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HomeMy WebLinkAbout2012-01-05 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING January 5, 2012 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Robert R. Kiley Steve Conklin, Engineering Manager John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.4 Project Recap and Forward Planning At the request of Mr. Vecchiarelli and approval of the Committee, this item was brought forward to provide a briefing to the new Committee on projects completed, in process, and in planning. Mr. Conklin presented the summary table titled "Project Recap and Forward Planning." Mr. Conklin discussed the construction projects, agreements and reports completed in 2010, and projects currently in construction, design and under study. Also presented and discussed were Forward Planning Objectives for 2012 and the years to follow. Following this item, Mr. Vecchiarelli excused himself from the meeting. 2.1 Monthly Preventative Maintenance Program Report Mr. DeCriscio reported on the status of tasks in the PM Report through December 2011. He noted that all work tasks are on target, with the exception of Sewer Televising. Regarding this latter task, mechanical problems with equipment have been addressed and more televising is being completed. It was noted that the televising work is delayed at times, if the televising identifies sewer lines in need of immediate repair work. 2.2. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that water demand for December 2011 was close to the amount projected (2.5% below budget projections) due to the warm, dry weather. For the first six months of FY 2011-12, the cumulative demand is 7.6% under that projected. He also noted that we have been taking more import water and less groundwater than normal, in order to purchase more of the annual import water volume we use on an annual basis, ahead of the MWD price increase n January 2012. We will increase our groundwater use (and decrease import water use) so that we achieve 1 our BPP goal of 48.1% by the end of the FY. Mr. DeCriscio also reported that our efforts are essentially complete in preparation for the planned MWD shutdown of the Diemer Plant from January 8t" to the 15t". Our reservoirs will be full (approximately 50 million gallons) and all of our wells are operational (approximately 18 mgd capacity). We anticipate no problem meeting our daily system demand, which is expected to be in the range of 15 mgd. 2.3. Groundwater Producers Meeting Report Mr. Conklin reported on the items discussed at the December 14, 2011 meeting. 2.5. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects in planning, design and construction. Regarding the OCTA's Lakeview Grade Separation Project, he noted that the next meeting with OCTA to discuss cost-sharing issues has been rescheduled to January 11. The Committee asked that he provide a report to the Board on January 12 on the outcome of that meeting. Mr. Conklin also reported that we are continuing to look at alternatives with OCWD staff for a well site on OCWD property along La Palma Avenue near Van Buren. 2.6. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic planning objectives related to engineering and construction. 2.7. Future Agenda Items and Staff Tasks Mr. Conklin reported that, following the discussion with the Board on December 22 on the subject of the planned closure of Highland access roadway across District property, staff continued with preparations. Staff is advising concerned residents that if they wish to voice their concerns, they are invited to attend the January 12 Board meeting, after which we plan to close the gate across the roadway. The Committee concurred with this approach. Concerning future agenda items, the Committee asked if the future projects discussed as part of the Project Recap and Forward Planning will be included in the January 16 Board Workshop on the Budget. Mr. Conklin confirmed that they will be part of the workshop and discussion. 3. ADJOURNMENT 3.1. The meeting adjourned at 5:25 p.m. The next meeting of the Planning- Engineering-Operations Committee will be held February 2, 2012 at 4:00 p.m. 2