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HomeMy WebLinkAbout2006-06-22 - Board of Directors Meeting Minutes2006-93 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 22, 2006 The June 22, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:31 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth Vecchiarelli, Asst. G.M. Gina Knight, Human Resources Manager Amelia Cloonan, Admin Secretary DIRECTORS ABSENT AT ROLL CALL None INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None President Armstrong announced a request was made to discuss item 2 of the Consent Calendar. Item 5 of the Action Calendar will be moved to after Item 10. CONSENT CALENDAR (Items 1 through 2) On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 5-0 to approve Consent Calendar Item 1. 1. Minutes of the Regular Board of Directors meeting held June 8, 2006. Recommendation: Approve the minutes as presented. Director Summerfield questioned an item on page 3 wherein a payment was posted on June 8 to Centerline Manufacturing as a minus entry then posted on June 9 as a plus entry. General Manager Payne will verify, but speculated, that a partial payment had already been made, so the check was cancelled and rewritten. Mr. Payne will let the Board know. Vice President Collett stated he would abstain from voting on check no. 44686. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $798,081.93. On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 5-0 to approved item 2 of the Consent Calendar. -1- 2006-94 The Board of Directors adjourned to closed session at 8:36 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli, Human Resources Manager Knight and General Counsel Kidman. ADJOURN TO CLOSED SESSION 3. Conference with Labor Negotiator. (Justification for Closed Session is Government Code Section 54957.6) Yorba Linda Water District Employees Association, employee organization and Gina Knight, Human Resources Manager, and Ken Vecchiarelli, Assistant General Manager, YLWD designated representatives. RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 9:24 a.m. Lee Cory, Stacy Bavol, Amelia Cloonan, Ron Stickney, homeowner, and Dennis Smith and Mike Bailey, Placentia-Yorba Linda Unified School District, joined the meeting. CLOSED SESSION REPORT There was no closed session report. ACTION CALENDAR Item 7 was moved to this point in the agenda to accommodate Ron Stickney, a homeowner. President Armstrong recused himself from the meeting due to a conflict of interest caused by the proximity of the property to his residence and the impact of the water main relocation. 7. Terms and Conditions for Water and Single Sewer Service with Ron Stickney. Mr. Ron Stickney was introduced by Assistant General Manager Vecchiarelli. Mr. Vecchiarelli presented the report. Mr. Stickney has requested permission to relocate a water main crossing his property. Because of the age of the pipeline the District is requesting the entire pipeline crossing three properties be relocated with reimbursement by the District to Mr. Stickney for a share of those costs. The Board requested staff prepare an estimate for costs for this project. On a motion by Director Mills, seconded by Vice President Collett the Board of Directors voted 4-0-1, with President Armstrong not voting, to approve the Terms and Conditions for Water and Single Sewer Service with Ron Stickney and the reimbursement of all costs associated with the design engineering and construction of a new fire hydrant, approximately 125 feet of 8-inch water pipeline and six existing water service relocations located off a private road at the north end of Avocado Avenue, Job No. 200618. Mr. Stickney left the meeting at 9:47 a.m. President Armstrong rejoined the meeting. Director Beverage excused himself during discussion of Item 6 due to a financial conflict of interest and left the room. -2- 2006-95 6. Consider Pre-annexation Agreement between Yorba Linda Water District and Shapell Industries, Inc. Assistant General Manager Vecchiarelli introduced Dennis Smith, Superintendent, and Mike Bailey, Director of Facilities and Planning, both with the Placentia-Yorba Linda Unified School District. President Armstrong stated the storage problem was brought up at the Executive- Administrative-Organizational Committee meeting held June 20. Discussion included: the Quarterhorse Reservoir, the FFDCA, fire fighting and irrigation demands of the high school, residential vs. commercial water demands, Orange County Water District requirements, the requirement for sprinklers in the school and the use of artificial turf. An alternative water usage study to the master plan has been proposed by the school. General Counsel Kidman commented the property has not yet been sold to the school. The agreement before the Board assumes it will not be. The possibility that the property will be used for something other than residential is accommodated in the sense the new property owner will be responsible