HomeMy WebLinkAbout2012-02-06 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
February 6, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Damon Micalizzi, Public Info Officer
Director Michael J. Beverage Art Vega, Interim IT Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Computerized Maintenance and Management System Project Status
Mr. Vega updated the Committee on the status of CMMS. A meeting was
held on January 25 with Glenn Wolf from Westin Engineering to discuss
connectivity issues, creating a new GIS map for the valve crew work
orders, re-ordering of work order fields and adding map layers. Mr. Vega
explained to the Committee what he meant by "connectivity issues".
Discussions have been held with operations staff regarding the valve work
orders. Staff is working on obtaining a demo unit for a laptop vehicle
mount from a new vendor. Mr. Vega reviewed the projected cost estimate
for the CMMS project.
2.2. Dynamics GP Consultant Status
Mr. Vega informed the Committee that Mr. Tom Santoro had completed
his analysis of the HR module setup and recommended additional training
and some workflow changes to resolve the issues staff has been having
with HR. HR & Payroll training was scheduled for Tuesday, February 7
which would include his recommendations on work flow changes between
Payroll and HR. Staff from Finance and all of HR will attend the training.
2.3. Update on District Signs (Verbal Report)
Mr. Micalizzi presented to the Committee photographs of the District's new
signs that were put out earlier in the day. The Committee agreed that the
new signage was easy to see and read.
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2.4. Meter Correction Customer Outreach (Verbal Report)
Mr. Micalizzi informed the Committee about the upcoming need for
customer outreach regarding a discrepancy with some of the newer
meters. Mr. Micalizzi explained that once all of the information is gathered
the affected customers will receive letters from the District informing them
of the upcoming replacement of their meter and any reimbursements that
may be associated with the inaccurate readings.
2.5. Spring Newsletter Draft Content (To be provided at the meeting.)
Mr. Micalizzi presented to the Committee some draft articles for the
upcoming Spring Newsletter. The Committee reviewed the content and
made some suggestions for some minor edits.
2.6. Public Outreach Activities
The Committee reviewed the District's involvement in various Community
events and the recent history of water donations.
2.7. Status of Strategic Plan Initiatives
The Committee reviewed the Strategic Plan Initiatives Matrix noting that
interviews were conducted and staff was pleased with the candidates for
the soon to be hired Public Affairs Intern Position.
2.8. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:06 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held March 5,
2012 at 4:00 p.m.
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