HomeMy WebLinkAbout2011-11-23 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Wednesday, November 23, 2011, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Michael J. Beverage, President
Phil Hawkins, Vice President
Ric Collett
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting Held November 10, 2011
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Minutes of the Board of Directors Workshop Meeting Held November 14, 2011
Recommendation: That the Board of Directors approve the minutes as presented.
6.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,915,924.75.
6.4. Progress Payment No. 4 for Construction of the Ohio St. and Oriente Dr. Pipeline
Replacement
Recommendation: That the Board of Directors approve Progress Payment No. 4 in
the net amount of $43,235.10 to Mamco Construction for the Ohio Street and
Oriente Drive Pipeline Project, Job No. 201006.
6.5. Progress Payment No. 10 for Construction of the Highland Booster Pump Station Project
Recommendation: That the Board of Directors approve Progress Payment No. 10 in
the net amount of $270,211.22 to Pacific Hydrotech Corporation for construction of
the Highland Booster Pump Station Project, Job No. 200814.
6.6. Final Report Regarding Recycled Water Facilities Planning Study
Recommendation: That the Board of Directors authorize staff to file the report and
revisit its findings and recommendations in the future when the cost to implement
the program is more economically feasible.
6.7. Placement of NEOGOV Logo on District's Employment and Job Description Web Pages
Recommendation: That the Board of Directors approve the placement of
NEOGOV's logo exclusively and limited to the District's employment and job
description web pages.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Mitigated Negative Declaration for Yorba Linda Blvd Pump Station and Pipeline Projects
Recommendation: That the Board of Directors adopt the Mitigation Monitoring and
Reporting Plan; find and declare that the proposed Projects, with incorporation of
the mitigation measures per the Mitigation Monitoring and Reporting Plan, will not
have a significant adverse effect on the environment of the YLWD service area; and
authorize staff to file a Notice of Determination for the Project.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
8.3. General Manager's Report
8.4. General Counsel's Report
8.5. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of meeting held November 16, 2011 at 4:00 p.m.
Meeting scheduled November 30, 2011 at 4:30 p.m.
9.2. Finance-Accounting Committee
(Collett/Kiley)
• Meeting scheduled November 28, 2011 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of meeting held November 8, 2011 at 4:00 p.m.
Meeting scheduled December 13, 2011 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Minutes of meeting held November 8, 2011 at 1:00 p.m.
Meeting scheduled December 1, 2011 at 4:00 p.m. has been rescheduled to December
13, 2011 at 11:00 a.m.
9.5. Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
• Minutes of meeting held November 18, 2011 at 12:00 p.m. (To be provided at the next
Board meeting.)
• Meeting scheduled December 5, 2011 at 4:00 p.m.
9.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Hawkins)
• Minutes of meeting held November 22, 2011 at 4:00 p.m. (To be provided at the next
Board meeting.)
• Meeting scheduled January 24, 2012 at 4:00 p.m.
9.7. Citizens Advisory Committee
(Beverage)
• Meeting scheduled November 28, 2011 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - November 15, 2011 (Melton)
10.2. MWDOC Board - November 16, 2011 (Melton/Staff)
10.3. OCWD Board - November 16, 2011 (Kiley/Staff)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from November 24, 2011 -December 31, 2011
12. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
12.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No.
00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court
- Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior
Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968)
Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior
Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC
Superior Court - Case No. 00425404)
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania,
et al (OC Superior Court - Case No. 00486884)
12.2. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
13. ADJOURNMENT
13.1. The next regular meeting of the Board of Directors will be held December 8, 2011 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: November 23, 2011
Subject: Minutes of the Board of Directors Regular Meeting Held November 10, 2011
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
111011 BOD - Minutes.doc BOD Mtg Minutes 11/10/11 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
11/23/2011
RC/PH 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
November 10, 2011
1. CALL TO ORDER
The November 10, 2011 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Beverage at 8:00 a.m. The
meeting was held in the Board Room at the District's Administrative Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Kiley led the pledge. {
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Steve Conklin, Engineering Manager
Ric Collett Stephen Parker, Finance Manager
Robert R. Kiley Art Vega, Interim IT Manager
Gary T. Melton John DeCriscio, Chief Plant Operator
Delia Lugo, Senior Accountant
Joann Gitmed, Accounting Assistant II
Damon Micalizzi, Public Information Officer
4 Nicki Hill, Engineering Secretary
ALSO PRESENT
Nancy Rikel, Mayor, City of Yorba Linda
Art Kidman, General Counsel, Kidman Behrens & Tague LLP
Andrew Gagen, Associate, Kidman, Behrens & Tague LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
1
6. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:03 a.m. All Directors were
present. Also present were Messrs. Vecchiarelli and Kreisler.
6.1. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
The Board reconvened in Open Session at 8:47 a.m. President Beverage
announced that no action was taken during the Closed Session that was required
to be reported under the Brown Act.
7. CONSENT CALENDAR
Director Collett made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 5-0.
7.1. Minutes of the Board of Directors Regular Meeting Held October 27, 2011
Recommendation. That the Board of Directors approve the
minutes as presented.
7.2. Payments of Bills, Refunds and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
46disbursements in the amount of $593,077. 10.
7.3. Investment Report for the Period Ending September 2011
Recommendation. That the Board of Directors receive and file the
Investment Report for the Period Ending September 2011.
8. ACTION CALENDAR
8.1. Audit Reports for Fiscal Year 2010/11
Mr. Parker informed the Board that the District's Comprehensive Annual
Financial Report (CAFR) for Fiscal Year 2010/11 had been submitted to
the Government Finance Officers Association for consideration of the
Certificate in Achievement for Excellence in Financial Reporting award.
Director Collett made a motion, seconded by Director Kiley, to receive and
file the FY 2010111 Comprehensive Annual Financial Report, the Report
on Internal Control and the Communication to Those In Governance
Letter. Motion passed 5-0.
2
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
None.
9.2. Directors' Reports
■ MWDOC Elected Officials' Forum - November 3, 2011 (Hawkins)
Directors Hawkins reported on his attendance at the forum. Five
presentations were provided, four of which were from South County
districts.
Director Collett stated that he would be unavailable to attend meetings
December 1-5, 2011.
9.3. General Manager's Report
Mr. Vecchiarelli reported that he would be out of the office November 18-
26, 2011. Mr. Conklin will be acting on behalf of Mr. Vecchiarelli during
this time. District offices will also be closed November 11, 24 and 25,
2011 for the holidays.
9.4. General Counsel's Report
Mr. Kidman reported that Mr. Beltran would be out tending to a personal
situation and that Dan Payne would provide assistance should the need
arise. Mr. Kidman then introduced Mr. Gagen who recently joined
Kidman, Behrens & Tague LLP with 11 years of experience.
9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Meeting scheduled November 16, 2011 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Collett/Kiley)
Minutes of the meeting held October 24, 2011 at 4:00 p.m. were provided
in the agenda packet. Directors Collett and Kiley attended. Matters
discussed during the meeting included: Submission of 2011 Audit
Reports; Investment Report through September 2011; Summary of
January Workshop Discussion; September 2011 Budget to Actual Results;
and Status of Strategic Plan Initiatives.
Meeting scheduled November 28, 2011 at 4:00 p.m.
3
10.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of the meeting held November 8, 2011 at 4:00 p.m. will be
provided at the next regular Board meeting.
Meeting scheduled December 13, 2011 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Minutes of the meeting held November 8, 2011 at 1:00 p.m. will be
provided at the next regular Board meeting.
Meeting scheduled December 1, 2011 at 4:00 p.m. will need to be
rescheduled. Ms. Alexander will contact the Committee members to
coordinate rescheduling of this meeting when she returns to the office.
(This meeting was subsequently rescheduled to December 13, 2011 at
11:00 a.m.)
10.5. Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Meeting scheduled November 18, 2011 at 12:00 p.m. was rescheduled to
10:00 a.m. the same day.
10.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Hawkins)
' Meeting scheduled November 22, 2011 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Beverage)
Meeting scheduled November 28, 2011 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - November 1, 2011 (Hawkins)
Director Hawkins was unable to attend this meeting.
11.2. MWDOC/MWD Workshop - November 2, 2011 (Melton/Staff)
Director Melton was unable to attend this meeting.
