The URL can be used to link to this page

Home My WebLink About2012-05-03 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, May 3, 2012, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Robert R. Kiley Steve Conklin, Engineering Manager Lee Cory, Operations Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Potential Northeast Developments and Proposed District Planning Study Recommendation: That the Committee recommend the Board of Directors authorize staff to proceed with final preparation of an RFP and solicit proposals for the Northeast Area Water Service Planning Study. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Operational Practices During Red Flag Days (Verbal Report) 3.2. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 3.3. Monthly Operations and Maintenance Reports (To be provided at the meeting.) 3.4. Groundwater Producers Meeting Report 3.5. Status Report on Capital Projects in Progress 3.6. Status of Strategic Plan Initiatives 3.7. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next meeting of the Planning-Engineering-Operations Committee will be held June 7, 2012 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: May 3, 2012 Budgeted: Yes Total Budget: $6 Million To: Planning-Engineering- Cost Estimate: $150,000 Operations Committee Funding Source: District & Developer Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 2010-11 B Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Steve Conklin, Engineering CEQA Compliance: N/A Manager Subject: Potential Northeast Developments and Proposed District Planning Study SUMMARY: Based on several recent meetings with representatives for two potential residential development projects, identified as the Sage/Cielo Vista Project and the Yorba Linda Estates Project, these proposed developments may be moving forward through the planning and environmental analysis stages. Staff will provide an introduction and status report on these projects and their effects on the District's water and sewer system infrastructure. Staff recommends performing a planning study to assess various options for providing water service to these proposed developments, in a manner that will maximize service objectives to both the proposed developments and, in association with planned District improvements, to the surrounding existing service areas as well. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize staff to proceed with final preparation of an RFP and solicit proposals for the Northeast Area Water Service Planning Study. DISCUSSION: Staff has held meetings over the past two years with representatives for potential residential development projects in the undeveloped areas of Improvement District 1 . Two viable development projects have emerged that are identified as the Sage/Cielo Vista Project and the Yorba Linda Estates Project. The project sites are adjacent to each other, in unincorporated county territory, located between San Antonio Road and the Hidden Hills community. The discussions in recent months have centered around insuring that these potential projects work closely together to insure a master planned water system infrastructure that integrates well with the District's existing systems. Based on information from project representatives, it appears that one or both of these projects may be moving forward. To provide water service for the developments, District staff considered existing facilities in the surrounding area and additional water supply, pumping and storage facilities that may be necessary to provide the District's approved level of service criteria. Included in these considerations are the Quarterhorse, Springview, Little Canyon, Chino Hills, Santiago and Hidden Hills reservoirs and associated pumping facilities. Also considered is the Fairmont Booster Station Project, for which replacement and expansion is planned, with proposed capabilities to pump groundwater into the 780-ft Zone and the 1000-ft Zone. District Engineering and Operations staff discussed the multiple issues and options concerning water service for these developments. In order to appropriately evaluate the issues and options, staff recommends that hydraulic