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HomeMy WebLinkAbout2008-12-23 - Board of Directors Meeting Minutes 2008-201 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING December 23, 2008 The December 23, 2008 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:33 a.m. The meeting was held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA. DIRECTORS PRESENT AT ROLL CALL STAFF PRESENT John W. Summerfield, President Michael A. Payne, General Manager William R. Mills, Vice President Kenneth R. Vecchiarelli, Asst. G.M. Michael J. Beverage Arthur G. Kidman, General Counsel Ric Collett Lee Cory, Operations Manager Diane Cyganik, Finance Director Cindy Botts, Assistant Administrator I Mike Kiddie, Senior Fleet Mechanic Ron Talbert, Mechanic III Doug Baker, Mechanic I John DeCriscio, Chief Plant Operator Joe Polimino, Project Engineer Annie Alexander, Executive Secretary ' DIRECTORS ABSENT AT ROLL CALL Paul R. Armstrong INTRODUCTION OF VISITORS AND PUBLIC COMMENTS President Summerfield introduced the following visitors: Mark Schwing, Mayor City of Yorba Linda Nancy Rikel, Council Member City of Yorba Linda Brett Barbre, Director MWDOC Erin Welch, Writer OC Register Mark Schock, Resident Larry Goodnough, Resident President Summerfield opened the meeting to public comments. Mr. Goodnough addressed the Board regarding the meeting times, the after action report for the firestorm event and the proposed raises. Mr. Goodnough congratulated Mr. Payne on his retirement. Mr. Barbre addressed the Board regarding the current drought, the after action report for the firestorm event and provided a MWDOC monthly water usage report to staff. Mr. Schock addressed the Board regarding the meetings, water pressure issues in the Hidden Hills area and the after action report for the firestorm event. 2008-202 SPECIAL RECOGNITION The Board of Directors recognized the following staff for completion of Air Quality ' Management District training: Mike Kiddie, Senior Fleet Mechanic Ron Talbert, Mechanic III Doug Baker, Mechanic I The Board of Directors presented a Proclamation to the following employees for their leadership efforts in the Golden Guardian Exercise held November 13, 2008: John DeCriscio, Chief Plant Operator corrected Joe Polimino, Project Engineer Harold Hulbert, Operations Secretary was also recognized but was not in attendance at the meeting. CONSENT CALENDAR Director Mills requested that Item 1 be corrected to reflect that he did not attend the Yorba Linda City Council meeting held December 2, 2008. On a motion by Director Mills, seconded by Director Collett, the Board voted 4-0 to ' approve the Consent Calendar with a correction to Item 1. Director Collett abstained from voting on Check No. 50646 of Item 2 as he had a business relationship with the vendor. Director Beverage abstained from voting on Check No. 50595 of Item 2 as he had a business relationship with the vendor. 1. Minutes of the Regular Board of Directors Meeting Held December 11, 2008 2. Payment of Bills, Refunds and Wire Transfers ACTION CALENDAR 3. Financial Statements for the First Quarter of Fiscal Year 2008-09 for the Period Ending September 30, 2008 Mr. Vecchiarelli explained that this item was typically on the Consent Calendar and responded to questions from the Board. On a motion by Director Collett, seconded by Director Beverage, the Board voted 4-0 to receive and file the financial statements. 2 2008-203 4. Approve Resolution No. 08-17 for Employer Paid Member Contributions Ms. Cyganik presented the item and explained that the Resolution was simply a housekeeping item required by CalPERS. Adoption of this resolution would not result in any increased cost to the District and could be rescinded or amended at any time. On a motion by Director Mills, seconded by Director Collett, the Board voted 4-0 on a Roll Call vote to approve Resolution No. 08-17 for Employer Paid Member Contributions. DISCUSSION ITEMS 5. Triangle Complex Fire After Action Report Mr. Vecchiarelli provided a brief overview of the status of the report which will be presented at the next Board meeting. Mr. Vecchiarelli responded to questions from a member of the public regarding the report. Mr. Vecchiarelli also reported that the Orange County Fire Authority had provided himself and Senator Bob Huff with a helicopter ride to survey the damage from the firestorm event. REPORTS. INFORMATION ITEMS AND COMMENTS 6. a. President's Report ' President Summerfield thanked the public in attendance and expressed his appreciation to Mr. Payne for his service to the District. b. Directors' Reports Director Mills reported on his attendance at the recent ACWA/JPIA and ACWA conferences. A brief discussion regarding existing ULF toilet and shower head replacement programs followed. C. General Managers Report Mr. Vecchiarelli reported on staff's efforts on the Hidden Hills reservoir. COMMITTEE REPORTS 7. