Loading...
HomeMy WebLinkAbout2006-02-23 - Board of Directors Meeting Minutes2006-23 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 23, 2006 The February 23, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Admin Secretary Todd Colvin, Maintenance Worker I I I Bob DeCasas, Maintenance Worker I I I Chuck Gray, Chief Project Engineer Scott Moulton, Project Engineer INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Linda Bauermeister, Barber & Bauermeister President Armstrong noted there was a request to add an item to the Agenda. Assistant General Manager Vecchiarelli stated because of timing and SWEPI's need to access the Bastanchury property, they requested an addition to the agenda for a grading easement agreement. On a motion by Director Beverage, seconded by Vice President Collett, the Board of Directors voted 5-0 to agree to addition of item 7a, SWEPI Grading Easement Agreement, to the Agenda. SPECIAL RECOGNITION AND PRESENTATIONS Lee Cory, Operations Manager, introduced Maintenance Workers Todd Colvin and Bob DeCasas and recognized them for performing outstanding community service when they came to the assistance of a young woman who had been involved in an automobile accident. Todd Colvin and Bob DeCasas left the meeting at 8:37 a.m. Ken Vecchiarelli, Assistant General Manager, stated the District had been invited to participate in an awards ceremony given by the American Society of Civil Engineers. At the ceremony, a plaque was presented to the Yorba Linda Water District in recognition of outstanding contributions to engineering for the Yorba Linda Water District Sewer Capacity Relief. Mr. Vecchiarelli asked Chuck Gray and Scott Moulton to be present at -1- 2006-24 the Board meeting today, because they performed the major portion of the work involved in the project. Mike Robinson, Chuck Gray and Scott Moulton left the meeting at 8:42 a.m. Vice President Collett abstained from voting on approval of payment of Check No. 43931, Item No. 3 of the Consent Calendar. CONSENT CALENDAR (Items 1 through 4) On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar with Vice President Collett abstaining from voting on Item 3, Check No. 43931. 1. Minutes of the Regular Board of Directors meeting held February 8, 2006. Recommendation: Approve minutes as presented. 2. Minutes of the Regular Board of Directors meeting held February 9, 2006. Recommendation: Approve minutes as presented. 3. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,217,128.08. 4. Solicit Proposals for Hydrogeologic Investigation and Well Siting Study. Recommendation: Authorize staff to solicit proposals. The Board of Directors adjourned to Closed Session at 8:44 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman. ADJOURN TO CLOSED SESSION 5. a. Conference with Legal Counsel regarding anticipated litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(b)) (2 cases) % b. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Los Angeles Street LLC, a Delaware Limited Liability Company vs. Yorba Linda Water District. Case No. 060002017 c. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Orange County Water District vs. Yorba Linda Water District, et. al. The Board of Directors came out of Closed Session at 9:42 a.m. and declared a recess. -2- 2006-25 RECONVENE IN OPEN SESSION The Board of Directors reconvened in Open Session at 9:47 a.m. Lee Cory and Amelia Cloonan rejoined the meeting. Art Vega, Acting IT Director, and Hank Samaripa, Project Engineer, joined the meeting. CLOSED SESSION REPORT There was no closed session report. ACTION CALENDAR 6. Consider award of the Lakeview Booster Station, Pressure Reducing Station and Sodium Hypochlorite Disinfection System (formerly Bastanchury Booster Station) Construction. Assistant General Manager Vecchiarelli reported. Director Mills stated the PEO Committee discussed the item. Director Beverage commented on the difference between the $2.5 million budgeted 2005 cost and the $4 million current cost. Assistant General Manager Vecchiarelli responded the original five- year plan estimates changed with escalating building and material costs. There was a question about the future horse trail to be located in the area. On a motion by Director Mills, seconded by Vice President Collett, the Board of Directors voted 4-1, with Director Beverage voting No, to approve the Lakeview Booster Station construction budget in the amount of $4,030,620, authorize the President and Secretary to execute a construction agreement in the amount of $3,011,121 with Schuler Engineering Corporation subject to legal counsel review and approval. 