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HomeMy WebLinkAbout2012-04-09 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Monday, April 9, 2012, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Robert R. Kiley Steve Conklin, Engineering Manager Lee Cory, Operations Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Change Order No. 2 for Well No. 20 Wellhead Equipping Project Recommendation: That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount of$10,494.00 and 35 additional calendar days to Pascal and Ludwig Constructors for construction of the Well No. 20 Well Head Equipping Project, Job No. 200711. 2.2. Change Order No. 3 for Fairmont Reservoir Valve Replacement Project Recommendation: That the Committee recommend the Board of Directors approve Change Order No. 3 in the amount of$1,024 and an 11-calendar day time extension to Pascal& Ludwig Constructors, Inc. for the Fairmont Reservoir Valve Replacement Project, Job No. 201011. 2.3. Change Order No. 3 for Highland Pump Station Replacement Project Recommendation: That the Committee recommend the Board of Directors approve Change Order No. 3 in the amount of$23,584.51 and 38 additional work days for Pacific Hydrotech Corporation for construction of the Highland Pump Station Replacement Project, Job No. 200814. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Operations Monthly Maintenance Report 3.2. Monthly Groundwater Production and Purchased Import Water Report 3.3. Groundwater Producers Meeting Report 3.4. Status Report on Capital Projects in Progress 3.5. Status of Strategic Plan Initiatives 3.6. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next meeting of the Planning-Engineering-Operations Committee will be held May 3, 2012 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: April 9, 2012 Budgeted: Yes Total Budget: $1,500,000 To: Planning-Engineering- Cost Estimate: $1 ,134,109 Operations Committee Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 200711 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt Subject: Change Order No. 2 for Well No. 20 Wellhead Equipping Project SUMMARY: Work is proceeding on construction of the Well No. 20 Well Head Equipping Project. It includes installation of a new well head, pump and electric motor, electrical controls and equipment, a concrete well pad, various yard piping and new paving at the well site. Pascal and Ludwig Constructors has put in a request for Change Order 2, for an additional $10,494.00 and 35 calendar days as described below. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount of $10,494.00 and 35 additional calendar days to Pascal and Ludwig Constructors for construction of the Well No. 20 Well Head Equipping Project, Job No. 200711 . DISCUSSION: In accordance with the contract documents, and following discussions with District staff, Pascal and Ludwig Constructors (P&L) submitted a request for Change Order No. 2, for an increase in cost of $10,494.00 and 35 additional calendar days. P&L has provided documentation to the District and upon review by District staff, the documentation provided supports their request. These items are described in more detail below: Item 1) P&L is requesting additional time for the revised delivery date of the MCC (electrical) gear, which was stated to be a long lead item in the pre-construction meeting. At that time, it was estimated to have an 8-week manufacturing time by FM Electric, P&L's electrical sub-contractor. Change Order No. 1 requested a 74 day extension after the manufacturer of the MCC Gear delayed the initial delivery date. The manufacturer has again delayed the delivery of the MCC Gear and a letter was provided from Rockwell Automation, Pacific Electric, FM Electric and P&L with a detailed explanation of the delay (attached). The contractor has reviewed all of the revised dates and has requested an additional 35 calendar days to complete the project, at no additional cost to the District for this item. This issue of continued delay in delivery of a critical component was reviewed and pursued in discussions between District staff and senior staff at P&L. Following these discussions and receipt of the letters from the supplier and subs, it was concluded that a no-cost 35-day time extension would be recommended by District staff for approval. Item 2) During excavation for the subgrade in preparation for paving, the contractor found that the site contained an asphalt layer under the existing surface, which was unknown and thus not shown on the plans. It was necessary for this asphalt layer to be broken up and removed from the site to continue with the work. The additional cost for this item for labor and equipment is $8,253.00 and no additional days to the contract. Item 3) The last item includes an additional 8,035 sq.ft. of 3/4-inch rock and Mirafi 500x (geotextile fabric), together with a credit which deleted a portion of fence and gate, per revised drawing C-1, for an additional cost of $2,241 .00 and no additional time added to the contract. The status of the construction contract with Pascal and Ludwig Constructors is as follows: • The current contract is $1 ,134,109.00 and 194 calendar days starting September 29, 2011 (includes Change Order No. 1 which added 74 calendar days). • If approved, Change Order No.2 adds $10,494.00 (0.9% of the contract amount). • If approved, Change Order No.2 adds 35 calendar days (18.0% of the contract days). • If approved, Change Order No. 2 increases the total contract amount to $1,144,603.00 and 229 calendar days. The Engineering Manager and Staff have reviewed the contractor's request for Change Order No. 2 and recommend approval. A copy of Change Order No. 2 is attached for your reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): The Board has approved four progress payments to date for this project, the last which was approved March 22, 2012. The Board has approved one change order to date for this project, the last which was approved February 23, 2012. ATTACHMENTS: Warne: Description: Type: P L Signed CO 2 Well 20 Prolect.pdf Change Order Number 2 for Well 20 Project Backup Material P L CO No. 2 Well 20 Proiect.pdf P&L Request for Change