HomeMy WebLinkAbout2012-03-12 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Monday, March 12, 2012, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Ric Collett, Chair Ken Vecchiarelli, General Manager
Director Robert R. Kiley Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
2.1. Operational Practices During Red Flag Days (Verbal Report)
3. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
3.1. Award of Construction Contract for Yorba Linda Blvd Pipeline Project
Recommendation: That the Committee recommend the Board of Directors award
the Contract for Construction of the Yorba Linda Blvd. Pipeline Project to Garcia
Juarez Construction, Inc., in the amount of$1,681,650.00.
3.2. Well No. 20 Engineering Services Amendment No. 4 with Civiltec Engineering, Inc.
Recommendation: That the Committee recommend the Board of Directors authorize
approval of Engineering Services Amendment No. 4 with Civiltec Engineering Inc.
for additional services for a fee increase not to exceed$6,730, resulting in a total
fee of$103,065.
3.3. Change Order No. 1 for the Fairmont Reservoir Valve Replacement Project
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 1 in the amount of$0.00 (a no-cost time extension) and a 37
calendar-day time extension to Pascal& Ludwig Constructors Inc. for the Fairmont
Reservoir Valve Replacement Project.
4. DISCUSSION ITEMS CONTINUED
4.1. Draft FY 2012/2013 Engineering Department Budget
4.2. Draft FY 2012/2013 Operations Department Budget
4.3. Monthly Preventative Maintenance Program Report
4.4. Monthly Groundwater Production and Purchased Import Water Report
4.5. Development of a Monthly Production Summary Report
4.6. Groundwater Producers Meeting Report
4.7. Status Report on Capital Projects in Progress
4.8. Status of Strategic Plan Initiatives
4.9. Future Agenda Items and Staff Tasks
5. ADJOURNMENT
5.1. The next meeting of the Planning-Engineering-Operations Committee will be held April 9,
2012 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 3.1
AGENDA REPORT
Meeting Date: March 12, 2012 Budgeted: Yes
Total Budget: $5.5 M
To: Planning-Engineering- Cost Estimate: $1 ,900,000
Operations Committee
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-2008-17
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Hank Samaripa, Project CEQA Compliance: MND
Engineer
Subject: Award of Construction Contract for Yorba Linda Blvd Pipeline Project
SUMMARY:
On February 15, 2012, bids were received from 19 contractors for the construction of the Yorba
Linda Blvd. Pipeline Project. Garcia Juarez Construction, Inc (GJC) was the low bidder. Staff
reviewed the bid package and contacted eight of the GJC-listed references for water and sewer
projects and discussed past performance. All eight of the public agency references gave positive
feedback.
However, during the bid-review period, the District also received material from the Center for
Contract Compliance, a labor-management organization, with information of concern regarding past
performance of GJC. After conferring with District legal counsel, staff and legal counsel met with the
president of GJC to discuss these issues and concerns. The concerns were adequately addressed
and follow-up information was provided by GJC, to the satisfaction of District staff and legal counsel.
As such, staff recommends the award to GJC in the amount of $1 ,681 ,650. The Engineer's Estimate
for this project was $1 ,892,140.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors award the Contract for Construction of the
Yorba Linda Blvd. Pipeline Project to Garcia Juarez Construction, Inc., in the amount of
$1 ,681 ,650.00.
DISCUSSION:
The Yorba Linda Boulevard Booster Pump Station and Pipeline Project consists of two phases:
Phase 1 is the construction of 5,170 lineal feet of 20-inch diameter water transmission main in
Yorba Linda Blvd.; Phase 2 is the construction of a new 5,000 gallon per minute (gpm) booster
pump station off Yorba Linda Blvd. on Gun Club Road, construction of which will begin after the
pipeline project is completed. Both projects were identified in the 2005 Water Master Plan and
approved Capital Improvement Plan for Fiscal Years 2010-2013. These projects help move
groundwater to the central and eastern portions of the District's service area.
Phase 1 bids were received from 19 pipeline contractors, ranging from a low of $1 ,684,650 to a high
of $3,365,360 as shown on the attached bid summary sheet. In the bid tabulation review, staff found
a math error from the original bid submitted by GJC. Staff contacted GJC and the company
president concurred with staff's finding, lowering their bid to $1 ,681,650, which was confirmed in
writing. All other bid documents were reviewed, including references from other public agencies for
similar pipeline projects, and were found to be acceptable and in accordance with requirements.
As noted above, information was provided to the District by the Center for Contract Compliance, a
labor-management trust that monitors public works projects. The information alleged issues of
concern on past projects by GJC and its staff. District staff reviewed the documentation with legal
counsel and scheduled a meeting with the president of GJC to discuss these matters. At the
meeting, the issues and concerns presented in the documentation were discussed to the
satisfaction of staff and legal counsel. At the request of staff, further information was provided by
GJC on their capabilities and performance. That information was reviewed by staff, which provided
further confirmation from other public agencies and individuals, of GJC projects which were
performed professionally and to the satisfaction of the entities.
In conclusion, after receipt of the bids, staff performed its due diligence concerning all information
received relating to the low bidder, Garcia Juarez Construction, Inc. Following a review of all
documentation received, reference checks, and a meeting with the president of GJC, staff is
satisfied that GJC has the necessary qualifications, experience and capabilities to construct the
pipeline project in accordance with the contract documents. Accordingly, staff recommends award
of the Project to Garcia Juarez Construction, Inc. for $1,681 ,650.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On November 29, 2010, the Board of Directors authorized the President and Secretary to execute a
Consultants Agreement with Lee & Ro, Inc, in the amount of $423,624 for engineering design
services and construction management for the Yorba Linda Blvd. Booster Station and Pipeline
Project, Job No. 2008-17.
ATTACHMENTS:
Description: Type:
Final Bid Results021612.pdf Final Bid Results 021612 Backup Material
Yv-r-ba Lir:cla
Bid Results
YL Blvd. Pipeline Project
Project No. 2008-17
Date: 2/15/2012 Time: 2:00pm
NO. COMPANY BID
1. Garcia Juarez Construction,Inc. $ 1,684,650.00
2. Kana Pipeline,Inc. $ 1,737,000.00
3. Colich&Sons LP $ 1,756,480.00
4. C.P.Construction Co.,Inc. $ 1,772,700.00
5. Mamco,Inc. $ 1,799,999.99
6. DDH Apple Valley Construction,Inc $ 1,842,225.00
7. Stephen Doreck Equipment Rentals,Inc. $ 1,925,080.00
8. MNR Construction,Inc $ 1,982,220.00
9. Mike Bubalo Construction Co.,Inc. $ 1,999,350.00
10. TE Roberts,Inc. $ 2,012,330.00
11. Paulus Engineering,Inc. $ 2,048,621.00
12. J.A.Salazar Construction&Supply Corp. $ 2,124,300.00
13. J.R.Pipeline Co.,Inc. $ 2,126,800.00
14. Lonerock,Inc. $ 2,156,010.00
15. Gentry Brothers Inc $ 2,222,600.00
16. vido artukovich and son $ 2,225,930.00
17. L and S Constuction,Inc. $ 2,450,475.00
18. ARB, Inc. $ 2,651,340.00
19. Vido Samarzich Inc. $ 3,365,360.00
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: March 12, 2012 Budgeted: Yes
Total Budget: $2M
To: Planning-Engineering- Cost Estimate: $6,730
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 200711
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Well No. 20 Engineering Services Amendment No. 4 with Civiltec Engineering,
Inc.
SUMMARY:
Due to a greater than expected amount of construction support services required for shop drawing
review and responding to requests for information (RFI), a change in the engineering services work
scope is requested.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize approval of Engineering Services
Amendment No. 4 with Civiltec Engineering Inc. for additional services for a fee increase not to
exceed $6,730, resulting in a total fee of $103,065.
DISCUSSION:
On March 11 , 2010, the Board of Directors authorized execution of a Professional Services
Agreement with Civiltec Engineering Inc. (Civiltec) for a fee not to exceed $79,820, to provide
engineering design, bid support and construction management services for Wellhead Equipping of
Well No. 20.
On September 9, 2010, the Board of Directors authorized approval of Engineering Services
Amendment No. 1 with Civiltec Engineering Inc. for a fee increase not to exceed $9,500, resulting in
a total fee of $89,320.
Subsequently, on November 1, 2010 Civiltec proceeded with Amendment No. 2 work, for additional
out-of-scope electrical and instrumentation design modifications - to allow for Well 11 to be used for
emergency back-up - in the amount of $3,075. Afterwords, on January 26, 2011 , Civiltec proceeded
with Amendment No. 3 work, for additional out-of-scope design electrical and survey modifications -
to accommodate City of Anaheim's required electrical modifications and provide additional survey
work in OCWD's Conrock Basin - in the amount of $3,940. Amendments 2 and 3 were, individually,
within the General Manager's signing authority, and resulted in a total fee increases of $7,015 for a
total fee of $96,335.
