HomeMy WebLinkAbout2012-02-08 - Executive-Administrative-Organizational Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
February 8, 2012
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Hawkins at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton Cindy Botts, Management Analyst
COMMITTEE
Heather Stratman, Senior Director, Townsend Public Affairs
Art Kidman, Attorney, Kidman Law LLP
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Staff Travel Expense Reimbursement and Ethics Training Policy
Mr. Vecchiarelli presented the Staff Travel Expense Reimbursement and
Ethics Training policy and explained the changes made between the
previously approved Board Expense Reimbursement policy and the
presented staff policy. Historically, the policies have been the same;
however, staff felt that in the current economic times it was prudent to
bring a more conservative policy to the Committee. The changes involved
reimbursement for meals. The Committee supported the policy and this
item will be brought before the full Board at their meeting on February 23,
2012.
2.2. California Urban Water Conservation Council (CUWCC) Signatory
Mr. Vecchiarelli brought this item to the Committee because consideration
of CUWCC membership is a strategic initiative (CP 2-C). Mr. Vecchiarelli
presented staff's cost benefit analysis of membership and the Committee
suggested that the District not pursue official signatory status, but remain
committed to the Best Management Practices it is already participating in.
This item will be brought before the full Board at their meeting on February
23, 2012.
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2.3. Authorizing Additional Director Attendance at Intergovernmental Meetings
Mr. Vecchiarelli presented information on pre-authorizing and
compensating a maximum of two Board members to attend WACO,
ISDOC and LAFCO intergovernmental meetings as opposed to the
currently authorized one Board member. This pre-authorization would
facilitate additional Board participation and support current strategic plan
initiatives (CP 1-C). The Committee supported this suggestion. This item
will be brought before the full Board at their meeting on February 23, 2012
or March 9, 2012.
2.4. District of Distinction Accreditation
Mr. Vecchiarelli presented information on the California Special District
Association's (CSDA) District of Distinction Accreditation and suggested
that the District work towards this accreditation, which is in line with the
District's vision statement of becoming a premier agency. The Committee
supported this suggestion. This item will be brought before the full Board
at their meeting on February 23, 2012.
3. DISCUSSION ITEMS
3.1. Board Tablet PC Policy (Verbal Report)
The Committee discussed possible logistics of moving towards a
paperless agenda process and requested that staff bring a cost benefit
analysis and proposed policy to a future meeting.
3.2. Legislative Affairs Update (Verbal Report)
The Committee discussed the status of legislative objectives and
strategies for interagency communications. Ms. Stratman left after the
conclusion of this discussion at approximately 4:30 p.m.
3.3. General Counsel's Monthly Summary Report
The Committee reviewed the December 2011 monthly report with Mr.
Kidman providing comments, clarification and additional information
regarding the legal resources applied to the various accounts and
explaining the focus and purpose of these efforts. The January 2012
monthly report was handed out at the meeting and discussed as well.
3.4. Directors and General Manager Fees & Expenses (October-December 2011)
There were no changes or questions regarding this report.
3.5. Status of Strategic Plan Initiatives
The Committee noted the activity level had picked up again and was
please to see that the EPIC Committee had met, reorganized and was
pursuing objectives.
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3.6. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:35 p.m. The next meeting of the
Executive-Administrative-Organizational Committee will be held March 14,
2012 at 4:00 p.m.
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