modeling be performed. That is, to prepare a planning study based on computer-based hydraulic modeling to determine the various alternative means to serve the potential new residential developments as well as to meet the ultimate needs and goals of the District for this portion of the water service area. Included is a recommendation that the study include water quality analyses modeling. Over the last two years, the District, with the assistance of MWH Americas as its engineering consultant, has upgraded its computer-based hydraulic model of the water system to a GIS-based program. Two elements remain in order to complete the upgrade: to add the capability for water- quality modeling, and to calibrate the new model (i.e., fine tune it) with actual flow and pressure data. Staff recommends that these two elements be the initial task of the above-proposed planning study, the completed hydraulic model would be used in tasks to evaluate various facilities and scenarios. This would lead to additional tasks including cost analyses and recommendations for new facilities and upgrade of existing facilities, including the Fairmont Booster Pump Station, to serve the potential new residential developments and the ultimate needs of the service area. Given the estimated cost of this important planning study (in the range of $100,000 to $125,000), staff recommends soliciting multiple engineering firms for proposals to prepare the study. A draft RFP for the recommended planning study is in process. STRATEGIC PLAN: SR 3-13: Continue Planning for Long Term Capital Improvements and Replacements into the future ATTACHMENTS: Name: Description: Type: SKMBT C55212043007300.pdf Backup Material Backup Material YORBA LINDA ESTATES STUDY#18A-YLE, NICHOLAS/LONG,SIMMONS, FRIEND CONCEPTUAL SITE PLAN / GRADING STUDYi�fl - PAD DIMENSIONS TABLEj\, Y.L. ESTATES NICHOLAS LONG SIMMONS FRIEND . —�',r / PROPOSED PAD DMENSONS I Pll' I-DINENSONS PROPOSED PAD DI—SONS PROPOSED PAD DIMENSIONS ' , '. >O' w MDE NDE � ESfAIE LOi P„'� VAAB tA0'�1DO'DEEP VAR6 1O0'ti 110'DEEP NO OF L015.1]S 'J NO OF L0R5 NO aF LO15= Of NOTE: a '`-i✓��J // �. 1\l� ( - ~/ �/ �' 1. GRADING REOUIRED TO PERFECT 2 ESTATES. LONG, AND F g SIMMONS,AND FRIEND PROPERTY S PROPERTY ASSUMING S SIMULTANEOUS CONSTRUCTION 2. EXISTING TOPOGRAPHY FLOWN JULY JULY 2003 a DATED:03-28-12 //((/�/ �ar®ra e ITEM NO. 3.2 AGENDA REPORT Meeting Date: May 3, 2012 Subject: Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) ATTACHMENTS: Description: Type: April Water Report.pdf Report Report(s) YLWD SOURCE WATER SUMMARY FY 2011-12 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) (%) (%) (AF) (%) Jul-11 uua.z) 256.6 1,564.0 2,430.1 35.6% 35.6% 2,630.6 -7.6% Aug-11 596.7 225.7 1,571.7 2,394.0 34.4% 35.0% 2,588.1 -7.5% Sep-11 530.0 219.4 1,391.8 2,141.2 35.0% 35.0% 2,270.8 -5.7% Oct-11 - 652.2 1,116.3 1,768.4 36.9% 35.4% 1,915.4 -7.7% Nov-11 - 535.2 723.7 1,258.9 42.5% 36.3% 1,513.1 -16.8% Dec-11 - 537.4 789.6 1,327.0 40.5% 36.8% 1,361.1 -2.5% Jan-12 - 943.8 438.9 1,382.8 68.3% 40.2% 1,186.8 16.5% Feb-12 - 869.3 393.6 1,262.9 68.8% 42.8% 1,135.4 11.2% Mar-12 - 893.9 458.9 1,352.7 66.1% 44.8% 1,345.5 0.5% 834.5 1,368.2 66.0% 46.6% 1,683.0 May-12 2,226.1 Jun-12 2,494.3 FYTD 1,804.3 5,967.9 8,914.1 16,686.3 46.6% 17,629.7 5.4% Red denotes In-Lieu month Allowable GW(YTD) 8,026.1 (AF) Underpumped 253.9 (AF) GROUNDWATER PERCENTAGE 70.0°x° 65.0% a♦ 60.0% 55.0% 50.0% 45.0% 40.0% MONTHLY GW(%) 35.0% -M-YTD GW(% BPP GOAL 48.1 30.0% Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month WATER SUPPLY FY 2011-12 April 2012 Water Supply IN-LIEU GW 5.0% IMPORT 34.0% GW 61 .0% 2011-12 YTD Water Supply GW 46.6% IMPORT 53.4% GW BPP GOAL 48.1% Q a� E 0 2,500 2,000 1,500 1,000 500 N TOTAL WATER USE FY 2011-12 Month 24,000 22,000 20,000 18,000 16,000 - 14,000 a 12,000 0 > 10,000 FY 2011 -12 YTD Water Supply Budgeted Total GW + Import Actual Total GW + Import BPP GW Goal 48.1% -a--Actual GW Production -4--Actual Total GW + Import 2010-11 8,000 6,000 4,000 2,000 0 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month ITEM NO. 3.3 AGENDA REPORT Meeting Date: May 3, 2012 Subject: Monthly Operations and Maintenance Reports (To be