At the District's request, Civiltec provided the attached letter proposal describing the proposed
additional construction management support services and fee, to allow for the their review of the
additional shop drawings and RFIs. District staff reviewed the proposed services and $6,730 fee
increase, for a total fee of $103,065, and recommends approval.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On March 11 , 2010, the Board of Directors authorize execution of a Professional Services
Agreement with Civiltec Engineering, Inc. for a fee not to exceed $79,820, to provide engineering
design, bid support and construction management services for Wellhead Equipping of Well No. 20.
On September 9, 2010, the Board of Directors authorized approval of Engineering Services
Amendment No. 1 with Civiltec Engineering Inc. for a fee increase not to exceed $9,500, resulting in
a total fee of $89,320.
ATTACHMENTS:
Description: Type:
Civiltec Well 20 AMENDMENT4 02-15-2012.pdf Civiltec Amendment No.4 Backup Material
.IAO
uC
engineering Inc.
General Civil,Municipal,Water and Wastewater Engineering,
Planning,Construction Management and Surveying
Monrovia Prescott Phoenix
Februaiy 15, 2012
ElYorba Linda Water District
Yorba Linda 1717 East Miraloma Avenue
Water District Placentia, CA 92870
Attention: Anthony Manzano, P.E., Sr. Project Manager
Subject: Amendment No. 4 for the Engineering Design, Bidding Support Services, and
Construction Management for Wellhead Equipping of Yorba Linda Water
District's Well No. 20. Job No. 200711.
Dear Mr. Manzano:
Civiltec is requesting Amendment No. 4 be considered for the subject project. Construction
support services have been ongoing during the progress of installation and procurement of the
project. Numerous communications have been transferred between parties including the
Contractor and YLWD to facilitate timely responses and feedback to contractor questions and
requests. To date Civiltec has reviewed 34 different submittals including multiple revisions to
numerous submittals, responded to 11 formal BFI's and many more email communications,
attended the Pre-construction meeting, coordinated with YLWD and Contractor to give direction
on potential change order issues, revised pipeline drawings to ensure proper placement and
document any changes from the original contract documents. In coordinating and executing
these efforts Civiltec has exhausted the majority of its current budget and is seeking to increase
its budget limit in order to facilitate quality support and attention to the remain components of
the work. The items listed in the Scope of Work below identify the remaining components of the
work that Civiltec feels require attention in finalizing the project.
Scope of Work (Amendment No. 4)
Task 5. Construction Management and Inspection Services
A. Meetings: Attend, participate, and prepare and distribute agenda and meeting minutes in
all project construction meetings. For the purpose of the RFP, assume 6-meetings. One
formal meeting to kick-off construction has been held. This effort is considered to be
18% complete.
B. Shop Drawing Review: Review and process project shop drawings. For the purpose of
the RFP, assume 15 shop drawings. This effort is considered to be 100% complete. As
Yorba Linda Water District
Anthony Manzano, P.E., Sr. Project Manager
Amendment No. 4 for the Engineering Design of Yorba Linda (I V
Wellhead Equipping of YLWD Well No. 20 Water District elkE ;1evvkkit h1c.
February 15, 2012
Page 2
stated above numerous shop drawings have been reviewed. Additional time that is
required for review of the remaining shop drawings will be performed under Task C.2
below.
C. Construction Support Services:
1. The original scope was to develop design modifications as requested. This Task
is considered to be 100% complete. Civiltec has prepared revised drawings for
the new shade structure, plan and profile drawings for the main pipeline, and
details of the connection to the existing water main.
2. The original scope was to review shop drawings/submittals and respond to request
for information (RFI). For purposes of the original RFP, it was assumed that 15
submittals, and 25 RFIs would need to be reviewed. To date 34 submittals and 11
formal RFIs have been reviewed and Civiltec has responded to 12 informal RFIs
through email. This Task is considered to be 80% complete. It is assumed that 5
more submittals and t0 more RFIs will be required or a total of 39 submittals (24
more than originally anticipated) and 33 RFIs (8 more than originally anticipated)
3. The original scope was to evaluate the acceptability of substitute materials and
equipment proposed by the contractor, and provide recommendation. This task is
considered to be 100% complete. Civiltec has reviewed the contractor's request
for an alternate salt storage tank, differing materials for the control valves than
what was specified, different sole plate configuration for the pump, modified
embankment fill for the slope rehabilitation component of the project, alternate
base material for the slope, and relocating the 3"vent line on well.
4. The original scope was to identify, document, and mitigate field conflicts. This
task is considered to be 100% complete. Civiltec coordinated with the Contractor
and directed procurement of the Chlorine generation system, issues related to
backfill of the slope rehabilitation, installation of the brine storage tank sump
facilities, and placement of the new discharge pipeline to mitigate conflicts with
existing utilities.
5. The original scope was to evaluate contractor's change order requests and
progress payment requests and make recommendation to District for approval.
Also to assist in the negotiation of contractor's change order requests. For the
purpose of the original RFP, Civiltec assumed 5 change orders with two reviews
per Change Order Request, and 12 progress payments. This task is considered to
be 66% complete. Change order requests and progress payment review have been
formally addressed by YLWD staff if any have been made. To date Civiltec has
not been called upon to review formal Change order requests from the Contractor
although direction related to cost implications were provided for realigning the
Yorba Linda Water District
Anthony Manzano, P.E., Sr. Project Manager
Amendment No. 4 for the Engineering Design of Yorba Linda
CV1�;FiCL'rlFll;fNC.
Wellhead Equipping of YLWD Well No. 20 Water DiSlr'ict
February 15,2012
Page 3
discharge piping, procuring the chlorine generation system, and the slope
rehabilitation components of the work. It is assumed that 2 more change orders
will be made and need attention by Civiltec.
6. The original scope was to participate in the start-up and testing for the well. This
task is considered to be 0% complete.
7. The original scope was to prepare final punch list items to be completed and
corrected by the contractor. This task is considered to be 0% complete.
8. The original scope was to participate in the final walk through of the project. This
task is considered to be 0% complete.
9. The original scope was to provide a written recommendation of project
acceptance. This task is considered to be 0% complete.
10. The original scope was to provide construction staking services for the well site.
This task is considered to be 100% complete.
11. The original scope was to prepare record drawings along with the digital
electronic file in AutoCAD latest version. This task is considered to be 25%
complete. As appropriate Civiltec has updated plans associated with known
changes in the field. Final plan updates will be made with input from the field
documents.
The above items of scope will be performed pursuant to Civiltec's current Contract and
subsequent amendments with YLWD for preparation of the Well No. 20 Wellhead equipping
plans, specifications, and construction support services.
Amendment No. 4 Fee Summary
A breakdown of manhours and subconsultant fees associated with this effort are included in the
Amendment No. 4 Fee summary that is attached hereto. We appreciate the opportunity to
support the District in this very important project. Please let us know if you have any questions
or comments.
CIVIL TEC engineering, in c.
W. David Byrum, P.E.
Senior Vice President and Principal Engineer
X:1201012010120.00-YLWD-We11 No.20 Job No.20071110]ient\ContractlAmendment No.41PM10004.04 Yorba Linda Water District Well No.
20 Amendment No4.doc
YORBA LINDA WATER DISTRICT
Amendment No.4
Equipping of Well No. 20
YORBA LINDA WATER DISTRICT
EQUIPPING OF WELL NO.20
ENGINEERING COST ESTIMATE AMENDMENT NO.4
UPbATED 15 Feb 12I
I_
I HOURS BY HOURS BY HOURS BY ;
HOURS BY HOURS BY
—.
HOURS BY
_r_ HOURS
BY HOURS BY i
ELECTRICAL
TOTAL
i PE ' PM SE
SDr PT
D T
AA SURVEY I
—.
Mullen EXPENSES
BUDGET
RATE i $ 180 00 $ 145 00 $ 130 00 $
125 00 $ 95.00
$ 80.00 i $
65.00: $ 215.00 I
15°/
TASK 5-CONSTRUCTION MANAGEMENT ASSISTANCE _
C2 6 17 20 I
- —�
- -
i
I
g
6,730.00
--
HOURS I 6 17 20
-
0 0
0 I
9 0 I
0 0
52
BUDGET � $ $ 2 465 00 $ $
- -r - - 1,080,00
$
$ I $
I
5&5 00 $-_-------_ $
- —
-$ 673000
SUBTOTAL AMENDMENT NO 4 1
$—
6,730 00 i
ORIGINAL AMENDMENT NO.3 GRAND TOTAL
_
- _-- ..__.._...
-
-
- .. ...._..
-
-_-.
AMENDED GRAND TOTAL
$
103,065.40
PN10004.04 Yorba Linda Water District Well No.20 Amendment No4 Budget 2/16/2012 Page 1
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: March 12, 2012 Budgeted: Yes
Total Budget: $450,000
To: Planning-Engineering- Cost Estimate: $210,000
Operations Committee
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201011
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Change Order No. 1 for the Fairmont Reservoir Valve Replacement Project
SUMMARY:
Work is proceeding with the Fairmont Reservoir Valve Replacement Project. The Notice to Proceed
was issued with an assumed materials lead time of six weeks, but the actual lead time for the
butterfly valves is 12 weeks, resulting in the Contractor, Pascal & Ludwig Constructors, Inc.
requesting Change Order No. 1, for $0.00 (no cost) and a 37 calendar-day time extension.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 1 in the amount
of $0.00 (a no-cost time extension) and a 37 calendar-day time extension to Pascal & Ludwig
Constructors Inc. for the Fairmont Reservoir Valve Replacement Project.