11.3. OCWD Board - November 2, 2011 (Kiley/Staff)
Director Kiley attended but did not have any new business to report.
4
11.4. WACO - November 4, 2011 (Hawkins)
Director Hawkins attended and commented on a presentation provided by
the California Forward organization. Also discussed was the high rate of
turnover at MWD and the recent CSDA conference. The next CSDA
conference will be held in San Diego.
11.5. YL Planning Commission - November 9, 2011 (Kiley)
Director Kiley attended but did not have any new business to report.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from November 11, 2011 - December 31, 2011
The Board reviewed the listed meetings and made no additional changes.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. MWDOC Colorado River Aqueduct Inspection Trip -December 2-4, 2011
No Directors expressed interest in attending this event.
14. CLOSED SESSION CONTINUED
The meeting was adjourned to Closed Session at 9:04 a.m. All Directors were
present. Also present were Messrs. Vecchiarelli, Kidman and Gagen.
14.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court - Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: American Security Insurance Company, et al vs.
YLWD (OC Superior Court - Case No. 00348304)
5
Name of Case: Buc vs. YLWD (OC Superior Court - Case No.
00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs.
YLWD (OC Superior Court - Case No. 00425404)
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court -
Case No. 00486884)
The Board reconvened in Open Session at 9:56 a.m. President Beverage
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
15. ADJOURNMENT
15.1. The meeting was adjourned at 9:56 a.m. The next regular meeting of the
Board of Directors will be held November 23, 2011 at 8:30 a.m.
Kenneth R. Vecchiarelli
Board Secretary
6
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: November 23, 2011
Subject: Minutes of the Board of Directors Workshop Meeting Held November 14, 2011
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
111411 BOD - Minutes.doc BOD Mtg Minutes 11/14/11 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
11/23/2011
RC/PH 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
November 14, 2011
1. CALL TO ORDER
The November 14, 2011 Workshop Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Beverage at 5.03 p.m. The
meeting was held in the Board Room at the District's Administrative Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Collett led the pledge. {
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Ric Collett Steve Conklin, Engineering Manager
Robert R. Kiley Stephen Parker, Finance Manager
Gary T. Melton Art Vega, Interim IT Manager
Damon Micalizzi, Public Information Officer
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
Phil Hawkins, Vice President
ALSO PRESENT
Brett Barbre, Director, Municipal Water District of Orange County
Art Kidman, General Counsel, Kidman Behrens & Tague LLP
Christopher Townsend, President, Townsend Public Affairs, Inc.
Heather Stratman, Senior Director, Townsend Public Affairs, Inc.
Matthew Hicks, Associate, Townsend Public Affairs, Inc.
Modesto Llanos, Member, YLWD Citizens Advisory Committee
4. PUBLIC COMMENTS
None.
5. PRESENTATIONS
5.1. Yorba Linda Water District Public Affairs Workshop
Mr. Micalizzi began the discussion with a PowerPoint presentation
regarding the District's public affairs objectives.
Mrs. Stratman then provided an overview of the tasks being performed by
Townsend Public Affairs, Inc. This included working with the Orange
County Transportation Authority regarding a street repair project,
identifying funding opportunities related to the proposed 2012 Water Bond,
1
keeping tabs on proposed legislation that could impact the District (SB 34
and SB 71), obtaining additional grant funding for District related projects,
locating potential grant funding, and increasing the number of signatures
required to place a referendum on the ballot to overturn water rates set by
the Board.
Mr. Micalizzi continued his presentation and requested feedback from the
Board regarding their interest in the joint use of District facilities. Staff and
legal counsel responded to questions from the Board regarding the now
defunct Elk Mountain Practice Field Project and related funding. Following
discussion, the Board instructed staff to modernize the Districts
conjunctive use policy, remove the Elk Mountain Practice Field Project
from the list of Capital Improvement Projects, and re-appropriate related
funding during the next budget cycle.
Mr. Micalizzi summarized staff efforts to facilitate the video recording of
Board of Directors meetings. The Board then discussed the possibility of
making the recordings available on the District's website and associated
costs. The Board instructed staff to develop a formal retention policy for
video and audio recordings and suggested that all recordings be kept for a
period of 6 months.
Director Barbre addressed the Board and suggested that the District
consider making the video recordings available on its website to
demonstrate transparency and technological advancement.
Mr. Micalizzi announced that the District's website would soon be
receiving a major overhaul. Staff is currently working with a consultant on
this project and expects completion early next year.
Mr. Micalizzi then summarized the Districts current communications tactics
including the quarterly newsletter and social media campaign. Future
communications tactics would consist of educational videos, editorials,
news bureau, and media advertorials.
Mr. Micalizzi concluded his presentation with a review of the Districts
current and planned community relations and education efforts. The
bottled water program has been well received in the community and staff
plans to enhance the Districts presence at the next Children's Water
Education Festival as well as participation in elementary school education
efforts.
Mr. Kidman commented on the importance of maintaining ethical
standards in regards to the District's communications campaign.
The Board commended Mr. Micalizzi on his presentation.
2
6. ADJOURNMENT
6.1. The meeting was adjourned at 6:43 p.m. The next regular meeting of the
Board of Directors will be held November 23, 2011 at 8:30 a.m.
Kenneth R. Vecchiarelli
Board Secretary
3
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: November 23, 2011 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $1,915,924.75
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,915,924.75.
DISCUSSION:
The wire and major items on this disbursement list are as follows: A wire of $1,061,902.06 to
MWDOC for September 2011 water purchase; a check of $59,485.10 to Mamco, Incorporated for
Ohio Street Pipeline Replacement and Emergency Butterfly Valve Replacement progress
payments; and, a check of $270,211.22 to Pacific Hydrotech Corporation for October Highland
Booster Upgrades progress payment. The balance of $287,887.89 is routine invoices. The
Accounts Payable check register total is $1,679,486.27; Payroll No. 23 total is $236,438.48; and,
the disbursements of this agenda report are $1,915,924.75. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Descriptio a: o ype:
CkReg112311 BOD.pdf Check Register Backup Material
11-CS 1 123.doc Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
11/23/2011
RC/PH 5-0
RC abstained from voting on Check No.
57815 as he has a financial interest with the
vendor.
