HomeMy WebLinkAbout2011-12-13 - Personnel-Risk Management Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
December 13, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Resolution of Intention to Amend Contract with CalPERS to Provide
Section 20475 (Different Levels of Benefits)
Ms. Knight presented to the Committee the implementation of a Second
tier level of CalPERS benefits (Section 20475-Different level of Benefits)
and the Notice Resolution of Intent to amend the contract with CaIPERS.
The amendment stipulates Section 21353 (2% @ 60 Full formula) will be
applicable for new hires, with new hire picking up their 7% employee
contribution to CaIPERS. The Committee will recommend to the Board of
Directors consideration of the implementation of the Second Tier at the
next Board of Directors meeting on December 22, 2011.
2.2. Approval of Legal Services Agreement with Liebert Cassidy Whitmore a
Labor Relations Law Firm
Ms. Knight presented to the Committee the proposed 2012 hourly rates for
legal services from the Liebert Cassidy Whitmore law firm. The
Committee will recommend to the Board of Directors authorization of the
General Manager to execute a Legal Services Agreement with Liebert
Cassidy Whitmore with the proposed rate increases at the next Board of
Directors meeting on December 22, 2011.
2.3. Reject and Refer Claim to ACWA/Joint Powers Insurance Authority
The Committee discussed the claim submitted by Aaron Goodall. The
Committee supported the recommendation that the Board of Directors
reject and refer the claim to ACWA-Joint Powers Insurance Authority at
the December 22, 2011 Board Meeting.
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3. DISCUSSION ITEMS
3.1. Human Resources Department Activity
The Committee reviewed and discussed the updated activities log. Ms.
Knight reported that the District received a check in the amount of
$9,089.84 as payment for the damages caused when a District vehicle
was struck by a motorist on June 6, 2011.
3.2. Status of Recruitments (Verbal Report)
Staff gave a verbal report on the status of the Public Affairs intern
recruitment. A job description has been approved by both the Public
Information Officer and the Human Resources and Risk Manager.
3.3. Status of Strategic Plan Initiatives (Verbal Report)
(No changes since last updated)
3.4. Performance Evaluation Timing (Verbal Report)
Ms. Knight discussed with the Committee the impact of changing the
timing of when performance evaluations are conducted. Currently the
timing of an employee's performance evaluations is based on their
anniversary date (hire date plus 12 months). Staff shared with the
Committee the results of a survey conducted among the department
managers requesting their preference of conducting all of their employee's
evaluations on the same date or if they prefer to have them spread
throughout the year (anniversary dates). Four out of five department
managers commented that they would prefer the District's current method.
3.5. Future Agenda Items and Staff Tasks
Director Beverage reminded staff of a previous request to place on future
agendas to discuss the reorganization and assessment of current
departments. Staff will add a place holder on future agendas to discuss
this item. Director Beverage also requested staff include on future
agendas the review of both Employee Compensation Letters for the
Managers and the Supervisory/Confidential employee groups.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:30 p.m. The next meeting of the
Personnel-Risk Management Committee is scheduled to be held January
10, 2012 at 4:00 p.m.
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