HomeMy WebLinkAbout2012-03-14 - Executive-Administrative-Organizational Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
March 14, 2012
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Hawkins at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton Cindy Botts, Management Analyst
OTHER ATTENDEES
Heather Stratman, Senior Director, Townsend Public Affairs
Christopher Townsend, President, Townsend Public Affairs
Art Kidman, Attorney, Kidman Law LLP
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. CSDA Board of Directors Call for Nominations
Mr. Vecchiarelli presented the CSDA Board of Directors Call for
Nominations request. Director Hawkins recommended that the item be
brought onto the full Board for possible nominations.
2.2. Training Opportunities for Board and Executive Staff
Ms. Botts presented various levels of training and recognition through
CSDA for both the Board and Executive Staff. The Committee discussed
the item and opted to recommend the Board commits to training at the
District of Distinction requirement level.
2.3. Board Tablet PC Reimbursement Policy
Ms. Botts presented a draft tablet PC policy and backup documentation
detailing the potential for cost savings for the Committee's review. The
Committee discussed the item and recommended that the policy become
a more generalized communications reimbursement policy and that the
reimbursement become allowable every four years, rather than every two
years.
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3. DISCUSSION ITEMS
3.1. Legislative Affairs Update (Verbal Report)
Mr. Townsend and Ms. Stratman updated the Committee on current
issues. Mr. Kidman provided background information, offered advice and
suggestions regarding related legislative matters and historical interests.
The Committee asked questions and discussed next-step processes on
items of interest to the Yorba Linda Water District Board, including
representation on the Orange County Sanitation District Board and a
matter of dispute regarding the OCTA Lakeview Avenue Overcrossing
project.
3.2. General Counsel's Monthly Summary Report
Mr. Kidman presented the Monthly Summary Report and answered
questions regarding the status of legal services on various matters of
interest and need.
3.3. Draft Board of Directors Budget
Ms. Botts and Mr. Vecchiarelli presented the first draft Supplies and
Services budget to the Committee and answered questions.
3.4. Draft Administration Department Budget
Ms. Botts and Mr. Vecchiarelli presented the first draft department budget
for Supplies and Services to the Committee and answered questions.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:50 p.m. The next meeting of the
Executive-Administrative-Organizational Committee will be held April 16,
2012 at 4:00 p.m.
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