HomeMy WebLinkAbout2011-12-13 - Planning-Engineering-Operations Committee Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Tuesday, December 13, 2011, 11:00 AM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Steve Conklin, Engineering Manager
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Construction Contract for Green Crest Lift Station Repairs
Recommendation: That the Committee recommend the Board of Directors award
construction for repairs to the Green Crest Lift Station for $90,580 to Pascal &
Ludwig Constructors, Inc.
2.2. Purchase of a Sewer/Jetter Truck
Recommendation: That the Committee recommend the Board of Directors authorize
the General Manager to issue a purchase order to Haaker Equipment Company in
the amount of $361,884.84 for acquisition of a Sewer/Jetter Truck.
2.3. Sewer Line Repairs
Recommendation: That the Committee recommend the Board of Directors
authorize transfers not to exceed $90,000, from Sewer Capital Reserves to Sewer
Operating Account No. 5030-0730-59, as needed, to fund additional sewer main
line and manhole repairs in the current fiscal year.
2.4. Change Order No. 1 for the 2010 Waterline Replacement Project Phase 1 - Plumosa
Drive
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 1 in the amount of $100,112.50 and 41 additional calendar days
to Kana Pipeline, Inc. for construction of the 2010 Waterline Replacement Project
Phase 1 - Plumosa Drive, Job No. 201012.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. CCTV Repair Activity (Verbal Report)
3.2. Monthly Preventative Maintenance Program Report
3.3. Monthly Groundwater Production and Purchased Import Water Report
3.4. Groundwater Producers Meeting Report
3.5. Status Report on Capital Projects in Progress
3.6. Status of Strategic Plan Initiatives
3.7. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next meeting of the Planning-Engineering-Operations Committee is scheduled to be
held January 5, 2012 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: December 13, 2011 Budgeted: Yes
Total Budget: $175,000
To: Planning-Engineering- Cost Estimate: $91,000
Operations Committee
Funding Source: Sewer Capital
Reserves
From: Ken Vecchiarelli, General Account No: 201-2700
Manager
Job No: 2011-16S
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Construction Contract for Green Crest Lift Station Repairs
SUMMARY:
On July 1, 2011, the Yorba Linda Water District acquired the remaining portion of the City of Yorba
Linda's wastewater system. As part of the Sewer Transfer Agreement, the City transferred $267,000
of their sewer funds to the District, a portion of which was for repairs and refurbishment to the
Green Crest Lift Station (GCLS). On November 30, 2011, staff received bids from four pre-qualified
contractors for construction of the third and last element of near-term repairs for GCLS. Following
review of the bids, staff recommends award to the low bidder, Pascal & Ludwig Constructors, Inc.
for the amount of $90,580. The Engineer's estimate is $110,000.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors award construction for repairs to the Green
Crest Lift Station for $90,580 to Pascal & Ludwig Constructors, Inc.
DISCUSSION:
Immediately after the District acquired the sewer system from the City, District staff retained
Malcolm Pirnie Consultants to assess the condition of the existing sewer lift station and prepare a
report recommending repairs and refurbishment. The report identified near-term items which should
be addressed within two years and longer-term repairs addressed within a five-year period. The first
two near-term upgrades have been completed, including: 1) the installation of a communications
cable to connect the GCLS to the District's SCADA system ($26,000), and 2) the installation of an
electrical plug at the control panel ($5,330), to allow connection of a portable power generator in
case of a power outage. The third and last near-term work necessary is: 1) replacement of the
broken access hatch to the valve vault, 2) seal all electrical fitting connections in wet well, 3) clean
and recoat all metallic surfaces in wet well, and 4) replace five defective valves in the valve vault.
Engineering staff prepared a scope of work for these repairs. A bid package was prepared and sent
to four contractors experienced with this type of work. Bids as identified below were received on
November 30, 2011, reviewed by staff and found to be responsive and fully in order. Accordingly,
staff recommends award to low bidder Pascal & Ludwig Constructors, Inc.
No. Company Bid
1 Pascal & Ludwig Constructors, Inc. $90,580.00
2 GCI Construction, Inc. $114,500.00
3 Valverde Construction, Inc. $116,000.00
4 Paulus Engineering, Inc. $138,353.09
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized the Sewer Transfer Agreement from the City for the transfer of all
the City remaining wastewater pipelines and one lift station. As part of the agreement, the City
transferred their sewer fund balance of $267,000, which in part was to be utilized for refurbishments
to this infrastructure.
