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Home My WebLink About2012-04-19 - Board of Directors Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Thursday, April 19, 2012, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Phil Hawkins, President Gary T. Melton, Vice President Michael J. Beverage Ric Collett Robert R. Kiley 4. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 5. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 5.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court — Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court — Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court — Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court — Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court - Case No. 00486884) 6. ADJOURNMENT 6.1. The next regular meeting of the Board of Directors will be held Thursday, April 26, 2012 at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. Yorba Linda Water District NOTICE AND CALL OF SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT 1717 E Miraloma Ave, Placentia CA 92870 Thursday, April 19, 2012 at 4:00 p.m. NOTICE IS HEREBY GIVEN that a Special Meeting of the Board of Directors of the Yorba Linda Water District (YLWD) has been called by the President of the Board to be held on Thursday, April 19, 2012 at 4:00 p.m. at YLWD's Administrative Offices located at the address above. The following business will be transacted and is the Agenda for this Special Meeting: AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Phil Hawkins, President Gary T. Melton, Vice President Michael J. Beverage Ric Collett Robert R. Kiley 4. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 5. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 5.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court — Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court — Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court— Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court — Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court - Case No. 00486884) 6. ADJOURNMENT 6.1. The next regular meeting of the Board of Directors will be held Thursday, April 26, 2012 at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701- 3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. I hereby certify that the foregoing Notice was personally delivered, faxed, mailed or e- mailed to each member of the YLWD Board of Directors at least 24 hours prior to the scheduled time of the Special Meeting so noticed above; and posted 24 hours prior to the time of the Special Meeting at the usual agenda posting location of YLWD (window in lobby near main office entrance) and on the District's website at www.vlwd.com. c.o ` K nneth R. Vecchiarelli, Board Secretary YORBA LINDA WATER DISTRICT I �I I RECEIVED APR 19 2012 Hourly Reservoir Volumes and%of Capacity for each of the 7 urban Wildland Interface RMINROVVATER DISTRICT period of 10-20-2011 thru 1-31-12. Perhaps collect info for all YLWD Reservoirs. Place info on Spreadsheet. i�a 4.L- 1 Determine: Average Daily Volumes and%of Capacity for Each reservoir over the entire above period. Maximum Volumes " " " " " Minimum Volumes" " Identify Red Flag Warning Periods and compare volumes and capacities before, during & after. Identify the related Normal Reservoir Fill Cycles, and any Additional Fill Cycles that are related to each Red Flag Warning Period and each reservoir. In order to determine if Compare above information the above information during Red Flag Periods to determine if reservoir levels: Remain about the same? Are lower? Are higher,and to what extent? What are High and Low volumes and capacities during Red Flag Periods? How does this compare to Average Daily Volumes and Capacities? Are the reservoir fill cycles and current YLWD water management practices accomplishing what the District and the a:card of Directors believes it should be accomplishing THROUGHOUT Red Flag ';'` rning Periods and times of high fire danger? And if the water management practices and reservoir levels throughout Red Flag Warning Periods are acceptable to the YLWD BOD and the public??? 1 * w The PEOC and the BOD need to get a thorough explanation from staff of reservoir volume and fill practices before, during, and after Red Flag Warning Periods. I do not feel that the PEOC or the BOD will be able to make any sort of informed decision on this matter without HARD QUANTIFIABLE hourly reservoir volume data. I believe that you are all business owners or otherwise work in the private sector. Would any of you attempt to run your businesses without account ledgers, inventory controls, or better yet, a check book register? How can management possibly follow-up? Please make certain that staff SHOWS YOU THE NUMBERS at the PEOC and BOD Meetings next month.