Y®rba Linda Water District
Check Register
For Checks Dated: 11/11/20111 thru 11/23/2011
Check No, [late Vendor Name Amount Description [$10k or greater)
57838 11/23/2011 1st Enterprise Sank 30,023.47 Highland Uprgrd retention Oct
57750 11/23/2011 Abbott Staffing Group 2,244.00
57751 11/23/2011 ACWA-Assn Of Ca Water Agencies 18,853.50 ACWA Dues 2012
57752 11/23/2011 AG13 - American Geophysical 2,905.00
57747 11/23/2011 ALLEN FONSECA 70.45
57742 11/23/2011 ANAL SHAH 34.00
57753 11/23/2012 Anixter Inc. 245.43
57754 11/23/2011 Answer One Communications 511.68
57755 11/23/2011 Apollo Technologies Inc_ 410.00
57756 11/23/2011 Aramark 316.71
57757 11/23/2011 Arrow Hardware 212.74
57758 11/23/2011 AT & T Mobility 198.55
57759 11/23/2011 Autoscribe Corporation 135-00
57761 11/23/2011 B & M' Lawn and Garden Inc 131.17
57760 11/23/2011 Bear State Pump 500.50
57762 11/23/2011 Bush & Associates Inc 4,851.00
57771 11/23/2011 C & L Refrigeration Corp. 568.80
57773 11/23/2011 C. Wells Pipeline 323.26
57764 11/23/2011 Calif Water Environ Assn (CWEA) 73.00
57763 11/23/2011 California Truck Equip. Co 17,100-94 Unit 158 Compressor
57744 11/23/2011 CAROL O'HERN 14.76
57765 11/23/2011 CDW Government, Inc 288.83
57741 11/23/2011 CHERYL DUNN 118.59
57739 11/23/2011 CHERYL GINGG 32.62
57766 11/23/2011 City Of Anaheim 986.53
57767 11/23/2011 City Of Placentia 791.80
57768 11/23/2011 City Of Placentia 5,520,15
57769 11/23/2011 CIVILTEC Engineering, Inc 5.166.25
57770 11/23/2011 Cla-Val Co. 200.00
57772 11/23/2011 Culligan 1,537,00
57774 11/23/2011 Datalok Orange County 288.65
57727 11/23/2011 DAVE RTES 16.93
57778 11/23/2011 Dean Criske Trucking 1,358.06
57775 11/23/2011 DeltaCare USA 343.76
57776 11/23/2011 Derek Nguyen 125.00
57730 11/23/2011 DONALD/MARILYN MEHR 21129
57779 11/23/2011 Eisel Enterprises, Inc. 383.54
57780 11/23/2011 Equarius Waterworks 30,020.65 Neptune Meters
57740 11/23/2011 ERIC CHIUSOLO 93.39
5778.1 11/23/2011 Fairway Ford Sales, Inc. 368.92
57782 11/23/2011 Flex Advantage 117.00
57749 11/23/2011 FORCE DEVELOPMENT 659.82
57733 11/23/2011 Franklin Covey 115.02
57784 11/23/2011 Fullerton Paint & Flooring 258.09
57785 11/23/2011 Golden Bell Products 3,116.00
57786 11/23/2011 Government Finance Officers 435.00
57787 11/23/2011 Graybar Electric Co 639.52
57788 11/23/2011 Hall & Foreman, Inc 3,855.00
57789 11/23/2011 Home Depot Credit Services 120-77
57790 11/23/2011 Infosend Inc. 5,602.43
57793 11/23/2011 J & S Construction 875.00
57791 11/23/2011 Jackson's Auto Supply - Napa 114.95
57731 11/23/2011 JIM GRIMES 46-30
57737 11/23/2011 JOHN SPATH 5.61
57729 11/23/2011 JUREE PAK 166.88
57794 11/23/2011 Karen Shea 141,37
57745 11/23/2011 KATHERINE BROWN 10.18
57795 11/23/2011 Kenny Graff 80.00
57799 11/23/2011 Kidman, Behrens, & Tague, LLP 42,976.06 Legal services October
57734 11/23/2011 LARRY DIETZ 78.15
57796 11/23/2011 Lee & Ro, Inc. 4,542.84
57797 11/23/2011 Mamco Construction 59,485.10 Ohio Ppln prop py,Emr.BV repl
57798 11/23/2011 Marina Landscape, Inc 9,874.57
57732 11/23/2011 MAUREEN CORDTS 151.09
57800 11/23/2011 Mc Fadden-Dale Hardware 138.88
57801 11/23/2011 Measurement Control Systems, Inc 92.55
57736 11/23/2011 MELISSA HOLD 17.29
57802 11/23/2011 Merchants Building Maintenance LL( 5,993.13
57733 11/23/2011 MICHELE MURAMOTO 32-91
57803 11/23/2011 Municipal Water District 312.00
W111411 11/14/2011 Municipal Water District 1,061,902.06 Water purchase September
57804 11/23/2011 Nextel Of California 1,837.28
57805 11/23/2011 Nickey Petroleum Co 7,340.97
57807 11/23/2011 O.C. Driveline 195.09
57806 11/23/2011 Occu-Med, Ltd. 461.00
57808 11/23/2011 Office Solutions 9.69
57809 11/23/2011 One Source Distributors, LLC 9186
57810 11/23/2011 ONLINE Information Services, Inc. 57.97
57811 11/23/2011 Orange County , I W M D 641.29
57812 11/23/2011 Orange County Register 272.00
57816 11/23/2011 P.T.I. Sand & Gravel, Inc. 669.32
57813 11/23/2011 Pacific Hydrotech Corporation 270,211.22 Highland Upgrd prog pay Oct
57746 11/23/2011 PAIGE THOMPSON 123.31
57743 11/23/2011 PAMELA COLDSHOLL 267.15
57748 11/23/2011 PATRIOT PAVING INC 924.88
57735 11/23/2011 PAUL C MILLER CONSTRUCTION 300-12
57814 11/23/2011 PELRAC 55.00
57738 11/23/2011 PHILLIP RUEDA 155.161
57815 11/23/20111 Placentia Disposal #676 469.58
57792 11/23/2011 Pollard Water-corn 115.36
57817 11/23/2011 Quinn Power Systems Associates 139.96
57818 11/23/2011 Raftelis Financial Consultants, Inc. 942-50
57819 11/23/2011 REF Consulting 13,393.71 Pipeline repl consulting Sept
57820 11/23/2011 RKI Engineering, LLC 4,000.00
57821 11/23/2011 Sancon Engineering Inc. 6,550-00
5:822 11/23/2011 Shred-It USA Inc 8212
57823 11/23/2011 Siemens Water 2,422.91
57824 11/23/2011 Southern Calif Gas Co. 12,660.28 Richfield svcs October
57829 11/23/2011 St.Jude Hospital Yorba Linda 140.00
57825 11/23/2011 Staples Business Advantage 674.60
57826 11/23/2011 Stater Bros. Markets 9.66
57828 11/23/2011 Stephen Parker/ Petty Cash 270.33
57827 11/23/2011 Steve Conklin 125.00
57830 11/23/2011 Sunrise Medical Group 720-00
57831 11/23/2011 Survival Technologies and Training (S 150.00
57832 11/23/2011 Time Warner Cable 447.22
57833 11/23/20711 Total Compensation Systems, Inc 1,400.00
57836 11/23/2011 U S Bank 2,750-00
57837 11/23/2011 U S Postmaster 180-00
57834 11/23/2011 Underground Service Alert 157.50
57835 11/23/2011 United Industries 445.64
57839 11/23/2011 Village Nurseries 50-64
57840 11/23/2011 Walters Wholesale Electric Co. 128.05
57841 11/23/2011 Wells Supply Co 5,161.84
57842 11/23/2011 West Coast Safety Supply Co 3,222.25
57843 11/23/2011 Westin Engineering, Inc. 541.00
57777 11/23/2011 White Nelson Diehl Evans LLP 6,960.00
57844 11/23/2011 Xerox Corporation 1,286.32
5772.8 11/23/2011 Y[ORBA RIDGE LLC 745.00
Total $1,679,486.27
November 23, 2011
CHECK NUMBERS:
Computer Checks 57727-57844 $ 617,584.21
WIRE:
W-111411 MWDOC $ 1,061,902.06
TOTAL OF CHECKS AND WIRE $ 1,679,486.27
PAYROLL NO. 23:
Computer Checks 5100-5105
Manual Checks 5106- 5114 $ 236,438.48
DISBURSEMENT TOTAL: $ 1,915,924.75
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF NOVEMBER 23, 2011
ITEM NO. 6.4
AGENDA REPORT
Meeting Date: November 23, 2011 Budgeted: Yes
Total Budget: $1,750,000
To: Board of Directors Cost Estimate: $1,750,000
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 1-0010-2700
Manager
Job No: J-201006
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Progress Payment No. 4 for Construction of the Ohio St. and Oriente Dr.
Pipeline Replacement
SUMMARY:
Construction is proceeding on the Ohio Street and Oriente Drive Pipeline Project, which includes
installation of approximately 4,500 feet of 16-inch diameter ductile iron pipe, 2,200 feet of 8 to 12-
inch diameter PVC pipe, miscellaneous valves, hydrants and water service connections.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 4 in the net amount of $43,235.10 to
Mamco Construction for the Ohio Street and Oriente Drive Pipeline Project, Job No. 201006.
DISCUSSION:
In accordance with the contract documents, Mamco Construction submitted a request for Progress
Payment No. 4, in the amount of $48,039.00 for completed work through October 31, 2011. During
this period, the contractor installed approximately 400 feet of pipeline in Ohio Street and Oriente
Drive, including miscellaneous valves, hydrants, blow-offs and air release structures. The contractor
also continued installation of residential services as required. The status of the construction contract
with Mamco Construction is as follows:
. The current contract is $1,389,089.00 and 210 calendar days starting May 23, 2011.
. If approved, Progress Payment No. 4 is $48,039.00 (3.5% of the total contract amount), less
10% retention of $4,803.90 for a net payment of $43,235.10.
. Total payments to date including proposed Payment No. 4 and retention would be
$1,086,336.00 (78.2% of the total contract amount).
. As of October 31, 2011, 162 calendar days were used (77.1 % of the contract ti me).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 4 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
That the Board of Directors approve Progress Payment No. 4 in the net amount of $43,235.10 to
Mamco Construction for the Ohio Street and Oriente Drive Pipeline Project, Job No. 201006.