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: December 13, 2011 Budgeted: Yes
Total Budget: $420,000
To: Planning-Engineering- Cost Estimate: $362,000
Operations Committee
Funding Source: Sewer Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Presented By: Staff Dept: Operations
Reviewed by Legal: Yes
Prepared By: Harold Hulbert, Operations CEQA Compliance: N/A
Assistant
Subject: Purchase of a Sewer/Jetter Truck
SUMMARY:
Under the District's purchasing policy, staff is required to competitively bid vehicle purchases in
excess of $100,001. This same policy also requires Board of Directors Authorization prior to
General Manager approving the procurement of such vehicles. This report demonstrates to the
Board of Directors that the District's purchasing policy has been followed in obtaining proposals for
the acquisition of a new Sewer/Jetter vehicle.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the General Manager to issue a
purchase order to Haaker Equipment Company in the amount of $361,884.84 for acquisition of a
Sewer/Jetter Truck.
DISCUSSION:
In the current year budget 2011-12, funds are included for the purchase of a Sewer/Jetter Vacuum
Truck to replace Unit 136 a 1999 Sewer/Jetter Vacuum Truck.
Unit 136 has been in service for approximately 12 years and has many hour of service. Air
Resources Board (ARB) regulations will require the district to make retrofits to this vehicle order to
keep it in service. In addition to the retrofit requirements, this vehicle has become increasingly less
reliable because of the amount of service hours.
Staff developed a set of specifications and a Request for Proposals (RFP) was sent out to the local
papers and to three (3) companies that had requested to be part of the process. The district
received a total of three (3) proposals, one of which arrived a day after the deadline:
Haaker Equipment Company, La Verne, CA $361,884.84
Owen Equipment Sacramento, CA (Arrived Late) $375,497.97
Inland Kenworth, Montebello, CA $384,402.43
Staff reviewed each of the RFP's to ensure all specification were met.
Staff recommends authorizing a purchase order from Haaker Equipment Company in the amount of
$361.884.84, for a Sewer/Jetter Truck. Haaker Equipment Company has the equipment and
resources to meet the districts need for this vehicle and supported equipment.
Copies of the Specification and RFP are available for review.
PRIOR RELEVANT BOARD ACTION(S):
The Board approved the 2011-2012 budget which included $420,000.00 in the Vehicle & Capital
Outlay section for a Sewer Jetter/Vacuum Truck.
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: December 13, 2011 Budgeted: Yes
Total Budget: $35,000
To: Planning-Engineering-Operations Cost Estimate: $125,000
Committee
Funding Source: Sewer Operating
Fund
From: Ken Vecchiarelli, General Account No: 2-5030-0730-59
Manager
Presented By: Staff Dept: Operations
Reviewed by Legal: N/A
Prepared By: Ken Mendum, Water CEQA Compliance: N/A
Maintenance Superintendent
Subject: Sewer Line Repairs
SUMMARY:
The District annually cleans and maintains the public sewer system. Staff also video inspects the
sewer mains using closed circuit television cameras. These inspections sometimes discover cracked
mains, settlements and broken sections of pipe that can often be repaired through trenchless repair
methods, which are considerably less expensive than the excavation, expose and repair approach.
Staff has found more sections that need repair in the current fiscal year than the budget estimated for
this work. As such, staff recommends transferring additional funds from sewer reserves to complete
these repairs.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize transfers not to exceed $90,000,
from Sewer Capital Reserves to Sewer Operating Account No. 5030-0730-59, as needed, to fund
additional sewer main line and manhole repairs in the current fiscal year.
DISCUSSION:
Main line sewer repairs are categorized as:
a) Needing immediate repair.
b) Needing repair soon, but not immediately.
c) Needing repair, but damage is minor and can be monitored.
At present we have four category "b" jobs in progress for a total cost of $13,100, which will take
Sewer Line Repairs (5030-0730-59) over budget by $8,300.
This will leave 8 category "b" repairs to do, plus however many we find during the rest of the fiscal
year, possibly totaling 20 repairs. If each repair costs an average of $3,300, it will take $74,300 to
complete these, putting the account over budget by $82,600.