provided at the meeting.) ATTACHMENTS: Name: Description: Type: April OM Report.pdf Report Report(s) Monthly Production Summary Report April 28, 2012 Water Production Equipment Name %Groundwater 62 % Import Water 38 Max Day 23.75 Min Day 5.26 Average Day 14.55 Weather Conditions Max Temperature 85 Min Temperature 58 #of High Wind Days 1 Rainy Windy day #of Red Flag Days 0 Inches of Rain 1.51 Water Quality Location Average Cl2 Dose Richfield (North Loop) 1.40 Richfield (South Loop) 1.30 Lakeview Booster (Zone 2) 1.10 Lakeview Booster (Zone 3) 1.50 Well # 15 N/A Well # 20 N/A Location Average Cl2 Residual Highland Booster 1.20 Valley View Booster 1.40 Paso Fino Booster 1.30 Hidden Hills Reservoir 1.40 Camino de Bryant Reservoir 1.50 Out of Service Equipment Equipment Name Reason for Out of service 77# 11 Well # 20 CIP Project at same location. Fairmont Reservoir Valve Replacement Project Well # 1 Valve adjustment Box Canyon Ball Valve Waiting for vender to find parts Timber Ridge Booster #1 Electrical problem Fairmont booster 2 Mechanical Problem (head replacement) Returned to Service Equipment Name Date Well #1 4/12/2012 Number of PM's Performed Pumps& Motors 8 CL2 Systems 2; And Installed and set up new analyzer @ Richfield Reservoirs 0 Wells 4 After Hours Responses 2 Separate events @ Mult. locations Hi/Lo Water Levels 2 Hi/Lo Cl2 Levels 4 Power Failures 2 Communication 1 Pump Alarmss 17 Intrusion Alarms 11 *April 25,Started in-lieu water(Import) into zones 3,4,5 (North of Bastanchury,West of Fairmont); *New Highland Booster Station is on line and operational (working thru a few problems on motor#1) *Fairmont Reservoir valve job is almost complete, reservoir should be back in service in early to mid May; * Working on start up for Well#20 this month. PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2011112 Fiscal 2011-12 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS(3,881) Target;all hydrants to be serviced annually. INSPECTED THIS MONTH 38 781 1421 2281 6351 6801 9851 8381 6811 2891 1 INSPECTED THIS YEAR 38 1161 2581 486 1 1,121 1 1,801 1 2,786 1 3,6241 4,3051 4,5941 1 %OF TOTAL 1.0% 3.0%1 6.7%1 12.5%1 28.9%1 46.4%1 71.8%1 93.4%1 110.9%1 118.4%1 1 VALVES(10,70612=5,353) Target;all valves to be operated every two years OPERATED THIS MONTH 4441 4941 6341 6161 560 2821 6811 5531 611 1 5331 1 OPERATED THIS YEAR 4441 9381 1,5721 2,1881 2,748 3,030 1 3,7111 4,264 1 4,8751 5,4081 1 %OF TOTAL 8.3%1 17.5%1 29.4%1 40.9%1 51.3% 56.6%1 69.3%1 79.7%1 91.1%1 101.0% DEAD ENDS(155 X 2=310) Target;all dead ends to be flushed twice each year. FLUSHED THIS MONTH 2 01 01 1551 01 01 01 01 01 1531 1 FLUSHED THIS YEAR 2 21 21 1571 1571 1571 1571 1571 1571 3101 1 %OF TOTAL 0.7% 0.7%1 0.7%1 50.7%1 50.7%1 50.7%1 50.7%1 50.7%1 50.7%1 100.0% AIR VACS(330) Target;all air/vacs to be serviced annually. INSPECTED THIS MONTH 2241 1061 1 3 1 01 11 01 01 11 1 INSPECTED THIS YEAR 2241 3301 3311 334 335 3351 3361 3361 3361 3371 1 %OF TOTAL 72.5%1 100.0%j 100.0%j 101.2% 101.5% 101.5%1 101.8%1 101.8%1 101.8%1 102.1 PRVs(150) 40 STATIONS Target;all PRVs to be serviced annually. INSPECTED THIS MONTH 35 48 411 58 6 1 171 11 241 72 1 63 INSPECTED THIS YEAR 35 831 1241 182 1881 2051 2061 230 1 302 1 3651 1 %OF TOTAL 1 23.3% 55.3%1 82.7%1 121.3% 125.3%1 136.7%1 137.3%1 153.3%1 201.3%1 243.3%1 1 WATER LEAKS Target;all leaks repaired at first available opportunity. MAIN REPAIRED 0 01 4F 11 1 41 21 01 21 01 1 SERVICE REPAIRED 1 4 21 5 3 5 5 0 2 0 SERVICE REPLACED 7 13 12 26 10 10 13 4 12 7 AMS REPLACED 7 71 91 81 15 7 10 16 81 8 METERS Target;all meter work completed no later than next working day. NEW INSTALL 9 29 1 121 251 41 1 71 161 71 61 1 STUCKS 1 01 11 01 471 01 30 231 331 191 191 1 PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2011112 SEWER CLEANING(235 M) Target;all sewers to be cleaned annually. CLEANED THIS MONTH 21.41 23.91 22.9 27.5 24.87 10.03 13.17 22.86 19.03 15.45 CLEANED THIS YEAR 21.4 45.3 68.3 95.8 120.67 1 130.701 143.871 166.731 185.761 201.21 % TOTAL 9.1%1 19.3%1 29.1%1 40.8% 51.40%1 55.60%1 61.20%1 71.00%1 79.10%1 85.62% SEWER TELEVISING(39.17M) Target;all sewers to be televised every 6 years. TELEVISED THIS MONTH 1.21 0.58 