DISCUSSION:
On October 13, 2011 , the Board of Directors awarded the Fairmont Reservoir Valve Replacement
construction contract to Pascal & Ludwig Constructors, Inc. for $203,800.00.
On November 10, 2011 the Notice to Proceed was issued with a 120 calendar-day contract
completion time. After submittals were approved, The butterfly valve manufacturer noted that the
lead time for the valves and actuators is 16-weeks. After staff notified the contractor that this was
unacceptable, and after negotiating with the manufacturer, the order was expedited as much as
possible to reduce the lead time to 12 weeks, resulting in the requested 37 calendar-day time
extension.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On October 13, 2011 , the Board of Directors awarded construction of the Fairmont Reservoir Valve
Replacement Project for $203,800.00 to Pascal & Ludwig Constructors, Inc.
ATTACHMENTS:
Nami Description: Type:
P L CO 1 Time Request - Fairmont Valves 02
P&L CO 1 Time Request-Fairmont Valves 02-2012 Backup Material
2012.pdf
P L CO 1 EXECUTED - Fairmont Valves 02
P&L CO 1 EXECUTED Fairmont Valves 02-2012 Backup Material
2012 pdf
TELEPHONE:
PASCAL & LUDWIG CONSTRUCTORS
(909)947-4631
2049 EAST FRANCIS STREET FAX:(909)947-4722
ONTARIO,CALIFORNIA 91761
February 9, 2012 �l
D IJ
Yorba Linda Water District
FEB
1717 E. Miraloma Ave.
Placentia, CA 92870 13y
E
N
G Attention: Anthony Manzano
I Referenco: Fairmont n"eservuir Valve Replacement Project
N Subject: Time Extension Request—Butterfly Valve Delay
E
E Dear Anthony,
R As discussed previously, the original lead times for the Dezurik butterfly valves with the
S EIM actuators were 16 weeks after approval. In addition, the 30" SS check valves also had
an extended lead time of 11+ weeks. Pascal & Ludwig was able to work with Dezurik and
& EIM to improve the fabrication and delivery lead times to a delivery date of
1MAR12. According to item#7 of the Yorba Linda Water District's "Request for Bids for the
C Fairmont Reservoir Valve Replacement Project" letter dated 31AUG11, the Contract
G completion date is based on a 6 week (maximum) lead time for materials. The current
N schedule for the District's specified vales with the EIM actuators is 11.6 weeks (80 calendar
S days), 5.6 weeks (37 calendar days) beyond the District's anticipated 6 week time period.
T Due to the extended fabrication lead time for the District specified butterfly valves with
R
U EIM actuators, please issue a change order to add an additional 37 consecutive calendar
C days to the Contract completion date.
T
p Respectfully,
s =�'�
Bryan Kaiser
Pascal& Ludwig Constructors
(909)706-7665
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 1
DATE February 9, 2012
Page 1 Of 1
CONTRACT NAME: Fairmont Reservoir Valve Replacement CONTRACT AMT.: $203,800.00 DAYS: 120
CONTRACTOR: Pascal&Ludwig Constructors,Inc. THIS CHANGE: $0.00 DAYS: 37
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $203,800.00 DAYS: 157
This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials,
and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor
and Yorba Linda Water District otherwise referred to as Owner.
+INCREASE CONTRACT
TIME
DESCRIPTION OF CHANGES /OR +EXTENSION 1
—DECREASE IN OR-REDUCTION
CONTRACT (DAYS)
AMOUNT
($)
Delay in delivery of the Butterfly Valves. 37 Calendar day extension 0 37
NET CHANGE 0 37
REVISED CONTRACT AMOUNT AND TIME $203,800,00 157
The amount of the contract will be increased by the sum of $0 and the contract time shall be increased by 37 calendar days. The
undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for each item including
any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time allowed,d any,for
completion of the entire work on account of said Change Order,The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items.
This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the Change Order shall be
effective when approved by the Owner. This Change Order constitutes full,final,and complete compensation to the Contractor for all costs,
expenses,overhead,profit,and any damages of every kind that the Contractor may incur in connection with the above referenced changes in
the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work,any
delay to any work,any disruption of any work,any rescheduling of any work,and any other effect on any of the work under this contract. By
the execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change, if any, and
expressly waives any claims for any i i compensate , amages or time extensions, in connection with the above-referenced
changes.
RECOMMENDED: OWNER DATE: 2 ��
e Conklin,Engineeri g Manager
ACCEPTED: 047", CONTRACTOR DATE:
Alan Ludwig,President
Pascal&Ludwig Constructors, In .
APPROVED: OWNER DATE:
Ken Vecchiarelli,General Manager
ITEM NO. 4.1
AGENDA REPORT
Meeting Date: March 12, 2012
To: Planning-Engineering-
Operations Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Steve Conklin, Engineering
Manager
Prepared By: Steve Conklin, Engineering
Manager
Subject: Draft FY 2012/2013 Engineering Department Budget
DISCUSSION:
The Engineering Department has decreased its Supplies and Services budget to $113,360, a 48%
reduction from FY 2011/12. Most of this was a reduction in the area of Professional Services,
specifically for consulting services.
The Engineering Department consists of four sections, Administration, Planning & Design,
Construction, and Water Quality. Of the total department budget, 79% relates to Water Quality, with
microbiological examination, distribution system disinfection and State Department of Public Health
fees accounting for most all of that section's budget. The Planning & Design Section has 17% of the
budget, most of which relates to consulting services and underground service alerts. The
Construction Section has 3% of the budget, most of which relates to training, travel and
conferences, code updates and supplies. Lastly, the Administration Section accounts for
approximately 1% of the total department budget.
STRATEGIC PLAN:
SR 3-13: Continue Planning for Long Term Capital Improvements and Replacements into the future
ATTACHMENTS:
Naml- Description: Type:
Eng. Supplies Services.xlsx Draft Budget-Engineering Backup Material
Budget Detail-4010.pdf Engineering-Admin Backup Material
Budget Detail-4020.pdf Engineering-Planning Backup Material
Budget Detail-4030.pdf Engineering-Construction Backup Material
Budget Detail-4040.pdf Engineering-Water Quality Backup Material
FY 2011/12 FY 2012/13 Budget
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ - $ -
Contractual Services $ 65,220 $ 61,040
Data Processing $ 1,300 $ -
Dues & Memberships $ 2,300 $ 2,600
Fees & Permits $ 24,500 $ 24,000
Materials $ 2,350 $ 2,000
Non-Capital Equipment $ - $ -
Office Expense $ 2,800 $ 2,150