ITEM NO. 2.4
AGENDA REPORT
Meeting Date: December 13, 2011 Budgeted: Yes
Total Budget: $873,300
To: Planning-Engineering- Cost Estimate: $700,000
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201012
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Change Order No. 1 for the 2010 Waterline Replacement Project Phase 1 -
Plumosa Drive
SUMMARY:
The 2010 Waterline Replacement Project Phase 1 - Plumosa Drive Project is nearly complete. The
project includes construction of approximately 2,900 feet of 12-inch waterline, valves, hydrants and
appurtenances in Plumosa Drive, between Lemon Drive and Bastanchury Road and was awarded
to Kana Pipeline Inc. for $568,000. Kana has put in a request for Change Order 1, for $100,112.50
and 41 calendar days as described below.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 1 in the amount
of $100,112.50 and 41 additional calendar days to Kana Pipeline, Inc. for construction of the 2010
Waterline Replacement Project Phase 1 - Plumosa Drive, Job No. 201012.
DISCUSSION:
In accordance with the contract documents, Kana Pipeline, Inc. (Kana) submitted a request for
Change Order No. 1, for an increase in the contract amount of $113,000.00. Following negotiations
with District staff, Kana agreed to a change order request of $100,112.50 and a time extension of
41 calendar days as detailed on the attachment. The requested extra work items include the
following substantial change requests:
. Kana is claiming an additional $5,415.00 for additional time and labor to break apart, excavate
and remove approximately 2-4 feet (thickness) of unforeseen slurry and concrete (1 location
at 8-inch thickness, 2 locations at 6-inch thickness and 1 location at 2-inch thickness) found
under the asphalt pavement at pipeline station 38+89 to 39+07.
. Kana is claiming an additional $12,541.00 for a conflict with an existing YLWD waterline,
which required a change in the alignment of the new pipeline in order to maintain service to
residents that were still connected to the old waterline. This change added extra pipe and
fittings to be installed, causing an increase in time, labor and materials over the original
contract amount.
. Kana is claiming an additional $12,116.00 for encountering an abandoned and unknown water
valve which was encased in concrete and under the sidewalk. This valve was in direct conflict
with the new pipeline and had to be removed, mostly by jackhammers and hand digging,
which was very time consuming on the production for the crew.
. Kana is claiming an additional $6,674.00 for the removal of a large thrust block and waste
concrete in conflict with a new tie-in that was encountered under the sidewalk, curb and
gutter, not shown on the plan. This cost also includes replacement of the curb, gutter and
sidewalk required after the removal of this item.
. This item totals $30,979.00 and consists of multiple debits and credits. The debits relate to
contract quantities greater than shown on the plan and/or a line items which differed from the
actual field measurement or quantity. Some of the debits include additional slurry seal,
requested by the City of Yorba Linda, in the amount of $13,375.00; related additional traffic
control, in the amount of $1,500.00; related additional striping, in the amount of $3,150.00;
Bond fees in the amount of $608.00. Other debits included additional pipeline installed on the
project which added 33 lineal feet at the cost of $3,234.00; one additional lateral for a fire
hydrant in the amount of $3,900.00; and paving grind and cap which added 5,320 square feet
in the amount of $8,512.00. Credits to the District include overage payment for the city permit
included as a bid item in the amount of $1,500.00; and lease of the District owned yard on
Plumosa Drive (the YLWD prior administration building) for storage of equipment and
materials to Kana Pipeline for 3 months resulting in a payment to the District of $1,800.00.
The status of the construction contract with Kana Pipeline, Inc. is as follows:
. The current contract is $568,000.00 and 105 calendar days starting June 28, 2011.
. If approved, Change Order No. 1 adds $100,112.50 (17.6% of the original contract) and 41
calendar days.
. If approved, Change Order No. 1 increases the total contract amount to $668,112.50 and 146
calendar days.
The Engineering Manager and Staff have reviewed the contractor's request for Change Order No. 1
and recommend approval. A copy of Change Order No. 1 is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board awarded a construction contract in the amount of $568,000 to Kana Pipeline, Inc. on
May 12, 2011, for construction of the 2010 Waterline Replacement Project, Phase 1 - Plumosa
Drive. The Board has approved two progress payments to date for this project, the last of which was
approved October 13, 2011.