for the differential in water requirements. If the agreement between S&S and the school district falls through, S&S may move forward with residential, and the agreement already covers that. It is counterintuitive that 117 homes require less water than a single school. If the property is developed for other than residential, the new owner needs to be responsible for the differential. Assistant General Manager Vecchiarelli said the clearest choice to handle a shortfall would be to build storage onto the reservoir, which would be expensive. The Springfield Reservoir usage was explained. General Manager Payne said the school is committed to looking at artificial turf, Smartimers, low flow toilets and shutting down landscape systems during MWD shutdowns. Superintendent Smith commented the school District understands the conditions, accepts them and wants to be able to close escrow. On a motion by Director Summerfield, seconded by Vice President Collett, the Board of Directors voted 4-0-1, with Director Beverage not voting, to approve and authorize the President and Secretary to execute the Pre-annexation Agreement between Yorba Linda Water District and Shapell Industries, Inc., subject to review as to form by General Counsel. A recess was declared at 10:16 a.m. Dennis Smith and Mike Bailey left the meeting. The Board reconvened at 10:23 a.m. with all Directors present. 8. Amendment to Consultants Agreement with Parsons Water & Infrastructure Inc. Assistant General Manager Vecchiarelli presented the report. Issues discussed included grading plans, instrumentation and control systems, perimeter block walls and retaining walls, grading of the reservoir pad, design of the booster station, addition of a 10 horse power natural gas standby generator for use during electrical power outages and the change in name to reflect the Lakeview reservoir. -3- 2006-96 On a motion by Director Mills, seconded by Vice President Collett, the Board of Directors voted 5-0 to approve Amendment No. 2 to the Consultants Agreement with Parsons Water & Infrastructure Inc. in the amount of $110,680 for additional work to complete the design of the 8 MG Lakeview Reservoir and the 5, 000 gallon per minute Lakeview Booster Pump Station, Job No. 200505. 9. Nominations of Special District Representatives for Orange County LAFCO. General Manager Payne presented the report. The latest information from LAFCO was presented to the Board members. The information was previously presented to the Executive-Administrative-Organizational Committee. President Armstrong stated the committee recommended the incumbents be supported, but the opportunity should be left for Director Mills to modify the District's voted after he evaluated the situation. On a motion by Vice President Collett, seconded by President Armstrong, the Board of Directors voted 5-0 to authorize the District's LAFCO representative, Director William Mills, Jr., to vote in this election; and to cast votes for the incumbents Withers and Wilson at his discretion. 10. Mandatory Ethics Training for Board Members and Certain Management Positions. General Manager Payne presented the report. There is a two-hour minimum mandatory training for Board members, which must be completed before the end of the year. Directors leaving office before the end of the year do not need attend training. General Counsel Kidman stated that in order to do the training in-house, the trainer must be checked, because they are required to meet certain requirements. ACWA will provide training at their Fall conference. Information will be provided to the Directors about a CSDA sponsored training taking place in Irvine on August 4 at IRWD. It was decided by the Board members that they would arrange training on their own. 5. 2006-2007 Appropriations Limit. General Manager Payne presented the report. On a motion by Director Mills, seconded by Director Summen`ield, the Board of Directors on a Roll Call vote, voted 5-0 to adopt Resolution 06-03 adopting the District's Appropriations Limit for fiscal year 2006-2007. REPORTS, INFORMATION ITEMS AND COMMENTS 11. a. President's Report There was no report. b. Directors Reports There was no report. c. General Managers Report General Manager Payne reported he received notice that AB2397 has been pulled and will go back for further review. -4- 2006-97 1) General Counsel's Report There was no report. COMMITTEE REPORTS 12. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage 1) Minutes of meeting held June 20 will appear in the Board agenda for July 13. President Armstrong stated the committee: reviewed the Shapell annexation agreement, agreed how to handle the LAFCO nomination, received a communication from Sacramento Advocates, received an update on grants from Townsend Public Affairs, discussed committee assignments for meetings with the Cities of Placentia and Yorba Linda and agreed to offer one Board member quarterly for these meetings. The committee also discussed how to handle the Plumosa office site and talked about having a consultant to find options for the building. Blake Anderson of ATS Communications gave a presentation about entering into agreements for cell phone towers on District property. 