HomeMy WebLinkAbout1988-03-24 - Resolution No. 88-12it
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RESOLUTION NO. 88-12
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ESTABLISHING DISTRICT PURCHASING POLICY
WHEREAS, the District is desirous of establishing a Purchasing Policy; and
WHEREAS, it is to the benefit of the District to establish a set of
standard controls and procedures for purchasing;
NOW, THEREFORE, be it resolved by the Board of Directors of the Yorba Linda
Water District that these following policies shall be established:
Section 1: Procurement Policy - The following standards and procedures
will be used for the acquisition or leasing of personal property; repair or
modification of District equipment or structures; or obtaining labor,
materials, services or supplies as identified in the budget:
Authoritv
Department Head/
Asst Gen Mgr
Department Head/
Asst Gen Mgr
General Manager
Board of Directors
Board of Directors
Dollar
Amount
0- 500
Requirement
1 verbal quote
500- 5,000
5,000 - 10,000
10,000 - 25,000
25,000 and over
2 verbal quotes
2 written quotes (min)
2 written quotes (min)
Competitive Bid
Section 2: Capital Projects
procedures will be used for fire
identified in the budget:
Authoritv
Department Head/
Asst Gen Mgr
General Manager
Board of Directors
Board of Directors
Policy - The following standards and
hydrants, water mains, reservoirs, etc. as
Dollar
Amount
0- 5,000
5,000 - 10,000
10,000 - 25,000
25,000 and over
Reauirement
2 written quotes (min)
2 written quotes (min)
2 written quotes (min)
Competitive Bid
Section 3: Change Order Policy - The following standards and procedures
will be used for capital projects where the change order does not alter
project completion time:
Authoritv
Department Head/
Asst Gen Mgr
General Manager
Board of Directors
Dollar
Amount
Max 5% of original project cost
up to 10,000 in the aggregate
Max 10F of original project cost
up to 20,000 in the aggregate
Over 102 of original project cost
or 20,000 in the aggregate
Reauirement
Notify General
Manager
Notify Board of
Directors
Approval by Brd
of Directors
Section 4: Contractual Services Policy - The following standards and
procedures will be used for professional services such as engineering
consultant, legal counsel, auditors, etc. as identified in the budget:
Authority
Department Head/
Asst Gen Mgr
General Manager
Board of Directors
Board of Directors
Board of Directors
Dollar
Amount
-0-
0- 10,000
10,000 - 20,000
20,000 and over
open
Reauirement
1 written quote (min)
1 written quote (min)
2 written quotes (min)
Continuing service
Section 5: Emergency Policy - The following standards and procedures will
be used in emergency situations:
Dollar
Authoritv Amount Reauirement
General Manager 0- 100,000 Those events that require im-
mediate extraordinary action to
protect the public health,
safety, welfare and property.
Ratification by the Board at the
next regular meeting or the
soonest special meeting that
can be called.
Board of Directors 100,000 and over Approval by Board of Directors
i
PASSED AND ADOPTED this 24th day of March, 1988 by the following called
vote:
Ayes: 4 Whit Cromwell, Sterling Fox, Arthur C. Korn, Roy Knauft
Noes: 0
Absent: 1 Paul Armstrong
Abstain: 0
President J
Yorba Linda Water District
Attest:
Secretary
Yorba Linda Water Dist ct