Order 2 Time Extension Backup Material YORM LINDA WA7S-§-%' [:M77N= CHANCE ORDER NO. 2 _ Page of CONTRACT NAME: Well No 20 Well mead Eqqi22jm Prac�C4 CONTRACT AMT.: b9,434,909 DAYS 994 CONTRACTOR' Pascal and Lugwig C®nstruct®rs; ` -- TKS CHANGE: $10A&A.00 �ee DAYS: 35 (0.9%) OWNER: Ycrfba Llnda Wailer Moo wort REVISED CONTRACT AMT: $1,144,603.00 DAYS: 229 This Change Order covers changes to the subject contraW as described herein.The Contractor shall construct,furnish equipment and materials,and parlonn an work as necessary or roquire d to complete the Change Crier items for a lump sum price agreed upon between the Contractor and Yorba Linda Mater District otherwise refe°cad to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME [OR +EXTENSION DECREASEIN IOR- CONTRACT REDUCTION AMOUNT QDAYS9 4S) Additional time delay for the manufacturing of the MCC Gear, Nema 3R w7ap, and delivery to the project site_ ._--------- $000 35 Asphalt found(below existing surface wKch had to be rarr.oved to prepare subgrad1e,not shown on the approved plans. $8,253.00 ------�0 Revised contract drawing C-9,deleted a portion of fence and gate.added 8.035 s.f.of/a mch rock.Mirafi 500it and 375 D Q. of redwood header. $2.249.00 0 NET CHANGE $10,594.00--- –1 _-. . REVISED CONTRACT AMOUNT AND TIME i i $1,144,603.00 229 The amount of the contract will be increased ed%Feaseo>by the sum of 510,494.00 and the contract time shall be increased by 35 calendar days The undersigned Contractor approves the foregoing Change Order as to the changes.if any,in the contract poica specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work.and as to the extension of time allowed.if any,for completion of the entire work on account of said Change Order The Contractor agrees to furnish all labor and materials and perform all other necessary work,inclusive of that directly or indirectly related to the approved time®tttension,required to complete the Change Order items.Th's document will become a supplement of the contract and all provisions will apply hereto.it is understood that the Change Order shall be effective when approved by the Owner. This Change Order constaulles fall.final,and complete compensatior to the Contractor for all costs, expenses. overhead. profit. and any damages of every kind that the Contractor may incur in connection w:th the above referenced changes in the work,including any impact on the referenced work of any other work under the contract.any changes in the sequences of any woeK, any delay to any work. any disruption of any work, any res:heduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change,if any.and expressly waives any claims for any additional compensation,damages or time extensions, in connection with the above-referenced changes RECOMMENDED: , jEfI SlNEER OR DATE: - Joe P'. mine,PrcDa�ct Enginser,YLWD ACCEPTED: DATE: — 111V ais ,Pr sect Manager – - - cal and L d ig Constructors APPROVED; DATE:/OWNER - KennelIh R.Vacchiarclli General%fanazger,YLWD PASCAL & LUCWIG CONSTRUCTORS TELEPHONE: 2049 EAST FRANCIS STREET X9090 947-4831 FAX:(9(9}947-4722 ONTARIO,CALIFORNIA 91761 March 28, 2012 Yorba Linda Water District J APR 0 2 ?_012 ;j 1717 E. Miraloma Ave. } E Placentia, CA 92870 13y N N Attention: Joe Polimino 1 Reference: Wellhead Equipping of We!]No.20 N Subject: COR#2 -Additional Time Extension E E Dear Joe: R The current delivery schedule for the MCC gear and the CLA-VAL control valves have 5 slipped from the original estimated delivery dates as outlined in Pascal & Ludwig's request for time extension letter(dated 16JAN 12). According to FM Electric,the MCC gear is to arrive on site 23APR12. After the gear is C installed, approximately three weeks is needed for final wiring, loop checks, specific 0 equipment testing, startup&.commissioning. FM Electric has offered to pay an N expedited manufacturer's cost of$1800 in order to meet this revised schedule. 5 T The delivery date for the CLA-VAL control vales has slipped approximately 17 calendar days from the original estimated delivery date of 12MAR12. The valves are scheduled to U arrive today (28MAR12) and will be installed next week. C 7 Pascal& Ludwig respectfully requests an additional time extension of 35 calendar days © to accommodate the revised delivery dates of the MCC gear and the CLA-VAL control R valves. The revised contract completion dated is estimated to be 14MAY12. 5 Please find attached all of the necessary backup material for your review. If you have any questions, please contact me at(909) 706-7665. Respectfully, r ark�a' er Y Project Manager Pascal & Ludwig Constructors F F. M. ELECTRIC, INC. 8706 Utica Ave. Rancho Cucamonga Ca, 91730 C-10 License No.817890 Phone: 909-948-1908 Fax: 909-948-1080 Bryan Kaiser Pascal & Ludwig Engineers Bryan our Motor Control Center has been delayed for shipment, We have been in constant council with our distributer requesting expediting of this order. Please note the Motor Control Center was listed at 12 to 16 weeks after approved submittals, and the third party N3R Wrap was a typical three week turnaround. The manufacture release of the motor control center was scheduled to be onsite by March, 26 2012 We have a request to the manufacture to expedite the Nema 3R Wrap from a three week turn around to a one week turn.around. The cost for this expedition of time is $ 1,800.00 I will do that if it helps with the schedule. The ship date from Rockwell is April 6`"°2012 and One Week to Wrap I figure one week of Transit to be safe puts the MCC on Site on the 23`d at worst case F.M will need two weeks to complete all wiring. We are looking at one week of Start Up, Training and Commissioning. Our Goal would be to have the Project Completion by May 14th 2012. Mark Maddox F.M. Electric, Inc. Wednesday, March 28, 2012 Page I 1 w ry Pacific Electric, Inc. 426#0 Rio Nedo—=T'emecula,Ca.92590 '•rtle.�a�y 951-296-1562 1 951-296-1563 Fax Manufacturers of Electrical Distribution Equipment April 2,2012 Onesource Distributors Subject: Well#20 Yorba Linda/Onesource PO#53689353 1 PEI S.O.