ATTACHMENTS:
Name: Description: Type:
Change Order 1 Kana Pipeline for Plumosa Project.pdf Kana Pipeline Chnage Order 1 for Plumosa Project Backup Material
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 1
DATE 1211/11
Page 1 of 1
2010 Waterline Replacement Project
CONTRACT NAME: Plumosa Drive CONTRACT AMT.: $568,000.00 DAYS: 105
CONTRACTOR: _Kana Pipeline. Inc. _ THIS CHANGE: $100,112.50 DAYS: 41
PROJECT NO. J-201012 (17.6%)
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $668,112.50 DAYS: 146
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner,
DESCRIPTION OF CHANGES +INCREASE CONTRACT
TIME
OR +EXTENSION
- DECREASE IN OR-
CONTRACT REDUCTION
AMOUNT Work Days)
del I
Trench to remove unforeseen concrete, approx 12" thick from STA 31+50 to 32+50 $1,306.00 1
Encountered unmarked Gas line around Station #28+00, noon plan or street $0.00 1
Add add'I DI fitting 22bend @ Sta#28+82.Slurry backfilliSpec 11 from STA 28+78 to
29+60 82' $1,521.00 1
Digging thru unforeseen Slurry (2-4' thick) & concrete & 1 ea 8", tea 6" lea 2" from
STA 38+89 to 39+07 $5,415.00---- 1
2 Move waterline 4'W due to the new and existing line conflict $12,541.010 2
Added cost due to 9'de th vs.7' depth in plan. Expose, cut & cap exist. Line 9' dee $2,077.50 2
Add 8''x6" reducer at Sta 13+01, existing line was 6" and not 8" as shown $1,787.00 1
Invert underneath 18" line. Work 5.5' underneath 18' waterline, could not cut pipe out as
shown _ $2,640.00 1
Exposed unknown & unmarked 20" steel line at Sta 17+84. Remove 20" cast iron pipe $3,192.00 2.
Invert under exist 18" water main at Sta 22+24, an unknown 20" CIP has to be removed $3,314-00 1
Removed 4'x4'x18" slurry to finish connection at Sastanchury $1,905.00 1
Added cost due to difference in elev at Sta 19+53 by 5'. Installed 2-45deg bends & 6"
valve $3,175.00 2
Encountered/removed abandoned 12" valve at Sta 19+53_ Exposed tie-in, hand_di . $12,116.00 - 2
Remove/re lace 34' of 8" curb A _gutter. Dig wet dirt, backfilllcompact & pour concrete $6,674.00 2
Remove/replace 14' of 6"x8" of cross gutter. Old valve box at Avolinda $3,002.00 2
Remove 16x14 section of crass gutter & 14" of curb. Working at Mandarin $4,112.00 2
Add'l 12" C-9010-33LF, Grind & Cap 5,320 SF, 1" svc @ STA 32+70, 53,500 SF Slurry $30,979.00 15
Repair existing backflow device T $3,122.00 1
Double yellow striping per City of YL. Bond Fees and overhead $1,134.00 1
NET CHANGE
$100,112.50 41
REVISED CONTRACT AMOUNT AND TIME
$668,112.50 146
The amount of the contract will be increased <deGreased> by the sum of $100,112.50 and the contract time shall be increased 4dec4eased> by
41 calendar days- The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order
shall be effective when approved by the Owner- This Change Order constitutes full, final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract- By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if
any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above-referenced
changes.
RECOMMENDED: fENGINEER OR DATE: f
d f CONSULTANT- g
Joe P*irn no, Project Engineer, YLWD
BATE:
ACCEPTED:
11 IT4 /CONTRACTOR ry _
Daniel Locke, President
Kana Pipeline, Inc.
APPROVED: [SATE:
/OWNER
Kenneth R. Vecchiarelli
General Manager, YLWD
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: December 13, 2011
Subject: Monthly Preventative Maintenance Program Report
ATTACHMENTS:
Name: Dosciiption: a ype:
20011-12 fiscal.xls Operations Preventative Maintenance Report Exhibit
PM PROGRAM
FISCAL 2011/12
Fiscal 2011-12 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS (3,881) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 38 78 142 228 635
INSPECTED THIS YEAR 38 116 258 486 1,121
% OF TOTAL 1.0% 3.0% 6.7% 12.5% 28.9%
VALVES (10,706/2=5,353) Target; all valves to be operated every two years
OPERATED THIS MONTH 444 494 634 616 560
OPERATED THIS YEAR 444 938 1,572 2,188 2,748
9/6 OF TOTAL 8.3% 17.5% 29.4% 40.9% 51.3%
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 2 0 0 155 0
FLUSHED THIS YEAR 2 2 2 157 157
% OF TOTAL 0.7% 0.7% 0.7% 50.7% 50.7%
AIR VACS (330) Target; all air/vacs to be serviced annually.