1.381 4.85 3.261 3.851 3.67 1 5.91 1 4.46 TELEVISED THIS YEAR 1.2 1 1.78 1 1.78 1 3.16 1 8.01 11.271 15.121 18.791 24.70 1 29.16 %OF TOTAL 3.06%1 4.54%1 4.54%1 8.07%1 20.45% 28.77%1 38.66%1 47.97%1 63.06%1 74.44 OTHER SEWER WORK. S.S.OVERFLOWS 0 0 0 0 0 0 0 0 0 0 SERVICE CALLS 1 0 2 1 1 1 5 0 0 0 ROOT CONTROL 0 267 0 0 0 6,834 5,944 1,075 - 766 REHAB FOOTAGE 0 241 12 0 12 196 0 0 1.42 314 MAIN REPAIRS 1 0 3 1 0 2 6 0 3 0 MANHOLE ROOT CLEANING ill 91 0 3 01 01 21 8 12 4 MANHOLE REPAIRS 1 31 271 31 41 01 11 31 81 01 11 ITEM NO. 3.4 AGENDA REPORT Meeting Date: May 3, 2012 Subject: Groundwater Producers Meeting Report ATTACHMENTS: Name: Description: Type: GWP Mtq Notes 11April2012.docx GWP Meeting Report for April 2012 Backup Material ImYorba Linda Water District MEMORANDUM DATE: April 12, 2012 TO: Ken Vecchiarelli FROM: Steve Conklin SUBJECT: Groundwater Producers Meeting, April 11, 2012 1 attended the Groundwater Producers (GWP) meeting on April 11 at OCWD. A summary of each item discussed is as follows: 1. SAWPA OWOW Process. OCWD reported that the State Dept of Water Resources manages the bond funds resulting from the passage of Prop 84 and SAWPA is the local manager for the Santa Ana Region. SAWPA's designation for the local program is "One Water, One Watershed," aka OWOW. In Round 1 Funding in 2010, $12 million in projects received funding for the SA Region, including $1 million each for OCWD, OCSD and IRWD. Round 2 funding will be $16.6 million in 2013. SAWPA has indicated that in order for water agencies with projects to be considered for Round 2 funding, their project proposals must include 10% set-aside for "disadvantaged communities," must demonstrate regional benefit and multiple sponsors, must provide minimum cost-match and project-completion commitments, and must have water budget based rates. OCWD noted that there are a lot of questions being raised regarding this last proposed requirement. 2. Proposed FY12/13 OCWD Budget—Review of CIP. OCWD reported that the proposed CIP is $114,328,167, of which $70,580,490 (61%) is for the construction phase of the GWRS Expansion Project. Staff provided a summary of the major projects in progress, all of which relate to the District's objectives of: 1) increasing recharge capacity to allow for increased sustainable production out of the groundwater basin; 2) protecting water quality by removing contaminated groundwater from the basin; and 3) protecting the coastal portion of the groundwater basin. 3. Groundwater Basin Underflow Losses to LA County. OCWD reported that staff met with GW Producers in westerly Orange County regarding their ability to increase GW production to reduce underflow to LA County, which is currently estimated to be in the range of 14,000 AFNr. Generally, they had limited demand needs, limited well capacity, and system delivery or layout limitations that preclude taking more GW, without major upgrades. OCWD staff also met with WRD, the GW agency on the LA side. The outcome from that meeting is that both parties will perform model runs using same data base and same assumptions and will compare findings. OCWD staff plans to meet with City of Long Beach staff to discuss the current pumping plan of Long Beach along the county line. An idea that OCWD will investigate is a subsidized well construction program, whereby OCWD would provide low-interest loans for west Orange County GW Producers to construct more wells to increase pumping capacity. 4. RFP for Water Quality Evaluation for GWRS Final Expansion. OCWD is beginning preliminary studies relating to the final expansion of GWRS. The Final Expansion will increase the treatment capacity by 30 mgd, to supplement the 100 mgd capacity that will be in place when the Initial Expansion is completed in 2014. Staff is requesting Board approval to issue an RFP for the evaluation of water quality and public health issues associated with recycling flows from OCSD Plant No. 2 and the Santa Ana River Regional Interceptor (SARI) pipeline. 