#2R 11053 NEMA 3R Wrap Gentlemen: This is to confirm the I-week shipment of the subject referenced order based upon the latest information received that the Allen Bradley MCC sections are to arrive at our manufacturing facility by 415 or 416. Our quotation to you is for honoring a one week turn-around for assembly of the NEMA 3R wrap per our drawing 2R 1 1053. The one week commitment does not include the week-end, but is considered five working days,and therefore based upon the time of receipt of the MCC sections we go forward five working days for completion,and would delivery the following morning, i.e. if sections received by noon on 415 we will deliver by 4113 AM,and if received on 416 we will deliver on 4116. Thank you for your consideration,and we look forward to your revised PO to honor this commitment. Respectf ly submitted. -e H.A.(Don)Cartwright Principal Rockwell Automation Low Voltage Motor Control Centers 1201 South Second Street Milwaukee, 1 5 3 3204-2496 Tel,(414)382-2000 Fax(414)382-3681 www.rockweli automation.com Rockwell Automation April 3,2012 Feroze Zahid Onesource Distributors Inc Subject: RA Order#LSDD51—Low Voltage Motor Control Centers Dear Feroze, This letter is to address the concerns over the ship date of subject order LSDD51 for Yorba Linda Well 20 MCC. This MCC is targeted to ship from our factory in Richland Center, Wl via dedicated truck on April 4, 2012. The expected on-site date based on this ship date is April 6, 2012. Delivery will be at Pacific Electric. We are taking the following actions to make sure that we hold this date: • Daily update calls with the factory to ensure that any engineering issues are taken care of quickly. • Coordination with our shipping department to give them up-to-the-minute information on when the order will be completed so that no time will be lost on the dedicated truck. This issue arose due to a computer issue between two of our systems. The complete bill of material did not transfer from one system to the other and because of that, the parts procurement was delayed on some parts which did not allow for us to start until later than anticipated. We apologize for any inconvenience that this has caused you. Regards, Nathan Laws Rockwell Automation Project Manager—Low Voltage Motor Control Centers CC: Jim Coady—RA, Pat Sexton—RA,Guillermo Serrano—RA Allen-Bradley EtECTFrC P D��+ Rev,H8 S8r1�AAf 'Y PASCAL & LUDWIG CONSTRUCTORS TELEPHONE (909f 94-7-4631 2049 FAST FRANCIS STRFFT � FAX:(9909)947.4722 ON TAR 10,CA!If-nF7NIA 91761 April 4. 2012 Yorh.a Linda Water District 1717 D _ Miraloma Ave. E Placentia. CA 92870 N G I Allention: Joe Polimino N 1Ref'mmce- Wei Ihead Equipping,of Well No.20 E 5ub.icet: Cost Proposal—Asphalt & Concrete Removal E R Dear Joe: 5 P> Numnl to the District's request (s-mail dated 9JAN 12). Pascal fir. Ludwig has completed the rcmoval ol'existing asphalt and below grOUnd concrete obstructions directiv in the way of'Contract site mitt pipeline work. Please find below a cost breakdown for this additional work. C G Labor $1654.30 N Equipment 43.452.00 S Dtl:„p l=ees S1.000.00 T subtotal x7.106.30 R Pascal & I_ud«°i�, []1[,ikl arkup $1.065.60 U Botad S . 81.10 C Total M253.00 T ❑ Find atlached the necessary backup material for your review. lf'you have my yuesticmts, R please contact meat f 09) 706-7W. S Respectfully. Bryan Iydiser Prcajecl Manager Pascal K Ludwig C OM11-LlCt01'S PASCAL & LUDWIG CONSTRUCTORS TELEPHONE. (909)93;-563 2049 EAST FRANCIS STREET FAX [909)9:7.5722 QNTARIa CALIFOnMA 91 7 G t April 4, ?01? Yorba Linda Water District 1717 E. Miralonm Ave. E Placentia. CA 92870 N G 1 Attelltiotl: Joe l'olimino N Reference: Wellhead I quippim, of Lk ell No.20 E Subject: Cost Proposal Rcvked CA Contract Drawings E Dear ear Joe: S Pursuant to the revised Contract drawing C'-1. Pascal & Ludwig has assernhled a cost breakdown for the Site %%ork modifications. Delete fencing and Late work at Wellir`l 1 ($6.996.00) C Add 8'035sf of,4" rack we Marafi 5000 0 & 3751f of additional redwood (leader ti8.925.00 Pl Subtotal S 1.9'?9.00 Pascal & Ludwig 0I l f NfarkUll S 289.37 T Bond S 2165 R Total S124 1.00 U G The asphalt credii «ill be addressed under the unit hid itenl (pax ing) after final T measurements are compleml in the field. bind attached the necessary backup 111ateri.11 0 for%-our rcvlew. If you have anv questions. please Contact file at (909) 706-7665. R 5 Respectfully. F3ryan Kaiser) Prgieet Manager Pascal & Ludwig Construcuors ITEM NO. 2.2 AGENDA REPORT Meeting Date: April 9, 2012 Budgeted: Yes Total Budget: $450,000 To: Planning-Engineering- Cost Estimate: $210,000 Operations Committee Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 201011 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt Engineer Subject: Change Order No. 3 for Fairmont Reservoir Valve Replacement Project SUMMARY: Work is nearing completion for the Fairmont Reservoir Valve Replacement Project. The newly installed butterfly valves have shorter operator units and as a result, the existing valve key extensions must be lengthened to accommodate the new valves. Pascal & Ludwig (P&L) Constructors, Inc. is requesting Change Order No. 3 in the amount of $1 ,024 to weld and extend the valve keys. Also, as previously approved by the General Manager, P&L will install 24" flex couplings to replace the original non standard victaulic couplings; however, additional time is required to manufacture and ship the couplings. P&L is requesting an 11 calendar-day time extension to allow time for delivery and installation. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Order No. 3 in the amount of $1 ,024 and an 11-calendar day time extension to Pascal & Ludwig Constructors, Inc. for the Fairmont Reservoir Valve Replacement Project, Job No. 201011. DISCUSSION: The newly installed butterfly valves have shorter operator units than those replaced. As a result, the existing valve key extensions have to be lengthened to accommodate the new valves. The cost for the valve key extension is $1 ,024 as detailed in the attached cost proposal. Under Change Order No. 2, the General Manager approved new sleeve couplings to replace the old, corroded victaulic couplings as requested by District staff. Additional time is required for the manufacturing, shipping and installation of the 24" flex couplings. As a result, the original project completion date of March 30, 2012 could not be accomplished. Accordingly, P&L is requesting an 11 calendar-day time extension for material delivery and installation. The new proposed project completion date is April 10, 2012. District staff has reviewed the attached time extension request and change order request for the valve key extension and determined that they are necessary and appropriate. In order to restore the reservoir back to full service as soon as possible, staff proposes to submit the agenda report to the Board of Directors for approval at its meeting on April 12 instead of the following meeting on April 26, 2012. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On October 13, 2011 , the Board of Directors awarded construction of the Fairmont Reservoir Valve Replacement Project for $203,800 to Pascal & Ludwig Constructors, Inc. On March 22, 2012, the Board of Directors approved Change Order No. 1 for a 37-calendar day time extension to accommodate the longer lead time for the butterfly valves than previously assumed. On March 20, 2012, the General Manager approved Changed Order No. 2, in the amount of $5,466 which is 2.7% of the total project cost of $203,800 for the substitution of the new 24" flex couplings in lieu of the original non standard victaulic couplings. ATTACHMENTS: Name: Description: Type: CO3 Valve Key Extension 11 Change Order No.3 Request Backup Material day extension 04022012.pdf YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 3 DATE March 20, 2012 _ of 9 CONTRACT NAME. Fairmont Reservoir Valve Re taceme t CONTRACT AMT.: $203,800.00 DAYS: 157 CONTRACTOR: Pascal 8, Ludwlg Constructors,Inc. THIS CHANGE: `S1,024 DAYS: 0 OWNER: Yorba Linda Water District REVISED CONTRACT AMT. $210,290.00 [SAYS: 168 This Charge Order covers changes to the sub;ect contract as described herein. The Contractor shall construct furnish equipment and materials, and perform alt work as necessary or required to complelel the Change Order items for a lump sure prico agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. +INCRcASE CONTRACT DESCRIPTION OF CHANGES rp� TIME +EXTENSION 1 - DECREASE IN OR-REDUCTION � CONTRACT (DAYS) AMOUNT (S) Va?ve key extensions $1,024 � Q 11-day time extension to install 24°Rex couplings $0 i 1 NET CHANGE $1,024 I 11 REVISED CONTRACT AMOUNT AND TIME 12111,210-111 i$8 the amount of the contract wilf be increased by the sum of$4,024 and :he contract tune shall Ix increased by 91 calendar days. The undersigned Contractor approves the foregeing Change Order as to the changes,:f any,in the cdntract price specified for each ilem including any and all Supervision costs and oinef miscellaneous costs relating!o the change rn►vork,and as tc the extension of time allovaed.if any,for complelon of the entire work on account of said Change Order. The Contractor are°ees to turnisn all•abor and mah!"Is and 10 adrn all other necessary work,inciusive of that directty or indifec!!y related to the approved:tint extension,required to complete me Change Order items. This document will become a suppfement of the contract and all provisions wtlf apply hereto.It is uirecl t toed that the Change a Ord shalt s. effective when approved by the Owner. This Change Order Constitutes full,anal,and complete compensation to the Contractor for all casts, expenses,avertread.profit,and any damages of every kind tha!the Contractor may incur in connWs )n with the abNre referenced changes in the work•including any impact on the referenced work of any other work ur:der the contract,any changes rn the srquences of any work.any data tq any work,any disrupt:on of any work,any rescheduI i eg of any work,and airy ether effect on any of the work under this conlracl. By the execution of the Change Order. the Contractor accepts the contract price change and the Contract completion dale change, i!any,and exPressly waives any ciaims fcr any additional contpensation. damages or tfm2 exlensons, it canneclron vrrlh the above-referenced changes- _ -� -- ,-�- cif RECOMMENDED: �1_i•- Y, �.." ' OWNER DATE: ' Satire Con klirf,Errgll'rroaring Manager - — - ACCEPTED: CONTRACTOR DATE: 2 f/Z-a Alan Lu ig,Preside `� ! — Pascal 8,Ludwig Construct ,Inc. APPROViED: - OWNER DATE: Kan Vecchiarifl General Manager "`T' PASCAL & LUDWIG CONSTRUCTORS TELEPHONE- (909)947-4531 20.19 EAST FRANCIS STREET FAX:(909)947-4722 ON T Anio,CALIFORNFA 91761 40 March 29, 2012 Yorba Linda water District 1717 E. Miralorna Ave. Placentia,CA 92870 E N G Attention: Derek Nguyen I Reference: Fairmont Reservoir Valve Replacement Project N Subject: Time Extension Request—Flex Coupling Change Order E E Dear Derek, R The 24" flex couplings are scheduled to ship from the manufacturer's facility in Texas on S Friday(30MAR12). There is an approximate 7 day lead time for the shipping process from Texas to California. The tentative delivery date for the flex couplings is Friday(6APR12). & Pascal & Ludwig's crew will be available Monday(9APR12)to install the couplings. On C Tuesday(10APR12), the balance of cleanup and disinfection will be completed. 0 Pascal & Ludwig respectfully requests 11 day time extension to complete the additional N work to provide and install the 24" flex couplings. S T R Please find attached the necessary backup material for your review. if you have any U questions, please give me a call at (909)706-7665. C T G Respectfully, R S 1 ,:Bryan Kaiser . Pascal &Ludwig Constructors (909)706-7665 PASCAL & LUDWIG CONSTRUCTORS TELEPHONE: (909)947.4531 2C-:9 EAST FRANCIS STREET FAX:[9091_a 4'-4 7?.? ONTARIO.CALIFOi3MA 9'" t is April 2, 2012 Yorba Linda Water District 1717 E. Miraloma Ave. Placentia, CA 92870 E N G Attention: Derek Nguyen I Reference: Fairmont Reservoir Valve Replacement Protect N Subject: Change Order-Valve Key Extensions E E Dear Derek, R As determined in the field, the existing 30" butterfly valve key extensions had to be S lengthened to accommodate the new 30"butterfly valves. Find below a cost breakdown for this additional work. Field Weider $ 580.00 C 3"SS Pipe Material $ 302.00 0 Subtotal $ 88 2.00 N OH/Markup $ 132.00 S Bond 10.00 T Total _- R $1,024.00 U If you have any questions, please give me a call at (909)706-7665. C T 0 R Respectfully, S f - -ryan Kaiser.