HomeMy WebLinkAbout2011-12-13 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
December 13, 2011
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Melton at 11:05 a.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Engineering Manager
Director Ric Collett John DeCriscio, Chief Plant Operator
Ken Mendum, Water Maint. Superintendent
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Construction Contract for Green Crest Lift Station (GCLS) Repairs
Mr. Conklin reported that bids were received from four pre-qualified
contractors for construction of the third and last element of near-term
repairs to the GCLS. Following discussion, the Committee supported the
staff recommendation that the Board award construction to the low bidder,
Pascal & Ludwig Constructors, Inc., for $90,580.
2.2. Purchase of a Sewer/Jetter Truck
Mr. DeCriscio reported that in accord with the District's purchasing policy,
a bid package was prepared, an advertisement was made, and bids were
received from three suppliers for a new sewer/jetter vehicle. Following
discussion, the Committee supported the staff recommendation that the
Board award construction to the low bidder, Haaker Equipment Company,
for $361,884.84.
2.3. Sewer Line Repairs
Mr. Mendum reported that District forces annually clean and maintain the
sewer facilities in the District, including video inspection and repair. The
sewer line repair is typically by trenchless repair methods by a specialty
contractor. This year, there has been the need for more sewer repair than
estimated in the budget. As such, staff is requesting transfer of up to
$90,000 from Sewer Capital Reserves to the Sewer Operating Account to
fund additional sewer main line and manhole repairs this fiscal year.
Following discussion, the Committee supported the staff recommendation.
1
2.4. Change Order No. 1 for the 2010 Waterline Replacement Project Phase 1
- Plumosa Drive
Mr. Conklin reported that work is complete on the Plumosa Drive Project,
which included approximately 2,900 feet of 12-inch waterline, valves,
hydrants, paving and appurtenances. Kana Pipeline, Inc was awarded the
job for $568,000 and has made a request for Change Order No. 1 for
$100,112.50 and 41 calendar days for additional work. Mr. Conklin
described the project work elements and the additional work performed by
the contractor. He noted that all of the extras requested by the contractor
were reviewed with District staff and the time and materials were
confirmed by the District's inspector. A list of each requested change
order item was presented to the Committee and a summary description
was provided for the larger requested items. Following discussion, the
Committee supported the staff recommendation that the Board approve
Change Order No. 1 in the amount of $100,112.50 and 41 calendar days
for Kana Pipeline, Inc.
3. DISCUSSION ITEMS
3.1. CCTV Repair Activity
In response to the request by the PEO Committee in November, Mr.
Mendum provided a verbal report on CCTV Repair Activity. He indicated
that a review of repair records for our CCTV system showed repair costs
of $19,200 since we purchased the CCTV vehicle and equipment in July
2007. Of that amount, $8,500 was for a new video cable. With the new
cable, we are getting much better video. The other repair costs total
$10,700 in the 50 months since start-up, which equates to an average of
approximately $215/month, which is less than previously thought. The
recommendation of staff is that we continue having the CCTV work
performed by District staff, rather than by an outside contractor. As our
staff gains experience, we are improving our skills and technique with the
equipment and camera. Following discussion, the Committee supported
the staff recommendation that we continue this work with District forces.
3.2. Monthly Preventative Maintenance Program Report
Mr. Mendum reported on PM Program progress in the last month. He
noted that District forces are on target for all categories except for
Hydrants and Sewer Televising. For those two, we have picked up the
pace and expect to be on target by March or April 2012. In the last month,
it was noted that District staff have had to respond to repairs for water line
leaks, which reduced their efforts on PM tasks.
3.3. Monthly Groundwater Production and Purchased Import Water Report
Mr. DeCriscio reported that we increased our monthly groundwater
production to 42.5%, and our year-to-date to 36.3%. Our total demand
was 16.8% less than budget for the month of November, and our year-to-
date is 8.5% less than budget. He noted that in January, after the Diemer
Shutdown, we will be increasing our draw of MWD water.
2
3.4. Groundwater Producers Meeting Report
Mr. Conklin reported on items that were discussed in the November 9, 2011
Groundwater Producers meeting at OCWD.
3.5. Status Report on Capital Projects in Progress
Mr. Conklin reported on District Capital Projects currently in planning,
design and construction.
3.6. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic planning objectives related
to engineering and construction.
3.7. Future Agenda Items and Staff Tasks
As a follow-up to items discussed at prior PEO Committee meetings, Mr.
Conklin reported that a fire hydrant has been added adjacent to the
Highland access roadway, and a gate installed along with road-closure
signs. The gate will be locked in the OPEN position until a notification
letter is distributed to approximately 80 residents along and near Highland
Avenue. A copy of that letter will be sent to YLWD Directors and to the
City prior to the mailout to the local residents. The PEO Committee was
advised that complaints may be coming from those opposed to the closure
of the roadway. Mr. Conklin also reported that the property owner located
adjacent to the easterly corner of the District's Elk Mountain Reservoir site
has given verbal approval for the District to construct a short section of
fence on her property, to close off access to the reservoir site. No work
will proceed until her approval is received in writing. Lastly, Mr. Conklin
reported that the District is determining repair limits with the City and
obtaining bids from two contractors for repair of Beech Avenue, at the
location of the water line break on December 12.
4. ADJOURNMENT
4.1. The meeting adjourned at 12:00 p.m. The next meeting of the Planning-
Engineering-Operations Committee is scheduled to be held January 5,
2012 at 4:00 p.m.
3