 7