HomeMy WebLinkAbout1986-09-25 - Resolution No. 86-12• 0
RESOLUTION NO. 86-,U
RESOLUITON OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AMENDING SECTIONS OF THE PERSONNEL RULES
WHEREAS, on May 8, 1980 by adoption of Resolution No. 80-11, the Board of
Directors of the Yorba Linda Water District established Personnel
Rules of the District, and
WHEREAS, the Personnel Rules provide in Section 1.4.2 that the Rules may be
amended from time to time by the Board, and
WHEREAS, the Board has subsequently amended the Rules and desire to further
amend the Rules.
NOW, THEREFORE BE IT RESOLVED by the Board of Directors as follows:
1, That Section 3.1 of the Personnel Rules be amended as follows:
Section 3.1 - Eaual Onnortunity Policy
It shall be the District's policy to recruit, hire, promote or transfer qualified
persons regardless of race, religion, color, creed, national origin, ancestry, sex,
marital status, handicap or political affiliation, provided however that the
District shall make employment decisions on the basis of bonaf ide occupational
qualifications when permitted by law.
? That Section 3.2 of the Personnel Rules be amended as follows:
Section 3.2 - Recruitment
3.2.1 It is the District's policy to recruit the best qualified candidates to fill
each vacant position in the classified service.
32.2 If, as and when a vacancy in the classif ied service is to be filled, the
responsible Department Head shall notify the Personnel Officer.
32.3 The Personnel Officer shall then provide public notice of the vacancy,
receive applications therefore and evaluate candidates.
2 That Section 3.3 of the Personnel Rules be amended as follows:
Section 3.3 - Selection and Annointment
3.3.1 Selection of candidates eligible for appointment, promotion or transfer
shall be consistent with Section 3.1 and based on evaluation of personal
qualifications, training, work performance and work experience, which shall be
ascertained, so far as practical, by competitive selection. Physical, medical
and/or written tests may be given as a part of the selection process.
3.3.2 The Personnel Officer shall recommend eligible candidates to the General
Manager. The General Manager shall appoint from among the eligible candidates.
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4. That Section 3.5.1 of the Personnel Rules be amended as follows:
3.5.1 Transfers for the betterment of employees or the best interest of the
District are encouraged.
J That Section 3.5.3 of the Personnel Rules be amended as follows:
3.5.3 In order to be transferred to a job class with minimum standards of
employment substantially different from those of his own job class, an employee
shall be required to demonstrate his eligibility for employment in accordance
with the provisions of Section 3.3.1.
g That Section 3.6 of the Personnel Rules be amended as follows:
Section 3.6 - Promotion
3.6.1 Appointment to a vacant position in a job class which is compensated at a
higher rate shall constitute a promotion.
3.6.2 In order to be promoted to a job class which is compensated at a higher
rate an employee shall be required to demonstrate his eligibility for
employment in accordance with the provisions of Section 3.3.1.
7 That Section 3.7.1 of the Personnel Rules be amended as follows:
21,1 Probationary Period Defined: All original and promotional appointments
shall be tentative and subject to a probationary period of not less than 6
months' actual service. If the performance of the probationary employee has
been satisfactory, the Department Head shall file with the Personnel Officer a
statement in writing that such employee has passed probation, is an asset to
the District, and should become a permanent employee. If such a statement is
not filed by the final day of the probationary period, or extensions granted
thereto pursuant to Subsection 3.7.5, the employee will be deemed to have
passed probation and shall become a permanent employee.
$ That Section 4.1 of the Personnel Rules be amended as follows:
Section 4.1 - Forms of Discioline
The tenure of every classified employee who has passed probation shall be
conditioned by good behavior and satisfactory work performance. Any classified
employee who has passed probation may be suspended, demoted or dismissed for
reasonable cause.
9 That Section 4.2 of the Personnel Rules be amended as follows:
Section 4.2 - Procedure
4.2.1 When a classified employee of the classified service who has passed
probation is to be dismissed, demoted or suspended without pay, specific written
charges shall be prepared and presented by the employee's Department Head for
action by the Personnel Officer.
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10 That Section 7.2 of the Personnel Rules be amended as follows:
7.2.1 Classified employees may be considered for merit salary increases. These
merit increases to steps within an established salary range shall not be
automatic but may be granted only for continued improvement by the employee
in the effective performance of the duties of his position as determined at the
District's sole discretion.
Z ,?,2 A new
employee
or reclassified
employee shall be eligible
for
consideration for a merit
salary increase
upon completion of the probation
ary
period. Subsequent merit
salary increase
eligibility dates shall be at one
(1)
year intervals
following
the completion
of the probationary period.
All
employees shall
receive
a review on or
before this anniversary date.
The
effective date
of any
merit salary increase shall generally be at
the
beginning of the
pay peri
od following approval of the General Manager.
11 That Section 8.1 of the Personnel Rules be amended as follows:
8.1.1 Employees shall be in attendance at their work in accordance with the
rules regarding hours of work, holidays and leaves. All departments shall keep
bi-weekly time cards of employees which shall be reported to the Personnel
Officer in the form and on the dates he shall specify. Failure on the part of
an employee, absent without leave, to return to duty within 48 hours after
notice to return has been provided shall be cause for immediate discharge, and
such employee automatically waives all rights under these Rules. The depositing
in the United States mail of a certified postage paid letter, addressed to the
employee's last known place of address shall be reasonable notice.
j, That Section 8.2 of the Personnel Rules be amended as follows:
8.2.1 The average regular work week for employees in the classified service
shall be 40 hours as scheduled by Department Heads. Department Heads may
schedule maintenance and plant operation shifts which include evening, weekend
and holiday work.