ATTACHMENTS:
MAMCO PPR 4.pdf Ohio/Oriente Pipeline Progress Payment 4, MAMCO Backup Material
Construction
Approved by the Board of Directors of the
Yorba Linda Water District
11/23/2011
RC/PH 5-0
YORBA► LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Ohio 1 Oriente Pipeline Project PROGRESS PAY REQUEST NO. 004
LOCATION Yorba Linda, OA PROJECT NO, 201006 PAGE 1 OF 1 PAGES
CONTRACTOR Mamco Construction DATE 1119111
ORIGINAL CONTRACT AMOUNT: $ 1,389,089.00
AUTHORIZED CHANGE ORDERS: $
REVISED CONTRACT AMOUNT: $ 1,389,089.00
PROGRESS PAY ESTIMATE FOR PERIOD October 1, 2011 TO October 31, 2011
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 1,038,297.00 $ 48,039.00 $ 1,086,336.00
CHANGE ORDER WORK COMPLETED $ - $
TOTAL VALUE OF WORK COMPLETED? $ 1,038,297.00 $ 48,039.00 $ 1,086,336.00
LESS RETENTION 10% $ 934,46730 $ 43,235.10 $ .977 702.40
LESS OTHER DEDUCTIONS Etectronic Wire Fees
NET EARNED TO DATE $ 977 702.40
LESS AMOUNT PREVIOUSLY PAID $ 934,467.3D
BALANCE DUE THIS ESTIMATE $ 43,235.10
NOTICE TO PROCEED May 23, 2011
COMPLET[ON TIME 210 CALENDAR DAYS
APPROVED TIME EXTENSIONS 0 CALENDAR DAYS
TOTAL CONTRACT TIME 210 CALENDAR DAYS
TIME EXPENDED TO DATE 182 CALENDAR DAYS
TIME REMAINING 48 CALENDAR DAYS
REQUESTED BY: DATE:
RUm2i A asi, r 'ect Manager, MAMCO
f 1 fw P
Rs='COMMENDED: DATE:
I _
J--(e Poiimino, Project Engineer, YLVV0
Y
APPROVED BY: DATE:
Steve Conklin, Engineering Manager, YLWD
ITEM NO. 6.5
AGENDA REPORT
Meeting Date: November 23, 2011 Budgeted: Yes
Total Budget: $5.5 M
To: Board of Directors Cost Estimate: $5.5 M
Funding Source: Water Revenue Bond
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-200814
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Progress Payment No. 10 for Construction of the Highland Booster Pump
Station Project
SUMMARY:
Work is proceeding on construction of the Highland Pump Station Project that includes a new
building, three electric motor driven pumps, two natural gas engine driven pumps, various piping, a
surge tank and a new access road.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 10 in the net amount of $270,211.22 to
Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job
No. 200814.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for
Progress Payment No. 10, in the amount of $300,234.69 for completed work through October 31,
2011. During this period, the contractor continued work inside the building, installing doors,
hardware, electrical lighting and electrical cabinets onto the pads. The contractor also installed
handrailing and received more material for the project, including most of the yard piping and valves.
The status of the construction contract with Pacific Hydrotech Corporation is as follows:
. The current contract is $4,655,065.72 and 352 work days (includes Change Order No. 1 & 2
which added 66 work days and $129,265.72) starting November 1, 2010.
. If approved, Progress Payment No. 10 is $300,234.69 (6.4% of the total contract amount),
less 10% retention of $30,023.47 for a net payment of $270,211.22.
. If approved, total payments to date including retention will be $2,633,435.00 (56.6% of the
total contract amount).
. As of October 31, 2011, 252 work days were used (71.6% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 10 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
A construction contract in the amount of $4,525,800 was awarded to the low bidder, Pacific
Hydrotech Corporation on August 12, 2010. The Board has approved nine progress payments to
date for this project, the last of which was approved on October 27, 2011.
ATTACHMENTS:
Name: Description: Type:
PHC Progress Pay 10 for Highland PS.pdf Highland Booster Station Progress Payment 10, Pacific Backup Material
Hydrotech Corp.
Approved by the Board of Directors of the
Yorba Linda Water District
11/23/2011
RC/PH 5-0
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Highland Rooster Station Replacement PROGRESS PAY REQUEST NO. 010
LOCATION Yorba Linda, CA PROJECT NO. 200814 PAGE 1 OF 1 PAGES
CONTRACTOR Pacific Hydrotech Corporation DATE 1119/2011
ORIGINAL CONTRACT AMOUNT: $ 4,525,800.00
AUTHORIZED CHANGE ORDERS: $ 129,265.72
REVISED CONTRACT AMOUNT: $ 4,655,065.72
PROGRESS PAY ESTIMATE FOR PERIOD October 1, 2011 TO October 31, 2011
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 2,358,860.00 $ 274,575-00 $ 2,633,435.00
CHANGE ORDER WORK COMPLETED $ - $ 25,559.69 $ 25,659.69
TOTAL VALUE OF WORK COMPLETED $ 2,358,86(100 $ 300,234.69 $ 2,659,094-69
LESS RETENTION 10% $ 265,909.47
LESS OTHER DEDUCTIONS Electronic Wire Fees $ -
NET EARNED TO DATE $ 2,393,185.22
LESS AMOUNT PREVIOUSLY PAID $ 2,122,974.00
BALANCE DUE THIS ESTIMATE $ 270,211-22
NOTICE TO PROCEED November 1, 2010
COMPLETION TIME 2$6 WORK DAYS
APPROVED TIME EXTENSIONS 66 WORK BAYS
TOTAL CONTRACT TIME 352 WORK DAYS
TIME EXPENDED TO DATE 252 WORKDAYS
TIME REMAINING 100 WORK DAYS
REQUESTED BY: DATE: 11/9/2011
Ronal Wiebe, ProjeO qoc~fdinator, Pacific Hydrotech Corporation
J1 I d l f
RECOMMENDED: DATE:
Joe Polimino, Project Engineer, YLVVD
APPROVED BY: DATE;
Steve Conklin, Engineering Manager, YLWD
ITEM NO. 6.6
AGENDA REPORT
Meeting Date: November 23, 2011 Budgeted: Yes
Total Budget: $150,000
To: Board of Directors Cost Estimate: $146,044
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Manager
Job No: 2009-21
Presented By: Steve Conklin, Engineering Manager Dept: Engineering
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality Engineer CEQA Compliance: N/A
Subject: Final Report Regarding Recycled Water Facilities Planning Study
SUMMARY:
The District has completed the Recycled Water Facilities Planning Study to evaluate the feasibility of using recycled water to
irrigate golf courses, parks, schools and greenbelts within the District's service area. Staff presented the preliminary findings of
the report to the Board on May 12, 2011 and sought public comments at that time. Staff has dertermined that the various
alternatives identified are not cost effective due to the capital investment required. In order to produce a comparable cost to
that of imported water, the District would need to invest $59 million in capital to fully implement the recycled water program.
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to file the report and revisit its findings and recommendations in the future when the
cost to implement the program is more economically feasible.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee considered this item at its November 8, 2011 meeting and supports staff's
recommendation.
DISCUSSION:
The District has completed the Recycled Water Facilities Planning Study to evaluate the feasibility of using recycled water to
irrigate golf courses, parks, schools and greenbelts within the District's service area. In February 2010, the Board authorized a
Professional Services Agreement with Malcolm Pirnie, Inc. in the amount of $146,044 to prepare the Recycled Water Facilities
Planning Study. The Study is half funded by the State Water Resources Control Board (SWRCB) with a grant funding amount
of $73,019.
As presented in the final report, a summary of the project alternatives and their associated costs is as follows:
Alternative Capacity Total/Est. Project
Capital Cost Unit Cost
No. Description (AFY) ($M) ($/AF)
1 Regional Brackish Groundwater Treatment (Yorba Regional Park) 94 $1.7 $2,110
2A Satellite Water Reclamation Plant (Lakeview North of Orangethorpe) 480 $17 $2,690
2B Satellite Water Reclamation Plant (Aera Energy Wastewater Disposal Line) 617 $18 $2,400
2C Satellite Water Reclamation Plant (Combined Project) 1,097 $29 $1,800
3 Satellite Water Reclamation Plant (Interagency Project w/ OCWD) 3,853 $59 $880
As indicated above, the cost to implement the recycled water project ranges from $1.7M to $59M in capital investment. Based
on these estimated costs, staff has determined that the various alternatives are not cost effective at this time. The options
indicated would produce recycled water at approximately 2.5 times that of imported water. In order to make the cost of recycled
water more comparable to imported water, the District would need to allocate $59 million in capital investment.