INSPECTED THIS MONTH 224 106 1 3 1
INSPECTED THIS YEAR 224 330 331 334 335
% OF TOTAL 72.5% 100.0% 100.0% 101.2% 101.5%
PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH 35 48 41 58 6
INSPECTED THIS YEAR 35 83 124 182 188
% OF TOTAL 23.3% 55.3% 82.7% 121.3% 125.3%
SEWER CLEANING (264.1 M) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 21.4 23.9 22.9 27.5 24.87
CLEANED THIS YEAR 21.4 45.3 68.3 95.8 120.67
% OF TOTAL 8.1% 17.2% 25.9% 36.3% 45.69%
SEWER TELEVISING (44.02M) Target; all sewers to be televised every 6 years.
TELEVISED THIS MONTH 1.2 0.58 1.38 4.85
TELEVISED THIS YEAR 1.2 1.78 1.78 3.16 8.01
% OF TOTAL 2.7% 4.04% 4.04% 7.18% 18.20%
OTHER SEWER WORK.
S.S. OVERFLOWS 0 0 0 0 0
SERVICE CALLS 1 0 2 1 1
ROOT CONTROL 0 267 0 0 0
REHAB FOOTAGE 0 241 12 0 12
11MAIN REPAIRS 1 0 3 1 0
MANHOLE ROOT CLEANING 11 9 0 3 0
MANHOLE REPAIRS 3 27 3 4 0
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: December 13, 2011
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Name: Dosciiption: a ype:
Import 2011-12 Nov PEO Sheet.pdf Import 2011-12 Nov PEO Sheet Backup Material
Import _2011-12_Nov_Pie_Chart.pdf Import 2011-12 Nov Pie Chart Backup Material
Import 2011-12 Nov TWU.pdf Import 2011-12 Nov TWU Backup Material
Import 2011-12 Nov YTD Prod Chart.pdf Import 2011-12 Nov YTD Prod Backup Material
YLWD SOURCE WATER SUMMARY
FY 2011-12
IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET
GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF) (AF)
Jul-11 609, 256.6 1 4,Cl 2,430.1 35.6% 35.6% 2,630.6 -7.6%
Aug-11 59,3.; 225.7 'j, i 'i.7 2,394.0 34.4% 35.0% 2,588.1 -7.5%
Sep-11 530.0 219.4 1,391.8 2,141.2 35.0% 35.0% 2,270.8 -5.7%
Oct-11 - 652.2 1,116.3 1,768.4 36.9% 35.4% 1,915.4 -7.7%
Nov-11 535.2 723.7 1,258.9 42.5% 36.3% 1,513.1 -16.8%
Dec-11 1,361.1
Jan-12 1,186.8
Feb-12 1,135.4
Mar-12 1,345.5
Apr-12 1,683.0
May-12 2,226.1
Jun-12 2,494.3
FYTD 1,736.2 1,889.0 6,367.4 9,992.7 36.3% 10,918.0 -8.5%
Red denotes In-Lieu month
Allowable GW (YTD) 4,806.5 (AF)
Underpumped 1,181.2 (AF)
GROUNDWATER PERCENTAGE
60.0%
55.0%
50.0%
45.0%
40.0%
35.0%
30.0%
-MONTHLY GW (°o)
25.0% -1-YTO GW
BPP GOAL 48.1%
20.0%
Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
WATER SUPPLY
FY 2011-12
November 2011 Water Supply
IN-LIEU GW
0.0%
GW
42.5%
IMPORT
57.5%
2011-12 YTD Water Supply
GW
36.3%
IMPORT
63.7%
GW BPP GOAL
48.1%
TOTAL WATER USE
FY 2011-12
2,500 730 ■09-10 GW ❑09-10 IMPORT
72.9 Monthly Average Mean Temperature (0F)
4.0 74 73.2 ■ 10-11 GW ❑ 10-11 IMPORT
.3
69.7 74.1 ■11-12 GW ❑11-12 IMPORT
70.8 70.3 67.2
66.4
2,000
62.9
63.8
66.1
66.4
62.6
62.4
1,500
65.4 61.5 59.3
Q
59.6 60.2
E 55.8
60.0 55.2
2 58.2
58.7
1,000
56.4
57.2
500
0
°NNN"0 N°11Nri, NQ5N`N1, N°N°1``0 NIZ,1,N ~
~,o e~
PPP 555 000 ~ ~ ~ F F F
Month
FY 2011-12 YTD Water Supply
24,000
Budgeted Total GW + Import
22,000 Actual Total GW + Import
--*---BPP GW Goal 48.1 %
20,000 Actual GW Production
-*-Actual Total GW + Import 2010-11
18,000
'00~
16,000
14,000 000.0
Q
E 12,000
0
10,000
8,000
6,000
4,000
2,000
0
Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: December 13, 2011
Subject: Groundwater Producers Meeting Report
ATTACHMENTS:
Name: Dosciiption: a ype:
GWP Mtg Notes 9Nov2011.docx GWP Meeting Notes Nov 2011 Backup Material
Yorba Linda
Water District,
MEMORANDUM
DATE: November 10, 2011
TO: Ken Vecchiarelli
FROM: Steve Conklin
SUBJECT: Groundwater Producers Meeting, November 9, 2011
John DeCriscio and I attended the Groundwater Producers (GWP) meeting on
November 9 at OCWD. A summary of each item discussed is as follows:
1. BEA Program Proposal for City of Garden Grove Well #28. OCWD staff
reported on the proposed plan to include the subject project back into OCWD's BEA
