HomeMy WebLinkAbout2012-04-09 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
April 9, 2012
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett, Chair Steve Conklin, Engineering Manager
Director Robert R. Kiley Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Change Order No. 2 for Well No. 20 Wellhead Equipping Project
Mr. Conklin reported that work is proceeding on construction of the subject
project, and that Change Order No. 2 is recommended for approval for
additional work. Included in the request is a no-cost 35 calendar day
extension for delay in delivery of the (electrical) motor control center, an
added cost of $8,253 and no added days for removal of old asphalt
pavement under the existing surface, and an added cost of $2,241 and no
added days for 8,035 sq ft of gravel and underlayment on site. Following
discussion, the Committee supported the staff recommendation for
approval of a combined $10,494 and 35 calendar days.
2.2. Change Order No. 3 for Fairmont Reservoir Valve Replacement Project
Mr. Conklin reported that work is nearing completion on the subject
project. He noted that Change Order No. 3 is requested to weld and
extend the valve keys for the new butterfly valves at a cost of $1,024, and
an 11-calendar-day time extension for manufacture and delivery of
replacement sleeve couplings. Following discussion, the Committee
supported the staff recommendation for approval for $1 ,024 and 11
calendar days.
2.3. Change Order No. 3 for Highland Pump Station Replacement Project
Mr. Conklin reported that work is nearing completion on the subject
project. He noted that Change Order No. 3 is requested that includes: 1)
a credit back to the District of $28,112.68 for deletion of an automatic
power transfer switch; 2) added electrical work for District-requested
outlets, conduit and wiring for AQMD-compliance monitoring for an added
$11,828 and 18 work days; 3) installation of a District-requested, District-
supplied 30-inch valve a Highland Reservoir, for an added $24,569.79 and
10 work days; and 4) providing and installing new coolant lines and
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appurtenances from the existing power generator to the new booster
pump station, for an added $15,299.37 and 10 work days. Following
discussion, the Committee supported the staff recommendation for
approval for a combined $23,584.51 and 38 work days.
3. DISCUSSION ITEMS
3.1. Operations Monthly Maintenance Report
Mr. Cory presented the new Monthly Production Summary Report and
reviewed the data and work performed for March 2012. The Committee
liked the information and asked for clarification on the max day
temperature for the month (listed at 94 degrees F), and asked that future
reports provide more detail on the call-outs for After Hours Responses.
Mr. Cory followed with an update on Preventive and Reactive
Maintenance for March. He noted we are on track with PM, and that we
may have to increase our servicing of valves in our PRV Stations from
once to twice per year, due to potential clogging of the pilot valves in the
PRVs. He indicated that we are catching up in our sewer televising effort.
3.2. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported that for March, water use was within 0.5% of our
budgeted projection, of which 66% was groundwater and 34% was import
water. Our year-to-date groundwater use is almost 45%, which we plan to
increase to our goal of 48.1% by June 30.
3.3. Groundwater Producers Meeting Report
Mr. Conklin reported on items discussed at the March 14 Groundwater
Producers meeting at OCWD. He noted that OCWD is recommending an
RA of $267/AF and a BPP of 68% for FY 12/13.
3.4. Status Report on Capital Projects in Progress
Mr. Conklin reported on capital projects currently in planning, design and
construction. He noted that on April 4, the OCWD Board authorized staff
to begin negotiations with YLWD for a water well site located by Conrock
Basin, south of La Palma Avenue.
3.5. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of the above that relate to engineering
and operations.
3.6. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 5:15 p.m. The next meeting of the Planning-
Engineering-Operations Committee will be held May 3, 2012 at 4:00 p.m.
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