§,2.2 For all classified employees with an average regular work week of 40
hours, the hourly rate of pay shall be twelve times the monthly rate divided
by 2,080 (40 hours times 52 weeks).
8.2.3 An employee may request a part-time assignment which shall be granted at
the sole discretion of the General Manager or his designee.
8.2.4 All classified employees whose regularly scheduled 40 hour work week or
special shift work week includes working hours after 6:00 P.M. and/or before
6:00 A.M. Monday through Friday, and/or any hours on Saturday and/or Sunday
and/or holidays, shall be paid a differential equal to their regular hourly rate
plus five percent (5%) for each hour worked after 6:00 P.M. and/or before 6:00
A.M. Monday through Friday, and/or all hours worked on Saturday and/or Sunday
and/or holidays.
13 That Section 8.4.3 of the Personnel Rules be amended as follows:
8.4.3 The following management/Officer positions shall be exempt from the
overtime provisions. Compensatory time off (at the rate of straight time) for
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overtime worked by employees in these job classes may be authorized and
administered by the General Manager or the Board of Directors.
General Manager
Secretary
Auditor
Ass't General Manager
Operations Superintendent
Exec. Ass't to Gen'l Mgr.
Engineering Manager
Financial Manager
Office Manager
Administrative Aide
14 That Section 8.5.1 of the Personnel Rules be amended as follows:
8.5.1 An employee assigned to standby duty for purposes of being on call to
handle emergency situations arising at times other than normal working hours
shall be paid at the current rate, as determined by the Board of Directors for
each day he is assigned to standby duty. The pay for standby time may be
accrued to the second payday in December and paid in a lump sum or it may be
paid at the regular pay period in which the standby duty is completed.
1, That Section 9.1 of the Personnel Rules be amended as follows:
9.1.1 The following days shall be recognized as holidays and classified,
full-time employees, with the exception of pumping plant operators and
employees assigned to special shift work or standby duties for emergency
situations shall have these holidays off with pay; provided, however, that the
General Manager or the Board of Directors may adjust the dates for observance
of the holidays listed below in order to establish four day weekends; in doing
so the efficient operation of the District and public acceptance shall be
considered. The holiday schedule for the ensuing year will be established and
made available to employees in July of each year.
(a) July 4th, Independence Day;
(b) First Monday in September, Labor Day;
(c) September 9th, Admission Day;
(d) Second Monday in October, Columbus Day;
(e) November 11th, Veterans' Day;
(f) Fourth Thursday in November, Thanksgiving Day;
(g) Friday following Thanksgiving Day;
(h) December 25th, Christmas Day;
(i) January 1st, New Year's Day;
(j) The third Monday in February, Washington's Birthday;
(k) The last Monday in May, Memorial Day.
9.1.3.2 For those classified employees not assigned to special shift work whose
scheduled work week is not Monday through Friday, any holiday falling on
their scheduled days off shall be taken so as to provide the employee with
three consecutive days off, unless another day is designated by the General
Manager.
9.1.4 Classified employees assigned to special shift work shall be entitled to
receive one day of paid time (an in lieu of holiday) off on a day designated
or approved by the District at the regular rate of pay for each holiday,
whether or not the holiday falls on a regularly scheduled workday for that
employee, so long as the pumping plant is manned and/or a maintenance crew is
on duty at work for emergency situations during the holiday period.
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9.1.5 If classified employees, other than employees assigned to special shift
work and employees assigned to standby duty for emergency situations are
called in to work on a holiday, they shall receive, in addition to the paid
holiday, compensation equivalent to one and one-half times their regular rate
of pay for the time actually worked during a regularly scheduled holiday. Such
employees may in the alternative receive paid time off in accordance with the
terms of Section 8.4.2.
I& That Section 9.4.2 of the Personnel Rules be amended as follows:
9.4.2 An employee injured in the scope and course of his employment with the
District may elect to take as much of his accumulated sick leave, or his
accumulated vacation as when added to his disability indenmity will result in
a payment to him of not more than his full salary or wage.
1Z That Section 15.2.2 of the Personnel Rules be amended as follows:
15.2.2 The grievance procedure shall not be used to establish new policies or
change any existing rules. It shall not be used in matters resulting from
disciplinary action or evaluation content.
18 That Section 15.5 of the Personnel Rules be amended as follows:
15.5.5 Either grievant, Personnel Officer or General Manager may request a
meeting to review the grievance prior to a decision.
15.5.6 When it is necessary for a grievant or designated representative to
attend a grievance meeting or hearing with management during the workday,
he/she will be released without loss of pay in order to permit participation in
the foregoing activities provided advance arrangements are made with the
employee's Department Head.
PASSED AND ADOPTED THIS 25th day of September 1986 by the following
called vote:
Ayes: Directors Paul Armstrong, Sterling Fox, M. Roy Knauft, Jr., Whit Cromwell
Noes: None
Absent: William R. Mills, Jr.
Abstain: None wv
President
Board of Directors
Secretary
Board of Directors
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