Exemption Program. It was noted that Well #28, with a sustained capacity of 4000
AFY (2500 gpm), pumps from the shallow groundwater aquifer, with nitrate
concentrations that range at or above the MCL (45 mg/I as N03). The project was
in the original BEA Exemption program in 1988, under which the high-nitrate well
water was blended with uncontaminated water from another well to allow
distribution of the blend as drinking water. The City recovered its capital investment
and discontinued pumping of W-28 in 2005 due to high operating costs. The City
recently invested $348,276 in improvements into W-28 and has asked that the
project be approved for the BEA Program, because it is removing unpotable water
from the shallow aquifer and making beneficial use by blending. The City has asked
for a BEA exemption to cover its capital cost and the annual O&M cost.
OCWD completed an evaluation and is proposing a partial BEA exemption for the
project that would include:
• $87/AF for one year so the City can recover its $347,276 capital cost (i.e.,
$87/AF x 4000 AF)
• $92/AF for one year so the City can recover 10 years of O&M costs
OCWD staff indicated that with the above, OCWD will receive sufficient RA and
remaining BEA funds to purchase 4000 AF of untreated full service MWD water,
such that there is no impact on the groundwater basin or the other Producers.
I
OCWD staff listed the benefits of the project to include:
• City recovers capital cost and 10-years of O&M costs.
• Additional pumping from shallow aquifer (a goal of OCWD).
• Removal of nitrates from aquifer (a goal of OCWD).
• No impact to BPP or accumulated overdraft.
• Potential to expand program to other minor water quality investments
made by other Producers.
This will be considered by OCWD Board in December.
2. MWD Replenishment Program Update. OCWD reported that meetings and
discussions are continuing with MWD staff on a new program for providing
replenishment water under various conditions. The challenge is coming up with a
program that is beneficial to the agencies that have the ability to store groundwater,
but not viewed as overly beneficial by the other agencies that cannot benefit but
pay part of the bill. MWD is currently proposing a three-level program, which must
be complimentary with other storage programs, including the Conjunctive Use
Program currently in place in Orange County. Future updates will follow.
3. OCSD IRWD Green Acres Project Agreement. OCWD reported that the 15-year-
old agreement is expiring. Under the agreement, in winter, when IRWD has excess
recycled water, it is pumped to OCWD's Green Acres Project (GAP) for use by
OCWD's recycled water users, rather than the excess discharged to waste through
OCSD. Under this situation, OCWD's GAP treatment plant is shut down. OCWD
noted that OCSD is developing its own recycled water source, and is phasing out its
use of GAP water for plant washdown and other uses. These and other changes
will require significant changes in the new agreement.
4. Recent GWRS Expansion Workshops with Local Agencies. OCWD reported
that they have had recent presentations with local agencies (cities and water
districts) regarding the planned expansion of GWRS, providing informational
materials and a presentation. Unfortunately, it was noted that water department
staff were not notified ahead of time by OCWD that the presentation was on the
agenda for that agency. This resulted in some confusion and unhappy water
department staff, for which OCWD GM Mike Markus apologized at the GWP
meeting today. He indicated that a schedule of all planned presentations (including
YLWD) and a copy of all documents to be presented or handed out will be provided
to all Producers.
