HomeMy WebLinkAbout2011-12-20 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
December 20, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Hawkins at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Stephen Parker, Finance Manager
Cindy Botts, Management Analyst
OTHER ATTENDEES
Art Kidman, Partner, Kidman, Behrens & Tague
Heather Stratman, Senior Director, Townsend Public Affairs
Christopher Townsend, President, Townsend Public Affairs (Via Conference Call)
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Adopting Water Rules and Regulations
Mr. Parker presented amended water rules and regulations to the
Executive-Administrative-Organizational Committee. He mentioned that
Cindy Botts was instrumental in helping through the process of updating
the water rules and regulations, and she was there to help answer any
questions he might not be able to address. Mr. Parker further explained
that the rules and regulations had not been updated since 2000 and
pointed out that staff had recommendation that could not take place
unless the water rules and regulations were updated.
Mr. Parker explained that one recommendation staff was making was to
have a "soft credit check" on all new customers, and that information
would be used to determine how much of a deposit the District would
require if any. The Committee asked for verification that the "soft credit
check" would not have a negative affect on the customers' credit report.
Mr. Parker said that was true, but he would re-verify before the resolution
went to the full Board. Mr. Kidman explained that in the past deposits
could be arbitrarily assessed, but since the water rules and regulations
were last adopted, he believed there was new legislation not allowing a
deposit unless there was cause, such as a negative credit check.
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Mr. Parker also pointed out another one of staff's recommendations which
was adding a Late Payment Notice and Fee. The Late Payment Notice
would be mailed 4 days after the bill was due and would remind the
customer that payment for services received two months ago was past
due. Mr. Parker explained that this new notice would act as another point
of contact between the District and the customer before the customer
reached the point of receiving a Discontinuance Notice or yellow tag. It is
staff's intent and expectation that this action will reduce the number of
customers who receive the Discontinuance Notice.
Mr. Parker shared that the Finance-Accounting Committee would receive
the new developer and customer service fees proposed in conjunction
with the change in the water rules and regulations. Mr. Parker gave
details of some of the other changes made in the amended water rules
and regulations, and responded to other questions by the Committee. The
Committee supported staff's recommendation. Mr. Parker and Ms. Botts
left the meeting at this time.
3. DISCUSSION ITEMS
3.1. Status of Legislative Affairs (Verbal Report)
The Committee discussed the status of legislative objectives and
strategies for interagency communications. Mr. Townsend joined this
discussion by teleconference. Ms. Stratman left and the teleconference
call with Mr. Townsend was terminated following this discussion.
3.2. General Counsel's Monthly Summary Billing Report
The Committee reviewed the monthly report with Mr. Kidman providing
comments, clarification and additional information regarding the legal
resources applied to the various accounts and explaining the focus and
purpose of these efforts.
3.3. Status of Strategic Plan Initiatives
Mr. Vecchiarelli presented a brief summary and review of the items that
were updated since the last status report was reviewed in late November.
The Committee inquired about the inactivity of the Employee Productivity-
Innovation-Communications (EPIC) Committee. Mr. Vecchiarelli agreed to
take action after the holidays to reinvigorate this committee's efforts.
3.4. Future Agenda Items and Staff Tasks
• The Committee asked Mr. Parker to verify that the "soft credit
check" would not have a negative affect on the customers' credit
report.
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4. ADJOURNMENT
4.1. The Committee adjourned at approximately 5:20 p.m. The next meeting
of the Executive-Administrative-Organizational Committee was scheduled
to be held January 17, 2012 at 4:00 p.m. However, this meeting was
subsequently rescheduled to January 11, 2012 at 4:00 p.m.
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