PRIOR RELEVANT BOARD ACTION(S):
On May 12, 2011, the Board of Directors scheduled a discussion item for public comments on this matter as requested by the
SWRCB, and authorized staff to present the findings of the Draft report to the public.
In February 2010, the Board of Directors authorized the execution of a Professional Services Agreement with Malcom Pirnie,
Inc. in the amount of $146,044 to prepare the Recycled Water Facilities Planning Study.
Approved by the Board of Directors of the Yorba Linda
Water District
11/23/2011
RC/PH 5-0
ITEM NO. 6.7
AGENDA REPORT
Meeting Date: November 23, 2011 Budgeted: Yes
To: Board of Directors
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, HR/Risk Manager Dept: Human
Resources/Risk
Management
Reviewed by Legal: Yes
Prepared By: Miguel Serna, Human CEQA Compliance: N/A
Resources Analyst
Subject: Placement of NEOGOV Logo on District's Employment and Job Description
Web Pages
SUMMARY:
On August 31, 2011, District Staff procured the services of NEOGOV to provide all required hosting
and operations support for the District's new on line employment application and public
transparency center. As part of the agreement, the District's legal counsel included a provision that
the Board of Directors must approve the placement of NEOGOV's logo on any section of the
District's website.
STAFF RECOMMENDATION:
That the Board of Directors approve the placement of NEOGOV's logo exclusively and limited to the
District's employment and job description web pages.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee reviewed this item at its meeting held November 8,
2011 and supports staff's recommendation.
DISCUSSION:
The Human Resources Department has been receiving large volumes of applications for posted
open recruitments. The unexpected flood of applications made it so that staff time was being
consumed on manual data entry as well as the mailing of notification letters to hundreds of
applicants. Staff was able to find an on line solution to streamline the process. NEOGOV is a
vendor that caters specifically to public sector employers. With NEOGOV, the District will be able to
streamline procedures for both the employment application and internal selection of candidates. In
addition, all of the District's job descriptions and salaries will be hosted on line in real time. This
added feature will assist the District in its efforts to achieve full transparency.
NEOGOV staff created and will maintain the District's new employment and job description web
pages. The new pages will look and resemble the rest of the pages of the District's website. The
only visible indication that the employment application is hosted by NEOGOV will be the placement
of their logo on the employment and job description web pages.
The placement of the logo will indicate to outside users that the District is using NEOGOV for on
line applications. This means that applicants can easily import data from their own individual
NEOGOV accounts. This will facilitate the application process for qualified applicants. NEOGOV's
on line screening features will eliminate many unqualified applicants. In addition, the NEOGOV logo
will signal to other clients that the District's salaries and job descriptions will be on line 24 hours 7
days a week.
ATTACHMENTS:
Name: Description: Type:
Employment Web Page.docx Placement of Vendor Logo on District Website Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
11/23/2011
RC/PH 5-0
YLWID
i - r L7
kk v e, governmentjobs,mm b N
File Edit View Favorites Tools Help v
Favorites r. YLWD Employment t' CA Dept Pub Health rrt NEOGOV t' Medicare t, Child Support Lincoln a Nationwide e Prudential e Delta Care Employee Relations e Colonial r,. ACWA-HBA j~ Call
' YLWD Employment Page • Safety • Tools
Lit.
Yowbat Linda !.3 Water District { C 0~
" Aboutrhe Disrri[t W"
)ob Opportunities
Monday. October 31 2011 N FO
' elconne to Yorba Linda b"dater District's application process!
You can now apply online by clicking on the job title You are interested in and clicking on the "Apply
link) If this is the first time You are applying using our online joh application you will need to create
an account and select a Username and Password After your account has been established you can
build an application by clicking on the "Build Job A.pplicatiod' link This application can be saved and
used to apply for more than one job opening.
Online applications are stored on a secure site. Only authorized employees and hiring
authorities have access to the information submitted.
It is important that your application shoe; all the relevant education and experience you possess.
Applications may he rejected if incomplete.
Search Criteria
All Categories are automatically selected To change the results. deselect and reselect the
categories by using the Clear All "Select All buttons or by clicking on the check boxes. To reset
the search criteria click Clear Search at the bottom of this box.
Enter keywords (optional}: Explain this
or Clear Search
No openings found If you have entered search criteria try expanding Your search.
v
Done Internet 100°1
10- 3:12 PM
d
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: November 23, 2011 Budgeted: Yes
Total Budget: $4.5M
To: Board of Directors Cost Estimate: $4.5M
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-2008-17
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: MND
Engineer
Subject: Mitigated Negative Declaration for Yorba Linda Blvd Pump Station and Pipeline
Projects
SUMMARY:
An Initial Environmental Study (IES) under the California Environmental Quality Act has been
prepared for the Yorba Linda Blvd Pump Station/Pipeline Projects. The analysis in the IES
concludes that the proposed Projects can be implemented without causing significant adverse
environmental impacts with the incorporation of mitigation measures for specific issues. The
impacts and mitigation measures are summarized in the enclosed Mitigation and Monitoring
Reporting Plan.
STAFF RECOMMENDATION:
That the Board of Directors adopt the Mitigation Monitoring and Reporting Plan; find and declare
that the proposed Projects, with incorporation of the mitigation measures per the Mitigation
Monitoring and Reporting Plan, will not have a significant adverse effect on the environment of the
YLWD service area; and authorize staff to file a Notice of Determination for the Project.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this matter at its meeting on November
8, 2011 and supports the staff recommendation.
DISCUSSION:
The Initial Environmental Study (IES) and supporting environmental analysis for the Yorba Linda
Blvd. Pump Station/Pipeline Projects found that the proposed projects will not have impact on all
CEQA guideline categories when mitigating measures are included in the project. To address noise
concerns, mitigation measures were identified for the construction phase and for long-term
operation and incorporated into the Projects. These measures include full compliance with local
noise ordinances and the requirements that construction equipment be properly tuned and
maintained. Other mitigating measures identified for the Projects included monitoring for potential
hazardous materials and cultural artifacts found on the site.The initial environmental study was
completed by Lee & Ro, Inc. in conformance with CEQA requirements. The project construction
documents and specifications will incorporate the identified mitigation measures. Pursuant to CEQA
Guidelines, copies of the IES were distributed to various responsible agencies for public review and
comment. The attached Staff Report summarizes the five comments received, and notes how those
comments were addressed in the Mitigation Monitoring and Reporting Plan. Copies of the IES and
Mitigated Negative Declaration are on file and available for review in the office of the Engineering
Manager.
PRIOR RELEVANT BOARD ACTION(S):
On January 3, 2010, the Board of Directors approved award of the Professional Service Agreement
for the Yorba Linda Blvd. Pump Station/Pipeline Projects to Lee & Ro, Inc. for a fee not to exceed
$423,624.
ATTACHMENTS:
Name: Description: Type:
NOA NOI YLBPS Pipeline082311.docx N0A_N0I_YLBPS_Pipeline082311.docx Backup Material
STAFF REPORT MMP 102511.doc STAFF_REPORT_MMP_102511.doc Backup Material
MitigationMonitoring Plan Oct 2011.doc MitigationMonitoringPlan_Oct_2011.doc Backup Material
YORBA LINDA WATER DISTRICT
NOTICE OF AVAILABILITY / NOTICE OF INTENT
TO ADOPT A MITIGATED NEGATIVE DECLARATION
FOR THE
YORBA LINDA BLVD. PUMP STATION AND PIPELINE PROJECT
Notice is hereby given that the Yorba Linda Water District (YLWD) has prepared an
Initial Environmental Study (IES) under the California Environmental Quality Act
(CEQA) for the project described as the Yorba Linda Blvd. Pump Station and Pipeline
Project. The YLWD Board of Directors intends to adopt a Mitigated Negative
Declaration (MND) for the project and has authorized the release of the MND for public
review and comment on the above project and its potential impacts.