2
ITEM NO. 3.5
AGENDA REPORT
Meeting Date: December 13, 2011
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: cv, i~a$icri: a ype:
CIP Rept Dec2011.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: December 1, 2011
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project Current Status Next Actions Comments
1 Highland Booster Station Upgrade Constructing the vee-ditch Installation of the pipeline The current completion date is
Budget: $5,000,000 Job No. 200814 on the reservoir, completing in the access road, and the March 2012. The Board approved
Project Contact: Joe Polimino the 30-inch tie-in and poured surge tank. Change Order #2.
Planned Completion Date: March 2012 the concrete footing for the
surge tank.
2 Ohio/Oriente Pipeline Replacement The mainline testing and The contractor will The project is scheduled to be
Budget: $615,000 Job No. 201006 chlorination is complete. Tie- complete tie-ins and complete in December 2011.
Project Contact: Joe Polimino ins have begun for laterals service connections, and
Planned Completion Date: Dec 2011 and services. pavement restoration.
3 2010 Waterline Replacement Project, Phase I All tie-ins and service The contractor will finish Final completion is scheduled for
Plumosa Drive connections are complete, as up punch-list items in the December 2011 due to pending
Budget: $700,000 Job No. 201012 well as paving and slurry field and then contract change order items.
Project Contact: Joe Polimino coat. Striping was also administration close-out
Planned Completion Date: Fall 2011 completed. will commence.
4 Well 20 Equipping The contractor has Will begin work on outfalI February 2012 estimated
Budget: $1,200,000 Job No. 200711 completed demolition of structure, including completion.
Project Contact: Joe Polimino equipment in the existing clearing and placing rip-
Planned Completion Date: Feb 2012 building, and completed sub- rap. Electrical work will
grade work around the well also begin inside the
head. building.
5 Green Crest Lift Station Upgrades Emergency connection for Identify low-bid contractor Meet with selected contractor to
Budget: $100,000 Job No. 2011165 backup power completed. for upgrades and prepare schedule construction for upgrades
Project Contact: Hank Samaripa Reviewing contractor bids agenda reports for award of Green Crest Lift Station.
Planned Completion Date: June 2012 for further upgrades recommendation.
6 Fairmont Reservoir Valve Replacement Notice to Proceed issued to Complete equipment Contractor installs new valves
Budget: $210,000 Job No. 201011 Contractor. Contractor & submittal reviews. following MWD Diemer shutdown
Project Contract: Anthony Manzano staff inspected reservoir to Contractor orders valves & in January 2012.
Planned Completion: February 2012 confirm valve measurements. appurtenances.
1
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: December 1, 2011
New Information since Last Report is Shown in Red
IN DESIGN
Project Current Status Next Actions Comments
1 Lakeview Grade Separation (OCTA Project) Met with OCTA Nov 17 Next mecting with OCTA Awaiting final design submittal
Budget: $700,000 Job No. 201002 regarding cost sharing. scheduled for Dec 14. from OCTA's consultant.
Project Contact: Anthony Manzano Submitted additional
Planned Completion Date: Sept. 2013 requested information.
2 2010 Waterline Replacement Project, Ph. 11 Discussed 75% design 75% design drawings to be Constriction expected to start
Pebble Beach, Cresthill Dr., Hidden Hills, drawing revisions with submitted to cities of Yorba mid 2012.
Catalina Ct., Gordon Ln. & Richfield Rd. Consultant. Submittal of Linda, Anaheim and
Budget: $13M Job No. 201120 revised plans & specs from Placentia, for comments
Project Contact: Anthony Manzano Consultant due by rnid and for procuring
Planned Completion Date: Spring 2012 December. casements.
3 YL Blvd. BPS & Pipeline Consultant preparing 100% Review 100% pipeline Consultant to resume preparation
Budget: $4.5M Job No. 200817 design plans for pipeline. design. Make City Traffic of pump station design plans.
Project Contact: Hank Samaripa CEQA being reviewed by Commission presentation
Planned Completion Date: May 2013 legal. Three easements need on Dec 13. Advertise
City of YL council approval pipeline job for
on December 6. construction in January.
4 Pressure Regulating Stations Upgrade Consultant completing District to pothole existing 70% design drawings and
Budget: $1,000,000 Job. No. 201108 technical design memo. Staff utilities. Consultant to specifications are anticipated in
Project Contact: Derek Nguyen and consultant have visited complete and submit February 2012.
