HomeMy WebLinkAbout2012-01-09 - Public Affairs-Communications-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
January 9, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Art Vega, Interim IT Manager
Damon Micalizzi, PI Officer
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Committee Activities Review and Future Objectives
Mr. Micalizzi summarized a list of significant items the Committee
reviewed and recommended action on within the past calendar year
including: District Participation in 2011 Water Education Festival; Audio &
Video Taping of District Meetings; Joint Use of District Reservoirs; and
enhancing outreach and Water Education in District Elementary Schools.
Many of these items will be revisited by the Committee for future
consideration and or budgetary needs. In addition, the Committee will be
looking at several items for the Calendar year including the District's New
Website, a History of YLWD Video and Possible Kiosk Display, and YLWD
Rebate Program.
2.2. Dynamics GP Consultant Status (Verbal Report)
Mr. Vega informed the Committee that the District had received a Training
Agenda from Tom Santorro. Once feedback is given from staff to Tom
from NeuLogics and adjustments made to the Training Agenda, then
further action will be taken.
2.3. Computerized Maintenance and Management System Project Status
Mr. Vega updated the Committee on the status of CMMS. IT and
Operations staff met on Dec. 14 to discuss current issues. Two additional
notebooks have arrived and are currently being setup by IT staff for
CMMS. Mr. Vega reviewed and the Committee discussed the projected
cost estimate for the CMMS project. Mr. Vega inquired if it was the desire
of the committee to include the prior months projected cost estimate. Mr.
Melton replied that yes it would be helpful.
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2.4. Review of New District Signage
The Committee discussed and agreed that the new signs replacing the
conservation signs throughout the District are both difficult to read and in
need of a change. Furthermore, the Committee discussed the amount of
time it took the vendor to replace complete the job. Staff was tasked with
creating one new sign to be presented to the Committee on January 19th
that will replace all of the signs and to arrange with the vendor so that the
new signs are put up as soon as possible.
2.5. 2012 Children's Water Education Festival
Mr. Micalizzi updated the Committee on staff's initial plan for this year's
presentation at the 2012 Children's Water Education Festival to be held at
the Nixon Library on March 28-29th. This year the YLWD team plans to
educate students about water quality. Mr. Melton inquired as to the status
of some promotional items that were approved for purchase by the
Committee, Mr. Micalizzi explained that those items were yet to be
purchased due to a need for additional photos and graphics for the design.
Designs for these display items will also be presented to the Committee at
the January 19th meeting.
2.6. Public Outreach Activities
The Committee reviewed the District's recent water donations and public
outreach activities.
2.7. Status of Strategic Plan Initiatives
The Committee reviewed the updates on Strategic Plan Initiatives noting
that the EPIC Committee was set to meet on January 17th. The
Committee also asked about the status of the recruitment of two Public
Affairs intern positions.
2.8. Future Agenda Items and Staff Tasks
Mr. Beverage mentioned that the Holiday Newsletter did not arrive to his
home until just before the New Year and suggested at deadline calendar
for such projects so to ensure that such publications get delivered on
schedule.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:37 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held January 19,
2012 at 4:00 p.m.
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