% �— r Pascal &1udwig Constructors (909]706-7665 ITEM NO. 2.3 AGENDA REPORT Meeting Date: April 9, 2012 Budgeted: Yes Total Budget: $5.5M To: Planning-Engineering- Cost Estimate: $5.5M Operations Committee Funding Source: Water Revenue Bond From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200814 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND Subject: Change Order No. 3 for Highland Pump Station Replacement Project SUMMARY: Work is proceeding on construction of the Highland Pump Station Replacement Project. The District's contractor, Pacific Hydrotech Corporation, has submitted for consideration Change Order No. 3. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Order No. 3 in the amount of $23,584.51 and 38 additional work days for Pacific Hydrotech Corporation for construction of the Highland Pump Station Replacement Project, Job No. 200814. DISCUSSION: In accordance with the contract documents, Pacific Hydrotech Corporation submitted Change Order No. 3 due to additions and modifications, as well as District-initiated changes requested during the course of construction to date. Proposed Change Order No. 3 also incorporates credits to the District for the reconfiguration of the Automatic Power Transfer System (APTS) and elimination of some electrical conduit and wiring. A copy of Change Order No. 3 is attached for review and details are provided below for more information. Item 1 : The pump station design originally specified an APTS be installed as part of the project. The purpose of the APTS was to automatically switch electric power from the District's existing generator back to the Edison grid after power was restored following a power outage. On further review and discussion of the proposed APTS with District Operations Department staff, it was determined that in the event of a power failure, sufficient water supply would be available using the gas-engine pumps and water from Lakeview Reservoir to meet demand while the three electric-motor-driven pumps are without power. This would give Operations staff more time to re-evaluate the water system and then perform a re-start of the electric pumps, as opposed to automatically starting them using the APTS. Accordingly, a design change was made and a credit was negotiated, in the amount of $28,112.68. Item 2: This item is for additional electrical work, which includes elements added for District use, including external outlets, and conduit and wiring for AQMD-compliance monitoring. Other additional items include extra conduit and wiring found to be necessary during the course of the work, as well wiring for added block heaters for the gas engines for improved cold-starts and to preclude condensation while not running. This work adds $11 ,828.03 and a total of 18 additional work days to the project. Item 3: This District-requested item is for the installation of a District-supplied 30-inch valve on the discharge piping of the existing Highland Reservoir. The placement of the valve is such that it will allow Operations staff to isolate each reservoir bay or outlet piping separately for maintenance, add more flexibility to the system by allowing the supply of water to separate zones, or take the pump station or inlet piping out of service for maintenance. The cost of this District-initiated improvement is $24,569.79 and an additional 10 work days. This District-owned valve was formerly in place at the recently completed Highland Reservoir and was available for relocation after the new booster station piping was installed. Item 4: During construction, it was noted that the design plans did not include the new cooling lines to the new pump station for the existing generator on-site. This additional work item is potholing, trenching, shoring, labor and materials for new copper coolant lines, valves and appurtenances to supply cooling water to the existing generator. The cost of this item is $15,299.37 and 10 additional work days. The design engineering and construction services required to address this issue were performed by the District's design engineer, MWH Engineers, at no cost to the District. The status of the construction contract with Pacific Hydrotech Corporation is as follows: • The current contract is $4,655,065.72 and 352 work days starting November 1, 2010. • If approved, Change Order No. 3 adds $23,584.51 (0.5% of the current contract amount) and 38 work days. • If approved, the revised construction contract amount will be $4,678,650.23 and 390 work days. If so approved, the increase in the project construction cost to date, on a complex retrofit project nearing conclusion, will be approximately 3.3%. Staff and MWH Engineers, the District's construction management consultant, reviewed the change order request items and recommend approval. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): A construction contract in the amount of $4,525,800 was awarded to the low bidder, Pacific Hydrotech Corporation on August 12, 2010. The Board approved Change Order No. 1 on June 9, 2011 which added 21 work days to the project due to rain. The Board approved Change Order No. 2 on September 22, 2011 in the amount of $129,265.72 and 45 work days. The Board has approved fourteen progress payments to date for this project, the last of which was approved on March 22, 2011 . ATTACHMENTS: Name: Description: Type: Change Order 3 PHC HBPS.pdf PHC Change Order 3 Highland PS Backup Material YOREA LINDA WATER DISTRICT CHANGE ORDER NO. 3 DATE 3126112 Page 1 of 1 CONTRACT NAME: Highland Booster station Project CONTRACT AMT.: $4,655,065.72 DAYS: 352 CONTRACTOR: Pacific Hydrotech Corporation THIS CHANGE: $23,584.51 DAYS: 38 PROJECT NO. J-200814 (0.5%) OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $4,678,650.23 DAYS: 390 This Change Order covers changes to the subject contract as described herein,The Contractor shall construct,furnish equipment and materials,and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner, DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME OR +EXTENSION —DECREASE IN OR- CONTRACT REDUCTION AMOUNT (Work Days) (S) Electrical Credits:Change to ATS, delete conductors and conduit to generator, conduit 23a, 24a, 88c, FIT 10 relocation. $28,112.68 0 Electrical Additional Costs, External building receptacles, Trimax work, added conduit 24c, 88c, 94c, and engine block heater conduit and wiring. $11,828.03 18 Install an additional 30-inch valve in the reservoir outlet piping to isolate the reservoir bas if necessa , as requested by District Operations Department. $24,569.79 10 Installation and tie-in of new copper coolant lines and miscellaneous valves, etc., to and from the existing on-site generator. $15,299.37 10 NET CHANGE $23,584.51 38 REVISED CONTRACT AMOUNT AND TIME $4,678,650.23 390 The amount of the contract will be increased«'°o.