5. Potential In-Lieu for May and June. OCWD reported that as part of the Conjunctive Use Program agreement with MWD, OCWD will be recharging an estimated 16,500 AF of water into the OC basin for MWD. This has recently come about due to the late rains and the fact that most of MWD's other recharge sites are at capacity. OCWD will likely use in-lieu in May and June to meet the request to provide water in storage. 6. Paper: "Cause and Prevention of Well-Bore Clogging by Particles." OCWD made reference to the above technical paper from the Netherlands that may prove helpful to GW Producers. One of the findings was that wells that are cycled on and off on a regular basis tend to retain a higher production rate over the long term than those that are kept continuously in operation. OCWD forwarded an electronic copy of the paper to all of the GW Producers at the end of the meeting. 7. Post-Meeting Presentation: "Life-Cycle Economics Analysis for Water Wells." Following lunch hosted by OCWD, Mr. Marvin Glotfelty, RG, made the subject presentation, as the 2012 National Groundwater Association McEllhiney Speaker. Mr. Glotfelty's presentation compared the various factors relating to construction, operation and maintenance of wells over a 75-year cycle, for well casings constructed of carbon steel, "Corr-Ten" steel, and stainless steel. His finding, based on several different studies over various locations and time frames, was that stainless steel had the highest initial cost but had the lowest cost over a 75 year life when the costs of all factors were included. 2 ITEM NO. 3.5 AGENDA REPORT Meeting Date: May 3, 2012 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Description: Type: CIP Rept May2012.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: May 1, 2012 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Highland Booster Station Upgrade Contractor completed start-up Contractor to complete The current completion date is Budget: $5,000,000 Job No. 200814 testing and District received interior painting, May 2012, with approval of Project Contact: Joe Polimino `Beneficial Use" of the pump miscellaneous hardware, Change Order No. 3. Planned Completion Date: May 2012 station on April 17, 2012. and other electrical work. 2 Well 20 Equipping Awaiting delivery of additional Complete painting and May 2012 estimated completion Budget: $1,200,000 Job No. materials. Electrical sub pulled other finishing work. with approval of change order 200711 wires and will install equipment Program the PLC and time extension. Project Contact: Joe Polimino as soon as it arrives. Contractor start-up after electrical Planned Completion Date: March 2012 paved the site. work is complete. 3 Green Crest Lift Station Upgrades Awaiting lift station valves/ Coordinate shutdown with Anticipated June 2012 Budget: $100,000 Job No. 2011165 hatch/fittings. Approved Sewer crew during completion. Project Contact: Hank Samaripa portable sewer by-pass pump. installation of new valves Planned Completion Date: June 2012 and appurtenances. 4 Fairmont Reservoir Valve Replacement Staff submitted CO#4 for Board Contractor to complete New anticipated completion day Budget: $210,000 Job No. 201011 approval to repaint existing 24" change order work upon is mid-May 2012 Project Contract: Derek Nguyen & 36" inlet/outlet pipe spools. receiving Board approval. Planned Completion: February 2012 5 Yorba Linda Blvd. Pipeline Project awarded to Garcia Preconstruction meeting Staff is preparing a"Traffic Budget: $1.6M Job No. 2008-17 Juarez Construction. Contractor scheduled for April 25. Alert" message to be posted in Project Contact: Joe Polimino started to prepare submittals, the local Yorba Linda Star Planned Completion Date: November 2012 proposed construction schedule newspaper prior to start of and permits. construction. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: May 1, 2012 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) Negotiating OCTA cost After cost-sharing is Awaiting final cost sharing Budget: $700,000 Job 201002 sharing. resolved, staff to receive and decision and design submittal Project Contact: Anthony Manzano approve final design. from OCTA's consultant. Planned Completion Date: Sept. 2013 2 2010 Waterline Repl.,Ph.II.: Tamarisk,Hidden Agreement submitted to Seeking approval from Construction expected to start Hills, Catalina Ct., Gordon Ln. & Richfield Rd. YLCC. Cities of Yorba Anaheim & County. Seeking late 2012, with Richfield Road Budget: $13M Job No. 201120 Linda & Placentia issued approval of Easement Deeds. work starting first. Project Contact: Anthony Manzano Permits. Planned Completion Date: Spring 2012 3 Yorba Linda Blvd. Pump Station 50% design review Awaiting 75% design Final elevation and materials Budget: $23M Job No. 200817B completed. Sent comments drawings and preliminary selection details to be presented Project Contact: Hank Samaripa back to consultant. specifications for review. to City Parks prior to 100% Planned Completion Date: Dec 2013 design. 4 Pressure Regulating Stations Upgrade Project is currently out to Receive and evaluate bids for Construction is expected to Budget: $1,000,000 Job. No. 201108 bid. Bid due date is May 1, award recommendation. begin mid-June 2012 Project Contact: Derek Nguyen 2012. Planned Completion TBD CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: May 1, 2012 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments 1 Fairmont BPS & Site Improvements Planning Study &hydraulic Planning Study/Model Design and construction Budget: $6,000,000 Job No. 201011B model calibration recommended calibration RFP to be planned over the next 2 to Project Contact: Hank Samaripa prior to preparing scope of work submitted during May. 3 years. Planned Completion Date: Jan 2014/15 for improvements. 2 South & West Wells Project Received OCWD Board Well 21 site plan submitted Search for potential Well Budget: $5,500,000 Job No. 200922 Approval to negotiate use of to OCWD staff for approval. 22 site may be delayed, Project Contact: Anthony Manzano Well 21 site w/OCWD staff. pending CIP budget Planned Completion Date: TBD approval. 3 Elk Mountain Fence Improvements Security fence completed as well Maintenance scheduling Project completed. Budget: $6,000 Job No. 200522 as other repairs to older sections repainting of complete Elk Project Contact: Hank Samaripa of Elk Mtn. fence. Mtn. fence with new color. Planned Completion Date: May 2012 4 Locke Ranch Area Annexation Certificate of Completion Awaiting State Board of Annexation will be Budget: $9,000 Job No. 2001104 recorded on Feb 15, making Equalization (SBE) formal formally established after Project Contact: Ariel Bacani Annexation official. approval. SBE approval. Planned Completion Date: May. 2012 ITEM NO. 3.6 AGENDA REPORT Meeting Date: May 3, 2012 Subject: Status of Strategic Plan Initiatives ATTACHMENTS: Name: Description: Type: Strat PI Tracking- April2012.xlsx Strategic Plan Tracking Backup Material Strategic Plan Initiatives Status Report Planning-Engineering-Operations Committee Strategies Start Date Completion Lead Party April 2012 Progress Date FR 2: Increase Reserve Funding Analyze the Asset Annual Review Construction in progress for upgrades to FR 2-13 Management Plan to Dec-11 Prior to Budget Engineering Greencrest Sewer Lift Station. Initiating Determine Future and CIP Manager preparation of GIS database for east side Needs Update sewers. SR 1: Work Toward Service Reliabilitv and Efficiency Service Demand Projections were examined SR 1-13 Forecast Service Oct-10 Jun-11 Engineering and incorporated into the District's 2010 Demand Projections Manager Urban Water Management Plan (dated May 2011) out to Year 2035 OCWD Board provided initial approval for SR 1-E Develop Additional Mar-11 Jun-12 Engineering siting Well 21 at recharge basins. Well Sites Manager Preparing "deal points" and discussions with OCWD staff on well siting. SR 3: Continue Implementation of Ca itaI Im rovement Project Plan 2007-2012 Complete Implementation of Current status is approximately $8.7 Five-Year Capital Engineering million of projects in construction phase SR 3-A Improvement Plan On-going On-going Manager and $18.3 million in the planning and from FY 2007-2012 design phases. with Adopted Amendments Continue Planning for Presented proposed Capital Improvement SR 3-13 Long-Term Capital On-going On-going Engineering Program for FY12/13-FY16/17 to Board Improvements and Manager and received direction for timing of near- Replacements term and longer-term projects