Professional Services $ 109,000 $ 15,000
Professional Development $ 8,800 $ 2,920
Travel & Conferences $ 5,000 $ 3,650
Supplies & Services Sub-Total $ 221,270 $ 113,360
Section Detail Expense Budget
Dept/Section: Eng (Admin) (4010) FY 2013
IMPIARIllyllff Category� buo Accffio./Sub Category Detail Item Description
1-4010-0640-00 $300 1-4010-0640-00 300 Dues,Memberships Subscriptions 300
DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI
PTIONS(E) IONS(E)
1-4010-0810-00 $200 1-4010-0810-00 200 Trainin 200
PROFESSIONAL DEVELOPMENT Trainin
1-4010-0830-00 $800 1-4010-0830-00 800 Travel Conferences 800
TRAVEL&CONFERENCES(E) TRAVEL CONFERENCES(E)
Section Total $1,300
Section Detail Expense Budget
Dept/Section: Eng (Planning & FY 2013
Design) (4020)
Primary GIL Category -.�'Sub Acct No./Sub Category Detail Item Description
M
1-4020-0645-00 $2,000 1-4020-0645-20 2,000 USA Under round Service Alerts 2,000
FEES&PERMITS(E) USA Under round Service Alerts
1-4020-0760-00 $1,000 1-4020-0760-00 1,000 Office Expense 1,000
Office Expense Office Expense
1-4020-0780-00 $15,000 1-4020-0780-36 10,000 Water Consultin Services 10,000
PROFESSIONAL SERVICES(E) Professional Serviices-Water
Related
1-4020-0780-39 5,000 Sewer Consultin Services 5,000
Professional Services-Sewer
Related
1-4020-0810-00 $600 1-4020-0810-00 600 Trainin 600
PROFESSIONAL DEVELOPMENT PROFESSIONAL DEVELOPMENT
1-4020-0830-00 $1,000 1-4020-0830-00 1,000 Travel and Conferences 1,000
TRAVEL&CONFERENCES(E) TRAVEL CONFERENCES(E)
Section Total $19,600
Section Detail Expense Budget
Dept/Section: Eng (Construction) FY 2013
(4030)
dam Sub Acct No./Sub Category
1-4030-0600-00 $220 1-4030-0600-50 220 Uniforms 220
CONTRACTUAL SERVICES(E) Uniforms
1-4030-0640-00 $300 1-4030-0640-00 300 Dues,Memberships,Subscriptions 300
DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI
PTIONS(E) ONS(E)
1-4030-0760-00 $850 1-4030-0760-00 350 Office Supplies 350
Office Expense Office Expense
1-4030-0760-30 500 Code Books 500
Books Publications
1-4030-0810-00 $1,200 1-4030-0810-00 1,200 Trainin 1,200
PROFESSIONAL DEVELOPMENT PROFESSIONAL DEVELOPMENT
1-4030-0830-00 $1,000 1-4030-0830-00 1,000 Travel Conferences 1,000
TRAVEL&CONFERENCES(E) TRAVEL CONFERENCES(E)
Section Total $3,570
Section Detail Expense Budget
Dept/Section: Eng (Water Quality) FY 2013
(4040)
Primary GIL Category—, Sub Acct No./Sub Category Detail Item Description
1-4040-0600-00 $60,820 1-4040-0600-00 3,000 System Disinfection/Blendin 3,000
CONTRACTUAL SERVICES(E) CONTRACTUAL SERVICES(E)
1-4040-0600-12 350 Backflow Device Repair 350
Backflow Device Rep
1-4040-0600-25 7,250 Distribution System Disinfection 7,250
Distrubution System Disinfection
1-4040-0600-60 50,000 Microbiolo ical Examination 50,000
Microbiolo ical Examination
1-4040-0600-95 220 Uniforms 220
Uniforms
1-4040-0640-00 $2,000 1-4040-0640-00 2,000 Dues,Memberships,Subscriptions 2,000
DUES,MEMBERSHIPS,SUBSCRI DUES,MEMBERSHIPS,SUBSCRIPTI
PTIONS(E) ONS(E)
1-4040-0645-00 $22,000 1-4040-0645-10 22,000 Dept.of Health Services 22,000
FEES&PERMITS(E) Dept of Health Services
1-4040-0710-00 $2,000 1-4040-0710-20 2,000 Wtr Quality Test Rea ents 2,000
MATERIALS(E) Wtr Quality Test Kit Rea ents
1-4040-0760-00 $300 1-4040-0760-30 300 Books and Publications 300
Office Expense Books Publications
1-4040-0810-00 $2,000 1-4040-0810-00 2,000 Trainin 2,000
PROFESSIONAL DEVELOPMENT PROFESSIONAL DEVELOPMENT
1-4040-0830-00 $850 1-4040-0830-00 850 Travel and Conferences 850
TRAVEL&CONFERENCES(E) TRAVEL CONFERENCES(E)
Section Total $89,970
ITEM NO. 4.2
AGENDA REPORT
Meeting Date: March 12, 2012
Reviewed by Legal: N/A
Subject: Draft FY 2012/2013 Operations Department Budget
ATTACHMENTS:
Name: Description: Type:
Ops Budget Summary.xlsx OPS Budget Summary Backup Material
5010 Budget for 2013.pdf OPS-Admin Section Draft FY 2012/2013 Budget Backup Material
5020 Budget for 2013.pdf OPS-Water Maint Section Draft FY 2012/2013 Budget Backup Material
5030 Budget for 2013.pdf OPS-Sewer Section Draft FY 2012/2013 Budget Backup Material
5040 Budget for 2013.pdf OPS-Production Section Draft FY 2012/2013 Budget Backup Material
5050 Budget for 2013.pdf OPS-Mechanical Section Draft FY 2012/2013 Budget Backup Material
5060 Budget for 2013.pdf OPS-Facilities Section Draft FY 2012/2013 Budget Backup Material
OPERATIONS
FY 2011/12 FY 2011/12 FY 2012/13
Amended Budget Forecast Budget
Expenses (Operating)
Supplies & Services
Communications $ 3,400 $ 2,600 $ 3,500
Contractual Services $ 171,200 $ 161,414 $ 170,600
Dues & Memberships $ 2,725 $ 1,641 $ 2,175
Fees & Permits $ 38,850 $ 26,290 $ 31,100
Materials $ 351,100 $ 446,709 $ 460,750
District Activities & Events $ 2,000 $ 830 $ 500
Maintenance $ 406,500 $ 425,598 $ 305,400
Non-Capital Equipment $ 30,800 $ 38,313 $ 39,100
Office Expense $ 10,900 $ 7,185 $ 9,000
Professional Services $ 29,000 $ 16,599 $ -
Professional Development $ 15,925 $ 14,781 $ 16,000
Travel & Conferences $ 5,100 $ 2,984 $ 4,900
Utilities $ 123,500 $ 74,124 $ 85,000
Vehicle Expense $ 356,550 $ 281,534 $ 333,900
Supplies & Services Sub-Total $ 1,547,550 $ 1,500,602 $ 1,461,925
Section Detail Expense Budget
Dept/Section: Ops (Admin) (5010) FY 2013
7 ROPY rL Category 11 buo Accffio./Sub Category Detail Item Description
1-5010-0640-00 $1,175 1-5010-0640-00 1,175 CESA Membership 55
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions AWWA Memberships 400
CWEA Memberships 220
OCWA Memberships 50
WEF Memberships 450
1-5010-0710-00 $8,600 1-5010-0710-65 8,600 PPE Equipment 8,600
MATERIALS(E) PPE Equipment
1-5010-0715-00 $500 1-5010-0715-50 500 Meetin Supplies 500
District Activities and Events Meetin Supplies
1-5010-0760-00 $8,800 1-5010-0760-00 3,000 Misc Supplies 3,000
OFFICE EXPENSE(E) OFFICE EXPENSE(E)
1-5010-0760-10 500 Paper Supplies 500
Paper
1-5010-0760-20 800 Printer Ink 800
Printer Ink
1-5010-0760-30 500 Manuals/Books/Ma azines 500
Books Publications
1-5010-0760-40 4,000 Breakroom Supplies 4,000
Breakroom Supplies
1-5010-0810-00 $1,800 1-5010-0810-20 1,000 Job Trainin 1,000
PROFESSIONAL DEVELOPMENT Job Trainin
1-5010-0810-30 500 Emer ency Response 500
Emer ency Response
1-5010-0810-40 300 Certificate Reimbursement 300
Certificate Reimbursment
1-5010-0830-00 $900 1-5010-0830-10 100 Travel 100
TRAVEL&CONFERENCES(E) Travel
1-5010-0830-30 300 Meals 300
Meals
1-5010-0830-40 500 Re istration 500
Re istration
Section Total $21,776
Section Detail Expense Budget
Dept/Section: Ops (Water Ops & FY 2013
Maintenance) (5020)
Primary GIL Category-I -.�'Sub Acct No./Sub Category Detail Item Description
M
1-5020-0600-00 $6,000 1-5020-0600-50 6,000 Uniforms 6,000
CONTRACTUAL SERVICES(E) Uniforms
1-5020-0645-00 $19,000 1-5020-0645-25 1,500 NPDES Deminimus(RWQCB) 1,500
FEES&PERMITS(E) NPDES/RWQCB
1-5020-0645-45 12,000 Landfill(Oran e County Dan Coop) 12,000