`QAed>by the sum of$23,584.51 and the contract time shall be Increased 4decreased;-by 38 work days.The undersigned Contractor approves the foregoing Change Order as to the changes, if any, In the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed,if any,for completion of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and perform all other necessary work,inclusive of that directly or indirectly related to the approved time extension,required to complete the Change Order items.This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full,final,and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes In the work,Inctuding any impact on the referenced work of any other work under the contract,any changes in the sequences of any work, any delay to any worts, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under Ibis contract, By the execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above-referenced changes. RECOMMENDED: /ENGINEER OR DATE: -2C, — J 2_. coNSUI TANT Michael Moore,Project Manager,MWH ACCEPTED: DATE: /CONTRACTOR Bob Owens, Project Manager, PHC APPROVED: DATE: (OWNER Kenneth R.Vecchiarelli General Manager ITEM NO. 3.1 AGENDA REPORT Meeting Date: April 9, 2012 Subject: Operations Monthly Maintenance Report ATTACHMENTS: Name: Description: Type: Monthly Production Division Status Report.xlsx Monthly Production Division Status Report-March 2012 Backup Material OPS-Maintenance Div Monthly Report (2011- Monthly Maintenance Division Status Report-March Backup Material 2012).xls 2012 Monthly Production Summary Report March 31, 2012 Water Production •Groundwater 66% • Import Water 34% Max Day 20 MGD (3/10) Min Day 3 MGD (3/21) Average Day 14 MGD Weather Conditions Max Temperature 94(3/4) Min Temperature 56 (3/17) #of High Wind Days 0 #of Red Flag Days 0 Inches of Rain 1.54 Water Quality Location Average Cl2 Dose Richfield (North Loop) 1.40 Richfield (South Loop) 1.30 Lakeview Booster(Zone 2) 1.26 Lakeview Booster(Zone 3) 1.46 Well# 15 N/A Well# 20 N/A Location Average Cl2 Residual Highland Booster 1.26 Valley View Booster 1.23 Paso Fino Booster 0.70 Hidden Hills Reservoir 1.44 Camino de Bryant Reservoir 1.74 O/S Equipment Equipment Name Reason for O/S Well # 11 Well #20 CIP Well #7 Mechanical rairmont Res. LIF valve Keplacements Well # 18 Mechanical Box Canyon Ball Valve Pilot system failed (Parts on Order) Lakeview Pump#10 Mechanical Returned to Service Equipment Name Date Well # 18 3/7/2012 Well #7 3/20/2012 Lakeview Pump#10 3/14/2012 Number of PM's Performed Pumps & Motors 20 Grease and Oil changes CL2 Systems 26 CL2 Analyzer Calibrations, 6 Feed Pump Annual PM Reservoirs Reservoir Tank Inspection SV,SA,BR Wells Well #5 Valve repair and oil change After Hours Responses Hi/Lo Water Levels Hi/Lo Cl2 Levels 2 Hi/Lo Pressure 2 Communication Pump Calls 2 Intrution Alarms 1 6 *Preparing to put Fairmont Reservoir back in service. Preparing for Start UP of Highland Booster Station. PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2011/12 Fiscal 2011-12 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 5% 83% 92% 100% HYDRANTS(3,881) Target;all hydrants to be serviced annually. INSPECTED THIS MONTH 38 781 1421 2281 6351 6801 9851 8381 619 INSPECTED THIS YEAR 38 1161 2581 486 1 1,121 1 1,801 1 2,786 1 3,624 1 4,243 %OF TOTAL 1.0% 3.0%1 6.7%1 12.5%1 28.9%1 46.4%1 71.8%1 93.4%1 109.3% VALVES(10,706/2=5,353) Target;all valves to be operated every two years OPERATED THIS MONTH 4441 4941 6341 6161 560 282 6811 5531 611 OPERATED THIS YEAR 4441 9381 1,5721 2,1881 2,748 3,030 3,7111 4,2641 4,875 %OF TOTAL 8.3%1 17.5%1 29.4%1 40.9%1 51.3% 56.6% 69.3%1 79.7% DEAD ENDS(155 X 2=310) Target;all dead ends to be flushed twice each year. FLUSHED THIS MONTH 21 01 01 1551 01 01 01 01 0 FLUSHED THIS YEAR 21 21 21 1571 1571 1571 1571 1571 157 %OF TOTAL 0.7%1 0.7%1 0.7%1 50.7%1 50.7%1 50.7%1 50.7%1 50.7% AIR VACS(330) Target;all air/vacs to be serviced annually. INSPECTED THIS MONTH 224 1061 11 31 11 01 11 01 0 INSPECTED THIS YEAR 224 3301 3311 3341 3351 3351 3361 3361 336 %OF TOTAL 72.5% 100.0%1 100.0%1 101.2%1 101.5%1 101.5%1 101.8%1 101.8%1 101.8% PRVs(150) 40 STATIONS Target;all PRVs to be serviced annually. INSPECTED THIS MONTH 1 351 481 411 58 6 1 171 11 24 1 65 INSPECTED THIS YEAR 1 351 831 1241 182 188 205 2061 230 1 295 %OF TOTAL 1 23.3%1 55.3%1 82.7%1 121.3% 125.3%1 136.7%1 137.3%1 153.3%1 196.6% WATER LEAKS Target;all leaks repaired at first available opportunity. MAIN REPAIRED 0 01 41 11 11 41 21 01 2 SERVICE REPAIRED 1 41 21 51 31 51 51 01 2 SERVICE REPLACED 7 131 121 261 101 101 131 41 12 AMS REPLACED 7 71 91 81 15 1 71 101 161 8 METERS Target;all meter work completed no later than next working day. NEW INSTALL 9 1 29 1 12 1 25 1 4 1 71 161 7 STUCKS 1 01 11 01 471 01 30 231 331 24 SEWER CLEANING(235 M) Target;all sewers to be cleaned annually. CLEANED THIS MONTH 1 21.41 23.91 22.91 27.5 24.87 1 10.031 13.171 22.861 18.20 CLEANED THIS YEAR 1 21.41 45.31 68.31 95.8 120.67 130.70 143.871 166.731 184.93 %OF TOTAL 1 9.1%1 19.3%1 29.1%1 40.8% 51.40%1 55.60%1 61.20%1 71.00%1 78.69% SEWER TELEVISING(39.17M) Target;all sewers to be televised every 6 years. TELEVISED THIS MONTH 1.2 0.58 1.38 4.85 1 3.26 3.85 3.67 5.41 TELEVISED THIS YEAR 1.2 1.78 1.78 3.16 8.01 11.27 15.12 18.79 24.20 %OF TOTAL 3.06% 4.54%1 4.54%1 8.07%1 20.45%1 28.77 1 38.60 1 1 61.901 1 PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2011/12 OTHER SEWER WORK. S.S.OVERFLOWS 0 