Planned Completion: TBD and reviewed existing Preliminary Design Report
utilities at four sites. in mid December.
2
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: December 1, 2011
New Information since Last Report is Shown in Red
IN PLANNING
Project Current Status Next Actions Comments
1 Fairmont BPS & Site Improvements Staff discussing site Develop Fairmont site plan Will begin work on this project
Budget: $1,885,000 Job No. 200803 improvement options. and prepare RFP for design. after design work is complete on
Project Contact: Anthony Manzano Yorba Linda Booster Station
Planned Completion Date: TBD project.
2 Recycled Water Study Board directed staff to District to receive remaining
Budget: $225,000 Job No. 200807 receive and file report and grant of $35,519 from State.
Project Contact: Derek Nguyen revisit study when cost is
Planned Completion Date: TBD more economically feasible.
3 South & West Wells Project Well 21 site alternative Seek Well 21 site approval Continue search for potential
Budget: $9,000,000 Job No. 200922 completed per OCWD from OCWD Board. Well 22 site.
Project Contact: Anthony Manzano Board's request. Searching
Planned Completion Date: TBD for Well 22 site.
4 Elk Mountain Site Improvements Pursuing adjacent property Awaiting proposals for Fence pending approvals.
Budget: $6,000 Job No. 200522 owner approval to install a wrought-iron fence at
Project Contact: Hank Samaripa wrought iron fence to close- northeast corner of site.
Planned Completion Date: Dec 2011 off access to corner of site.
5 Locke Ranch Area Annexation LAFCO mailed-out flyers Public Hearing scheduled Public Hearing period is
Budget: $9000 Job No. 2001104 with 30-day Public Hearing for 12/14/11. estimated to be 35 days long.
Project Contact: Ariel Bacani period.
Planned Completion Date: TBD
3
ITEM NO. 3.6
AGENDA REPORT
Meeting Date: December 13, 2011
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Name: cv, i~a$icri: a ype:
Strat PI Tracking- Nov2011.pdf Strategic Plan Tracking Nov 2011 Backup Material
Strategic Plan Initiatives Status Report
Planning-Engineering-Operations Committee
Strategies Start Date Completion Lead Party Prior Progress November 2011 Progress
Date
FR 2: Increase Reserve Fundin
Analyze the Asset Annual Review Received Sewer Fund payout from City. Awarding construction contract for last of
Management Plan to Dec Prior to Budget Engineering Initiated analysis of tasks and cost to upgrade near-term upgrades to sewer lift station.
FR 2 B Determine Future - 1 1 and CIP Manager sewer lift station, and same for prep of GIS Issued RFP to consultants for preparation
Needs Update database for east side sewers. of GIS database for east side sewers.
SR 1: Work Toward Service Reliabilit and Efficienc
Service Demand Projections were examined
SR 1-B Forecast Service Oct-10 Jun-11 Engineering and incorporated into the District's 2010 No change.
Demand Projections Manager Urban Water Management Plan (dated May
2011 out to Year 2035
Completed site topographic map and prepared At OCWD's request, prepared well-site
Develop Additional Engineering three well rendition and easement requirements for
SR 1-E Well Sites Mar-11 Jun-12 Manager -site alternative plans for a meeting favored alternative, for consideration by
to be scheduled with OCWD.
OCWD Board.
Evaluate Alternative Engineering Staff presented final Water Recycling Facilities Final study was received and filed for
SR 1-F On-going On-going Planning study to PEO and the Board in future consideration when project might be
Water Sources Manager November. more economically viable.
SR 3: Continue Im lementation of Ca itaI Im rovement Pro'ect Plan 2007-2012
Complete
Implementation of
Five-Year Capital Current status is approximately $6.7
SR 3-A Improvement Plan On-going On-going Engineering The 2011-12 Budget includes $11.8 million for million of projects in construction phase
from FY Improvement
012 Manager Capital Improvement Projects and $5.1 million in the planning and
design phases.
with Adopted
Amendments
Continue Planning for The 2011-12 Budget identifies $21.2 million
Long-Term Capital Engineering for Capital Improvement Projects for FY2012
SR 3-B Improvements and On-going On-going Manager 13 through FY2014-15. Staff will continue to No change.
Replacements evaluate our systems' needs and capabilities.