Landfill(Oran a County Dan
Copp)
1-5020-0645-55 5,500 Encroachment Permits 5,500
Encroachment Permits
1-5020-0640-00 $300 1-5020-0640-00 300 AWWA Memberships 300
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
1-5020-0710-00 $350,400 1-5020-0710-05 30,000 Road Material 30,000
MATERIALS(E) Road Material
1-5020-0710-13 6,000 Air-Vac parts 6,000
Air-Vac Parts
1-5020-0710-15 5,000 Cla Valve Parts 5,000
Cla-Valve Parts
1-5020-0710-25 60,000 Hydrant Repair Parts 60,000
Hydrant Repair Parts
1-5020-0710-30 50,000 Valve Repair Parts 50,000
Valve Repair Parts
1-5020-0710-40 80,000 Replacement Meters 80,000
Replacement Meters
1-5020-0710-50 12,400 MXU's 12,400
Replacement MXU
1-5020-0710-55 6,000 Meter Boxes/Lids/Vaults 6,000
Meter Boxes/Lids/Vaults
1-5020-0710-60 6,000 Hardware Supplies 6,000
Hardware Supplies
1-5020-0710-65 500 PPE Equipment 500
PPE Equipment
1-5020-0710-81 1,000 Weldin Supplies 1,000
Weldin Supplies
1-5020-0710-85 2,000 Cleanin /Paintin Supplies 2,000
Cleanin /Paintin Supplies
1-5020-0710-90 80,000 Water Service Repair Parts 80,000
Water Service Repair Parts
1-5020-0710-00 $350,400 1-5020-0710-94 9,000 Miscellaneous Warehouse Parts 9,000
MATERIALS(E) Miscellaneous Warehouse Parts
1-5020-0710-96 1,500 Ready Mix Concrete 1,500
Ready Mix Concrete
1-5020-0710-98 1,000 Landscape Supplies 1,000
Landscape Supplies
1-5020-0730-00 $185,700 1-5020-0730-66 165,000 Asphalt Pavin 165,000
MAINTENANCE(E) Asphalt Pavin
1-5020-0730-67 20,000 Concrete Repair 20,000
Concrete Repair
1-5020-0730-72 700 Safety Equipment Repairs 700
Safety Equipment Repairs
1-5020-0750-00 $5,500 1-5020-0750-15 500 Equipment Rental 500
NON-CAPITAL EQUIPMENT(E) Equipment Rental
1-5020-0750-30 3,000 Tool Equipment 3,000
Tool Equipment
1-5020-0750-50 2,000 Traffic Cones,Barricades,and Si ns 2,000
Safety Equipment
1-5020-0810-00 $9,000 1-5020-0810-05 500 Safety 500
PROFESSIONAL DEVELOPMENT Safety
1-5020-0810-20 7,500 Job Trainin 7,500
Job Trainin
1-5020-0810-40 1,000 Certificate Reimbursement 1,000
Certificate Reimbursment
1-5020-0830-00 $1,000 1-5020-0830-10 300 Travel 300
TRAVEL&CONFERENCES(E) Travel
1-5020-0830-30 200 Meals 200
Meals
1-5020-0830-40 500 Re istration 500
Re istration
Section Total $576,900
Section Detail Expense Budget
Dept/Section: Ops (Sewer Ops & FY 2013
Maintenance) (5030)
Primary GIL Category -.�'Sub Acct No./Sub Category Detail Item Description
M
2-5030-0580-00 $2,000 2-5030-0580-00 2,000 FOG Materials 2,000
COMMUNICATIONS(E) COMMUNICATIONS(E)
2-5030-0600-00 $1,400 2-5030-0600-50 1,400 Uniforms 1,400
CONTRACTUAL SERVICES(E) Uniforms
2-5030-0645-00 $3,600 2-5030-0645-00 700 FOG Inspections Fees(OCSD) 700
FEES&PERMITS(E) FEES PERMITS(E)
2-5030-0645-30 1,900 W DR-SSO(SW RCB) 1,900
W DR-SSO(SW RCB)
2-5030-0645-55 1,000 Encroachment Permits 1,000
Encroachment Permits
2-5030-0640-00 $300 2-5030-0640-00 300 CWEA Memberships 300
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
2-5030-0710-00 $31,500 2-5030-0710-60 1,000 Hardware Supplies 1,000
MATERIALS(E) Hardware Supplies
2-5030-0710-72 500 Calibration Supplies 500
Calibration Supplies
2-5030-0710-92 30,000 Sewer Main Repair Parts 30,000
Sewer Main Repair Parts
2-5030-0730-00 $63,700 2-5030-0730-59 40,000 Sewer Line Repairs 40,000
MAINTENANCE(E) Sewer Line Repairs
2-5030-0730-65 8,000 Vector Control in Manholes 8,000
Vector Control In Manholes
2-5030-0730-67 5,000 Concrete Repair 5,000
Concrete Repair
2-5030-0730-71 10,000 CCTV Repairs 10,000
CCTV Repairs
2-5030-0730-72 700 Safety Equipment Repairs 700
Safety Equipment Repairs
2-5030-0750-00 $12,000 2-5030-0750-30 10,000 Tools Equipment 10,000
NON-CAPITAL EQUIPMENT(E) Tools Equipment
2-5030-0750-50 2,000 Traffic Cones,Barricades,and Si ns 2,000
Safety Equipment
2-5030-0810-00 $2,500 2-5030-0810-05 200 Safety 200
PROFESSIONAL DEVELOPMENT Safety
2-5030-0810-20 2,000 Job Trainin 2,000
Job Trainin
2-5030-0810-00 $2,500 2-5030-0810-40 300 Certificate Reimbursement 300
PROFESSIONAL DEVELOPMENT Certificate Reimbursment
2-5030-0830-00 $600 2-5030-0830-10 200 Travel 200
TRAVEL&CONFERENCES(E) Travel
2-5030-0830-30 100 Meals 100
Meals
2-5030-0830-40 300 Re istration 300
Re istration
2-5030-0890-00 $51,500 2-5030-0890-46 25,000 CPS-Sewer Vehicle Maint 25,000
VEHICLE EXPENSES(E) Vehicle Expense:Sewer Vehicle
Maintenance
2-5030-0890-47 1,000 CPS-Sewer-Equipment Maintenance 1,000
Vehicle Expense:Sewer
Equipment Maintenance
2-5030-0890-48 8,000 CPS-Sewer-Gas 8,000
Vehicle Expense:Sewer Gas
2-5030-0890-49 17,500 CPS-Sewer-Diesel 17,500
Vehicle Expense:Sewer Diesel
Section Total $169,100
Section Detail Expense Budget
Dept/Section: Ops (Water FY 2013
Production) (5040)
Primary GIL Category Ir Sub Acct No./Sub Category Detail Item Description
1-5040-0600-00 $10,800 1-5040-0600-25 9,000 Distribution System Disinfection 9,000
CONTRACTUAL SERVICES(E) Distribution System Disinfection
1-5040-0600-45 1,000 Pest Control Service 1,000
Pest Control Service
1-5040-0600-50 800 Uniforms 800
Uniforms
1-5040-0640-00 $400 1-5040-0640-00 400 AWWA Memberships 350
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions OCWA Memberships 50
1-5040-0660-00 $14,385,538 1-5040-0660-10 40,000 City of Anaheim 40,000
FUEL&POWER-PUMPING(E) City of Anaheim
1-5040-0660-20 758,435 S.C.E. 758,435
S.C.E..
1-5040-0660-30 439,103 The Gas Company 439,103
The Gas Company
1-5040-0660-40 2,856,000 OCWD Replenishment Assessment 2,856,000
Groundwater Replenishment
1-5040-0660-50 9,464,000 Purchased Water 9,464,000
Purchased Water
1-5040-0660-60 828,000 Municipal Water District of O.C. 828,000
Connection/Readiness Char e
1-5040-0710-00 $54,500 1-5040-0710-17 6,000 Pump Parts 6,000
MATERIALS(E) Pump Repair Parts
1-5040-0710-35 8,000 CL2 Parts 8,000
CL2 Parts
1-5040-0710-60 1,000 Hardware Supplies 1,000
Hardware Supplies
1-5040-0710-75 34,000 Salt 34,000
Salt
1-5040-0710-84 5,000 Valves,Gau es,AV,etc. 5,000
Production Repair Parts
1-5040-0710-85 500 Cleanin /Paintin Supplies 500
Cleanin /Paintin Supplies
1-5040-0730-00 $19,000 1-5040-0730-05 3,000 CL2 System Service 3,000
MAINTENANCE(E) CL2 System Service
1-5040-0730-20 5,000 Electric General Maintenance 5,000
Electrical General Maintenance
1-5040-0730-00 $19,000 1-5040-0730-25 6,000 Reservoir Inspections Cleanin 6,000
MAINTENANCE(E) Reservoir Inspections Cleanin
1-5040-0730-75 5,000 Pump Station Repairs 5,000
Pump Station Repairs
1-5040-0750-00 $11,000 1-5040-0750-30 1,000 Tools Equipment 1,000
NON-CAPITAL EQUIPMENT(E) Tools Equipment
1-5040-0750-90 10,000 Hoses/Fittin s/Cablin for Pumps/Generators 10,000
Emer ency Equipment Supplies
1-5040-0760-00 $200 1-5040-0760-30 200 Manuals/Books/Ma azines 200
OFFICE EXPENSE(E) Books Publications
1-5040-0810-00 $2,000 1-5040-0810-05 500 Safety 500
PROFESSIONAL DEVELOPMENT Safety
1-5040-0810-20 1,000 Job Trainin 1,000
Job Trainin
