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HomeMy WebLinkAbout1988-02-11 - Resolution No. 88-060 • RESOLUTION NO. 88-6 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING A POLICY FOR THE USE OF AN AUTOMATED CHECK-SIGNING MACHINE WHEREAS, The Board is desirous of automating the check-signing procedure; and WHEREAS, a check-signing machine will provide optimum security against check fraud losses, better internal control and is a step toward automation of the District; and WHEREAS, proper operating procedures for the use of an automated check-signing machine are necessary in order to acheive the benefits of an automated system. NOW, THEREFORE, be it resolved by the Board of Directors of the Yorba Linda Water District that the operating procedures for the use of the automated check-signing machine are as follows: Section 1 : Two keys are necessary to operate the machine: one to lock in the signature plate, the other to turn the machine on. The distribution of these keys is as follows: Signature Plate Power Accounting Clerk II Directors Accounting Supervisor Assistant General Manager Business Manager Sectio : Both keyholders must be present while machine is in use. With the exclusion of payroll related checks, one of the Directors must "audit" the signing of checks. For payroll related checks, the audit may be conducted by any power key holder. 0 t PASSED AND ADOPTED this 1 1 th of February, 1988 by the following called vote: Ayes: S P. Armstrong, W. Cromwell, S. Fox, A. Korn, R. Knauft Noes: 0 Absent: 0 Abstain: 0 President J Yorba Linda Water District Attest: Secretary Yorba Linda Water District