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Home My WebLink About2011-11-10 - Board of Directors Meeting Minutes 2011-196 MINUTES OF THE ' YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 10, 2011 1. CALL TO ORDER The November 10, 2011 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:00 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett Stephen Parker, Finance Manager Robert R. Kiley Art Vega, Interim IT Manager ' Gary T. Melton John DeCriscio, Chief Plant Operator Delia Lugo, Senior Accountant Joann Gitmed, Accounting Assistant II Damon Micalizzi, Public Information Officer Nick! Hill, Engineering Secretary ALSO PRESENT Nancy Rikel, Mayor, City of Yorba Linda Art Kidman, General Counsel, Kidman Behrens & Tague LLP Andrew Gagen, Associate, Kidman, Behrens & Tague LLP 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 1 2011-197 6. CLOSED SESSION ' The meeting was adjourned to Closed Session at 8:03 a.m. All Directors were present. Also present were Messrs. Vecchiarelli and Kreisler. 6.1. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association The Board reconvened in Open Session at 8:47 a.m. President Beverage announced that no action was taken during the Closed Session that was required to be reported under the Brown Act. 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. 7.1. Minutes of the Board of Directors Regular Meeting Held October 27, 2011 ' Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $593,077.10. 7.3. Investment Report for the Period Ending September 2011 Recommendation: That the Board of Directors receive and file the Investment Report for the Period Ending September 2011. 2 it 2011-198 ' 8. ACTION CALENDAR 8.1. Audit Reports for Fiscal Year 2010/11 Mr. Parker informed the Board that the District's Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2010/11 had been submitted to the Government Finance Officers Association for consideration of the Certificate in Achievement for Excellence in Financial Reporting award. Director Collett made a motion, seconded by Director Kiley, to receive and file the FY 2010111 Comprehensive Annual Financial Report, the Report on Internal Control and the Communication to Those In Governance Letter. Motion passed 5-0. 9. REPORTS INFORMATION ITEMS. AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports ■ MWDOC Elected Officials' Forum - November 3, 2011 (Hawkins) 1 Directors Hawkins reported on his attendance at the forum. Five presentations were provided, four of which were from South County districts. Director Collett stated that he would be unavailable to attend meetings December 1-5, 2011. 9.3. General Manager's Report Mr. Vecchiarelli reported that he would be out of the office November 18- 26, 2011. Mr. Conklin will be acting on behalf of Mr. Vecchiarelli during this time. District offices will also be closed November 11, 24 and 25, 2011 for the holidays. 9.4. General Counsel's Report Mr. Kidman reported that Mr. Beltran would be out tending to a personal situation and that Dan Payne would provide assistance should the need arise. Mr. Kidman then introduced Mr. Gagen who recently joined Kidman, Behrens & Tague LLP with 11 years of experience. 9.5. Future Agenda Items and Staff Tasks None. t 3 2011-199 10. COMMITTEE REPORTS t 10.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Meeting scheduled November 16, 2011 at 4:00 p.m. 10.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held October 24, 2011 at 4:00 p.m. were provided in the agenda packet. Directors Collett and Kiley attended. Matters discussed during the meeting included: Submission of 2011 Audit Reports; Investment Report through September 2011; Summary of January Workshop Discussion; September 2011 Budget to Actual Results; and Status of Strategic Plan Initiatives. Meeting scheduled November 28, 2011 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of the meeting held November 8, 2011 at 4:00 p.m. will be , provided at the next regular Board meeting. Meeting scheduled December 13, 2011 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of the meeting held November 8, 2011 at 1:00 p.m. will be provided at the next regular Board meeting. Meeting scheduled December 1, 2011 at 4:00 p.m. will need to be rescheduled. Ms. Alexander will contact the Committee members to coordinate rescheduling of this meeting when she returns to the office. (This meeting was subsequently rescheduled to December 13, 2011 at 11:00 a.m.) 10.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Meeting scheduled November 18, 2011 at 12:00 p.m. was rescheduled to 10:00 a.m. the same day. ' 4 2011-200 10.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) Meeting scheduled November 22, 2011 at 4:00 p.m. 10.7. Citizens Advisory Committee (Beverage) Meeting scheduled November 28, 2011 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - November 1, 2011 (Hawkins) Director Hawkins was unable to attend this meeting. 11.2. MWDOC/MWD Workshop - November 2, 2011 (Melton/Staff) Director Melton was unable to attend this meeting. 11.3. OCWD Board - November 2, 2011 (Kiley/Staff) Director Kiley attended but did not have any new business to report. 11.4. WACO -November 4, 2011 (Hawkins) ' Director Hawkins attended and commented on a presentation provided by the California Forward organization. Also discussed was the high rate of turnover at MWD and the recent CSDA conference. The next CSDA conference will be held in San Diego. 11.5. YL Planning Commission - November 9, 2011 (Kiley) Director Kiley attended but did not have any new business to report. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 11, 2011 -December 31, 2011 The Board reviewed the listed meetings and made no additional changes. 13. CONFERENCES. SEMINARS. AND SPECIAL EVENTS 13.1. MWDOC Colorado River Aqueduct Inspection Trip -December 2-4, 2011 No Directors expressed interest in attending this event. 5 2011-201 14. CLOSED SESSION CONTINUED ' The meeting was adjourned to Closed Session at 9:04 a.m. All Directors were present. Also present were Messrs. Vecchiarelli, Kidman and Gagen. 14.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: - State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD ' (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No.00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court - Case No. 00486884) The Board reconvened in Open Session at 9:56 a.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. ' 6 2011-202 ' 15, ADJOURNMENT 15.1. The meeting was adjourned at 9:56 a.m. The next regular meeting of the Board of Directors will be held November 23, 2011 at 8:30 a.m. Kenneth R. Vecchiarelli Board Secretary 1 7 I