1-5040-0810-40 500 Certificate Reimbursment 500
Certificate Reimbursment
1-5040-0830-00 $2,400 1-5040-0830-10 700 Travel 200
TRAVEL&CONFERENCES(E) Travel
City Works User Conference 500
1-5040-0830-20 500 City Works User Conference 500
Lod in
1-5040-0830-30 200 Meals 200
Meals
1-5040-0830-40 1,000 City Works User Conference 500
Re istration
Re istration 500
Section Total $14,485,838 1 i
Section Detail Expense Budget
Dept/Section: Ops (Mechanical FY 2013
Services) (5050)
Primary GIL Category -.�'Sub Acct No./Sub Category M Detail Description
1-5050-0580-00 $1,000 1-5050-0580-00 1,000 Communications 1,000
COMMUNICATIONS(E) COMMUNICATIONS(E)
1-5050-0600-00 $1,400 1-5050-0600-50 1,400 Uniforms 1,400
CONTRACTUAL SERVICES(E) Uniforms
1-5050-0645-00 $6,500 1-5050-0645-05 5,000 AQMD Permits 5,000
FEES&PERMITS(E) AQMD Permits
1-5050-0645-15 300 E.P.A.Fees 300
E.P.A..Fees
1-5050-0645-60 1,200 C.A.R.B Fee 1,200
CARB Fees
1-5050-0710-00 $6,500 1-5050-0710-60 2,000 Hardware Supplies 2,000
MATERIALS(E) Hardware Supplies
1-5050-0710-65 500 PPE Equipment 500
PPE Equipment
1-5050-0710-80 3,000 Mech.Shop Supplies 3,000
Mech.Shop Supplies
1 1-5050-0710-81 1,000 Weldin Supplies 1,000
1 W 5050-0710-81
Supplies
1-5050-0750-00 $10,000 1-5050-0750-40 10,000 Misc Mech Shop Equipment/Tools 5,000
NON-CAPITAL EQUIPMENT(E) Mech Shop Equipment
Power Train Lift 5,000
1-5050-0810-00 $500 1-5050-0810-20 250 Job Trainin 250
PROFESSIONAL DEVELOPMENT Job Trainin
1-5050-0810-40 250 Certificate Reimbursment 250
Certificate Reimbursment
1-5050-0890-00 $282,400 1-5050-0890-10 950 Admin-Gas 950
VEHICLE EXPENSES Admin-Gas
1-5050-0890-11 750 Admin-Vehicle Maint 750
Admin-Vehicle Maint
1-5050-0890-20 12,000 Finance-Gas 12,000
Finance-Gas
1-5050-0890-21 4,000 Finance-Vehicle Maint 4,000
Finance-Vehicle Maint
1-5050-0890-30 10,200 En ineerin -Gas 10,200
En ineerin -Gas
1-5050-0890-31 4,000 En ineerin -Vehicle Maint 4,000
En ineerin -Vehicle Maint
1-5050-0890-00 $282,400 1-5050-0890-40 1,500 OPS-Admin Vehicle Maint 1,500
VEHICLE EXPENSES OPS-Admin Vehicle Maint
1-5050-0890-41 4,000 OPS Admin Gas 4,000
OPS-Admin Gas
1-5050-0890-42 50,000 OPS Water Vehicle Maintenance 50,000
OPS-Water-Vehicle Maint
1-5050-0890-43 6,000 OPS-Water Equipment Maintenance 6,000
OPS-Water-Equipement Maint
1-5050-0890-44 69,000 OPS-Water-Gas 69,000
OPS-Water-Gas
1-5050-0890-45 18,500 OPS-Water-Diesel 18,500
OPS-Water-Diesel
1-5050-0890-50 8,000 OPS-Production Vehicle Maint 8,000
OPS-Production Vehicle Maint
1-5050-0890-51 500 OPS-Production Equipment Maint 500
OPS-Production Equipment
Maint
1-5050-0890-52 15,800 OPS-Production-Gas 15,800
OPS-Production-Gas
1-5050-0890-53 2,500 OPS Mech Svcs-Vehicle Maint 2,500
OPS-Mech Svcs-Vehicle Maint
1-5050-0890-54 3,500 OPS-Mech Svcs-Gas 3,500
OPS-Mech Svcs-Gas
1-5050-0890-55 1,000 OPS-Facilities-VehicleMaint 1,000
OPS-Facilities-Vehicle Maint
1-5050-0890-56 2,000 OPS-Facilities-Gas 2,000
OPS-Facilities-Gas
1-5050-0890-57 3,000 OPS-Tool Repair 3,000
OPS-Tool Repair
1-5050-0890-70 2,000 IT-Vehicle Maintenance 2,000
IT-Vehicle Mtce
1-5050-0890-71 2,200 IT-Gas 2,200
IT-Gas
1-5050-0890-80 50,000 Stationary En ine Maint 50,000
Stationary En ine Maint
1-5050-0890-81 9,000 Stationary En ine Emissions Testin 9,000
Stationary En ine Emissions
Testin
1-5050-0890-90 2,000 Haz Mat Disposal 2,000
Hazardous Materials Disposal
Section Total $308,300
Section Detail Expense Budget
Dept/Section: Ops (Facilities FY 2013
Maintenance) (5060)
Primary GIL Category -.�'Sub Acct No./Sub Category M Detail Description
1-5060-0580-00 $500 1-5060-0580-00 500 Advert sin 500
COMMUNICATIONS(E) COMMUNICATIONS(E)
1-5060-0600-00 $151,000 1-5060-0600-05 15,000 AC Heatin 15,000
CONTRACTUAL SERVICES(E) AC Heatin
1-5060-0600-29 5,000 Disposal Service 5,000
Disposal Service
1-5060-0600-35 75,000 Janitorial Service 75,000
Janitorial Service
1-5060-0600-40 50,000 Landscape Service 50,000
Landscape Service
1-5060-0600-45 2,500 Pest Control Service 2,500
Pest Control Service
[1-5060-0600-50 3,500 Uniforms Mats 3,500
Uniforms
1-5060-0645-00 $2,000 1-5060-0645-35 2,000 Haz Mat Fees(OCFA),Permits 2,000
FEES&PERMITS(E) Haz Mat Fees(OCFA)
1-5060-0710-00 $9,250 1-5060-0710-00 2,500 2,500
MATERIALS(E) MATERIALS(E)
1-5060-0710-10 4,000 Buildin Repair Parts 4,000
Buildin Repair Parts
1-5060-0710-60 2,500 Hardware Supplies 2,500
Hardware Supplies
1-5060-0710-98 250 Landscape Supplies 250
Landscape Supplies
1-5060-0730-00 $37,000 1-5060-0730-00 7,000 Misc Facility Mtce(Doors,fences,etc.) 7,000
MAINTENANCE(E) MAINTENANCE(E)
1-5060-0730-20 2,500 Electrical Repair Work 2,500
Electrical General Maintenance
1-5060-0730-35 2,500 Fire Extin uiser Maint/Calibration 2,500
Fire Extin usher
Maint/Calibration
1-5060-0730-50 20,000 Paintin 20,000
Paintin Fencin
1-5060-0730-67 5,000 Concrete Repair 5,000
Concrete Repair
1-5060-0750-00 $600 1-5060-0750-00 100 100
NON-CAPITAL EQUIPMENT(E) NON-CAPITAL EQUIPMENT(E)
1-5060-0750-00 $600 1-5060-0750-30 500 Tools Equipment 500
NON-CAPITAL EQUIPMENT(E) Tools Equipment
1-5060-0810-00 $200 1-5060-0810-20 200 Job Trainin 200
PROFESSIONAL DEVELOPMENT Job Trainin
1-5060-0870-00 $85,000 1-5060-0870-10 85,000 Electric 85,000
UTILITIES(E) Electric
Section Total $285,550
ITEM NO. 4.3
AGENDA REPORT
Meeting Date: March 12, 2012
Subject: Monthly Preventative Maintenance Program Report
ATTACHMENTS:
Name: Description: Type:
PM Report.pdf Monthly Report Backup Material
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2011/12
Fiscal 2011-12 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS(3,881) Target;all hydrants to be serviced annually.
INSPECTED THIS MONTH 381
78
1421
2281 6351
680
985
838
INSPECTED THIS YEAR 381
1161
2581
486 1 1,121
1 1,801
1 2,786
1 3,624
% TOTAL 1.0%j
3.0%1
6.7%1
12.5%1 28.9%1
46.4%1
71.8%1
93.4%
VALVES(10,706/2=5,353) Target;all valves to be operated every two years
OPERATED THIS MONTH 4441
4941
6341
616
560 2821
6811
553
OPERATED THIS YEAR 4441
9381
1,5721
2,1881
2,748 3,030
1 3,7111
4,264
OF TOTAL 8.3%1
17.5%1
29.4%1
40.9%1
51.3% 56.6%1
69.3%1
79.7
DEAD ENDS(155 X 2=310) Target;all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 21
0
01
155
0 0
01
0
FLUSHED THIS YEAR 21
21
21
157
157 157
1571
1571
1
OF TOTAL 0.7%1
0.7%1
0.7%1
50.7%1
50.7% 50.7%1
50.7%1
50.7
AIR VACS(330) Target;all air/vacs to be serviced annually.
INSPECTED THIS MONTH 2241
106
1
31 11
01
11
0
INSPECTED THIS YEAR 2241
3301
331
3341 3351
3351
3361
336
% TOTAL 72.5%1
100.0%j
100.0%j
101.2%1 101.5%1
101.5%1
101.8%1
101.8%
PRVs(150) 40 STATIONS Target;all PRVs to be serviced annually.
INSPECTED THIS MONTH 1 351
481
41
58 6
1 171
11
24
INSPECTED THIS YEAR 1 351
831
1241
182 1881
2051
2061
230
OF TOTAL 1 23.3%1
55.3%1
82.7%1
121.3% 125.3%1
136.7%1
137.3%1
153.3
WATER LEAKS Target;all leaks repaired at first available opportunity.