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Minutes of the meeting held December 16 were presented at the meeting. Directors Summerfield and Mills attended. Items discussed during the meeting were as follows: recommendations for waiving customer service fees and conditions for payment extensions; reports on legislative and grant activities; General Counsel's billing report; and MWDOC's Governance Study being prepared by LAFCO. 2) Meeting scheduled for January 20, 4:00 p.m. 3 l 2008-204 b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Meeting scheduled for January 13, 4:00 p.m. C. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield 1) Meeting scheduled for January 5, 4:00 p.m. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Meeting scheduled for January 7, 4:00 p.m. e. Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for January 6, 4:00 p.m. f. MWDOC Ad Hoc Committee (Mills/Collett) Alternate: Summerfield 1) Meeting scheduled for January 27, 4:00 p.m. ' g. City of Placentia Ad Hoc Committee (Beverag e/Vecch is rel I i ) 1) Meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 8. a. MWDOC Board, December 17 (Staff) Staff did not attend. b. OCWD Board, December 17 (Staff) Staff did not attend. C. Yorba Linda City Council, December 16 (Armstrong) There was no report. 4 2008-205 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 22, 2008. Agenda is available in the District office prior to meeting. December 2008 MWDOC Ad Hoc Committee Meeting, Dec 23,4:00 .m. CANCELED Yorba Linda Planning Commission, Dec 24, 7:00 .m. CANCELED Holiday, Dec 25-26 District Offices Closed January 2009 Holiday, Jan 1 District Offices Closed Personnel-Risk Management Committee, Jan 5, 4:00 .m. Armstrong/Collett Public Information-Technology Committee, Jan 6, 4:00 .m. Collett/Beverage Yorba Linda City Council, Jan 6, 6:30 .m. Mills MWDOC/MWD Workshop, Jan 7, 7:30 a.m. Staff Planning-Engineering-Operations Committee, Jan 7, 4:00 .m. Mills/Armstrong OCWD Board, Jan 7, 5:00 .m. Staff District Board Meeting, Jan 8, 8:30 a.m. Finance-Accounting Committee, Jan 13, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, Jan 14, 7:00 .m. Collett Executive-Admin-Or anizational Committee, Jan 20, 4:00 .m. Summerfield/Mills Yorba Linda City Council, Jan 20, 6:30 .m. Armstrong MWDOC Board, Jan 21, 8:30 a.m. Staff ' OCWD Board, Jan 21, 5:00 .m. Staff District Board Meeting, Jan 22, 8:30 a.m. MWDOC/OCWD Ad Hoc Committee Meeting, Jan 27,4:00 .m. Mills/Collett Yorba Linda Planning Commission, Jan 28, 7:00 .m. Summerfield CONFERENCES AND SEMINARS 9. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None. A recess was declared at 9:53 a.m. ADJOURN TO CLOSED SESSION The Board entered into Closed Session at 10:05 a.m. All Directors were present. Also present were Mr. Vecchiarelli, Mr. Kidman and Ms. Knight. 10. Conference with Legal Counsel - Liability Claims Pursuant to Section 54956.95 of the California Government Code a. Claimant: Paul and Gillian Johnson b. Claimant: Dennis Winzen Agency Claimed Against: Yorba Linda Water District 5 2008-206 11. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: 4622 Plumosa Drive, Yorba Linda, CA Agency Negotiators: Michael A. Payne and Ken Vecchiarelli Negotiating Parties: To Be Determined Under Negotiation: Price and Terms of Payment 12. Public Employee Appointment Pursuant to Section 54957 of the California Government Code Title: General Manager CLOSED SESSION REPORT The Board reconvened in Open Session at 10:51 a.m. Mr. Kidman reported that the Board had voted 4-0 to return the claim submitted by Mr. and Mrs. Johnson as it was insufficient. The Johnson's will be given 15 days to resubmit their claim. The Board also voted 4-0 to reject the claim submitted by Mr. Winzen as required by the District's insurance company. Mr. Winzen's claim will be referred to ACWA for further processing. In addition, the Board also voted 4-0 to appoint Mr. Vecchiarelli as the new General Manager. The Ad Hoc Committee formed to negotiate the terms and conditions for the position will work with Mr. Vecchiarelli in developing an employment contract. ADJOURNMENT On a motion by Director Beverage, seconded by Director Mills, the Board voted to adjourn at 10:57 a.m. to a regular meeting of the Board of Directors scheduled for January 8, 2009 at 6:30 p.m., at 1717 E. Miraloma Avenue, Placentia 92870. Kenneth R. Vecchiarelli Secretary 6