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HomeMy WebLinkAbout2006-01-26 - Board of Directors Meeting Minutes2006-07 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 26, 2006 The January 26, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage John W. Summerfield DIRECTORS ABSENT AT ROLL CALL William R. Mills STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Admin Secretary Stacy Bavol, Customer Service Supervisor Ron Hazzard, Meter Services Tech Mike Melinte, Meter Reader I Harold Hulbert, Secretary INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None SPECIAL RECOGNITION AND PRESENTATIONS Stacy Bavol, Acting Business Manager, introduced Ron Hazzard and recognized him on his promotion to Meter Services Technician. Ms. Bavol then introduced Mike Melinte and recognized him on promotion to Meter Reader I. Lee Cory, Operations Manager introduced Harold Hulbert who has been hired as Secretary in the Operations Department. Ron Hazzard, Mike Melinte, Harold Hulbert and Mike Robinson left the meeting at 8:38 a. m. CONSENT CALENDAR (Items 1 through 5) President Armstrong asked that Item 3 of the Consent Calendar be removed for discussion. Vice President Collett announced he would abstain from voting on Check Number 43734 of Item Number 2 on the Consent Calendar. On a motion by Director Beverage, seconded by Vice President Collett, the Board of Directors voted 4-0 to approve Consent Calendar items 1, 2, 4 and 5. -1- 2006-08 Minutes of the Regular Board of Directors meeting held January 12, 2006. Recommendation: Approve minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,062,617.53. 4. Water Transmission Main Reimbursements. Recommendation: Approve reimbursement to Pulte Homes in the amount of $61,056 for the Pressure Zone 3 Transmission Main and $212,673 for the Pressure Zone 4 Transmission Main in Bastanchury Road. 5. Central Yorba Linda Pipeline Project. Recommendation: 1. Approve Progress Payment No. 9 in the net amount of $53,766. 11 to Vido Artukovich and Sons, Inc./Vidmar, Inc., a Joint Venture; 2. Approve Change Order No. 5 to Artukovich in the amount of $72,639.09 and 25 calendar days: and 3. Approve Addendum No. 3 for Construction Support Engineering and Inspection Services to RBF Consulting in the amount of $39,736.00. President Armstrong had a question with respect to maintenance of the pressure regulators required in item 33 of the Terms and Conditions. The location and responsibility for maintenance were discussed. Assistant General Manager Vecchiarelli stated this item is a requirement of the City of Yorba Linda. General Counsel Kidman commented the Water District does not have the responsibility to tell customers they need to protect themselves. The question is can the District notice customers they are going to change water pressure, and pressure regulators are now necessary requiring the customer to do something that they were not previously required to do. The District might be assuming liability if it is involved in pressure regulator notification. 3. Terms and Conditions for Water Service with North County Chabad Center. On a motion by President Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 to approve Terms and Conditions for Water Service with North County Chabad Center, 19045 Yorba Linda Boulevard, Job No. 200601. The Board of Directors adjourned to Closed Session at 8:46 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman. -2- 2006-09 ADJOURN TO CLOSED SESSION 6. a. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Orange County Water District vs. Yorba Linda Water District. b. Conference with Legal Counsel regarding anticipated litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(b)) (one case) The Board of Directors came out of Closed Session at 9:55 a.m. and declared a recess. RECONVENE IN OPEN SESSION The Board of Directors reconvened in Open Session at 10:00 a.m. Stacy Bavol and Amelia Cloonan rejoined the meeting. Beverly Meza, Consultant, joined the meeting. CLOSED SESSION REPORT There was no closed session report. ACTION CALENDAR 7. Consider Financial Statements for four months of fiscal year 2005-2006 period ending October 31, 2005. Beverly Meza, Consultant, presented the report and recapped the financials. There were questions about investments and sewer rates. On a motion by Director Beverage, seconded by Vice President Collett, the Board of Directors voted 4-0 to receive and file Financial Statements for four months ended October 31, 2005. Beverly Meza left the meeting at 10:07 a.m. REPORTS, INFORMATION ITEMS AND COMMENTS 8. a. President's Report There was no report. b. Directors Reports There were no reports, c. General Managers Report General Manager Payne informed the Directors the Form 700 statements are in and were distributed to the Directors in their mail. On Tuesday, January 31 at 8:00 a.m., the State of the District will be presented in the Richfield Plant EOC Room. The Plumosa Office will be closed for approximately two hours. -3- 2006-10 Staff is meeting with officials from the City of Placentia today regarding the new Administration building. d. General Counsel's Report There was no report. COMMITTEE REPORTS 9. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) The minutes of the meeting held January 17 appeared in the agenda. President Armstrong stated Bob Aldrich of LAFCO attended the meeting and spoke to the committee members. A draft report is coming out, probably next month, about all agencies. The District will be able to comment. General Manager Payne said the report addresses spheres of influence. General Counsel Kidman recommended the District investigate the current sphere of influence of Orange County Water District and to what extent their influence includes the District's fringe areas. A meeting is scheduled for February 21, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) The minutes of the meeting held January 10 appeared in the agenda. Vice President Collett reported that the items included in the minutes were covered verbally at the previous Board meeting. President Armstrong asked about a separate mission statement for committees. It was suggested that a purpose statement might be a better term, with the purpose being to define what the responsibilities are for each committee. Director Summerfield commented that at one time the Board was trying to loosen up the parameters. A meeting is scheduled for February 13, 4:00 p.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) The minutes of the meeting held January 9 appeared in the agenda. Director Beverage said the contract with Beverly Meza was discussed as were staffing levels, employee performance evaluations and classifications and steps with different ranges. These will be revamped. -4- 2006-11 Director Beverage asked to move the Personnel-Risk Management Committee meetings to another day, switching with the Finance-Accounting Committee. General Manager Payne verified with all Directors, and the Directors present agreed to switch the Finance-Accounting Committee meetings to the second Tuesdays of the month and the Personnel-Risk Management Committee meetings to the second Monday of the month commencing in February. A meeting is scheduled for February 14, 4:00 p.m. d. Planning-Engineering-Operations Committee (Summerfield/Mills) The meeting will be scheduled for February 7, 4:00 p.m. due to Director Mills' inability to attend on the regularly scheduled date of February 2. e. Public Information Committee (Mills/Collett) A meeting is scheduled for February 6, 4:00 p.m. Building Ad Hoc Committee (Beverage/Summerfield) A meeting is scheduled for January 31, at 4:00 p.m. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) A meeting will be held on February 22, 4:00 p.m. Director Beverage asked if this meeting could be rescheduled for Wednesdays on a permanent basis. Staff will check with MWDOC to confirm. INTERGOVERNMENTAL MEETINGS 10. a. Yorba Linda City Council, January 17. Director Summerfield reported the majority of the meeting involved comments on the referendum. There was a subject of interest to the District in which staff should be involved. Mike Duvall, a member of Orange County Sanitation District talked about the Sari sewer line that is located in the middle of the Santa Ana River. Mr. Duvall wants this to be relocated to an area between the river and the freeway. If that line broke, the river could be contaminated for five years. Director Summerfield believes staff should investigate and come up with a plan of action for the District if the line does break. General Manager Payne stated the District could use 100% imported water. Representation with Orange County Sanitation District by Yorba Linda Water District is a question. Staff will investigate and bring this item up at the next Planning-Engineering- Operations Committee meeting. -5- 2006-12 Director Summerfield asked whether Board members were to attend future Yorba Linda City Council and Planning Commission meetings. The question will be discussed at the Board meeting on February 9, 2006. b. OCWD, January 18. (Staff) General Manager Payne did not attend, however, he reported he obtained copies of the Groundwater Basin Status Update, which will be placed in the Board members' mail packet. The BPP is at 64% with 69% projected for next year. A substantial RA increase is projected. c. Yorba Linda Planning Commission, January 25. No report. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after January 26, 2006. Agenda is available in the District office prior to meeting. Inniinrv Executive-Admin-Or anizational Committee, January 17, 4:00 .m. Armstron /Collett Yorba Linda City Council, January 17, 6:30 .m. Summerfield MWDOC Board, January 18, 8:30 a.m. Staff OCWD Board, January 18, 5:00 m. Staff Yorba Linda Planning Commission, January 25, 6:30 .m. Unassigned *(alternate) Gnhri inrv MWDOC/MWD Joint Worksho , Februa 1, 8:30 a.m. Staff OCWD Board, February 1, 5:00 .m. Staff Planning-Engineering-Operations Committee, February 2, 4:00 p.m. The meeting is rescheduled to Februa 7, 4:00 p.m. Summerfield/Mills WACO, February 3, 7:30 a.m. Mills Public Information Committee, February 6, 4:00 .m. Mills/Collett Yorba Linda City Council, February 7, 6:30 .m. Unassigned Personnel-Risk Management Committee, February 13, 4:00 .m. Bevera a/Summerfield Finance-Accounting Committee, February 14, 4:00 .m. Collett/Mills MWDOC Board, February 15, 8:30 a.m. Staff OCWD Board, February 15, 5:00 .m. Staff Yorba Linda Planning Commission, February 15, 6:30 .m. Unassigned Executive-Admin-Or anizational Committee, February 21, 4:00 .m. Armstrong/Collett Yorba Linda City Council, February 21, 6:30 .m. Unassigned Yorba Linda Planning Commission, February 22, 6:30 .m. Unassigned Director Summerfield reported he will be unable to attend the Board meeting on March 23. -6- 2006-13 CONFERENCES AND SEMINARS Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. 11. None ADJOURNMENT The Board of Directors adjourned to a regular meeting of the Board of Directors scheduled for Wednesday, February 8 at 6:00 p.m., at 4622 Plumosa Drive, Yorba Linda, CA 92886. Michael A. Payne Secretary/General Manager -7- 2006-14