MAIN REPAIRED
01
0
41
11
1
4
2
0
SERVICE REPAIRED
1
4
21
51
3
5
5
0
SERVICE REPLACED
71
13
121
261
10
10
13
4
AMS REPLACED
71
7
91
81
15
7
10
16
METERS Target;all meter work completed no later than next working day.
NEW INSTALL 9
1 29
1 121
25
1 4
1 1 71
16
STUCKS 1 01
11
01
471
01
301 231
33
SEWER CLEANING(235 M) Target;all sewers to be cleaned annually.
CLEANED THIS MONTH 21.41
23.9
22.9
27.51 24.87
1 10.03
13.17
22.86
CLEANED THIS YEAR 21.41
45.3
68.3
95.81 120.67
1 130.70
143.871
166.731
1
OF TOTAL 9.1%1
19.3%1
29.1%
40.8%1 51.40%1
55.60%1
61.20%1
71.00
SEWER TELEVISING(39.17M) Target;all sewers to be televised every 6 years.
TELEVISED THIS MONTH 1.2
0.58
1.38
4.85 3.26
3.85
3.67
TELEVISED THIS YEAR 1.2
1.78
1 1.78
1 3.16
8.01 11.27
15.12
18.79
OF TOTAL 3.06%1
4.54%1
4.54%1
8.07%1
20.45%1 28.77
1 38.60
1 48.00
OTHER SEWER WORK.
S.S.OVERFLOWS
0
0
0
0
0
0
0
0
SERVICE CALLS
1
0
2
1
1
1
5
0
ROOT CONTROL
0
267
0
0
0
6,834
5,944
1,075
REHAB FOOTAGE
0
241
12
0
12
196
0
0
MAIN REPAIRS
1
0
3
1
0
2
6
0
MANHOLE ROOT CLEANING
11
9
0
3
0
0
2
8
MANHOLE REPAIRS
1 31
271
31
41
01
11
31
8
ITEM NO. 4.4
AGENDA REPORT
Meeting Date: March 12, 2012
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Name: Description: Type:
Water Report.pdf Monthly Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2011-12
IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET
GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF) (%) (%) (AF) (%)
Jul-11 uua.z) 256.6 1,564.0 2,430.1 35.6% 35.6% 2,630.6 -7.6%
Aug-11 596.7 225.7 1,571.7 2,394.0 34.4% 35.0% 2,588.1 -7.5%
Sep-11 530.0 219.4 1,391.8 2,141.2 35.0% 35.0% 2,270.8 -5.7%
Oct-11 - 652.2 1,116.3 1,768.4 36.9% 35.4% 1,915.4 -7.7%
Nov-11 - 535.2 723.7 1,258.9 42.5% 36.3% 1,513.1 -16.8%
Dec-11 - 537.4 789.6 1,327.0 40.5% 36.8% 1,361.1 -2.5%
Jan-12 - 943.8 438.9 1,382.8 68.3% 40.2% 1,186.8 16.5%
Feb-12 - 869.3 393.6 1,262.9 68.8% 42.8% 1,135.4 11.2%
Mar-12 1,345.5
Apr-12 1,683.0
May-12 2,226.1
Jun-12 2,494.3
FYTD 1,736.2 4,239.5 13,965.3 14,601.3 -4.4%
Red denotes In-Lieu month
Allowable GW(YTD) 6,717.3 (AF)
Underpumped 741.6 (AF)
GROUNDWATER PERCENTAGE
70.0°x°
65.0%
60.0%
55.0%
50.0%
45.0%
40.0%
MONTHLY GW(%
35.0% -M-YTD GW(%
BPP GOAL 48.1
30.0%
Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
WATER SUPPLY
FY 2011-12
February 2012 Water Supply
IN-LIEU GW
0.0%
IMPORT
31.2%
GW
68.8%
2011-12 YTD Water Supply
GW
42.8%
IMPORT
57.2%
GW BPP GOAL
48.1%
Q
a�
E
0
2,500
2,000
1,500
1,000
500
N
TOTAL WATER USE
FY 2011-12
Month
24,000
22,000
20,000
18,000
16,000
- 14,000
a
12,000
0
> 10,000
FY 2011 -12 YTD Water Supply
Budgeted Total GW + Import
Actual Total GW + Import
BPP GW Goal 48.1%
-a--Actual GW Production
-4--Actual Total GW + Import 2010-11
8,000
6,000
4,000
2,000
0
Jul-11
Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
ITEM NO. 4.5
AGENDA REPORT
Meeting Date: March 12, 2012 Budgeted: N/A
To: Planning-Engineering-
Operations Committee
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Lee Cory, Operations Manager Dept: Operations
Reviewed by Legal: N/A
Prepared By: John DeCriscio, Chief Plant CEQA Compliance: N/A
Operator
Subject: Development of a Monthly Production Summary Report
SUMMARY:
The Production Division has been developing a Monthly report that will provide a summary of key
operational information. The purpose of this report is to keep the Board of Director informed of
important operational information in a brief summary format.
DISCUSSION:
The goal of this discussion is to be sure that the information being developed in this report provides
value to the Board of Directors. Additionally the report is intended to be a quick at-a-glance
summary of the previous month operations and a special projects box that will inform the Board of
Directors of upcoming operational events. Such as the Metropolitan Shutdown, Reservoir Isolation,
Water Quality Changes, etc.
STRATEGIC PLAN:
OE 2-C: Engage Employees in Methods of Addressing Inefficiencies
ATTACHMENTS:
Description: Type:
Monthly Production Division Status Report.xlsx Production Sumarry Report Backup Material
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Monthly Production Summary Report
March-12
Water Production
Max Temperature
%Groundwater
Min Temperature
% Import Water
#of High Wind Days
Max Day
#of Red Flag Days
Min Day
Inches of Rain
Average Day
Well# 20
Weather Conditions
Max Temperature
Well # 20 CIP
Min Temperature
Mechanical
#of High Wind Days
LIF valve Keplacements
#of Red Flag Days
Mechanical
Inches of Rain
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
Well # 20 CIP
Richfield (South Loop)
Mechanical
Lakeview Booster(Zone 2)
LIF valve Keplacements
Lakeview Booster(Zone 3)
Mechanical
Well# 15
Well# 20
N/A
Location Average Cl2 Residual
Highland Booster
Valley View Booster
Paso Fino Booster
Hidden Hills Reservoir
Camino de Bryant Reservoir
Fairmont res. O/S on 3/5 for valve replacement.
O/S Equipment
Equipment Name Reason for O/S
Well # 11
Well # 20 CIP
Well #7
Mechanical
rairmont Res.
LIF valve Keplacements
Well # 18
Mechanical
Returned to Service
Equipment Name Date
Well # 18 3/7/2012
I Number of PM's Performed I
Pumps & Motors
CL2 Systems
Reservoirs
Wells
After Hours Responses
Hi/Lo Water Levels
Hi/Lo Cl2 Levels
Hi/Lo Pressure
Communication Fails
Pump Fails
Intrution Alarms
ITEM NO. 4.6
AGENDA REPORT
Meeting Date: March 12, 2012
Subject: Groundwater Producers Meeting Report
ATTACHMENTS:
Name: Description: Type:
GWP Mtq Notes 8Feb2012.docx GWP Meeting Report for Feb 2012 Backup Material
IMYorba Linda
Water District
MEMORANDUM
DATE: February 13, 2012
TO: Ken Vecchiarelli
FROM: Steve Conklin
SUBJECT: Groundwater Producers Meeting, February 8, 2012
1 attended the Groundwater Producers (GWP) meeting on February 8 at OCWD. A
summary of each item discussed is as follows:
1. Water Quality Report. OCWD staff reported that preparation has begun for the
Water Quality Report that each agency must deliver to each of its customers by
the end of June each year. The State Department of Public Health is looking into
the use of electronic methods for retail water agencies to deliver the information
to customers as an alternative to hard copies in the mail. OCWD also reported
on potential time lines for regulatory limits (MCLs) for Perchlorate and for
Chrome Six, in the next 3-4 years.
2. Burris Transfer Well. OCWD staff reported on the status of the test well
constructed in the Burris Pit Recharge Basin, adjacent to the Santa Ana River.
Burris Pit does not percolate much water, due to clay lenses between the
Shallow and the Principal Aquifers, which impede the downward flow of recharge
water. As a test, OCWD constructed an 8" well with perforations in the Shallow
and the Principal aquifers that allow water to flow from the upper to the lower
aquifer, to move more water downward, by gravity flow. Updates on the success
of the test program will follow.
3. Basin Accumulated Overdraft Projections. OCWD reported that, following the
very wet year last year, they projected that the basin overdraft would be in the
range of 115,000 AF, which was well within the target overdraft of 100,000 to
150,000 AF. However, with the very dry conditions at hand, they currently
estimate that the overdraft may be in the range of 170,000 to 180,000 AF, which
is still a very good condition.
4. Basin Production Percentage (BPP) Assumptions for FY 2012-13. OCWD
staff reported on the conditions and assumptions used that lead them to the
recommendation for a BPP of 68% for FY 12-13. It was noted that the total water
demands (groundwater, import and recycled) for OCWD producer agencies, has
been falling steadily for the last five years, from 503,000 AFY in FY06-07 to an
estimated 412,000 AFY in FY10-11. The latter estimate is the lowest total
demand in 22 years. Total basin pumping is projected to be 300,000 AF in FY12-
13.
