HomeMy WebLinkAbout2012-03-20 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
March 20, 2012
A meeting of the Personnel-Risk Management Committee was called to order by
Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Gina Knight, Human Resources Manager
Lee Cory, Operations Manager
Joann Gitmed, Accounting Assistant II
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Request for Proposals for an Organizational Efficiency Study
At the request of the Personnel-Risk Management Committee's Chair,
staff placed on the agenda for action and discussion the potential hiring of
an outside firm to assess the District's organizational makeup for
opportunities to gain efficiencies. The Chair requested the study include
an assessment of merging the Customer Service Section of the Finance
Department with the Public Affairs Section of the Administration
Department. In addition, the study would also focus on the efficiency of
combining the Information Technology Department with the Public Affairs
Section. The Committee requested this action item be brought to the full
Board of Directors for discussion to consider the authorization of staff to
prepare a Request for Proposals for Professional Services toward the
preparation of an Organizational Efficiency Study at the next Budget
workshop. The date of the workshop is scheduled for April 11 , 2012.
3. DISCUSSION ITEMS
3.1. Draft Human Resources Department Budget for FY 2012-2013
Staff presented the Draft Human Resources Department Budget for FY
2012-2013. It is anticipated that the District's Property and Liability
insurance premiums will increase by 17%. This is due to an increase in
claims activity and the additional cost for comprehensive and collision
insurance for approximately 41 District vehicles. Overall the Department's
Budget reflects a 5.5% increase attributed to the projected Property and
Liability insurance premiums increases.
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3.2. Draft Salary and Benefits Budget for FY 2012-2013
Finance presented the Committee with a preliminary Personnel Salaries &
Benefits Budget for FY 2012-13. The District's proposed budget for FY
2012-13 is approximately $7,900,000, a slight decrease (39K) over the
adopted FY 2011-12 Salaries & Benefits budget. The decrease is
attributed by the elimination of the Assistant General Manager position
and the filling of an Acting IT Manager.
3.3. Employee Compensation Letter and Pay Plan for Management
Employees for Fiscal Years 2012-2015
Staff prepared and presented a second draft proposal for the Management
Employees Compensation Letter to include a three year term. The
documents were reviewed and staff was directed to make some minor
adjustments and present the revised document to the full Board of
Directors at the April 12, 2012 regular Board meeting.
3.4. Employee Compensation Letter and Pay Plan for Supervisory and
Confidential Employees for Fiscal Years 2012-2015
Staff prepared and presented a draft proposal for the Supervisory and
Confidential Compensation Letter. The documents were reviewed and
staff was directed to make minor adjustments and present a revised
document to the full Board of Directors at the April 12, 2012 regular Board
meeting.
3.5. Student Internship Policy (Verbal Report)
Staff reported that the District's Department Managers were reviewing the
draft Student Internship Policy. Staff will bring back the revised policy to
the next Personnel-Risk Management Committee meeting of April 10,
2012 for review.
3.6. Status of Strategic Plan Initiatives
Staff presented a draft job description questionnaire that will be used to
assess current job duties, education, skills and/or certificates required for
all classifications. This will help staff revise the current job descriptions to
identify what type of computer skills are needed to perform specific duties
within each job classification. Eventually when all the job descriptions are
revised, staff will then focus of developing a succession/workforce plan.
3.7. Backhoe Incident on March 12, 2012 (Verbal Report)
Staff informed the Committee about the Back Hoe accident of March 12,
2012 Staff will conduct an investigation and with the help of the Safety
Consultant review the current procedures to determine if revisions to our
current procedures need to be made.
3.8. Future Agenda Items and Staff Tasks
Staff informed the Committee members that the invoice for Property
insurance was received and would be presented for payment at the April
12, 2012 Board meeting.
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4. ADJOURNMENT
4.1. The Committee adjourned at 5:30 p.m. The next meeting of the
Personnel-Risk Management Committee will be held April 10, 2012 at
4:00 p.m.
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