2) Meeting scheduled for July 18, 4:00 p.m. c. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) Minutes of meeting held June 12 committee received a report from review by Wells Capital. Vice President Collett reported the the new auditors and an investment 2) Meeting scheduled for July 10, 4:00 p.m. d. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) Minutes of meeting held June 13. The committee reviewed proposed employee performance evaluations, CalPERS benefits, 2006 ACWA Life Insurance plan renewal and an update on the Delta Premier and Delta PMI proposed rates for 2006/07. 2) Meeting scheduled for July 11, 4:00 p.m. e. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) Meeting scheduled for July 6, 4:00 p.m. -5- 2006-98 e. Public Information Committee (Mills/Collett) Alternate: Summerfield 1) Minutes of meeting held June 6. Director Mills reported the committee discussed the West Coast magazine article for the July edition. The committee also reviewed an article for the Water Lines newsletter. 2) Directors will be contacted to reschedule the July 3 meeting. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) Minutes of meeting held June 15. Director Beverage stated the committee selected the colors for the new administration building. There was discussion about why the process is taking so long, issues with the City of Placentia and increasing costs. The committee decided to hire a firm to come in and take what is there now and figure out the final costs. Right now final costs are estimated at $9 - 9.3 million. Storm drains, Mira Loma, and relocation of light poles must be accomplished, so those costs were taken out of the building cost for about $900,000. 2) Meeting scheduled for July 20, 4:00 p.m. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) Meeting scheduled for June 27, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 13. a. Yorba Linda Planning Commission, June 14 No one attended. b. Yorba Linda City Council, June 20 No one attended. c. MWDOC Board, June 21 No one attended. c. OCWD Board, June 21 No one attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after June 22, 2006. Agenda is available in the District office prior to meeting. -6- 2006-99 June Yorba Linda Planning Commission, June 28, 6:30 .m. Mills/ Alt. Summerfield ISDOC Quarter) Meeting, June 29, 11:30 a.m. Mills July Public Information Committee, Jul 3, 4:00 p.m. - Cancelled Mills/Collett Planning-Engineering-Operations Committee, Jul 6, 4:00 .m. Summerfield/Mills WACO, Jul 7, 7:30 a.m. Mills MWDOC/MWD Joint Workshop, Jul 5, 8:30 a.m. Staff OCWD Board, Jul 5, 5:00 .m. Staff Yorba Linda City Council, June 6, 6:30 p.m. Collett/ Alt. Summerfield Finance-Accounting Committee, Jul 10, 4:00 .m. Collett/Mills Personnel-Risk Management Committee, Jul 11, 4:00 p.m. Bevera e/Summerfield Yorba Linda Planning Commission, June 12, 6:30 .m. Mills//Alt. Summerfield Executive-Admin-Or anizational Committee, Jul 18, 4:00 p.m. Armstrong/Collett Yorba Linda City Council, Jul 18, 6:30 p.m. Collett/ Alt. Summerfield MWDOC Board, Jul 19, 8:30 a.m. Staff OCWD Board, Jul 19, 5:00 p.m. Staff Yorba Linda Ploy nwi~ Auaust Yorba Linda City Council, August 1, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, August 2, 8:30 a.m. Staff OCWD Board, August 2, 5:00 .m. Staff Planning-Engineering-Operations Committee, August 3, 4:00 p.m. Summerfield/Mills WACO, August 4, 7:30 a.m. Mills Personnel-Risk Management Committee, August 8, 4:00 p.m. Bevera e/Summerfield Yorba Linda Plannin Commission, August 9, 6:30 .m. Mills//Alt. Summerfield Finance-Accounting Committee, August 14, 4:00 .m. Collett/Mills Executive-Admin-Or anizational Committee, August 15, 4:00 p.m. Armstrong/Collett Yorba Linda City Council, August 16, 6:30 .m. Collett/ Alt. Summerfield MWDOC Board, August 16, 8:30 a.m. Staff OCWD Board, August 16, 5:00 .m. Staff MWDOC Ad Hoc Committee meeting, August 22, 4:00 p.m. Armstrong/Beverage Yorba Linda Planning Commission, August 23, 6:30 .m. Mills/ Alt. Summerfield CONFERENCES AND SEMINARS 14. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None The Board of Directors adjourned to closed session at 11:18 a.m. All Directors were present. -7- 2006-100 ADJOURN TO CLOSED SESSION 4. Performance Evaluation: General Manager. (Justification for Closed Session is Government Code Section 54957). RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 11:40 a.m. CLOSED SESSION REPORT There was no closed session report. ADJOURNMENT On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 5-0 to adjourn at 11:40 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, July 13, 2006, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. Michael A. Payne Secretary/General Manager -8-