5. Discussion of Options as to How to Ramp-Up the RA to Support GWRS
Expansion. OCWD staff reported that the GWRS Expansion project is under
construction, and will come on line in Nov 2014. The expanded plant will add $18
million to the GWRS operating cost for OCWD. The expansion will make it
possible for the BPP to increase 7%, but the added operating cost will require the
RA to increase by $36/AF in the next three years. The combined effect of the
increased BPP and increased RA will be a net drop in water cost for GWP
agencies that can pump up to the higher BPP. In addition to the higher RA,
OCWD will need to add $9.2 million to its reserves as a contract condition for the
low-interest loan from the State. Discussed were options such as ramping up the
RA at a relatively uniform rate, ramping up the BPP to soften water rate
increases for the GWP agencies, and waiting and spiking the RA at the same
time that the BPP jumps, to potentially lessen the impact on GWP agencies.
Discussions will continue with BWP agencies and the Board.
6. Annexation Update. OCWD reported that the modeling of the groundwater
basin under various annexation conditions is taking longer than anticipated,
probably another two months to complete. Thereafter, the draft EIR will be
prepared for distribution, probably in June or July 2012.
2
ITEM NO. 4.7
AGENDA REPORT
Meeting Date: March 12, 2012
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: Description: Type:
CIP Rept Mar2012.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: March 1, 2012
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
Highland Booster Station Upgrade
Gas engines mounted to the
Gas piping to be installed
The current completion date is
Budget: $5,000,000 Job No. 200814
pads, wiring and conduit
in the access road to the
March 2012. The Board approved
Project Contact: Joe Polimino
being connected to motors
building; roofing material
Change Order#2.
Planned Completion Date: March 2012
and valve assemblies.
to be placed. Work to
Interior electrical work
continue inside pump
continues in the motor
room including electrical
control room.
and motor controls.
2
Ohio/Oriente Pipeline Replacement
Contractor completing final
After punch list is
Construction claim received Jan
Budget: $1,300,000 Job No. 201006
punch list items for the City
complete, the final
24 from contractor, which is
Project Contact: Joe Polimino
and the District.
payment will be made and
recommended for denial by PEO.
Planned Completion Date: Dec 2011
the NOC will be filed.
3
Well 20 Equipping
Contractor set the well head
Awaiting material
March 2012 estimated completion.
Budget: $1,200,000 Job No.
and motor; drainage structure
deliveries before interior
Change order submitted to extend
200711
work completed. Exterior
electrical work begins.
the contract time due to delayed
Project Contact: Joe Polimino
underground electrical ducts
Brine tank to be set and
delivery dates for equipment.
Planned Completion Date: March 2012
installed and encased in
the roof system to be
concrete.
installed over the basin.
4
Green Crest Lift Station Upgrades
Issued CO#1 for added float
Coordinate shutdown.
Expect completion in March 2012.
Budget: $100,000 Job No. 2011165
switch and payment bond.
Install new valves and
Project Contact: Hank Samaripa
Materials on order.
appurtenances.
Planned Completion Date: June 2012
5
Fairmont Reservoir Valve Replacement
Submittals approved;
Witness pressure testing
Contractor to complete work and
Budget: $210,000 Job No. 201011
Contractor ordered valves.
upon valves delivery,
demobilize by March 301x'. Change
Project Contract: Anthony Manzano
Material delivery and
scheduled for the week of
order submitted to extend the
Planned Completion: February 2012
mobilization scheduled for
March 5.
contract time due to delayed
week of March 5.
delivery dates for valves.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: March 1, 2012
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
Met with OCTA staff on
After cost-sharing
Awaiting final cost sharing
Budget: $700,000 Job No. 201002
January 11. Negotiating
determined, will need to
decision and design submittal
Project Contact: Anthony Manzano
OCTA cost sharing.
receive and approve final
from OCTA's consultant.
Planned Completion Date: Sept. 2013
design drawings.
2
2010 Waterline Repl.,Ph.II.: Tamarisk,Hidden
City of Placentia issued a
Design drawings submitted
Construction expected to start
Hills, Catalina Ct., Gordon Ln. &Richfield Rd.
preliminary permit. YLCC
to cities of Yorba Linda and
mid 2012, with Richfield Road
Budget: $13M Job No. 201120
Agreement prepared.
Anaheim, for permits.
work starting first.
Project Contact: Anthony Manzano
Working with owners for
Easements to be procured.
Planned Completion Date: Spring 2012
easement deed approvals.
3
YL Blvd. BPS & Pipeline
Evaluated Pipeline Project
Recommending award to
If approved by Board in March,
Budget: $4.5M Job No. 200817
construction bids received
low-bidder, G. Juarez Const
issue Notice of Award and
Project Contact: Hank Samaripa
Feb 15.
Co. at March 1 PEO
process construction agreement.
Planned Completion Date: May 2013
Committee.
4
Pressure Regulating Stations Upgrade
ExxonMobil agreed to assist
District to receive 90%
District to review and provide
Budget: $1,000,000 Job. No. 201108
with cut and cap of existing
design plans by end of
feedback to consultant. Project
Project Contact: Derek Nguyen
inactive gas line; consultant
February.
design plans completion is
Planned Completion: TBD
revising 60% design plans
expected by late-March 2012.
per District's comments.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: March 1, 2012
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont BPS & Site Improvements
Staff discussing site
Develop Fairmont site plan
Will begin work on this project
Budget: $6,000,000 Job No. 200803
improvement options.
and prepare RFP for design.
after design work is complete on
Project Contact: Anthony Manzano
Yorba Linda Booster Station.
Planned Completion Date: TBD
2
South & West Wells Project
Completed site topo survey
Review site plan with
Search for potential Well 22 site
Budget: $5,500,000 Job No. 200922
for new well site near
OCWD staff. If acceptable,
may be delayed,pending CIP
Project Contact: Anthony Manzano
Warner Basin. Site plan
seek final site approval from
budget approval.
Planned Completion Date: TBD
being developed.
OCWD Board.
3
Elk Mountain Site Improvements
Owner provided written
Obtain purchase order for
Schedule fence installation and
Budget: $6,000 Job No. 200522
authorization to allow
construction of security
repairs.
Project Contact: Hank Samaripa
District to install security
wrought iron fence and
Planned Completion Date: Dec 2011
fence on her property.
other fence repairs.
4
Locke Ranch Area Annexation
No protests received at Feb 2
LAFCO will submit
Annexation will then be
Budget: $9,000 Job No. 2001104
Protest Hearing. Certificate
Statement of Boundary
complete.
Project Contact: Ariel Bacani
of Completion recorded on
Change to State Board of
Planned Completion Date: Feb. 2012
Feb 15, making Annexation
Equalization upon receiving
official.
$2,000 process fee payment.
ITEM NO. 4.8
AGENDA REPORT
Meeting Date: March 12, 2012
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Name: Description: Type:
Strat PI Tracking- Feb2012.xlsx Backup Material Backup Material
Strategic Plan Initiatives Status Report
Planning-Engineering-Operations Committee
Strategies
Start Date
Completion
lead Party
February 2012 Progress
Date
FR 2: Increase Reserve Fundin
Analyze the Asset
Annual Review
Initiated construction for last of near-term
FR 2-B
Management Plan to
Dec-11
Prior to Budget
Engineering
upgrades to sewer lift station. Awarded
Determine Future
and CIP
Manager
contract for preparation of GIS database for
Needs
Update
east side sewers.
SR 1: Work Toward Service Reliabilitv and
Efficiency
Service Demand Projections were examined
SR 1-13
Forecast Service
Oct-10
Jun-11
Engineering
and incorporated into the District's 2010
Demand Projections
Manager
Urban Water Management Plan (dated May
2011) out to Year 2035
Develop Additional
Engineering
Completed site topo survey for new potential
SR 1-E
Well Sites
Mar-11
Jun-12
Manager
well site. Will prepare site plan and submit
to OCWD for consideration.
Evaluate Alternative
Engineering
This strategic plan initiative is now
SR 1-F
Water Sources
On-going
On-going
Manager
complete, with the filing of the final Water
Recycling Facilities Planning Study.
SR 3: Continue Implementation of Capital Im rovement Project Plan 2007-2012
Complete
Implementation of Five
Current status is approximately $8.7
Year Capital
Engineering
million of projects in construction phase
SR 3-A
Improvement Plan
On-going
On-going
Manager
and $18.3 million in the planning and
from FY 2007-2012
design phases.
with Adopted
Amendments
The 2011-12 Budget identifies $21.2 million
Continue Planning for
for Capital Improvement Projects for
SR 3-13
Long-Term Capital
On-going
On-going
Engineering
FY2012-13 through FY2014-15. Staff will
Improvements and
Manager
continue to evaluate our systems' needs and
Replacements
capabilities.