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Home My WebLink About2005-06-23 - Board of Directors Meeting Minutes2005-91 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 23, 2005, 8:30 A.M. The June 23, 2005 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Michael J. Beverage, President William R. Mills John W. Summerfield DIRECTORS ABSENT AT ROLL CALL Paul R. Armstrong, Vice President Ric Collett STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth Vecchiarelli, Asst G.M. Lee Cory, Operations Manager Beverly Meza, Business Manager Amelia Cloonan, Admin Secretary Dave Larsen, Legal Counsel VISITORS PRESENT None President Beverage stated Item 5 of the Consent Calendar would be continued to the Board meeting of July 14 due to a lack of quorum for voting purposes. President Beverage stated Item 10 of the Action Calendar would be continued to the Board meeting of July 14 due to Director Collett's request to be present during discussion of the item. CONSENT CALENDAR (Items 1 through 6) On a motion by Director Summerfield, seconded by Director Mills, the Board of Directors voted 3-0 to approve Consent Calendar Items 1, 2, 3, 4 and 6. 1. Minutes of the Regular Board of Directors meeting held June 9, 2005. Recommendation: Approve minutes. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,469,827.79. 3. Approve Terms and Conditions for Water & Sewer Service with the Olson Company for their Tract 16647 on Eureka Avenue south of Lemon Drive. Job No. 200510. Recommendation: Approve the Terms and Conditions for Water and Sewer Service as presented. 4. Consider Progress Payment No. 2 for the Central Yorba Linda Pipeline Project. Job No. 9804. -1- 2005-92 Recommendation: Approve Progress Payment No. 2 in the net amount of $257,379.26 to Vido Artukovich and Sons, Inc./Vidmar, Inc., a Joint Venture. 6. Payment of bills, refunds, and wire transfers Recommendation: Ratify and authorize disbursements in the amount of $271.15. The Board of Directors adjourned to Closed Session at 8:35 a.m. with all Directors Present. Also present were Assistant General Manager Vecchiarelli, General Counsel Kidman and Legal Counsel Larsen. ADJOURN TO CLOSED SESSION 7. b. Conference with Legal Counsel regarding pending litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(b)) (one case). General Manager Payne entered the Closed Session at 8:42 a.m. at the conclusion of Item 7.b. a. Conference with Labor Negotiator. (Justification for Closed Session is Government Code Section 54957.6, Yorba Linda Water District Employees Association, employee organization, and Dave Larsen, Rutan & Tucker, YLWD designated representative. RECONVENE IN OPEN SESSION The Board of Directors reconvened in Open Session at 9:35 a.m. Operations Manager Cory, Business Manager Meza, and Administrative Secretary Cloonan rejoined the meeting. Dave Larsen, Legal Counsel, left the meeting at 9:35 a.m. CLOSED SESSION REPORT There was no Closed Session Report. ACTION CALENDAR 8. Consider Budget for fiscal years 2005-06 and 2006-07. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 3-0 on a Roll Call Vote, with President Beverage and Directors Mills and Summerfield voting Yes to Adopt Resolution No. 05-02: Resolution of the Board of Directors of the Yorba Linda Water District adopting the Budget for fiscal years 2005-06 and 2006-07 and Rescinding Resolution No. 03-03 General Manager Payne left the meeting at 9:37 a.m. Assistant Secretary Vecchiarelli presided over the meeting. 9. Consider the Financial Statements for ten months of fiscal year 2004-2005 ending April 30, 2005. Business Manager Meza presented the report. