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HomeMy WebLinkAbout2011-11-08 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING November 8, 2011 A meeting of the Personnel-Risk Management Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Gina Knight, Human Resources Manager 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Safety Consultant Professional Services Agreement with the Aspen Group Gina Knight reported that three proposals were received for Safety Consultant Services on September 28, 2011. Interviews were conducted on October 20 & 21, 2011. Following discussion, the Committee supported staff's recommendation that the Board enter into a Professional Services Agreement with the Aspen Group for the provision of safety- related consulting services. 2.2. Placement of NEOGOV Logo on District's Employment and Job Description Web Pages Gina Knight reported that as part of the NEOGOV agreement, the District's legal counsel included a provision that the Board of Directors must approve the placement of NEOGOV's logo on any section of the District's website. Following discussion, the Committee supported the staff recommendation that the Board of Directors approve the limited placement of NEOGOV's logo exclusively and limited to the District's employment and job description web pages. 3. DISCUSSION ITEMS 3.1. Development and Implementation of an Internship Program Gina Knight reported that a draft job description had been developed for a Public Affairs Intern. After discussion, staff was instructed to commence the recruitment for a Public Affairs intern before the end of year 2011. 3.2. Status of Recruitments and Budgeted Positions Gina Knight reported that one Maintenance Worker I was promoted to a Maintenance Distribution Operator II classification on October 24, 2011. 1 3.3. Status of Human Resources and Risk Management Activities The Committee reviewed and discussed the updated activities log. Gina Knight reported that District staff participated in a small-scale Emergency Evacuation drill on October 21, 2011. Peter Kuchinsky, ACWA-JPIA Risk Manager assisted with the evacuation drill and noted that everyone evacuated the main headquarters in less than 90 seconds. A larger scale evacuation drill will be scheduled for early 2012. 3.3. Status of Strategic Plan Initiatives Gina Knight reported that staff was compiling data collected from a survey completed by District employees regarding their future career goals to determine what type of Career Advancement workshops should be conducted to assist employees in the achievement of those goals. 3.4. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The Committee adjourned at 5:20 p.m. The next meeting of the Personnel-Risk Management Committee will be held December 13, 2011 at 4:00 p.m. 2