The proposed pump station project would be located at 19555 Yorba Linda Boulevard, in
the City of Yorba Linda, and the Pipeline project is on Yorba Linda Boulevard from
Ohio Street to 500 feet East of Fairmont Blvd. The project is the construction and
operation of the Yorba Linda Blvd. Pump Station replacing the Palm Avenue pump
station in the City of Yorba Linda's Jessamyn West Park. The location of the pump
station lies within a 150 foot strip of land known as Gun Club Road. This City property
will be the site of a future linear park. During the construction of the pipeline, the
frontage land off Yorba Linda Blvd. will be utilized as a staging area of construction
materials and equipment. Once the pipeline is completed, this area will be available for
the pump station construction as well as staging area for the general contractor.
The analysis in the IES indicates that these proposed projects can be implemented
without causing significant adverse environmental impacts with the incorporation of
mitigation measures for specific issues.
The period of review will be from September 1, 2011 to October 3, 2011. Written
comments on the IES and proposed MND should be submitted to Mr. Hank Samaripa at
the address below no later than October 3, 2011 at 5:00 p.m. The IES and MND are
available at the address below during normal working hours, and at the Yorba Linda
Public Library and Placentia Library.
Hank Samaripa
Project Engineer
Yorba Linda Water District
1717 East Miraloma Avenue
Placentia, CA 92870
Email: haamaripa@ylwd.com
Barba Linda
Water District,
STAFF REPORT
DATE: October 24, 2011
TO: Steve Conklin
FROM: HANK SAMARIPA
SUBJECT: Yorba Linda Blvd. Pump Station/ Pipeline Projects
On August 26, 2011, staff delivered the Notice of Availability/Notice of Intent (NOA/NOI) to adopt a
Mitigated Negative Declaration for the Yorba Linda Blvd. Pump Station and Pipeline Project to various
local, county, and state agencies as well as six (6) local residences surrounding the new pump station
site on Gun Club Road. Per the City of Yorba Linda's Planning Code those residences residing within 300
feet of the project were notified. A copy of the NOA/NOI is attached.
Per the CEQA regulations, a NOA/NOI and the 30-day review period for the Mitigated Negative
Declaration started on September 1, 2001 and ended on October 3, 2011. Below are the comments
received from the various individuals or agencies which were sent this notice.
Date Individual/Agency Comment Mitigation Monitor Plan
1. August 30, 2011 Mr. Dave Allanback 5011 Questioned the amount of See Noise section in the
Wagon Wheel Dr. noise during construction MMP which references
and street steel plates. City of Yorba Linda
Municipal Code for noise
levels
2. September 6, Ms. Joyce Flocken 5025 Resident was unable to N/A
2011 Wagon Wheel Dr. travel to City Library to
read the Initial Study. The
District sent her a copy by
mail.
3. September 16, Received a letter from The letter stated that Refer to Cultural
2011 Native American Heritage Native American cultural Monitoring section of
Commission, Sacramento, resources were identified MMP for specific findings
CA. within one-half mile of and procedures.
project site.
4. October 3, 2011 Mr. David Brantley Questioned procedures Refer to Erosion and
for storm water runoff for Sediment Transport
City of Yorba Linda Sr. the pump station site Control section of the
Planner MMP which address the
procedures.
5. October 10, 2011 Ms. Joyce Flocken Question the conclusions The MMP addresses Noise
for the amount of noise in two categories, noise
5025 Wagon Wheel Dr. generated from the site. during construction and
pump station noise. Both
are within the municipal
code levels.
In Conclusion, the comments from all the parties have and will be addressed during the construction of
the Yorba Linda Blvd. pump station and pipeline projects.
Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 1
Mitigation Monitoring and Reporting October 2011
MITIGATION MONITORING AND REPORTING PLAN
YORBA LINDA WATER DISTRICT
YORBA LINDA BLVD. BOOSTER PUMP STATION AND PIPELINE (PROJECTS)
Construction of the two Projects is expected to begin in spring of 2012. The pipeline project will
occur first and is expected to follow a six month construction schedule. The pump station project
will follow, where a nine month construction schedule is anticipated. Pipeline construction work
will occur, weekdays between the hours of 9 a.m. and 3 p.m. and the Pump Station construction
hours will be weekdays between the hours of 7 a.m. and 4 p.m.
Once constructed, the pipeline will not have any associated impacts as it will be located
completely underground and will require only that current service operations for the existing
pipeline be continued at the new pipeline existing right-of-way. The new booster pump station
will replace the existing facility on City-owned land.
Traffic:
During construction of the Pipeline Project temporary modification of vehicle traffic patterns in
Yorba Linda Blvd. will be required within the specific work areas. A traffic control plan will be
prepared and submitted to the City of Yorba Linda for approval prior to Pipeline Project
construction and will be implemented in areas where the Pipeline Project will be in public streets
to mitigate adverse impacts. At least one lane closure during pipeline construction will be
required. No traffic detours are proposed. Lane closures will be limited. During construction of
the Pump Station Project there will be no impact to traffic in Yorba Linda Blvd. Construction
announcements will be sent out to notify the public of the construction and to encourage
considering alternate routes.
Biological Monitoring Not Anticipated:
Construction and completion of this Project will not require undeveloped land disturbance or
change in land use in any area that is biologically sensitive. The Project will not directly adversely
affect candidate, sensitive, or special status species, riparian habitat or other sensitive natural
communities, or federally protected wetlands; interfere with the movement of any fish or wildlife
species or impede the use of native wildlife nursery sites; conflict with any local policies or
ordinances protecting biological resources; or conflict with the provisions of an adopted Habitat
Conservation Plan (HCP), Natural Communities Conservation Plan (NCCP), or other approved,
local, regional, or state habitat conservation plan.
Cultural Monitoring Not Anticipated:
The new pump station will be located at an alternate previously disturbed site, while the existing
station site will be cleared and landscaped to match the existing park setting. Thus, implementation
of the Pump Station Project will not require the grading of undisturbed native soils or other land
disturbance in an area that might contain artifacts. The Pipeline Project will be located on/in fully
improved streets and in previously graded and disturbed areas. No structures will be directly
impacted by either project's construction. Therefore, the Projects will not directly cause a
substantial adverse change in the significance of historical or archaeological resources, directly or
LEE & RO, Inc.
Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 2
Mitigation Monitoring and Reporting October 2011
indirectly destroy a unique paleontological resource or site or unique geologic feature, or disturb
any human remains.
If human remains are discovered, the Owner shall immediately notify the Orange County
Coroner's office under state law (California Health and Safety Code § 7050.5) and all activities
in the immediate area of the find must cease until appropriate and lawful measures have been
implemented. If the Coroner determines that the remains are Native American, the Coroner
shall contact the NAHC (California Public Resources Code § 5097.98). The NAHC will
designate a Most Likely Descendent who will make recommendations concerning the
disposition of the remains in consultation with the lead agency and Project archaeologist.
Noise:
During construction of the pipeline and replacement pump station, there will be a temporary or
periodic increase in ambient noise levels that can be mitigated using good construction
practices. Both projects will temporarily generate noise as a result of pouring concrete, building
construction, installing mechanical equipment, construction equipment digging trenches,
installing pipe, backfilling, asphalt replacement, and street work.
The Pipeline Project requires the use of equipment only briefly in a given area as the pipeline
will be constructed at a rate of approximately 100 feet per day resulting in noise impacts only
briefly in a given area. The pump station work will be bordered on one side by a commercial
area. Limiting that work to daytime hours consistent with the City of Yorba Linda's noise
ordinance will keep construction-related noise impacts to a less-than-significant level. Both
projects will not involve construction located within an airport land-use plan, within two miles of a
public airport, or in the vicinity of a private airstrip.
During operation, after construction is complete, the replacement pump station (which includes
acoustical louvers, door seals, and a parapet surrounding the roof-mounted exhaust fan) will not
have any noise-generating features that expose persons to noise levels above existing
operational standards established in the local general plan, noise ordinance, or applicable
standards of other agencies. Thus impacts from noise will be less than significant.
The City of Yorba Linda has a noise ordinance to restrict noises to nearby residences. Section
8.32.060 of the City's Municipal Code makes it unlawful for any person to create any noise
which causes the noise level measured on any residential property to exceed the following:
Noise Level Shall Not Exceed
More Than Day Time Night Time
30 minutes in a hour 55 dBA 50 dBA
15 minutes in a hour 60 dBA 55 dBA
5 minutes in a hour 65 dBA 60 dBA
1 minute in a hour 70 dBA 65 dBA
Any period of time 75 dBA 70 dBA
LEE & RO, Inc.
Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 3
Mitigation Monitoring and Reporting October 2011
Construction Noise:
Construction noise shall be reduced at construction sites to meet the above noise ordinance
and prior notification of construction timing and duration with a request to keep windows closed
during construction.
Impact: Construction will occur in the immediate vicinity
of sensitive receptors
Party Responsible for YLWD and Contractor
Implementation:
Agency Responsible for YLWD
Monitorin :
Monitoring Method: Site Inspector shall review noise generation and
report violations
Documentation of Compliance: Date: Initial:
Pump Station Operation Noise:
The following maximum equipment sound levels shall be included in the project specifications:
Maximum Sound Maximum Sound
Power Level, LW, Pressure Level, Lp,
Equipment Item Under Full Load Under Full Load
Electric vertical turbine pump 108 dB(A) @ 3 feet 97 dB(A) @ 3 feet
motor
Transformer (in electrical room) 55 dB(A) @ 3 feet 44 dB(A) @ 3 feet
Exhaust fan 59 dB(A) @ 3 feet 48 dB(A) @ 3 feet
Transformer (outdoors) 71 dB(A) @ 3 feet 60 dB(A) @ 3 feet
Impact: Construction will occur in the immediate vicinity
of sensitive receptors
Party Responsible for YLWD and Contractor
Implementation:
Agency Responsible for YLWD
Monitoring:
Monitoring Method: Site Inspector shall review noise generation and
report violations
Documentation of Compliance: Date: Initial:
LEE & RO, Inc.
Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 4
Mitigation Monitoring and Reporting October 2011
Hazard and Hazardous Materials:
If contaminated soil is encountered during construction, the Orange County Health Care Agency
(HCA) in Santa Ana, the local Certified Unified Program Agency (CUPA), will be notified of the
discovery. The impacted soil will be handled and disposed of in accordance with the
requirements of the CUPA.
Impact: Project construction may encounter
contaminated soils
Party Responsible for YLWD and Contractor
Implementation:
Agency Responsible for YLWD and HCA
Monitoring:
Monitoring Method: On site inspection during construction
Documentation of Compliance: Date: Initial:
Particulates (PM) and Gas Emissions:
During construction, Contractor is required to comply with Air Quality Management District
(AQMD) regulations. Inspector will check that the equipment meets AQMD emissions
requirements. Dust and particulates (PM) emissions will be mitigated using water sprays as
required.
Impact: Project construction may encounter
contaminated soils
Party Responsible for YLWD and Contractor
Implementation:
Agency Responsible for YLWD and HCA
Monitoring:
Monitoring Method: On site inspection during construction
Documentation of Compliance: Date: Initial:
Erosion and Sediment Transport Control:
In addition, prior to, during, and after earthmoving or excavation operations, the CONTRACTOR
shall implement Best Management Practices (BMPs) to reduce potential erosion and
sedimentation impacts. These BMPs will include but are not limited to the following:
1. A minimum number of access points for construction vehicle entry/egress will be
designated to prevent vehicle trackout of sediments, and traffic shall be
prohibited over exposed soils during wet weather or when the construction site is
saturated or muddy.
LEE & RO, Inc.
Yorba Linda Blvd. Booster Pump Station and Pipeline Project Page 5
Mitigation Monitoring and Reporting October 2011
2. Flags, markers, and/or temporary fences shall be installed prior to construction
activities to avoid soil disturbance outside of the construction easements.
3. All material excavated shall be sufficiently watered to prevent excessive amounts
of dust. Watering, with complete coverage, shall occur at least twice daily,
preferably in the late morning and after work is done for the day.
4. All earthmoving or excavation activities shall cease during periods of high winds
(i.e., greater than 25 mph average over 1 hour).
5. Any material transported offsite shall be either sufficiently watered or securely
covered to prevent excessive amounts of dust.
6. The area disturbed by earthmoving or excavation operations shall be minimized
at all times.
7. Onsite construction-related vehicle speed shall be limited to 15 mph.
8. Disturbed areas shall be stabilized as quickly as possible.
9. At a minimum, sandbag dikes, silt fences, straw bales, or equivalent control
practices shall be used for all significant sideslope and downslope boundaries on
the construction area.
10. At the end of each workday, sediment shall be thoroughly swept from paved
areas.
11. Keep runoff away from disturbed areas during construction.
12. Direct flows over vegetated areas where possible, prior to discharge into public
storm drainage systems.
13. Trap sediment before it leaves the site, using such techniques as sandbags, and/
or silt fences.
Impact: Potential erosion and sedimentation impacts
during construction.
Party Responsible for Implementation: Contractor
Agency Responsible for Monitoring: YLWD
Monitoring Method: On site inspection during construction
Documentation of Compliance: Date: Initial:
LEE & RO, Inc.
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: November 23, 2011
Subject: Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of meeting held November 16, 2011 at 4:00 p.m.
Meeting scheduled November 30, 2011 at 4:30 p.m.
ATTACHMENTS:
Name: Description: Type:
111611 EAO - Minutes.doc EAO Mtg Minutes 11/16/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
November 16, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 4:15 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Damon Micalizzi, Public Information Officer
OTHER ATTENDEES
Art Kidman, General Counsel, Kidman, Behrens & Tague LLP
Heather Stratman, Townsend Public Affairs
Christopher Townsend, Townsend Public Affairs (via conference call)
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Legislative Affairs Update (Verbal Report)
Mr. Christopher Townsend joined the meeting via conference call at 4.29.
Mr. Townsend and Ms. Stratman discussed strategies and timing with the
Committee for pursuing items of interest to the District. Mr. Kidman will
work with staff and TPA to draft documents initiating the process.
Mr. Christopher Townsend ended his conference call at this time. Ms. Stratman
also left the meeting.
2.2. Final Report on 2011 Legislative Bills
The Committee reviewed the report noting that the majority of bills died,
including some that would have been potentially positive for water
agencies or special districts.
2.3. General Counsel's Monthly Summary Report
The Committee reviewed the summary report noting that they appreciated
the detailed breakout provided on non-construction related agreements.
Mr. Kidman confirmed that the expenses related to the Elk Mountain
proposed improvements were for a three month period. Mr. Kidman also
related that the monthly and year to date legal expenses for legal support
1
services related to the Freeway Complex Fire lawsuits is tracking higher
than the prior year expenses as the case gets closer to the trial date.
2.4. Quarterly Director and General Manager Fees and Expenses (July -
September 2011)
The Committee reviewed and discussed the Directors and General
Manager's fees and expenses noting they are all tracking below budget.
The Committee also expressed an understanding that the Travel and
Conference expenses are expected to increase toward the end of the
second quarter as two major annual conferences are scheduled in
November and December.
2.5. Status of Strategic Plan Initiatives
The Committee reviewed the report outlining the Strategic Plan Initiative
progress. Mr. Vecchiarelli pointed out various highlights including a yet to
be scheduled upcoming All-Hands Meeting for December and the Holiday
Employee Appreciation Dinner. The Committee also noted that the EPIC
Committee has been dark for a few months.
2.6. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:43 p.m. The next regularly scheduled
meeting of the Executive-Administrative-Organizational Committee will be
held December 20, 2011 at 4:00 p.m. The Committee members agreed to
schedule an Executive-Administration-Organizational Committee Meeting
on November 30, at 4:30 p.m.
2
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: November 23, 2011
Subject: Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of meeting held November 8, 2011 at 4:00 p.m.
Meeting scheduled December 13, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
110811 PRM - Minutes.doc PRM Mtg Minutes 11/08/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
November 8, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Safety Consultant Professional Services Agreement with the Aspen Group
Gina Knight reported that three proposals were received for Safety
Consultant Services on September 28, 2011. Interviews were conducted
on October 20 & 21, 2011. Following discussion, the Committee
supported staff's recommendation that the Board enter into a Professional
Services Agreement with the Aspen Group for the provision of safety-
related consulting services.