7. Groundwater Production Capacity and Pumping Interference Analysis. Assistant General Manager Vecchiarelli reported on the information gathered during pumping tests. The conclusions and recommendations from the report were discussed. Mr. Vecchiarelli spoke about and there was discussion of Wells 1, 7, 10 and 12. There was also discussion about pumping capacity gpm, drawdown, cost estimates for rehabilitation of existing wells, recharge rates and overdraft of the groundwater basin. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the Groundwater Production Capacity and Pumping Interference Analysis. 7a. SWEPI Grading Easement Agreement. Assistant General Manager Vecchiarelli presented the report. In summary, this agreement allows SWEPI access to the District's site and allows the District access to SWEPI's site. The terms of the agreement extend up to 2010 to allow for delays that may occur with the District's reservoir construction. 1 On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve the SWEPI grading easement, as it will be revised, to include the possibility of negotiating additional grading for the District's reservoir. -3- 2006-26 General Counsel Kidman commented that at the south property line, particularly to the east, it appears the District will be on actual lot slopes. In planning this project, the District should have a significant degree of sensitivity to future new homeowners who won't want construction taking place 50' from their back door. 8. Financial Statements for the first five months of fiscal year 2005-2006. General Manager Payne presented an overview of the report. On a motion by Director Mills, seconded by Vice President Collett, the Board of Directors voted 5-0 to receive and file the financial statements for five months of fiscal year 2005-2006 for the period ending November 30, 2005. DISCUSSION CALENDAR 9. Status report on the District's Telephone System upgrade. Art Vega, Acting IT Director, and Hank Samaripa, Project Engineer, gave a presentation. Hank Samaripa reported the 20 year old phone system that was a mix of digital and analog phones will be converted to a digital system. Two hundred phone numbers will be divided up for the different departments. Customers will not be forced to remember new numbers. The systems at the Richfield Plant and Plumosa Drive locations will be connected. Art Vega reported the new system will handle a high volume of business calls with up to 23 lines, and customers will have the ability to contact individuals or departments. To date the system is 50% complete and will be totally complete in two weeks. Training for staff will take place on March 7 and 8. On March 9 at 5:30 p.m., operations will be switched over to the new system. There was a question about hearing impaired phones, and a request to check into these phones was made. Art Vega and Hank Samaripa left the meeting at 10:53 a.m. REPORTS. INFORMATION ITEMS AND COMMENTS 10. a. President's Report. President Armstrong mentioned the MWDOC invitation for March 16 included in the Board packet and asked if any Director planned to attend. Director Mills will attend. b. Directors Reports. Director Summerfield will not attend the Board meeting on March 23. -4- 2006-27 c. General Managers Report General Manager Payne reported he met with Placentia's City Manager. An ad hoc committee was discussed. They are interested on a quarterly basis to meet with one or two Directors. General Manager Payne also met with Yorba Linda's City Manager. There was interest in a quarterly ad hoc committee meeting. General Manager Payne will be in Washington D.C. February 27 thru March 3 at the ACWA conference. d. General Counsel's Report General Counsel Kidman had nothing to report. COMMITTEE REPORTS 11. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage 1) Minutes of-meeting February 21 will appear in the agenda of March 23. President Armstrong reported the committee discussed the committee mission statements, ACWA's election process, reimbursement of expenses and an acceptable list of expenses, Townsend Public Affairs Inc. report and Sacramento Advocates. There was a question about publishing on a yearly basis the expenses for the members of the Board of Directors. General Manager Payne will investigate. 