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 3-0 to receive and file the Financial Statements for ten months of fiscal year 2004-2005 ending April 30, 2005. -2- 2005-93 REPORTS. INFORMATION ITEMS AND COMMENTS 11. a. President's Report There was no report. b. Directors Reports There were no reports. c. General Managers Report Assistant General Manager Vecchiarelli reminded the Directors there is an Employee Picnic on July 9. The Directors are welcome and encouraged to attend. Directors Summerfield and Mills have another event to attend that afternoon. d. General Counsel's Report General Counsel Kidman had already reported on highlights to the Board. COMMITTEE REPORTS 12. a. Executive-Administrative-Organizational Committee (Beverage/Armstrong) The meeting scheduled for June 21 was cancelled. b. Finance-Accounting Committee (Mills/Collett) Minutes of meeting held June 14 appeared in the Agenda. Meeting scheduled for July 12, 4:00 p.m. I c. Personnel-Risk Management Committee (Collett/Mills) Minutes of meeting held June 13 appeared in the Agenda. Meeting scheduled for July 11, 4:00 p.m. d. Planning-Engineering-Operations Committee (Armstrong/Summerfield) Meeting scheduled for July 7, 4:00 p.m. e. Public Information Committee (Summerfield/Beverage) Minutes of meeting held June 6 appeared in the Agenda. The meeting scheduled for July 4 was rescheduled to July 26, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) A meeting may be scheduled during the first Board meeting in July. g. MWDOC Ad Hoc Committee (Beverage/Armstrong) Meeting scheduled for July 25, 4:00 p.m. h. OCWD Ad Hoc Committee (Beverage/Mills) Meeting scheduled for July 18, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 13. a. Yorba Linda Planning Commission, June 15. Director Mills attended. There was nothing to report. b. Yorba Linda City Council, June 21. -3- 2005-94 Director Collett was not present to report. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after June 23, 2005. Agenda is available in the District office prior to meeting. II.Hn Yorba Linda Planning Commission, June 29, 6:30 .m. Armstrong ISDOC Membership June 30,11:30 a.m. Mills IaIhi WACO, Jul 1, 7:30 a.m. Mills Yorba Linda City Council, Jul 5, 6:30 .m. Cancelled*** Collett MWDOC/MWD Joint Workshop, Jul 6, 8:30 a.m. Staff OCWD Board, Jul 6, 5:00 .m. Staff Planning-Engineering-Operations Committee, Jul 7, 4:00 p.m. Armstron /Summerfield Personnel-Risk Management Committee, Jul 11, 4:00 .m. Collett/Mills Finance-Accounting Committee, Jul 12, 4:00 p.m. Mills/Collett Yorba Linda Planning Commission, Jul 13, 6:30 p.m. Mills OCWD Ad Hoc Committee, Jul 18,4:00 .m. Beverage/Mills Executive-Admin-Or anizational Committee, Jul 19, 4:00 p.m. Beverage/Armstrong Armstron Yorba Linda City Council, Jul 19, 6:30 .m. ld MWDOC Board, Jul 20, 8:30 a.m. OCWD Board, Jul 20, 5:00 .m. MWDOC Ad Hoc Committee, Jul 25,4:00 .m. Summerfield I orba Linda Planning Commission, Jul 27, 6:30 .m. Armstrong Aiiniic4 Public Information Committee, August 1, 4:00 .m. Summerfield/Bevera e Yorba Linda City Council, August 2, 6:30 .m. Collett MWDOC/MWD Joint Workshop, August 3, 8:30 a.m. Staff OCWD Board, August 3, 5:00 .m. Staff Plannin -En ineerin -O erations Committee, August 4, 4:00 p.m. Armstron /Summerfield WACO, August 5, 7:30 a.m. Mills Personnel-Risk Management Committee, August 8, 4:00 .m. Collett/Mills Finance-Accounting Committee, August 9, 4:00 .m. Mills/Collett Yorba Linda Planning Commission, August 10, 6:30 .m. Mills Executive-Admin-Or anizational Committee, August 16, 4:00 .m. Beverage/Armstrong Yorba Linda City Council, August 17, 6:30 .m. Summerfield MWDOC Board, August 17, 8:30 a.m. Staff OCWD Board, August 17, 5:00 p.m. Staff Yorba Linda Planning Commission, August 24, 6:30 .m. Armstrong ( indicates this person is substituting for the committee member. CONFERENCES AND SEMINARS 14. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. None -4- 2005-95- ADJOURNMENT On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 3-0 to adjourn at 9:43 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, July 14, 2005 at 8:30 a.m. at 4622 Plumosa Drive, Yorba Linda, CA 92886. Michael A. Payne Secretary/General Manage -5- 2005-96