2.2. Placement of NEOGOV Logo on District's Employment and Job
Description Web Pages
Gina Knight reported that as part of the NEOGOV agreement, the
District's legal counsel included a provision that the Board of Directors
must approve the placement of NEOGOV's logo on any section of the
District's website. Following discussion, the Committee supported the
staff recommendation that the Board of Directors approve the limited
placement of NEOGOV's logo exclusively and limited to the District's
employment and job description web pages.
3. DISCUSSION ITEMS
3.1. Development and Implementation of an Internship Program
Gina Knight reported that a draft job description had been developed for a
Public Affairs Intern. After discussion, staff was instructed to commence
the recruitment for a Public Affairs intern before the end of year 2011.
3.2. Status of Recruitments and Budgeted Positions
Gina Knight reported that one Maintenance Worker I was promoted to a
Maintenance Distribution Operator II classification on October 24, 2011.
1
3.3. Status of Human Resources and Risk Management Activities
The Committee reviewed and discussed the updated activities log. Gina
Knight reported that District staff participated in a small-scale Emergency
Evacuation drill on October 21, 2011. Peter Kuchinsky, ACWA-JPIA Risk
Manager assisted with the evacuation drill and noted that everyone
evacuated the main headquarters in less than 90 seconds. A larger scale
evacuation drill will be scheduled for early 2012.
3.3. Status of Strategic Plan Initiatives
Gina Knight reported that staff was compiling data collected from a survey
completed by District employees regarding their future career goals to
determine what type of Career Advancement workshops should be
conducted to assist employees in the achievement of those goals.
3.4. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:20 p.m. The next meeting of the
Personnel-Risk Management Committee will be held December 13, 2011
at 4:00 p.m.
2
ITEM NO. 9.4
AGENDA REPORT
Meeting Date: November 23, 2011
Subject: Planning-Engineering-Operations Committee
(Melton/Collett)
Minutes of meeting held November 8, 2011 at 1:00 p.m.
Meeting scheduled December 1, 2011 at 4:00 p.m. has been rescheduled to
December 13, 2011 at 11:00 a.m.
ATTACHMENTS:
Name: Description: Type:
110811 - PEO Minutes.docx PEO Mtg Minutes 11/08/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
November 8, 2011
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Collett at 1:10 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett Steve Conklin, Engineering Manager
Director Mike Beverage, alternate John DeCriscio, Chief Plant Operator
Ken Mendum, Water Maint Superintendent
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Mitigated Negative Declaration for Yorba Linda Blvd Pump Station and
Pipeline Projects
Mr. Conklin reported that the Initial Environmental Study under the
California Environmental Quality Act has been prepared for the subject
projects. The analysis concludes that the proposed projects can be
implemented without causing significant adverse environmental impacts
with the incorporation of mitigation measures for specific issues. He noted
that the impacts and mitigation measures are summarized in the Mitigation
and Monitoring Reporting Plan (MMRP) presented to the Committee.
Following discussion, the Committee supported the staff recommendation
that the Board adopt the MMRP; find and declare that the proposed
projects, with incorporation of the mitigation measures per the MMRP, will
not have a significant adverse effect on the environment of the YLWD
service area; and authorize staff to file a Notice of Determination for the
projects.
2.2. Final Report Regarding Water Recycling Facilities Planning Study.
Mr. Conklin reported that the District has completed the subject Study to
evaluate the feasibility of using recycled water to irrigate golf courses,
parks, schools and greenbelts within the District's service area. He
reviewed the draft PowerPoint presentation on the Study with the
Committee. Following the presentation and discussion, the Committee
directed staff to make the presentation to the Board.
1
3. DISCUSSION ITEMS
3.1. Monthly Preventative Maintenance (PM) Program Report
Mr. Mendum reported on the status of the PM Program through October
2011. He noted that field crews are on or ahead of PM targets in
essentially all areas. Regarding hydrants, Mr. Mendum indicated that all
were tested and maintained as of August 2011 and a new round of PM is
in progress. The one area of concern was sewer televising, where
problems with camera equipment were just recently rectified. Following a
discussion, the Committee asked staff to review repair costs to date
related to the camera equipment and report on findings and
recommendations at the December PEO meeting.
3.2. Monthly Groundwater Production and Purchased Import Water Report
Mr. DeCriscio reported that groundwater use is at 35% to date for the FY.
We are ramping up to a target of 40% in the next month, with the intent of
achieving our BPP of 48% by June 2012. Regarding water demand, we
are 7.1 % under our projected use for the first four months of the FY.
3.3. Groundwater Producers Meeting Report.
No meeting was held in October.
3.4. Status Report on Capital Projects in Progress
Mr. Conklin reported on District capital projects currently in planning,
design and construction.
3.5. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic planning objectives related
to engineering and construction.
3.6. Future Agenda Items and Staff Tasks
The Committee asked staff to review repair costs to date related to the
sewer system camera equipment and report on findings and
recommendations at the December PEO meeting. As a follow-up to the
information item presented at the October 2011 PEO Committee meeting,
Mr. Conklin reported that Engineering and Operations staff are moving
forward with efforts to install a new fire hydrant as well as a gate to
preclude through traffic on the dirt road along the edge of the District-
owned Highland Reservoir site.
4. ADJOURNMENT
4.1. The meeting adjourned at 2:10 p.m. The next meeting of the Planning-
Engineering-Operations Committee is scheduled to be held December 1,
2011 at 4:00 p.m., but may have to be rescheduled due to a conflict.
2
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: November 23, 2011
Subject: Meetings from November 24, 2011 - December 31, 2011
ATTACHMENTS:
Name: Dosciiption: a ype:
BOD - Activities Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
November 2011
Holiday Thu, Nov 24 7:30AM District Offices Closed
Holiday Fri, Nov 25 7:30AM District Offices Closed
Citizens Advisory Committee Meeting Mon, Nov 28 8:30AM Beverage
ACWA/JPIA Fall Conference Mon, Nov 28 8:30AM
Finance-Accounting Committee Meeting Mon, Nov 28 4:OOPM Collett/Kiley
ACWA/JPIA Fall Conference Tue, Nov 29 8:30AM
ACWA Fall Conference Wed, Nov 30 8:00AM Hawkins/Kiley/Melton
AB1234 Training Wed, Nov 30 2:30PM Melton
Exec-Admin-Organizational Committee Meeting Wed, Nov 30 4:30PM Beverage/Hawkins
December 2011
ACWA Fall Conference Thu, Dec 1 8:00AM Hawkins/Kiley/Melton
ACWA Fall Conference Fri, Dec 2 8:00AM Hawkins/Kiley/Melton
Pub Affairs-Communications-Tech Committee Meeting Mon, Dec 5 4:00PM Hawkins/Melton
AB1825 Training Tue, Dec 6 9:30AM Beverage
Yorba Linda City Council Tue, Dec 6 6:30PM Hawkins
MWDOC/MWD Workshop Wed, Dec 7 8:30AM Melton/Staff
OCWD Board Wed, Dec 7 5:30PM Kiley/Staff
Board of Directors Regular Meeting Thu, Dec 8 8:30AM
WACO Fri, Dec 9 7:30AM Hawkins
Board of Directors Workshop Meeting Mon, Dec 12 8:30AM
Planning-Engineering-Operations Committee Meeting Tue, Dec 13 11:00AM Melton/Collett
Personnel-Risk Management Committee Meeting Tue, Dec 13 4:00PM Kiley/Beverage
CRWUA Annual Conference Wed, Dec 14 8:00AM Beverage/Melton
Yorba Linda Planning Commission Wed, Dec 14 7:00PM Kiley
CRWUA Annual Conference Thu, Dec 15 8:00AM Beverage/Melton
CRWUA Annual Conference Fri, Dec 16 8:00AM Beverage/Melton
Exec-Admin-Organizational Committee Meeting Tue, Dec 20 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Dec 20 6:30PM Melton
MWDOC Board Wed, Dec 21 8:30AM Melton/Staff
OCWD Board Wed, Dec 21 5:30PM Kiley/Staff
Board of Directors Regular Meeting Thu, Dec 22 8:30AM
Holiday Fri, Dec 23 7:30AM District Offices Closed
Holiday Mon, Dec 26 7:30AM District Offices Closed
Finance-Accounting Committee Meeting Tue, Dec 27 4:00PM Collett/Kiley
Yorba Linda Planning Commission Wed, Dec 28 7:00PM Collett
11/17/2011 3:06:48 PM