2) Meeting scheduled for March 21, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) The minutes of the meeting held February 13 appeared in the agenda. Vice President Collett reported the committee looked at the annual report from Wells Capital, the Customer Service developer fees and received astatus report on the recruitment for the Finance Director position. 2) Meeting scheduled for March 13, 4:00 p.m. Vice President Collett left the meeting at 11:10 a.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) The minutes of the meeting held February 14 appeared in the agenda. Director Beverage reported discussion was held on ranges and steps, -5- 2006-28 potential bonuses, a new evaluation process and how to accomplish these. Work is concluding on job description modifications. Recommendations will be made to the Board. 2) Meeting scheduled for March 14, 4:00 p.m. d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) The minutes of the meeting held February 7 appeared in the agenda. Director Summerfield reported the minutes were discussed extensively at the Board meeting on February 9. 2) Meeting scheduled for March 2, 4:00 p.m. e. Public Information Committee (Mills/Collett) Alternate: Summerfield 1) Minutes of meeting held February 6 appeared in the agenda. Director Mills reported at the meeting of the Board on February 9. 2) Meeting scheduled for March 6, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) A meeting may be scheduled for March 15 at 4:00 p.m. Director Summerfield cannot attend. Vice President Collett is the alternate. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills Future meetings of the MWDOC Ad Hoc Committee will be held on the fourth Wednesday of every other month. 1) Minutes of meeting held February 22 will appear in the agenda of March 9. President Armstrong agreed to change the meeting date for the committee to the fourth Tuesday of every other month. The following items were discussed at the meeting: Governor's Bond Issue and Water Resources Investment Fund (WRIF), Metropolitan Integrated Area Study for Central Pool, Progress on Grants and Metropolitan Issues. 2) Meeting scheduled for April 25, 4:00 p.m. -6- 2006-29 INTERGOVERNMENTAL MEETINGS 12. a. Yorba Linda Planning Commission, February 15. Director Mills attended. The only item of interest was the changing by Toll Brothers of the minimum number of lots on which they must have the same house design. b. Yorba Linda City Council, February 21. Director Collett had already left the meeting, so there was no report. c. Yorba Linda Planning Commission, February 22. Director Mills did not attend the meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after February 23, 2006. Agenda is available in the District office prior to meeting. Februarv Executive-Admin-Or anizational Committee, February 21, 4:00 .m. Armstron /Collett Yorba Linda City Council, February 21, 6:30 p.m. Collett/Alt. Summerfield Yorba Linda Planning Commission, February 22, 6:30 p.m. Mills/ Alt. Summerfield March MWDOC/MWD Joint Workshop, March 1, 8:30 a.m. Staff OCWD Board, March 1, 5:00 .m. Staff Planning-Engineering-Operations Committee, March 2, 4:00 .m. Summerfield/Mills WACO, March 3, 7:30 a.m. Mills - Conflict Public Information Committee, March 6, 4:00 p.m. Mills/Collett Yorba Linda City Council, March 7, 6:30 .m. Collett/ Alt. Summerfield Finance-Accounting Committee, March 13, 4:00 p.m. Collett/Mills Personnel-Risk Management Committee, March 14, 4:00 .m. Bevera a/Summerfield MWDOC Board, March 15, 8:30 a.m. Staff OCWD Board, March 15, 5:00 .m. Staff Yorba Linda Planning Commission, March 15, 6:30 p.m. Mills/ Alt. Summerfield Board of Directors Tour, March 16, 8:30 a.m. Executive-Admin-Or anizational Committee, March 21, 4:00 p.m. Armstrong/Col left Yorba Linda City Council, March 21, 6:30 p.m. Collett/ Alt. Summerfield CONFERENCES AND SEMINARS Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. 13. ACWA Spring Conference, Monterey CA. a) ACWA/JPIA Spring Conference, May 8 through 9, 2006. b) ACWA Spring Conference, May 10 through 12, 2006. Director Mills and General Manager Payne plan to attend the ACWA/JPIA and ACWA Spring Conferences. President Armstrong will consider if he wishes to attend. -7- 2006-30 ADJOURNMENT On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 5-0 to adjourn at 11:22 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, March 9, 2006 at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda, CA 92886. Michael A. Payne Secretary/General -8-