HomeMy WebLinkAbout1988-02-11 - Resolution No. 88-060
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RESOLUTION NO. 88-6
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE
YORBA LINDA WATER DISTRICT
ADOPTING A POLICY FOR THE USE OF AN
AUTOMATED CHECK-SIGNING MACHINE
WHEREAS, The Board is desirous of automating the check-signing
procedure; and
WHEREAS, a check-signing machine will provide optimum security
against check fraud losses, better internal control and is a
step toward automation of the District; and
WHEREAS, proper operating procedures for the use of an automated
check-signing machine are necessary in order to acheive
the benefits of an automated system.
NOW, THEREFORE, be it resolved by the Board of Directors of the Yorba Linda
Water District that the operating procedures for the use of the automated
check-signing machine are as follows:
Section 1 : Two keys are necessary to operate the machine: one to lock
in the signature plate, the other to turn the machine on. The
distribution of these keys is as follows:
Signature Plate
Power
Accounting Clerk II Directors
Accounting Supervisor Assistant General Manager
Business Manager
Sectio : Both keyholders must be present while machine is in use.
With the exclusion of payroll related checks, one of the Directors must
"audit" the signing of checks. For payroll related checks, the audit may
be conducted by any power key holder.
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PASSED AND ADOPTED this 1 1 th of February, 1988 by the following called
vote:
Ayes: S P. Armstrong, W. Cromwell, S. Fox, A. Korn, R. Knauft
Noes: 0
Absent: 0
Abstain: 0
President J
Yorba Linda Water District
Attest:
Secretary
Yorba Linda Water District