0 0 0 0 0 0 0 0 SERVICE CALLS 1 0 2 1 1 1 5 0 0 ROOT CONTROL 0 267 0 0 0 6,834 5,944 1,075 - REHAB FOOTAGE 0 241 12 0 12 196 0 0 262 11MAIN REPAIRS 1 0 3 1 0 2 6 0 3 MANHOLE ROOT CLEANING 11 9 0 3 0 0 2 8 7 MANHOLE REPAIRS 3 271 31 41 ol 11 31 81 0 ITEM NO. 3.2 AGENDA REPORT Meeting Date: April 9, 2012 Subject: Monthly Groundwater Production and Purchased Import Water Report ATTACHMENTS: Name: Description: Type: Import 2011-12 Mar PEO Sheet.pdf Import 2011-12 March PEO Sheet Backup Material Import 2011-12 Mar Pie Chart.pdf Import 2011-12 March Pie Chart Backup Material Import 2011-12 Mar TWU.pdf Import 2011-12 March TWU Backup Material Import 2011-12 Mar YTD Prod Chart.pdf Import 2011-12 March YTD Prod Backup Material YLWD SOURCE WATER SUMMARY FY 2011-12 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) (%) (%) (AF) (%) Jul-11 uua.z) 256.6 1,564.0 2,430.1 35.6% 35.6% 2,630.6 -7.6% Aug-11 596.7 225.7 1,571.7 2,394.0 34.4% 35.0% 2,588.1 -7.5% Sep-11 530.0 219.4 1,391.8 2,141.2 35.0% 35.0% 2,270.8 -5.7% Oct-11 - 652.2 1,116.3 1,768.4 36.9% 35.4% 1,915.4 -7.7% Nov-11 - 535.2 723.7 1,258.9 42.5% 36.3% 1,513.1 -16.8% Dec-11 - 537.4 789.6 1,327.0 40.5% 36.8% 1,361.1 -2.5% Jan-12 - 943.8 438.9 1,382.8 68.3% 40.2% 1,186.8 16.5% Feb-12 - 869.3 393.6 1,262.9 68.8% 42.8% 1,135.4 11.2% Mar-12 - 893.9 458.9 1,352.7 66.1% 44.8% 1,345.5 0.5% Apr-12 1,683.0 May-12 2,226.1 Jun-12 2,494.3 FYTD 1,736.2 5,133.4 1 8,448.51 15,318.1 1 15,946.7 3.9% Red denotes In-Lieu month Allowable GW(YTD) 7,368.0 (AF) Underpumped 498.4 (AF) GROUNDWATER PERCENTAGE 70.0°x° 65.0% 60.0% 55.0% 50.0% 45.0% 40.0% MONTHLY GW(% 35.0% -M-YTD GW(% BPP GOAL 48.1 30.0% Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month WATER SUPPLY FY 2011-12 March 2012 Water Supply IN-LIEU GW 0.0% IMPORT 33.9% GW 66.1% 2011-12 YTD Water Supply GW 44.8% IMPORT 55.2% GW BPP GOAL 48.1% Q a� E 0 2,500 2,000 1,500 1,000 500 N TOTAL WATER USE FY 2011-12 Month 24,000 22,000 20,000 18,000 16,000 - 14,000 a 12,000 0 > 10,000 FY 2011 -12 YTD Water Supply Budgeted Total GW + Import Actual Total GW + Import BPP GW Goal 48.1% -a--Actual GW Production -4--Actual Total GW + Import 2010-11 8,000 6,000 4,000 2,000 0 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month ITEM NO. 3.3 AGENDA REPORT Meeting Date: April 9, 2012 Subject: Groundwater Producers Meeting Report ATTACHMENTS: Name: Description: Type: GWP Mtq Notes 14March2012.docx CIP Report April 2012 Backup Material ImYorba Linda Water District MEMORANDUM DATE: March 15, 2012 TO: Ken Vecchiarelli FROM: Steve Conklin SUBJECT: Groundwater Producers Meeting, March 14, 2012 John DeCriscio and I attended the Groundwater Producers (GWP) meeting on March 14 at OCWD. A summary of each item discussed is as follows: 1. Water Quality Report. OCWD staff reported on the status of documentation for the Water Quality Report that each agency must deliver to each of its customers by the end of June each year. OCWD also reported on the status of the EPA Draft Unregulated Contaminant Monitoring Regulation (UCMR3), which EPA will attempt to have issued in March or April 2012. 2. Proposed FY12/13 OCWD Budget. OCWD staff provided an overview of its proposed budget for FY12/13 as follows: • The proposed RA and BPP are $267/AF and 68%, respectively. • The total recommended budget is $223 million, a $17 million increase from this year, with added funding for water purchase and funding for GWRS expansion construction. 3. Proposed FY12/13 Water Budget. OCWD projects that the water purchase budget will have approx $20 million at end of FY11/12. In the proposed budget for FY 12/13, there is $17 million for water purchase, which would take the total in that budget to $37 million. OCWD proposes to purchase an estimated 26,000 AF from MWD this next FY for recharge. 4. Future RA and BPP Projections. Latest projections are as follows: • FY12/13: $267 and 68% • FY13/14: $281 and 68% • FY14/15: $301 and 71% • FY15/16: $327 and 74% • FY16/17: $351 and 73% OCWD noted that values proposed out to FY15/16 are ramped up to smooth the cost impact to the Producers for the construction of the GWRS expansion. It was also noted that the values are subject to change depending on local hydrology and other factors, with FY16/17 values as highly speculative at this time. 5. OCWD Reserve Policy. OCWD staff reported that their board has established reserve requirements for multiple programs and funds, the total of which is now $152.2 million, which provides 625 days funding for General Fund and Debt Service Expenses. It was noted that this does not include $9.2 million reserve required by the State as a condition of the $150 million low-interest loan provided for construction of the GWRS expansion project. This reserve must be in place in two years. 6. Producer Groundwater Pumping Capacity. OCWD staff noted that questions have been raised regarding the pumping capacity of the various Producers. That is, existing wells are getting older and few new wells are being constructed, based on information at hand. If so, when the BPP rises to an estimated 74% in 3-4 years, will all the Producers be able to pump to that value? A complicating factor is the need to also meet CUP pumping requirements when MWD calls for pumping. With this in mind, OCWD will be sending an email to Producers requesting information on the current actual pumping capabilities. 2 ITEM NO. 3.4 AGENDA REPORT Meeting Date: April 9, 2012 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Description: Type: CIP Rept April2012.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2012 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Highland Booster Station Upgrade Gas piping installed, interior Contractor to install The current completion date is Budget: $5,000,000 Job No. 200814 electrical cabinets, controls sidewalk, curb & gutter, March 2012. Change Order#3 Project Contact: Joe Polimino and wiring to gas engines paving, and perform a test presented to PEO. Planned Completion Date: March 2012 continues. Contractor also start-up of gas engines and working on access road electric motors. Finish grading. building exterior. 2 Ohio/Oriente Pipeline Replacement Project is complete; the Retention will be released New submittal of claim by Budget: $1,300,000 Job No. 201006 Notice of Completion will be 35 days after filing of the Mamco. Project Contact: Joe Polimino filed after Board approval. NOC, if no claims are Planned Completion Date: Dec 2011 received. 3 Well 20 Equipping Awaiting material deliveries Complete electrical work March 2012 estimated completion. Budget: $1,200,000 Job No. before interior electrical when materials arrive; Change order submitted to extend 200711 work is completed. The install final wellhead the contract time due to delayed Project Contact: Joe Polimino Brine tank and roof system is piping. Program PLC and delivery dates for equipment. Planned Completion Date: March 2012 installed over the basin. perform start-up testing. 4 Green Crest Lift Station Upgrades Awaiting lift station Coordinate shutdown with Expect completion in June 2012. Budget: $100,000 Job No. 2011165 components including new Sewer crew during Project Contact: Hank Samaripa valves/hatch/fittings. installation of new valves Planned Completion Date: June 2012 and appurtenances. 5 Fairmont Reservoir Valve Replacement Contractor has replaced all District staff to coordinate Change order submitted to extend Budget: $210,000 Job No. 201011 valves extended valve keys. chlorination and refilling the contract time due to delayed Project Contract: Anthony Manzano Awaiting level staff gage, of reservoir, after delivery dates. Planned Completion: February 2012 flexible couplings and gusset demobilization. plates for reservoir ladders. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2012 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) Negotiating OCTA cost After cost-sharing is Awaiting final cost sharing Budget: $700,000 Job No. 201002 sharing. resolved, staff to receive decision and design submittal Project Contact: Anthony Manzano and approve final design. from OCTA's consultant. Planned Completion Date: Sept. 2013 2 2010 Waterline Repl.,Ph.II.: Tamarisk,Hidden Cities of Placentia and Yorba Seeking approval from Construction expected to start late Hills, Catalina Ct., Gordon Ln. &Richfield Rd. Linda issued street permits. Anaheim& County. 2012, with Richfield Road work Budget: $13M Job No. 201120 YLCC Agreement prepared. Permits & Easements to be starting first. Project Contact: Anthony Manzano Working with owners for procured. Planned Completion Date: Spring 2012 easement deed approvals. 3 YL Blvd. BPS & Pipeline Pipeline awarded to Garcia Meet with City Parks Dept. Preconstruction meeting for Budget: $4.5M Job No. 200817 Juarez Construction to review landscape plans. pipeline project by mid April. Project Contact: Hank Samaripa Resume design of new pump Review 50% design Planned Completion Date: May 2013 station. drawings. 4 Pressure Regulating Stations Upgrade 90% design review complete. Project bid advertisement Anticipated bid due date is May Budget: $1,000,000 Job. No. 201108 Consultant to submit 100% tentatively scheduled on 1, 2012. Project Contact: Derek Nguyen design plans and specs by April 10, 2012. Planned Completion: TBD April 2, 2012. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2012 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments 1 Fairmont BPS & Site Improvements Staff continuing with site Complete conceptual Design and construction planned Budget: $6,000,000 Job No. 200803 improvement options Fairmont site plan and issue over the next 3 years. Project Contact: Anthony Manzano discussion. Draft RFP RFP for design. Planned Completion Date: TBD prepared 2 South & West Wells Project Completed well site plan for Seek final site approval Search for potential Well 22 site Budget: $5,500,000 Job No. 200922 location near Warner Basin. from OCWD Board. may be delayed,pending CIP Project Contact: Anthony Manzano budget approval. Planned Completion Date: TBD 3 Elk Mountain Fence Improvements Fence scheduled for Contact homeowner to Budget: $6,000 Job No. 200522 installation on adjacent inform them of new fence. Project Contact: Hank Samaripa owner property. Planned Completion Date: May 2012 4 Locke Ranch Area Annexation Certificate of Completion Awaiting State Board of Annexation will be formally Budget: $9,000 Job No. 2001104 recorded on Feb 15, making Equalization (SBE) formal established after SBE approval. Project Contact: Ariel Bacani Annexation official. approval. Planned Completion Date: Feb. 2012 ITEM NO. 3.5 AGENDA REPORT Meeting Date: April 9, 2012 Subject: Status of Strategic Plan Initiatives s ATTACHMENTS: Name: Description: Type: Strat PI Tracking- Mar20l2.xlsx Strategic Plan Tracking Backup Material Strategic Plan Initiatives Status Report Planning-Engineering-Operations Committee Strategies Start Date Completion Lead Party March 2012 Progress Date FR 2: Increase Reserve Funding Analyze the Asset Annual Review Construction in progress for upgrades to FR 2-13 Management Plan to Dec-11 Prior to Budget Engineering Greencrest Sewer Lift Station. Initiating Determine Future and CIP Manager preparation of GIS database for east side Needs Update sewers. SR 1: Work Toward Service Reliabilitv and Efficiency Service Demand Projections were examined SR 1-13 Forecast Service Oct-10 Jun-11 Engineering and incorporated into the District's 2010 Demand Projections Manager Urban Water Management Plan (dated May 2011) out to Year 2035 Develop Additional Engineering Prepared and submitted prelim site plan for SR 1-E Well Sites Mar-11 Jun-12 Manager new alternative well site to OCWD, for Board consideration on April 4. SR 3: Continue Implementation of Ca itaI Im rovement Project Plan 2007-2012 Complete Implementation of Current status is approximately $8.7 Five-Year Capital Engineering million of projects in construction phase SR 3-A Improvement Plan On-going On-going Manager and $18.3 million in the planning and from FY 2007-2012 design phases. with Adopted Amendments The 2011-12 Budget identifies $21.2 Continue Planning for million for Capital Improvement Projects for SR 3-13 Long-Term Capital On-going On-going Engineering FY2012-13 through FY2014-15. Staff will Improvements and Manager continue to evaluate our systems' needs Replacements and capabilities.